Loading...
HomeMy WebLinkAbout2012-06-04 City Council Action Minutes 06/04/2012 ACTION MINUTES Special Meeting June 4, 2012 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:36 P.M. Present: Burt, Espinosa, Holman, Klein, Price, Scharff, Schmid, Shepherd, Yeh Absent: CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Pamela Antil, Lalo Perez, David Ramberg, Kathryn Shen, Sandra Blanch, Marcie Scott, Darrell Murray) Employee Organization: Service Employees International Union, (SEIU) Local 521 Authority: Government Code Section 54957.6(a) 2. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Pamela Antil, Lalo Perez, Joe Saccio, Kathryn Shen, Sandra Blanch, Marcie Scott, Darrell Murray) Unrepresented Employee Group: Management, Professional and Confidential Employees Authority: Government Code Section 54957.6(a) 3. CONFERENCE WITH REAL PROPERTY NEGIOTIATORS Property: Santa Clara County Assessor’s Parcel Number 182-46-006, Palo Alto Agency negotiator: Steve Emslie, Lalo Perez, Hamid Ghaemmaghami Negotiating parties: John Arillaga Under negotiation: Price and terms of payment Council Member Burt left the meeting at 7:15 P.M. 2 06/04/2012 The City Council reconvened from the Closed Sessions at 7:15 P.M. and Mayor Yeh announced no reportable action. SPECIAL ORDERS OF THE DAY 4. Gunn High School Robotics Team Presentation Mayor Yeh advised that the Gunn High School Robotics Team presentation would not be heard tonight. MOTION: Council Member Shepherd moved, seconded by Council Member Klein to approve the minutes of February 21 and March 5, 2012. MOTION PASSED: 8-0 Burt absent Council Member Burt returned at 7:35 P.M. CONSENT ITEMS Council Member Klein registered a no vote on Agenda Item No. 9. MOTION: Council Member Shepherd moved, seconded by Council Member Klein to pull Agenda Item Nos. 5, 6, and 7, to become Agenda Item Nos. 15a, 15b, and 15c respectively. Council Member Klein registered a no vote on Agenda Item No. 9. MOTION: Council Member Klein moved, seconded by Council Member Schmid to pull Agenda Item No. 10, to become Agenda Item No. 15d. MOTION: Council Member Holman moved, seconded by Vice Mayor Scharff to continue Agenda Item No. 12 to June 11, 2012. MOTION: Council Member Espinosa moved, seconded by Council Member Schmid to approve Agenda Item Nos. 8, 9, 11, 13-15. 5. Approval of a Contract with VOX Network Solutions for Implementation Services Relating to Installation of Avaya Telecommunications System. 6. Approval of Purchase Order for Acquisition of Hewlett Packard Company Network Switching Equipment. 7. Approval of a Contract with Radovich Crop. Dba Cal Coast Telecom for the Re-Cabling of City Facilities in Preparation for a Unified Communications System. 3 06/04/2012 8. Appointment of Paul Goldstein as the Palo Alto Bicycle Advisory Committee Representative to the Valley Transportation Authority's Bicycle and Pedestrian Advisory Committee. 9. Approval of a Contract Amendment to Extend BMS Design Group Contract (C11138343) to Extend the Term and Add $25,000 for the Palo Alto Rail Corridor Study. 10. Submittal of Mitchell Park Library and Community Center Monthly Construction Contract Report. 11. Approval of Amendment No. One to Agreement with Palo Alto Unified School District for the Provision of Fiscal Services by City to School District for the PAUSD 2012 Summer Enrichment Program and Provide Collaborative After-School Summer Programs. 12. 2nd Reading: Adoption of an Ordinance of the Council of the City of Palo Alto Amending Section 18.08.040 of the Palo Alto Municipal Code (The Zoning Map) to Change the Classification of Property Located at 335 and 355 Alma Street from CD-C(P) and CN-N(P) to PC Planned Community Zone (PC_) for a Mixed Office and Retail, Four-Story, 50 Foot Tall Building (and a 70 Foot Tall Corner Tower Feature) on the Former Shell Station Site. The Project Includes Exceptions to the Daylight Plane and 35 Foot Height Limit Within 150 Feet of Residential Property. (First Reading May 14, 2012 - Passed 7-2). 