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HomeMy WebLinkAbout2011-11-01 City Council Action Minutes 11/01/2011 ACTION MINUTES Special Meeting November 1, 2011 The City Council of the City of Palo Alto met on this date in the Council Chambers at 7:03 P.M. Present: Burt, Espinosa, Holman, Klein, Scharff, Schmid, Shepherd, Yeh Absent: Price CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Pamela Antil, Lalo Perez, Joe Saccio, Sandra Blanch, Marcie Scott, Darrell Murray, Dennis Burns) Employee Organization: Palo Alto Police Officers (PAPOA) Association Authority: Government Code Section 54957.6(a) CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Pamela Antil, Lalo Perez, Joe Saccio, Sandra Blanch, Marcie Scott, Darrell Murray, Dennis Burns) - Employee Organization: Palo Alto Police Managers’ Association (Sworn) - Authority: Government Code Section 54957.6(a) CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Pamela Antil, Lalo Perez, Joe Saccio, Sandra Blanch, Marcie Scott, Darrell Murray, Val Fong) Employee Organization: Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a) 2 11/01/2011 MOTION: Council Member Klein moved, seconded by Vice Mayor Yeh to move the Labor Closed Sessions to Monday, November 14, 2011 at 6:00 P.M. MOTION PASSED: 8-0 Price absent CONSENT CALENDAR MOTION: Vice Mayor Yeh moved, seconded by Council Member Shepherd to approve Agenda Item Nos. 2-5. 2. Approval of Contract With Joe O’Connell and Blessing Hancock of Creative Machines, Inc. in the Amount of $130,000 to Create and Install Artworks for the Main Library and Art Center Campus. 3. Approval of a Contract with Clean Innovation Corporation in the Amount of $94,920 for Downtown Sidewalks Steam Cleaning Services. 4. Approval Of Amendment No. 1 In The Amount Of $109,844 to Contract No. S11139110 With Horizon Centre, Inc. for a Total Contract Amount of $188,784 for Additional Work on the Development Center Blueprint Project, Focusing on the Implementation and Transition to the Integrated Processing System Design. 5. Confirmation of Appointment of Jonathan Reichental as Chief Information Officer/Director of Information Technology and Approval of At-Will Employment Contract. MOTION PASSED: 7-1 Holman no, Price Absent ACTION ITEMS 6. Staff Recommendation for a Process and Timeline Addressing the City’s and Palo Alto Unified School District’s (PAUSD) Interest in the Cubberley Campus and Adjacent Properties. MOTION: Council Member Klein moved, seconded by Council Member Shepherd to direct Staff to form a: 1. Collaborative PAUSD and City Process Timeline on Cubberley. An initial 14 month process which anticipates reaching City and PAUSD consensus on a Cubberley Master Plan by the end of 2012. Such Master Plan may include alternative scenarios. 3 11/01/2011 2. A Technical Advisory Committee to be established, co-chaired by the City Manager and Superintendent, focusing on developing the technical foundations for eventual policy decision making. TAC members would also include City departmental representatives including Community Services, Administrative Services, Planning, Attorney’s Office and Public Works, and their PAUSD counterparts. 3. A Policy Advisory Committee (PAC) is proposed to be comprised of two PAUSD Boardmembers and three City Councilmembers appointed by the Mayor and Board President. 4. Community Advisory Committee (CAC) will be a cross section group of community stakeholders (15-20 members). FURTHERMORE, that the Ventura and Greendell school sites and connectivity issues shall be included in the study; that the representatives of the Chamber, PACC and one or more environmental organizations be included as part of the CAC; that the CAC commence meeting in February or March 2012 and report to the PAC no later than October 15, 2012 which shall commence its discussions on receipt of the CAC report; the CAC be appointed by City and PAUSD staff and not be covered by the Brown Act although its processes shall be transparent and similar to the Brown Act. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add the Bicycle Advisory Committee to the list of representatives. AMENDMENT: Council Member Holman moved, seconded by Council Member XXX to include Charleston Plaza and the Green Meadow neighborhood as part of the land-use planning component. AMENDMENT FAILED DUE TO LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER for the sake of clarity the PAC shall report out regularly and systematically to the City Council. