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Home My WebLink About2012-02-21 City Council Action Minutes 02/21/2012 ACTION MINUTES Special Meeting February 21, 2012 The City Council of the City of Palo Alto met on this date in the Council Chambers at 6:00 P.M. Present: Burt, Espinosa, Klein, Price arrived @ 6:10 P.M., Schmid, Shepherd, Yeh Absent: Holman, Scharff CLOSED SESSION 1. CONFERENCE WITH CITY ATTORNEY—EXISTING LITIGATION Subject: Schmidlin v. City of Palo Alto Sixth District Court of Appeal, Case No. H034169 Authority: Government Code section 54956.9(a) The City Council reconvened from the Closed Session at 7:00 P.M. and Mayor Yeh advised no reportable action. SPECIAL ORDERS OF THE DAY 2. Adolescent Counseling Services- Community Presentation. Dr. Philippe Rey, Executive Director of Adolescent Counseling Services (ACS) spoke to the Council about the three main programs that his agency provides. These include the On-campus counseling program, which is on all public middle and high schools in Palo Alto, the Substance Abuse Treatment Program and the After-school Counseling Program. He thanked the Council for the ongoing support from the City through the funds received from the Human Services Resource Allocation Process (HSRAP.) He also explained the key role that ACS has taken in Project Safety Net, the community collaborative for suicide prevention and youth well-being. Opportunities to get involved at ACS include through monetary donations and serving on the board of directors. Dr. Rey invited the Council to attend their annual fundraiser, Spring Sounds, to be held on March 16, 6:30- 11:30pm at Club Illusions in Palo Alto. 2 02/21/2012 3. Selection of Candidates to be Interviewed for the Public Art Commission for Three Terms Ending on April 30, 2015. MOTION: Council Member Shepherd moved, seconded by Council Member Espinosa to interview all candidates for the Public Art Commission for Three Terms Ending on April 30, 2015. MOTION PASSED: 7-0 Holman, Scharff absent 4. Selection of Candidates to be Interviewed for the Human Relations Commission for Three Terms Ending on March 31, 2015. MOTION: Council Member Shepherd moved, seconded by Council Member Price to interview all candidates for Human Relations Commission for Three Terms Ending on March 31, 2015 MOTION PASSED: 7-0 Holman, Scharff absent 5. Selection of Candidates to be Interviewed for the Utilities Advisory Commission ending on June 30, 2013. MOTION: Council Member Scharff moved, seconded by Council Member Price to interview all candidates for the Utilities Advisory Commission ending on June 30, 2013. MOTION PASSED: 7-0 Holman, Scharff absent CONSENT CALENDAR MOTION: Council Member Klein moved, seconded by Council Member Price to approve Agenda Item Nos. 6-14. 6. Approval for the City Manager to Enter Into an Agreement with the Cities of Mountain View and Los Altos to Purchase Public Safety Systems Technology, Including Computer Aided Dispatch (CAD), Police Records Management (RMS), and In-Vehicle Mobile and Reporting Applications for Police and Fire. 7. Approval of a Utilities Enterprise Fund Contract with PAR Electric Contractors, Inc. in the Amount of $553,180 for Electric Pole Replacement at Locations Throughout the City (System Improvement: EL-98003) and a 4kV to 12kV Electric Capital Improvement Project Between Alma Street, West Charleston Road, El Camino Real and Del Medio Avenue (EL-09004). 3 02/21/2012 8. Approval of Amendment No. 2 to Add the Amount of $47,878.71 to Contract No. C09127439 with All City Management Services, Inc. for a Total Contract Not to Exceed Value of $1,101,784.71 for Adult Crossing Guard Services Provided During the Period of September 1, 2011 – November 30, 2011. 9. Approval of a Contract Agreement with Alta Planning & Design in the Amount of $400,000 to Develop a New Safe Routes to School Program. 10. Resolution 9230 entitled “Resolution of the Council of the City of Palo Alto Donating Surplus Fire Equipment to Oaxaca, Mexico.” 11. Finance Committee Recommendation to Accept the Audit of the Use of Library Bond Proceeds. 12. Finance Committee Recommendation to Accept the Auditor’s Office Quarterly Report as of September 30, 2011. 13. Finance Committee Recommendation to Accept MGO’s Financial Statements and Letter. 