13. Approval of an Agreement with the Town of Los Altos Hills and the County of Santa Clara for the Recovery of Two-Thirds of the Costs($33,334) for Improvements at Page Mill Road & Buena Vista Avenue-Moody Road. 14. Resolution 9255 entitled “Resolution of the Council of the City of Palo Alto Approving a Professional Services Agreement between the Northern California Power Agency and the Cities of Alameda, Palo Alto and Santa Clara for Electric Transmission, Generation and Regulatory Consulting Services”. 15. Resolution 9254 entitled “Resolution of the Council of the City of Palo Alto Calling General Municipal Election-Tuesday, November 6, 2012”. MOTION PASSED for Agenda Item Nos. 8, 11, 13-15: 9-0 MOTION PASSED for Agenda Item No. 9: 8-1 Klein no 4 06/04/2012 AGENDA CHANGES, ADDITIONS, AND DELETIONS 15a. (Former Agenda Item No. 5) Approval of a Contract with VOX Network Solutions for Implementation Services Relating to Installation of Avaya Telecommunications System. 15b. (Former Agenda Item No. 6) Approval of Purchase Order for Acquisition of Hewlett Packard Company Network Switching Equipment. 15c. (Former Agenda Item No. 7) Approval of a Contract with Radovich Crop. Dba Cal Coast Telecom for the Re-Cabling of City Facilities in Preparation for a Unified Communications System. MOTION: Council Member Espinosa moved, seconded by Council Member Klein to approve: Agenda Item No. 15a: to authorize the City Manager or his designee to execute contract C12144216 with Vox Network Solutions Inc, a Delaware Corporation for a total contract price not to exceed $760,506.87 for the following items: 1. Purchase and implement an Avaya Voice Over Internet Protocol (VoIP) phone system. 2. Purchase five years of maintenance and support services for that VOIP system. 3. Select and execute one or more of the options listed in the contract. 4. Negotiate and execute one or more change orders to the contract not exceeding 10% of the contract price for additional but unforeseen work which may develop during the term of this contract, the total value of which shall not exceed $836,558.00. Agenda Item No. 15b: to approve the Purchase Order with Decotech Systems, Inc., a California Corporation for the purchase of Hewlett Packard Company network switching equipment and authorize the City Manager or his designee to execute Purchase Order 4512001030 for the purchase of the equipment in the amount of $598,867. Agenda Item No. 15c: to approve, and authorize the City Manager or his designee to execute, contract C12144295 with Radovich Corp. dba Cal Coast Telecom for a total contract price not to exceed $452,007 for the following items: 1. Install 1059 workstation location cabling, providing all necessary materials, and terminate, label, and test each of those locations 2. Install all necessary backbone cabling, providing all necessary materials, and terminate, label, and test each of those locations 3. Provide and install all necessary racks in designated equipment rooms 5 06/04/2012 4. Remove and recycle existing station cables and associated termination hardware from each building; and 5. Execute one or more change orders, if any, to the contract not exceeding 15% of the contract price or $67,800 for additional but unforeseen work which may develop during the term of this contract, the total value of the contract and change orders of which shall not exceed $519,807. MOTION PASSED: 9-0 15d. (Former Agenda Item No. 10) Submittal of Mitchell Park Library and Community Center Monthly Construction Contract Report. MOTION: Vice Mayor Scharff moved, seconded by Council Member Shepherd to: 1) accept this update on the Mitchell Park Library and Community Center (MPL&CC) construction contract change orders; 2) and direct Staff to continue to submit bi-monthly reports to Council and to take related actions which Council may direct. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to direct Staff to schedule a closed session on this item as soon as feasible within the month of June. