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HomeMy WebLinkAbout2012-07-02 City Council Action Minutes 07/02/2012 ACTION MINUTES Special Meeting July 2, 2012 The City Council of the City of Palo Alto met on this date in the Council Chambers at 6:11 P.M. Present: Burt, Espinosa, Holman, Klein, Scharff, Schmid, Shepherd, Yeh Absent: Price SPECIAL ORDERS OF THE DAY 1. Appointments of Candidates for the Architectural Review Board for Two Full Terms and One Unexpired Term Ending on September 30, 2015. First Round of voting for the Architectural Review Board for three terms ending on September 30, 2015(One term will begin serving immediately): Voting For Michael Alcheck: Voting For Naseem Alizadeh: Burt, Espinosa, Klein, Scharff, Shepherd, Yeh Voting For Peter Baltay: Holman, Klein, Schmid, Yeh Voting For Alexander Lew: Burt, Espinosa, Holman, Scharff, Schmid, Shepherd, Yeh Voting For Sassan Padramrazi: Voting For Randolph Popp: Burt, Espinosa, Klein, Scharff, Schmid, Shepherd City Clerk, Donna Grider announced that Alexander Lew with seven votes, and Naseem Alizadeh and Randolph Popp both with 6 votes were each elected to two full terms ending on September 30, 2015. A second ballot was cast to determine which of the non-incumbents would serve in the term beginning immediately and who would serve in the term beginning October 1, 2012, 2 07/02/2011 Second Round of voting for the Architectural Review Board. Council was instructed to select only one of two applicants, Naseem Alizadeh or Randolph Popp. The candidate with the most votes would serve the term that begins immediately: Voting For Naseem Alizadeh: Burt, Schmid, Yeh Voting For Randolph Popp: Espinosa, Holman, Klein, Scharff, Shepherd City Clerk, Donna Grider announced that Randolph Popp with five votes, would serve in the term beginning immediately and Naseem Alizadeh with three votes would serve in the term beginning on October 1, 2012. Both terms would expire September 30, 2015. 2. Appointments to the Planning and Transportation Commission for Two Terms Ending on July 31, 2016 and One Unexpired Term Ending on July 31, 2013. First Round of voting for the Planning and Transportation Commission for two terms ending on July 31, 2016 and one unexpired term ending on July 31, 2013: Voting For Michael Alcheck: Espinosa, Klein, Scharff Voting For Susan Fineberg: Holman, Schmid, Shepherd, Yeh Voting For Alex Panelli: Burt, Espinosa, Klein, Scharff, Shepherd Voting For Doria Summa: Holman, Schmid, Yeh Voting For Greg Tanaka: Burt, Espinosa, Holman, Klein, Scharff, Schmid, Shepherd, Yeh Voting For Mark Weiss: Voting For Henry Wong: Burt City Clerk, Donna Grider announced that Greg Tanaka with eight votes, and Alex Panelli with five votes were each elected to two terms ending on July 31, 2016. 3 07/02/2011 Second Round of voting for the Planning and Transportation Commission for the last term, the unexpired term ending on July 31, 2013: Voting For Michael Alcheck: Burt, Espinosa, Klein, Scharff, Voting For Susan Fineberg: Holman, Schmid, Shepherd, Yeh Voting For Doria Summa: Voting For Mark Weiss: Voting For Henry Wong: City Clerk, Donna Grider announced that no candidate received the required five votes. MOTION: Vice Mayor Scharff moved, seconded by Council Member Klein to reopen the recruitment for the Planning and Transportation Commission unexpired term ending on July 31, 2013. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER that only new applicants would be interviewed. SUBSTITUTE MOTION: Council Member Holman moved, seconded by Council Member Schmid to interview the candidate who did not get selected along with any new applicants that submit applications when the recruitment reopens. SUBSTITUTE MOTION WITHDRAWN BY THE MAKER SUBSTITUTE MOTION: Council Member Burt moved, seconded by Council Member Espinosa to interview Henry Wong then return to the full Council for a vote without re-recruiting. SUBSTITUTE MOTION PASSED: 5-3 Holman, Schmid, Klien no, Price absent 3. Appointments of Candidates for the Utilities Advisory Commission for Three Terms Ending on June 30, 2015. First Round of voting for the Utilities Advisory Commission for three terms ending on June 30, 2015: Voting For Audrey Chang: Burt, Espinosa, Holman, Klein, Shepherd, Yeh 4 07/02/2011 Voting For Theodor Colbert: Voting For Steve Eglash: Burt, Espinosa, Holman, Klein, Scharff, Schmid, Shepherd, Yeh Voting For Jonathan Foster: Burt, Espinosa, Holman, Klein, Scharff, Schmid, Shepherd, Yeh Voting For Mark Harris: Scharff, Schmid Voting For T Meredith Ross: City Clerk, Donna Grider announced that Steve Eglash and Jonathan Foster both with eight votes and Audrey Chang with six votes were elected to the Utilities Advisory Commission for Three Terms Ending on June 30, 2015. APPROVAL OF MINUTES MOTION: Council Member Espinosa moved, seconded by Council Member Schmid to approve the minutes of March 19 and 26, 2012. MOTION PASSED: 8-0 Price absent CONSENT CALENDAR MOTION: Council Member Espinosa moved, seconded by Council Member Klein to approve Agenda Item No. 4. 