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Home My WebLink About2013-10-07 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 5 Special Meeting October 7, 2013 The City Council of the City of Palo Alto met on this date in the Council Conference Room at 6:05 P.M. Present: Berman, Burt, Holman, Klein arrived at 7:10 p.m., Kniss arrived at 6:10 p.m., Price arrived at 6:15 p.m., Schmid, Shepherd Absent: Scharff Commissioners Present: Bacchetti, Chen, Ezran, Morin arrived at 6:10, O’Nan, Savage, Stone Commissioners Absent: STUDY SESSION 1. Potential List of Topics for the Joint Meeting with the Human Relations Commission. The City Council Adjourned to the Council Chambers at 7:10 p.m. AGENDA CHANGES, ADDITIONS, AND DELETTIONS None COUNCIL MEMBER QUESTIONS, COMMENTS, AND ANNOUNCEMENTS Vice Mayor Shepherd reported that she attended the Terman Middle School Walk and Roll to School Event and that she was aware that several other Council Members attended as well. Council Member Price announced that the Santa Clara Valley Transportation Authority Board unanimously voted on October 3, 2013 to hire Nuria I. Fernandez as the new General Manager. Ms. Fernandez will be the first female and minority to serve in that position. ACTION MINUTES Page 2 of 5 City Council Meeting Final Action Minutes: 10/7/13 Council Member Holman announced that she attended the Committee for Green Foothills 51st anniversary event. Jaime Rodriguez, Chief Transportation Official said that Santa Clara County was undergoing an expressway study. The study was designed to make sure the expressway needs of the community would be assessed prior to the Valley Transportation Authority Plan Update. He served on the Technical Advisory Board representing Palo Alto and Mayor Scharff represented Palo Alto on the Advisory Board. CONSENT CALENDAR MOTION: Council Member Holman moved, seconded by Council Member Schmid to pull Agenda Item Number 8. Vice Mayor Shepherd noted that the Motion failed due to the lack of a third Council Member as per Council procedures. MOTION: Council Member Kniss moved, seconded by Council Member Berman to approve Agenda Item Numbers 3-11. Council Member Holman registered a No vote on Agenda Item Number 8. Council Member Schmid registered a No vote on Agenda Item Number 8. 2. Approval of Agreement with PAHC Housing Services, LLC for Administration and Consulting Services for Up to Two Years in an Amount Not to Exceed $175,000 Per Year for the Below Market Rate Housing Program. 3. Approval of a Contract with D & D Pipelines, Inc. in the Amount of $675,700 for Clara Drive Storm Drain Improvements, Capital Improvement Program Project SD 06104. 4. Approval of a Purchase Order with Priority One Public Safety Equipment in the Amount of $287,782.65 for the Purchase of Six Fully- Outfitted Police Patrol Cars. 5. Submittal of Mitchell Park Library and Community Center Bi-Monthly Construction Contract Report. 6. Rejections of Bids for the Administration Building Electrical Systems Upgrade Project at Regional Water Quality Control Plant - Capital Improvement Program Project WQ-80021. ACTION MINUTES Page 3 of 5 City Council Meeting Final Action Minutes: 10/7/13 7. Approval of a Three Year SAP Software Maintenance Contract in the Amount of $258,260.66 per year, Not To Exceed $774,781.98 for the Support and Maintenance of SAP, Including Industry-Specific Solution for Utilities (IS-U), SAP Enterprise Central Component (ECC 6.0), Customer Relationship Management System (CRM), Business Intelligence System (BI), Utilities Customer Electronic Services (UCES), and Business Software, Inc. (BSI) U.S. Payroll Tax (IT). 8. Approval of Contract for the Downtown Development CAP to Dyett & Bhatia Urban & Regional Planners in the Amount Not to Exceed $200,000. 9. Approval of Amendment Number Two to Contract S13149314 with TruePoint Solutions, LLC in the Amount of $495,000, to Provide Deployment and Transition Support for Accela Citizen Access and Future Blueprint Enhancements, for a Total Contract Amount not to Exceed $652,800. 10. Nomination of Council Member Gail Price to Seek Appointment as the Northwest Cities Group 2 Representative to the VTA Board of Directors. 