14. Resolution 9231 entitled “Resolution of the Council of the City of Palo Alto Expressing Appreciation to William Berry Upon Completion of His Term as a Utilities Advisory Commissioner.” MOTION PASSED: 7-0 Holman, Scharff absent ACTION ITEMS 15. Public Meeting for Presentation from U.S. Postal Service to Discuss Process for Disposition and Relocation of Post Office at 380 Hamilton Avenue. MOTION: Council Member Price moved, seconded by Council Member Schmid that the City Council direct Staff to; 1) conduct an independent property appraisal of the site, and 2) conduct a preliminary examination of various adaptive reuse concepts and other uses of the immediate vicinity for further council consideration. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to direct Staff to establish contact with the USPS Asset Management staff in Washington, D.C. using our Staff, Council Members (if appropriate), and our Washington, D.C. Lobbyists. 4 02/21/2012 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER that included in Staff’s evaluation consideration of an option in a proposal that the USPS would have a lease tied to the purchase price of the property at 380 Hamilton Avenue. MOTION AS AMENDED PASSED: 7-0 Holman, Scharff absent 16. Update Regarding Sustainable Communities Strategy (SCS) and Regional Housing Needs Methodology, Determination of Designation for Priority Development Areas, and Authorization for Letter Regarding One Bay Area Transportation Grant. MOTION: Council Member Schmid moved, seconded by Council Member Klein to: 1) Direct Staff not to request the VTA designation of the El Camino Real Corridor and/or Downtown as Planned Development Areas (PDAs), consistent with the recommendations of the Planning and Transportation Commission and the Regional Housing Mandate Committee; and 2) Authorize the Mayor to sign a letter to the Metropolitan Transportation Commission (MTC) regarding the One Bay Area Transportation Grant criteria; and 3) Provide input regarding the City’s approach to the proposed Alternative Scenarios being considered for the Bay Area’s Sustainable Communities Strategy (SB375), including directing staff and the Regional Housing Mandate Committee to prepare a letter to ABAG and MTC for Council approval on the Consent Calendar of March 5; and 4) Confirm Council support to retain economic consultant assistance (up to $25,000) as input to the letter and subsequent analysis of the Draft Preferred Land Use Scenario. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER TO direct Staff to consider and advise the Council if it would be useful to hire a Sacramento lobbyist for this issue. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER TO add to Recommendation No.4- to encourage Staff to ascertain if other entities are willing to share the consulting fees. 5 02/21/2012 AMENDMENT: Council Member Shepherd moved, seconded by Council Member Burt that the City request VTA to reconsider their position of not commenting on the housing element. AMENDMENT FAILED: 3-4 Burt, Schmid, Shepherd, yes, Holman, Scharff absent MOTION AS AMENDED PASSED: 7-0 Holman, Scharff absent 17. Submittal of Mitchell Park Library and Community Center Monthly Construction Contract Report and Council Direction to Staff to Continue Construction Contract Monthly Reports. MOTION: Mayor Yeh moved, seconded by Council Member Schmid to: 1) Accept this update on the Mitchell Park Library and Community Center (MPL&CC) construction contract change orders; and 2) direct Staff to continue to submit monthly reports to Council and to take related actions which Council may direct. MOTION PASSED: 7-0 Holman, Scharff absent COUNCIL MEMBER QUESTIONS, COMMENTS, AND ANNOUNCEMENTS Council Member Shepherd announced that Allison Cormack and former Council Member John Barton both received Tall Trees Awards which will be presented on April 11, 2012. She also reported on attending the Silicon Valley Leadership State of the Valley meeting. Council Member Schmid attended the Lower Peninsula Flood Protection Advisory Committee of the Santa Clara Valley Water District, where they made a presentation about a possible safe, clean water bond measure targeted for November 2012. Council Member Price announced that she was appointed to the Santa Clara County Mental Health Board. ADJOURNMENT: The meeting was adjourned at 10:58 P.M.