4. Approval of Change Order Fifteen in the Amount of $278,710 to Flintco Construction for the Mitchell Park Library and Community Center Project. MOTION PASSED: 8-0 Price absent ACTION ITEMS 5. Public Hearing: Discussion and Direction Regarding City Policy for the Use of Utility Substation Sites, City Hall and Other City Property for Siting Wireless Communications Facilities (continued from June 25, 2012, Public Hearing closed). MOTION: Council Member Klein moved, seconded by Council Member Shepherd to accept Staff recommendation and direct Staff to issue a Request for Proposal (RFP) for services to develop a citywide proposal to provide for wireless communication facilities, including the potential use of City electric utility substations, City Hall and other city-owned properties by 5 07/02/2011 wireless communications providers, to better meet the community’s need for a City-wide wireless network. Council should specifically direct Staff to: 1. Initiate the request for proposal process, including preparing the RFP, seeking bidders and selecting a vendor. 2. Evaluate zoning ordinance amendments to address height and site development standards for such facilities, and to provide for expeditious review of projects and subsequent collocations. 3. Explore and develop City actions to encourage the use of collocation facilities, including but not limited to approaches such as a ministerial permit review process and streamlined utility and encroachment permit reviews. 4. Within 6 months of Council action, report back to Council with the citywide service proposal and study, as well as initiate proposed code modifications and any recommended incentives to use the City’s proposed network. MOTION PASSED: 8-0 Price absent 6. Resolution 9270 entitled “Resolution of the Council of the City of Palo Alto to Support of the Santa Clara Valley Water District’s Safe, Clean Water and Natural Flood Protection Plan (Plan) and Placement of the Plan on the November 2012 Ballot”. MOTION: Council Member Burt moved, seconded by Council Member Holman to: 1) adopt the Resolution supporting the Santa Clara Valley Water District’s (District) Safe, Clean Water and Natural Flood Protection Plan (Plan), and 2) recommend the District place the Plan on the November 2012 general election ballot. MOTION PASSED: 8-0 Price absent Mayor Yeh announced the Council would hear Agenda Item Numbers 7 and 8 together. 7. Acceptance of the Long Range Facilities Plan (LRFP); Provide Direction to Staff to Develop a Financing Plan, and, for Biosolids, to A) Retire the Incinerators; B) Prepare a Biosolids Facility Plan; and C) Coordinate Biosolids Options with the Energy/Compost Facility Evaluation; Regional Water Quality Control Plant CIP WQCP 10001. 8. Energy/Compost Facility Action Plan Presentation; and Approval of Amendment No. 2 to Contract C11136602 with Alternative Resources, Inc. in the Amount of $290,224 for a Total Not to Exceed Amount of $517,682 for Assistance with the Energy/Compost Facility Action Plan Implementation and Adoption of Budget Amendment Ordinance. 6 07/02/2011 MOTION: Council Member Klein moved, seconded by Vice Mayor Scharff to accept Staff recommendation to: 1) accept the Long Range Facilities Plan (LRFP) for the Regional Water Quality Control Plant (Plant) (hardcopies of this report were provided to the Council, and copies of the report are available for public viewing on the City’s public website and at libraries and the City Clerk’s office); 2) direct Staff to prepare a bio-solids facility plan to finalize a bio-solids treatment and disposal option and retire the Plant incinerators as soon as practical; 3) direct Staff to evaluate bio-solids treatment options including potential green waste, food waste, and other organic treatment options arising from the Energy/Compost Facility evaluation; and 4) direct Staff to develop a Financing Plan for the LRFP. Furthermore, to accept Staff recommendation to:1) accept the Action Plan and Timeline for Consideration of an Energy/Compost Facility, 2) adopt a Budget Amendment Ordinance 5160 in the amount of $174,157 to provide an additional appropriation for Amendment No. 2 to Contract No. C11136602 with Alternative Resources Incorporated, 3) approve and authorize the City Manager or his designee to execute the attached contract amendment No. 2 to Contract No. C11136602 with Alternative Resources, Inc. in the amount of $290,224 for assisting the City in implementation of the Action Plan and Timeline for Consideration of an Energy/Compost Facility, for a total not to exceed contract amount of $517,682, and 4) direct Staff to prepare an Organics Resource Recovery Strategy (ORRS). MOTION PASSED: 8-0 Price absent 9. Colleagues Memo From Vice Mayor Scharff and Council Members Burt, Holman, and Schmid on Council Direction Regarding “Benefits Strategy”. MOTION: Council Member Schmid moved, seconded by Council Member Holman to direct Staff to agendize by the end of September 2012 the discussion of the items contained in the Colleague’s Memo on sustainable pensions, retiree healthcare, other benefits, and incentives for career employment. MOTION PASSED: 8-0 Price absent COUNCIL MEMBER QUESTIONS, COMMENTS, AND ANNOUNCEMENTS Council Member Shepherd discussed the majority needed to pass the State budget. Vice Mayor Scharff reported that he was recently appointed as an alternate to the Association of Bay Area Governments Board. ADJOURNMENT: The meeting was adjourned at 10:07 P.M.