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HomeMy WebLinkAbout2011-05-09 City Council Action Minutes 05/09/11 ACTION Special Meeting May 9, 2011 The City Council of the City of Palo Alto met on this date in the Civic Center Plaza at 4:20 P.M. Present: Burt, Espinosa, Shepherd, Scharff, Schmid Absent: Holman, Klein, Price, Yeh 4 P.M. STUDY SESSION 1. Bicycle Boulevard Bike Ride. 4:00 pm Meet at Civic Center Plaza 4:10 pm Churchill Av. & Castilleja Av. Start of Bike Blvd. Project 4:20 pm Park Blvd. & Leland Av. Transition from Castilleja Av. onto Park Blvd. 4:40 pm Park Blvd. & Fernando Av. Discussion of the El Camino Real & Matadero Av. Intersection 5:00 pm Wilkie Way & Charleston Rd. End of Proposed Bike Blvd. Return back to City Hall via Bryant St Bike Blvd. 5:30 pm Refreshments at City Hall 2 05/09/11 6:10 P.M. STUDY SESSION - CHAMBERS Present: Burt, Espinosa, Holman, Klein, Price, Scharff, Schmid, Shepherd Absent: Yeh 2. Bicycle and Pedestrian Transportation Plan Update. Staff and Consultants (Alta Planning + Design) held a Study Session with the City Council as part of the Bicycle and Pedestrian Transportation Plan Update project. The Study Session began with a bicycle tour/ride along several bike routes within Palo Alto to highlight strategies and potential improvements that could be implemented as part of the Park Boulevard Bicycle Boulevard Project, and returned to city hall via the existing Bryant Street Bicycle Boulevard. The second part of the study session took place within the City Council chambers and consisted of a brief presentation by staff and consultants, public comments, and a discussion by each of the City Council Members. Topics of the study session included but were not limited to: planning policies, bicycle friendly roadway treatments, implementation strategies, and specific projects and improvement areas. This study session provided valuable input to Staff and Consultants as the development of a draft Bicycle and Pedestrian Transportation Plan is developed. The draft Plan will be made available for public review, will be brought to the Planning and Transportation Commission in August for a recommendation of approval, and will then return to City Council for adoption in September, 2011. SPECIAL ORDERS OF THE DAY 3. Proclamation Bicycle Month. Council Member Scharff read the Proclamation into the record. 4. Commendation from Supervisor Liz Kniss for the Safety Fair. Santa Clara County Board of Supervisor, Liz Kniss, and Annette Glanckoph spoke regarding the Emergency Preparedness Fair and presented commendations to numerous citizens who participated in it. 5. Youth Community Services (YCS)- Non-Profit Presentation. Youth Community Service (YCS) was formed to promote the ethic of service, foster youth leadership, build community and enhance education. YCS was started by the City of Palo Alto, in partnership with the City of East Palo Alto, our two school districts, Stanford Haas Center and the YWCA to bring the communities closer through youth service. YCS has engaged 17,000 young 3 05/09/11 people to contribute 110,000 hours of service to mid-peninsula communities through intergenerational collaboration with 40 community agencies – including senior and child care centers, environmental groups and hunger programs. YCS staff members are active participants in Project Safety Net and the Palo Alto Youth Collaborative. The month of May is Mental Health Month and YCS students have worked with Adolescent Counseling Services and the Media Center to create youth Public Service Announcement videos with a message that “It’s OK to Ask for Help.” The impact that Youth Community Service has had on thousands of young people and parents, teachers and other adults who serve our youth – is based on our service- learning strategies that combine meaningful service with direction to help the youth build skills, discover values and compassion, and to respect people who are different from themselves. YCS is part of the rich legacy of this community and YCS thanks the City and community for helping to make it possible. 6. Proclamation Foster Care Month. Council Member Shepherd read the Proclamation into the record. 7. Proclamation in Memory of Nathan Oliveira and His Contribution to the Artistic and Local Community. Council Member Price read the Proclamation into the record. 