11. Finance Committee Recommendation to Approve Fiscal Year 2013 Reappropriation Requests to be Carried Forward into Fiscal Year 2014. MOTION PASSED to approve Agenda Item Numbers 2-7 and 9-11: 8- 0, Scharff absent MOTION PASSED to approve Agenda Item Number 8: 6-2, Holman, Schmid no, Scharff absent MOTION TO RECONSIDER THE CONSENT CALENDAR VOTE: Council Member Burt moved, seconded by Council Member Schmid MOTION TO RECONSIDER THE CONSENT CALENDAR VOTE PASSED: 7-1, Kniss no, Scharff Absent MOTION: Council Member Burt moved, seconded by Council Members Holman and Schmid to pull Agenda Item Number 8 from the Consent Calendar. Vice Mayor Shepherd said Agenda Item Number 8 would be scheduled for the following Council Meeting. ACTION MINUTES Page 4 of 5 City Council Meeting Final Action Minutes: 10/7/13 MOTION: Council Member Berman moved, seconded by Council Member Kniss to approve Agenda Item Numbers 2-7 and 9-11. MOTION PASSED to approve Agenda Item Numbers 2-7 and 9-11: 8- 0, Scharff absent ACTION ITEMS 12. Public Hearing: Adoption of (1) a Resolution Certifying a Final Supplemental Environmental Impact Report; (2) an Ordinance Amending Section 18.08.040 of the Palo Alto Municipal Code to Approve an Amendment to Planned Community (PC-5150) Mixed use Project to Allow Reconstruction of One of Two Historic Eichler Retail Buildings (Building 1); and 3) Approval of a Final Map to Subdivide Two Commercial Parcels Into Eleven Parcels to Include a Commercial Parcel with a Public Park and Ten Single Family Properties, for a 3.58 Acre Site Located at 2080 Channing Avenue (Edgewood Plaza Mixed Use Project). * Quasi-Judicial. MOTION: Council Member Klein moved, seconded by Council Member Kniss to limit discussion to everything but potential use of the fine and for Staff to bring a recommendation back in 90 days. MOTION PASSED: 8-0, Scharff absent MOTION: Council Member Klein moved, seconded by Council Member Kniss to approve 1) the Resolution (Attachment A), certifying the Final Supplemental Environmental Impact Report, 2) adopt an Ordinance (Attachment B), approving the amendment to the Planned Community project to allow the reconstruction of Building number one with all new materials, where installation of replicas of the original detailed wood window frames, 3) require the developer to pay the sum of $94,200 with respect to the improper demolition of building number one, and 4) approve the Final Map. Furthermore, to direct Staff to make necessary corrections in the resolution and ordinance. AMENDMENT: Council Member Holman moved, seconded by Council Member Schmid to assess a penalty of $170,000 instead of $94,200. AMENDMENT TO MOTION FAILED: 2-6 Holman, Schmid yes, Scharff absent MOTION PASSED: 7-1, Holman no, Scharff absent ACTION MINUTES Page 5 of 5 City Council Meeting Final Action Minutes: 10/7/13 13. Recommendation for One-Time Additional Allocation in the Amount of $250,000 Over Two Years in Support of Intensive Case Management in Connection with Housing Subsidies to be Provided by the County of Santa Clara for Palo Alto’s Homeless MOTION: Council Member Kniss moved, seconded by Council Member Price to approve a one-time City allocation of $250,000 to be disbursed over two years for support of its homeless outreach and placement plan and that the Fiscal Year 2014 allocation in the amount of $125,000 is authorized to be paid from the City Council Contingency due to the urgency of providing this service. The homeless outreach and placement plan will be comprised of intensive case management in connection with housing subsidies for the homeless to be provided by the County of Santa Clara (County). Further, the City Council directs staff to bring forward a Budget Amendment Ordinance in November to increase the City Council Contingency in the amount of $125,000 with a corresponding decrease of the General Fund Budget Stabilization Reserve and include funding of the Fiscal Year 2015 allocation in the amount of $125,000 in the FY 2015 Proposed Budget. AMENDMENT: Council Member Schmid moved, seconded by Council Member Holman to remove the words “one-time,” changing the Motion to read “…to approve a City allocation of $250,000…” AMENDMENT TO MOTION FAILED: 3-5, Burt, Holman, Schmid yes, Scharff Absent AMENDMENT: Vice Mayor Shepherd moved, seconded by Council Member Kniss to delete “Further, the City Council directs staff to bring forward a Budget Amendment Ordinance in November to increase the City Council Contingency in the amount of $125,000 with a corresponding decrease of the General Fund Budget Stabilization Reserve and include funding of the Fiscal Year 2015 allocation in the amount of $125,000 in the FY 2015 Proposed Budget.” AMENDMENT WITHDRAWN MOTION PASSED: 8-0, Scharff absent ADJOURNMENT: The meeting was adjourned at 10:21 P.M.