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HomeMy WebLinkAbout2011-05-02 City Council Action Minutes 05/02/2011 ACTION Special Meeting May 2, 2011 The City Council of the City of Palo Alto met on this date in the Council Chambers at 6:01 P.M. Present: Burt, Espinosa, Holman, Klein, Price, Scharff, Schmid, Shepherd, Yeh arrived @ 6:05 P.M. Absent: CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Pamela Antil, Dennis Burns, Lalo Perez, Joe Saccio, Sandra Blanch, Marcie Scott, Darrell Murray) Employee Organization: International Association of Fire Fighters (IAFF), Local 1319 Authority: Government Code Section 54957.6(a) CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and (James Keene, Pamela Antil, Dennis Burns, Lalo Perez, Joe Saccio, Sandra Blanch, Marcie Scott, Darrell Murray) Employee Organization: Palo Alto Police Officers Association (PAPOA) Authority: Government Code Section 54957.6(a) The City Council reconvened from the closed session at 7:40 P.M. and Mayor Espinosa advised no reportable action. 2 05/02/2011 STUDY SESSION 2. Public Safety Systems Virtual Consolidation Project. The abbreviated study session on the virtual consolidation of dispatch systems between Palo Alto, Mountain View, and Los Altos provided Council with updated information on the project. A CAD vendor has been selected and final negotiations are underway with Intergraph Corporation. The project has three components, the public safety applications including CAD and RMS, the 9-1-1 phone system and radio communications. Consolidation of the applications on a common network is well underway with CAD implementation projected to complete in the second quarter of 2012. The 9-1-1 phone system replacement will occur in 2012 and is funded by the State. A common radio channel has been identified and licensed with the FCC. Grant funding has been secured to build out the channel with estimated completion in late 2012. 3. Presentation of the City Manager’s Proposed Budget for Fiscal Year 2012. SPECIAL ORDERS OF THE DAY 4. Proclamation Recognizing Municipal Clerks Week May 1-7, 2011. Vice Mayor Yeh read the Proclamation into the record. 5. Selection of Candidates to be interviewed for the Historic Resources Board for Four Terms ending on May 31, 2014. MOTION: Council Member Klein moved, seconded by Council Member Shepherd to appoint the four candidates without interview, and to bring this item back next week on the Consent Calendar for appointment. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to invite the new board member to come and speak during oral communications at next week’s Council meeting. MOTION PASSED: 9-0 APPROVAL OF MINUTES MOTION: Vice Mayor Yeh moved, seconded by Council Member Shepherd to approve the minutes of March 14 and 21, 2011. MOTION PASSED: 9-0 3 05/02/2011 CONSENT CALENDAR Mayor Espinosa noted that Agenda Item Number 12 had been pulled by Staff to be heard at a later date. MOTION: Vice Mayor Yeh moved, seconded by Council Member Price to approve Agenda Item Numbers 5-11, 13. 6. Approval of Four Contract Documents for the Civic Center Infrastructure Improvements Project (Capital Improvement Program Project PF-01002): (1) Change Order with Nexgen Builders, Inc. in the Amount of $194,817 for Restroom Remodeling for a Total Contract Amount Not to Exceed $656,130; (2) Change Order with ACCO Engineered Systems, Inc. in the Amount of $62,747 for a Data Center Cooling System Upgrade for a Total Contract Amount Not to Exceed $1,536,542; (3) Change Order with H.A. Bowen Electric, Inc. in the Amount of $262,076 for Electrical Panel Replacements and Circuit Tracing for a Total Contract Amount Not to Exceed $1,175,476; and (4) Contract Amendment No. Two to Contract No. C08124310 with Cambridge CM, Inc. in the Amount of $83,180 for Extended Construction Management Services for a Total Contract Amount Not to Exceed $1,282,390. 7. From Finance: Approval of Contract with Macias Gini & O'Connell LLP (MGO), in an Amount Not to Exceed $774,596 (including 10% contingency fee) for External Financial Audit Services for Fiscal Years Ending June 30, 2011 through June 30, 2015. 8. Approval of Contract with Communication Strategies for Project Management Services for Telephone System Replacement and Infrastructure Upgrade. 9. Budget Amendment Ordinance 5115 in the Amount of $135,618 to Fund the Purchase of a Walk-In Van and a Forklift; Approval of Purchase Orders with 1) Golden Gate Truck Center in an Amount Not to Exceed $80,726 for the Purchase of a Walk-In Van; and 2) Big Joe Handling Systems in an Amount Not to Exceed $54,892 for the Purchase of a Forklift (Scheduled Vehicle and Equipment Replacement Capital Improvement Program Project VR-11000). 