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to: 1) direct staff to return at the next reporting cycle to further clarify to the public procedures undertaken by Staff to incur completion of the project: and 2) add additional sections upfront to the bi- monthly report: progress made since the last report, setbacks, if any, since the last report, and upcoming milestones to be met in the next bi-monthly reporting period. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER that the next reporting time would be July 23, 2012. MOTION AS AMENDED PASSED: 9-0 ACTION ITEMS 16. Public Hearing: Appeal Of An Architectural Review Approval And A Record Of Land Use Action Regarding the Director's Architectural Review Approval Of A Three Story Development Consisting Of 84 Rental Residential Units In 104,971 Square Feet Within The Upper Floors, 50,467 S.F. Ground Floor Research And Development Area, Subterranean And Surface Parking Facilities, And Offsite 6 06/04/2012 Improvements, With Two Concessions Under State Housing Density Bonus Law (GC65915), and Approval of a Mitigated Negative Declaration, On A 2.5 Acre Parcel At 195 Page Mill Road And 2865 Park Boulevard, * Quasi-Judicial. Public Hearing opened at 9:37 P.M. Public Hearing closed at 9:46 P.M. MOTION: Council Member Holman moved, seconded by Council Member Schmid to approve Staff recommendation to deny the Architectural Review Application (uphold the appeal) by approving the Record of Land Use Action for Denial. Additionally, Findings 1, 2, 3, and 5 cannot be made. Mayor Yeh left the meeting at 10:04 P.M. SUBSTITUTE MOTION: Vice Mayor Scharff moved, seconded by Council Member Price to continue this item to June 25, 2012. INCORPORATED INTO THE SUBSTITUTE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER that the applicant consider a variety of changes to the project with the expectation that substantive changes will occur beyond what was offered tonight. Suggested concepts to be considered should include and not be limited to: 1) development that facilitates a pedestrian environment, 2) public space that supports public activity, 3) each unit having clear relationship to residential units to the public street, and 4) transitional elements to adjacent buildings and uses. SUBSTITUTE MOTION PASSED: 8-0 Yeh absent Council took a break from 10:49 P.M. until 11:00 P.M. 17. Approval of Budget and Schedule for Technical Analysis of Hazardous Materials Implications for Zoning at Industrial Locations and for Plating Shop Operations at Communications and Power Industries (CPI) at 811 Hansen Way. MOTION: Council Member Burt moved, seconded by Council Member Shepherd to accept Staff recommendation to authorize Staff to retain contract services of up to $35,000 to: (1) conduct an assessment of CPI’s plating shop operation, including evaluation of both past reports and methodologies related to CPI’s operations and “best practices” and current operations; and (2) prepare technical support information related to zoning, amortization and hazardous materials issues. City staff also will identify potential Zoning and Fire Code amendments, if appropriate, with input from the selected consultant. Furthermore, should the consultant study fall behind, the Council will receive a report updating on the status prior to the 6 7 06/04/2012 month completion date, and the consultant will conduct a peer review study of CPI consultant work. MOTION PASSED: 8-0 Yeh absent COUNCIL MEMBER QUESTIONS, COMMENTS, AND ANNOUNCEMENTS Council Member Price reported on attending the 1st Annual Heroes Award ceremony given by the Santa Clara County Mental Health Board on May 23, 2012. She also attended a PTA council event on June 1, 2012. She reminded everyone that there is a health element of the Santa Clara County General Plan and she encouraged everyone to participate in the survey. Council Member Burt stated he was in Berlin, Germany a week and half ago, where he was a guest speaker on urban sustainability at the Atlantic Bridge Conference. He also had meetings with the Heidelberg, Germany Mayor. ADJOURNMENT: The meeting was adjourned at 11:19 P.M.