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HomeMy WebLinkAbout2013-05-20 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 6 Special Meeting May 20, 2013 The City Council of the City of Palo Alto met on this date in the Council Chambers at 4:05 P.M. Present: Berman, Holman, Klein, Kniss arrived @ 4:30 P.M., Scharff, Schmid, Shepherd Absent: Burt, Price Commissioners Present: Alcheck, Keller, King, Martinez, Michael Commissioners Absent: Panelli, Tanaka CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Pamela Antil, Lalo Perez, Joe Saccio, Kathryn Shen, Sandra Blanch, Marcie Scott, Darrell Murray, Val Fong) Employee Organization: Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a) 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CALIFORNIA GOVERNMENT CODE SECTION 54956.8 Properties: Cubberley Community Center, 4000 Middlefield Road, Palo Alto 94306 (including 8 acres owned by the City of Palo Alto and remaining acres owned by the Palo Alto Unified School District); and Ventura School site, 3990 Ventura Court, Palo Alto 94306 ACTION MINUTES Page 2 of 6 City Council Meeting Action Minutes: 5/20/13 Agency Negotiators: James Keene, Pam Antil, Lalo Perez, Joe Saccio, Hamid Ghaemmaghami, Greg Betts, Rob De Geus, Thomas Fehrenbach, Aaron Aknin, Molly Stump Negotiating Parties: City of Palo Alto and Palo Alto Unified School District Under Negotiation: Lease and/or Purchase/Sale* Price and Terms of Payment The City Council reconvened from the Closed Sessions at 6:16 P.M. and Mayor Scharff announced there was no reportable action. STUDY SESSION 3. Potential List of Topics for Joint Meeting with the City Council and Planning and Transportation Commission. AGENDA CHANGES, ADDITIONS, AND DELETIONS MOTION: Council Member Klein moved, seconded by Council Member Berman to continue Agenda Item Number 13, “Adoption of a Resolution Adopting the 2007-2014 Housing Element of the Comprehensive Plan and Approving a Negative Declaration,” to June 10, 2013 per Staff’s recommendation. MOTION PASSED: 7-0 Burt, Price, absent 4. Presentation of the City of Palo Alto 3-Year IT Strategy. Jonathan Reichental, Chief Information Officer presented the 3-Year IT strategy. The strategy covered technology trends, the current IT landscape, vision, mission and goals. The four strategic goals were: 1) deploy digital city capabilities, 2) implement IT governance, 3) standardize and enhance service delivery, and 4) upgrade technology infrastructure and formalize information security. Accomplishments and future initiatives that align to the strategic plan were also shared. Staff responded to Council questions regarding security in the cloud by indicating that going to the cloud entails moving technology services from our data center to selected vendors’ data center. The cloud vendors that we select are required to go through a rigorous evaluation process to ensure that they meet our security requirements. There are several large public agencies and states that have ACTION MINUTES Page 3 of 6 City Council Meeting Action Minutes: 5/20/13 moved technology services to the cloud. When asked whether City systems have ever been hacked, Staff responded by saying that it was not about when, but if the City would know that systems have been hacked - this is a key reason for hiring a Security Manager in 2012. Staff recently implemented an extra layer of security (firewall) and is currently underway with implementing measures to further prepare for security incidents. If more funding were made available Staff would propose a dedicated procurement resource to help expedite the purchasing process for technology solutions. Last year Staff deployed an open data platform which was the basis for sharing all the data of the City with the community. A data strategy should be developed for how data would be leveraged for decision- making. Many cities look to Palo Alto for innovation. At the same time Palo Alto looks at other cities in California as well as large cities like Chicago, New York and Boston for leveraging ideas for innovation. Regarding the City Website updates Staff said the top two functionalities were: improve search functionality and increase compatibility for mobile access. Staff expected the upgrade to be no earlier than one year from now. MINUTES APPROVAL MOTION: Council Member Schmid moved, seconded by Council Member Kniss to approve the minutes of April 1, 2013. MOTION PASSED: 7-0 Burt, Price absent CONSENT CALENDAR MOTION: Vice Mayor Shepherd moved, seconded by Council Member Kniss to approve Agenda Item Numbers 5-10. 5. Approval of Amendment No. 5 to Contract C10131631 with Turner Construction, Inc., to Decrease Compensation by $135,000; Approval of Contract C13149552 with Turner Construction, Inc., for $700,000 for Construction Management Services for the Mitchell Park Library & Community Center Project; and Approval of Amendment No. 7 to Contract C09130744 with Group 4 Architecture, Inc., to Add $260,000 for a Total Contract Amount Not to Exceed $8,855,231. 