10. Approval and Authorization for the City Manager to Enter into Amendment One for Contract No. C07118158 with City of Inglewood to Add Collection Services for Delinquent Parking Citations. 4 05/02/2011 11. Resolution 9164 entitled” Resolution of the Council of the City of palo Alto Requesting Approval from the CalPERS Board of Administration for Extension of Employment Pursuant to Government Code Section 21221(h) for Acting City Auditor Michael Edmunds.” 12. Approval of Park Development Impact Fees to Fund Park Improvements at El Camino Park in Conjunction With Utilities Department CIP WS-08002 El Camino Park Reservoir Project. 13. Approval of a Utilities Enterprise Fund Contract with Daleo Inc. in an Amount of $4,042,637.15 for Gas Main Replacement Capital Improvement Program GS-08011 Project 18 and GS-09002 Project 19A in Crescent Park, Charleston Terrace, Charleston Meadows, Ventura, Green Acres, and Research Park Subdivisions. MOTION PASSED for Agenda Item Nos. 5-11, 13: 9-0 ACTION ITEMS 14. Public Hearing: to Hear Objections to the Levy of Proposed Assessments on the Palo Alto Downtown Business Improvement District and Adoption of Resolution 9165 entitled “Resolution of the Council of the City of Palo Alto Confirming the Report of the Advisory Board and Levying Assessment for Fiscal Year 2012 on the Downtown Palo Alto Business Improvement District.” Council Member Shepherd advised she would not be participating due to her husband’s law firm building lease being in the BID district. Public Hearing opened and closed without public comment at 9:04 P.M. MOTION: Mayor Espinosa moved, seconded by Council Member Klein to: 1) preliminarily approve the Business Improvement District (BID) Advisory Board’s 2012 Budget Report for the BID; and 2) adopt the Resolution of Intention to Levy Assessments in the Palo Alto Downtown Business Improvement District for Fiscal Year 2012. MOTION PASSED: 7-0 Shepherd not participating, Yeh absent 15. Public Hearing: Request by SummerHill Homes for a Zone change from R-1 (8000) to RM-15 (Low Density Multiple-Family/Village Residential), a Comprehensive Plan Amendment to assign the Village Residential Land Use Designation to a 2.65-acre site currently designated Single-Family Residential at 525 San Antonio Road; and Approval of a Record of Land Use Action. 5 05/02/2011 Public Hearing opened at 9:28 P.M. Public Hearing closed at 10:19 P.M. MOTION: Council Member Scharff moved, seconded by Council Member Shepherd to deny the applicant’s request for a Comprehensive Plan re- designation to Village Residential land use and RM-15 (Multi-Family/Village Residential) zoning of the 2.65 acre site currently designated Single-Family Residential and zoned R-8000 (Single Family Residential with 8,000 square foot (s.f.) minimum lot size). MOTION PASSED: 9-0 16. Caltrain & High Speed Rail Staff Update. MOTION: Mayor Espinosa moved, seconded by Council Member Holman to have the City Council Rail Committee and staff, at a minimum, provide verbal quarterly updates on Caltrain and High Speed Rail to the City Council, with the recognition that additional updates are welcome if high priority or profile issues with Caltrain or High Speed Rail arise. MOTION PASSED: 9-0 COUNCIL MEMBER QUESTIONS, COMMENTS, AND ANNOUNCEMENTS Council Member Shepherd asked to adjourn the meeting in memory of Leonard Ely who passed away on April 29, 2011. Mr. Ely was born in Palo Alto, attended Palo Alto High School and received an undergraduate degree in economics and an MBA from Stanford. He was a local businessman and philanthropist. He served on the board of more than 30 local organizations. Council Member Price reported on attending the Santa Clara County Human Relations Commission event that recognized Project SafetyNet, the Youth Community Services luncheon on April 29, 2011, the Style Event held at Lucie Stern on April 30th, and the Safety Faire held on May 1, 2011. Vice Mayor Yeh reported that he would not be at the Council meeting on May 9th as he will be attending the Northern California Power Agency federal lobbying trip in Washington, D.C. Mayor Espinosa reported that Hewlett Packard Corp. announced that they were donating $25M to the Lucille Packard Children’s Hospital. He invited everyone to attend the upcoming May Fete parade, the tree planting by Canopy. He also stated that there will be several bike events the following week to include bike to work day. 6 05/02/2011 ADJOURNMENT: The meeting was adjourned in memory of Leonard Ely at 11:42 P.M.