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER that the Planning and Transportation Commission have an active role in land-use planning to be determined at a future date INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add “to be determined at a future date” regarding the Planning and Transportation Commission’s active role. 4 11/01/2011 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER the meetings will be open to the public and posted on the internet where feasible, advanced information will be available to the public, and outcomes from the meetings be available to the public INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND THE SECONDER to add “and connectivity issues shall be” to the Motion as a study component. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER that the PAC will start in June 2012 and receive a report from the CAC midway through the CAC meeting period. MOTION PASSED: 8-0 Price Absent 7. Finance Committee Recommendation to Adopt Resolution 9206 entitled “Resolution of the Council of the City of Palo Alto Approving Renaming the Calaveras Reserve to the Electric Special Project Reserve and Adopting Electric Special Project Reserve Guidelines”. MOTION: Council Member Burt moved, seconded by Council Member Scharff to accept Staff, the Utilities Advisory Commission (UAC), and the Finance Committee recommendation to adopt the Resolution and: 1. Change the purpose of the Calaveras Reserve from partially funding above market electric costs and partially funding projects that benefit electric ratepayers to entirely funding projects that benefit electric ratepayers; 2. Rename the Calaveras Reserve as the Electric Special Project (ESP) Reserve; and 3. Adopt the following ESP Reserve guidelines: a. The purpose of the ESP Reserve is to fund projects that benefit electric ratepayers; b. ESP Reserve funds are to be used for projects of significant impact; c. Projects proposed for funding must demonstrate a need and/or value to electric ratepayers. The projects must have verifiable value and not be speculative, or be high risk in nature; d. Projects proposed for funding must be substantial in size, requiring funding of at least $1 million; e. A goal is to commit all funds in the ESP Reserve by end of fiscal year FY 2015; and 5 11/01/2011 f. Any uncommitted funds remaining at the end of FY 2020 will be transferred to the Electric Supply Rate Stabilization Reserve and the ESP Reserve will be closed. g. Funds may be used for anaysis and pilot projects which would be the basis for planned large projects. In addition, the Finance Committee recommends that the Council direct Staff to identify a process for selecting eligible projects. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER TO replace the language in 3e that states “commit all funds” to “identify preferred projects for”. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER TO change “and/or” to “and” in 3c. AMENDMENT: Council Member Holman moved, seconded by Council Member XXX to delete 3e and 3f. AMENDMENT FAILED DUE TO LACK OF SECOND MOTION PASSED: 8-0 Price Absent 8. Finance Committee Recommendation to Change the Gas Purchasing Strategy to Implement Market-based, Monthly Adjusted Gas Supply Rates. MOTION: Council Member Scharff moved, seconded by Council Member Schmid to direct Staff to develop market price-based, monthly-adjusted gas supply rates. SUBSTITUTE MOTION: Council Member Burt moved, seconded by Vice Mayor Yeh to have this agenda item return to the Utilities Advisory Commission for Staff to present two alternatives; 1) balancing stability and competitiveness, and 2) staff’s recommendation for a competitiveness proposal to return to Finance Committee for discussion and Council for approval. SUBSTITUTE MOTION FAILED: 3-5 Burt, Holman, Yeh yes, Price Absent INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND SECONDER for Staff to return to the Finance Committee with a clear timeline within two months. 6 11/01/2011 MOTION PASSED: 6-2 Burt, Holman no, Price Absent COUNCIL MEMBER QUESTIONS, COMMENTS, AND ANNOUNCEMENTS Council Member Shepherd reported that Project Safety Net was putting together a job description for a Staff position which would begin as a temporary position but could change to a permanent status. CLOSED SESSION 9. CONFERENCE WITH CITY ATTORNEY—EXISTING LITIGATION Subject: Schmidlin v. City of Palo Alto Sixth District Court of Appeal, Case No. H034169 Authority: Government Code section 54956.9(a) CONFERENCE WITH CITY ATTORNEY—EXISTING LITIGATION Subject: M. Beck v. D. Lindsey, et al. Santa Clara County Superior Court Case No. 1-09-CV-157305 Authority: Government Code section 54956.9(a) CONFERENCE WITH CITY ATTORNEY—POTENTIAL LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 (one potential case, as defendant). Communications and Power Industries: amortization study. The City Council reconvened from the Closed Session at 12:15 A.M. and Mayor Espinosa advised no reportable action. ADJOURNMENT: The meeting was adjourned at 12:15 A.M.