6. Budget Amendment Ordinance 5195 entitled, “Approval of a Construction Contract with S.J. Amoroso In The Amount of $17,707,000, and Approval of a Professional Services Contract for $1,130,969 with Group 4 Architecture, Research + Planning Inc. for the Main Library Expansion and Renovation Project PE-11000.” ACTION MINUTES Page 4 of 6 City Council Meeting Action Minutes: 5/20/13 7. Resolution 9338 entitled, ”Authorizing the City Manager to File an Application for 2013/2014 Transportation Development Act Article 3 (TDA3) in the Amount of $82,712; Charleston Road Corridor Pathway Improvement Project.” 8. El Camino Park / Mayfield Pump Station - CDM Amendment #2 Approval of Amendment Number 2 to Contract #C10131396 in the Amount of $1,173,000 with CDM Smith Inc. to Provide Additional Services Associated With the Reservoir, Pump Station, and Well at El Camino Park and Mayfield Pump Station Augmentation Project WS- 08002, for a Total Not to Exceed Amount of $6,300,802 (Continued from April 1, 2013, as amended). 9. Parks and Recreation Commission and Staff Recommend That Council Approve an Amendment to the Park and Open Space Rules and Regulations R1-39 (Attachment A) in Order to Help Reduce the Waiting List for Persons Wishing to Obtain a Plot at one of the Three City Gardens. 10. Approval of Change to Purchase Order for One Workplace to Add $89,000 of Storage Costs for a Total Amount Not to Exceed $792,794 for Standard Furniture and Associated Storage Costs for the Mitchell Park Library and Community Center. MOTION PASSED: 7-0 Burt, Price absent ACTION ITEMS 11. Consideration of City of Palo Alto Offer to Purchase U.S. Post Office Building at 380 Hamilton Avenue and Agreement to Assume Enforcement of Historic Covenant (Continued from May 13, 2013). MOTION: Vice Mayor Shepherd moved, seconded by Council Member Kniss to: 1) authorize Staff to submit and negotiate an offer to purchase the U.S. Post Office building at 380 Hamilton Avenue, as soon as the Post Office lists the U.S. Post Office Building for sale, and according to the parameters discussed in the Closed Session; and 2) direct Staff to represent to USPS the City’s willingness to accept the responsibility to hold the historic covenant to assure the historic integrity of the structure is protected. AMENDMENT: Council Member Holman moved, seconded by Council Member XXXXXX to direct Staff to identify local commercial real estate agents, negotiate terms, and engage an agent to assist with the purchase of the Post Office. ACTION MINUTES Page 5 of 6 City Council Meeting Action Minutes: 5/20/13 MOTION FAILED DUE TO THE LACK OF A SECOND MOTION PASSED: 7-0 Burt, Price absent 12. Update of and Direction for Downtown Parking Garage and Attendant Parking Study and Implementation of Trial Attendant Parking at Lot R. MOTION: Vice Mayor Shepherd moved, seconded by Council Member Kniss to: 1) return to Council in June with a review of the proposal for a private- public parking garage on Lot P, 2) direct Staff to report the Downtown Parking Garage and Attendant Parking Feasibility Study findings to the Planning and Transportation Commission for recommendations for priority next steps in pursuing development of other new downtown parking garage sites, and 3) authorize staff to implement a trial attendant parking study at Lot R – Alma Street/High Street (South) Parking Garage. AMENDMENT: Council Member Schmid moved, seconded by Council Member Holman to remove part one in the Motion, “return to Council in June with a review of the proposal for a private-public parking garage on Lot P,” and direct Staff to return to Council in June to review a range of financing options for downtown parking AMENDMENT WITHDRAWN BY THE MAKER AND SECONDER INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to remove item one, “return to Council in June with a review of the proposal for a private-public parking garage on Lot P,” from the Motion. MOTION RESTATED: Vice Mayor Shepherd moved, seconded by Council Member Kniss to: 1) direct Staff to report the Downtown Parking Garage and Attendant Parking Feasibility Study findings to the Planning and Transportation Commission for recommendations for priority next steps in pursuing development of other new downtown parking garage sites, and 2) authorize Staff to implement a trial attendant parking study at Lot R – Alma Street/High Street (South) Parking Garage. MOTION PASSED: 7-0 Burt, Price absent COUNCIL MEMBER QUESTIONS, COMMENTS AND ANNOUNCEMENTS City Manager, James Keene, addressing Council Member Holman’s concerns regarding Agenda Item Number 11, said the City was well positioned to ACTION MINUTES Page 6 of 6 City Council Meeting Action Minutes: 5/20/13 manage the Post Office negotiations. The Manager of Real Property, Hamid Ghaemmaghami, had a Commercial Real Estate License and had a Certified Commercial Investment Membership. While working as the Real Estate Director for the City of Oakland, Mr. Ghaemmaghami had purchased over $100 million in office and commercial space. ADJOURNMENT: The meeting was adjourned at 10:07 P.M.