8. Appointments for Four Positions on the Public Art Commission for Three Year Terms Ending April 30, 2014. First Round of voting for four positions on the Public Art Commission for three year terms ending April 30, 2014: Voting For Johanna Hutchison: Holman Voting For Robin Theil: Holman Voting For Amanda Ross: Burt, Espinosa, Klein, Price, Scharff, Schmid, Shepherd Voting For Larisa Usich: Burt, Espinosa, Holman, Klein, Price, Scharff, Schmid, Shepherd Voting For Trish Collins: Burt, Espinosa, Holman, Klein, Price, Scharff, Schmid, Shepherd Voting For Ally Richter: Burt, Espinosa, Klein, Price, Scharff, Schmid, Shepherd 4 05/09/11 City Clerk, Donna Grider, announced that Trish Collins with 8 votes, Larisa Usich with 8 votes, Ally Richter with 7 votes, and Amanda Ross with 7 votes, were each appointed to the Public Art Commission for Three Year Terms Ending April 30, 2014. APPROVAL OF MINUTES MOTION: Council Member Holman moved, seconded by Council Member Klein to approve the minutes of April 4, 2011. MOTION PASSED: 8-0 Yeh absent CONSENT CALENDAR MOTION: Council Member Scharff moved, seconded by Council Member Klein to approve Agenda Item Nos. 9-14. 9. Resolution 9166 entitled “Resolution of the Council of the City of Palo Alto Authorizing the City Manager to File an Application for 2011/ 2012 Transportation Development Act Funds in the Amount of $55,597 for Bicycle and Pedestrian Projects”. 10. Appeal the Director’s Individual Review Approval of a New Single Family Residence at 258 Tennyson Avenue and a Record of Land Use Action. 11. Finance Committee Recommendation to Accept the Report on the Status of Audit Recommendations (April 2011). 12. Finance Committee Recommendation for Approval of Fiscal Year 2011-13 Human Services Resource Allocation Process (HSRAP) Contracts. 13. Appointments for Four Positions on the Historic Resources Board for Three Year Terms Ending May 31, 2014. 14. Recommendation From the Council Appointed Officers Committee for Selection of the City Auditor Recruitment Firm. MOTION PASSED: 8-0 Yeh absent ACTION ITEMS 15. Approval of Agreement with Sherry L. Lund and Associates in an Amount of $37,875 (Subject to Potential $1,500 Discount) for Completion of Annual Council Appointed Officer’s Performance Reviews. 5 05/09/11 MOTION: Council Member Price moved, seconded by Council Member Holman to authorize the Mayor to enter into a contract with Sherry L. Lund and Associates in an amount of $37,875 for facilitation of Council Appointed Officers evaluations. AMENDMENT: Council Member Klein moved, seconded by Council Member Shepherd to delete the midyear check in and the modified 360 evaluation. AMENDMENT TO ELIMINATE THE MIDYEAR CHECK IN FAILED: 4-4 Espinosa, Holman, Price, Schmid no, Yeh absent AMENDMENT TO ELIMINATE THE MODIFIED 360 EVALUATION FAILED: 4-4 Espinosa, Holman, Price, Schmid no, Yeh absent MOTION: Council Member Klein moved, seconded by Council Member Scharff to continue this item to the Council Meeting on May 16, 2011. SUBSTITUTE MOTION: Council Member Scharff moved, seconded by Council Member Holman to: 1) approve the recommendation for $25,500, to include the $1,500 deduction for early completion, 2) not include the additional items, and 3) continue those two items to a date when all Council Members are available. AMENDMENT: Council Member Burt moved, seconded by Council Member XXXXX to have a separate vote on the 360 evaluation piece. AMENDMENT FAILED DUE TO THE LACK OF A SECOND. SUBSTITUTE MOTION PASSED: 7-1 Espinosa no, Yeh absent MOTION: Council Member Holman moved, seconded by Mayor Espinosa to accept the modified 360 evaluation approach for $4,925. MOTION FAILED: 3-5 Burt, Klein, Scharff, Schmid, Shepherd, no, Yeh absent 16. Public Hearing: Resolution 9167 entitled “Resolution of the Council of the City of Palo Alto Approving the Proposed Fiscal Year 2011/12 Community Development Block Grant (CDBG) Funding Allocations and the 2011/12 Draft Action Plan”. Public Hearing opened at 9:57 p.m. Public Hearing closed at 9:59 p.m. MOTION: Council Member Scharff moved, seconded by Council Member Price to: 1) adopt the funding Resolution allocating CDBG funding as 6 05/09/11 recommended by staff and the Human Relations Commission in the 2011/12 Action Plan, 2) authorize Staff to submit the 2011/12 Action Plan to the Department of Housing and Urban Development (HUD) by the May 15, 2011 deadline, and 3) authorize the City Manager, on behalf of the City, to execute the 2011/12 application and Action Plan for CDBG funds and any other necessary documents concerning the application and to otherwise bind the City with respect to the application and commitment of funds. MOTION PASSED: 8-0 Yeh absent COUNCIL MEMBER QUESTIONS, COMMENTS, AND ANNOUNCEMENTS Council Member Shepherd reported she attended the Housing Summit presented by the Silicon Valley Leadership Group on Wednesday, May 4, 2011. Council Member Burt reported he attended the Santa Clara County Children’s Health Summit on Wednesday, May 4, 2011 where the City received a plaque for the City’s Let’s Move program. He also reported on the City receiving the Red Cross Heroes award. Council Member Holman spoke regarding the May Fete parade and thanked all those involved in making it happen. ADJOURNMENT: The meeting was adjourned at 10:05 P.M. The City Council adjourned to the Public Improvement Corporation at 10:05 P.M.