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Home My WebLink About2013-01-28 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting January 28, 2013 The City Council of the City of Palo Alto met on this date in the Council Chambers at 7:10 P.M. Present: Berman, Burt, Holman, Klein, Kniss, Price, Scharff, Schmid, Shepherd Absent: MINUTES APPROVAL MOTION: Council Member Kniss moved, seconded by Vice Mayor Shepherd to approve the minutes of December 10, 2012. MOTION PASSED: 9-0 CONSENT CALENDAR MOTION: Council Member Kniss moved, seconded by Vice Mayor Shepherd to approve Agenda Item Numbers 1-7. 1. Utilities Advisory Commission Recommendation that the City Council Adopt a Resolution 9318 Approving the City of Palo Alto Utilities Legislative Policy Guidelines for 2013. 2. Resolution 9319 entitled “Resolution of the Council of the City of Palo Alto Approving Amendment No. 1 to the Amended and Restated Project Agreement No. 5 Between and Among the Transmission Agency of Northern California and its Participating Members”. 3. Appeal of Director’s Architectural Review Approval of the Co-location by AT&T Mobility LLC of Pole-Mounted Wireless Communications Equipment and Associated Equipment Boxes on 20 Existing Utility Poles Within City Rights-of-Ways Near the Following Locations: 747 Loma Verde Ave; 3284 Cowper; 3412 Ross/ 3374 Ross Rd; 3132 David Ave; 3415 Greer Rd; DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 1/28/13 3539 Louis Rd; 2385 Waverley; 3094 Greer Road on Maddux; 390 El Dorado Ave; 452 Loma Verde; 3524 Waverly on E. Meadow; 3706 Carlson Circle; 3757 Corina Wy; 3915 Louis Rd; 631 E. Meadow; 3901 Middlefield Rd; 412 Ferne; 3945 Nelson Ave.; 1772 Hamilton Ave.; 109 Lois Lane - AT&T DAS Phase 3 Project. 4. Appeal of Director’s Architectural Review Approval of the Co-location by AT&T Mobility LLC of Pole-Mounted Wireless Communications Equipment and Associated Equipment Boxes on 20 Existing Utility Poles Within City Rights-of-Ways Near the Following Locations: 4131 El Camino Way, 550 Georgia Ave, 4101 Park Blvd (on W. Meadow), 4255 Ruthelma Ave, 669 Maybell Ave, 110 E. Charleston Dr (on Alma), 493 W. Charleston Dr, 4298 Ponce Dr, 429 Monroe, 231 Parkside Dr., opposite 106 Loma Verde, 516 Barron Ave, 4257 McKellar, 320 Lambert Ave, 3989 La Donna, 397 Ventura Ave, 3364 Emerson St, 820 Chimalus Dr, 715 Barron Ave, 915 Matadero Ave. AT&T DAS Phase 4 Project. 5. Approval of $114,165 for the Consolidated Maintenance Contract between the City of Palo Alto and Public Safety Systems, Inc. For Computer Aided Dispatch, Police Records Management, Fire Records Management, Mobile Data, and Geovalidation. 6. Authorization for the City Manager to Enter Into a One-Year Contract with the Professional Evaluation Group/The Ochoa & Moore Law Firm, P.C. (PEG/OM) in a Total Amount Not to Exceed $125,000 for Rail Legislative Advocacy Services. 7. Finance Committee Recommendation that Council Adopt Two Resolutions: 1) Resolution 9320 entitled “Resolution of the Council of the City of Palo Alto Approving the Policy Pertaining to the Purchase of Energy from Potential Green Waste-to-Energy Facilities”, and 2) Resolution 9321 entitled “Resolution of the Council of the City of Palo Alto Amending Utility Rule and Regulation 2 (Definitions and Abbreviations) and the Six Rate Schedules Covering Medium and Large Commercial Customers (E-4 and E-7) to Include Standby Service Charges”. MOTION PASSED: 9-0 AGENDA CHANGES, ADDITIONS AND DELETIONS 9. Review and Input Regarding Scope of Services for Downtown Cap Study Request for Proposals and Direction Regarding Public Outreach and Input (Staff requests this item be continued to February 11, 2013). DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 1/28/13 MOTION: Vice Mayor Shepherd moved, seconded by Council Member Price to continue Agenda Item Number 9, “Review and Input Regarding Scope of Services for Downtown Cap Study Request for Proposals and Direction Regarding Public Outreach and Input” to a date uncertain. MOTION PASSED: 9-0 ACTION ITEMS 8. Colleagues Memo from Mayor Scharff and Council Member Klein to Add a 4th Member to the Council’s Committee on Infrastructure. MOTION: Council Member Klein moved, seconded by Vice Mayor Shepherd that the Infrastructure Committee be a Brown Act Committee composed of four Council Members appointed by the Mayor. AMENDMENT TO MOTION: Council Member Schmid moved, seconded by Council Member XX to add after Mayor, at the end of the Motion, “Will provide a final report or recommendation to the Council in July 2014.” AMENDMENT FAILED DUE TO LACK OF SECOND MOTION PASSED: 9-0 10. Discussion and Adoption of the Agenda for the City Council’s Annual Retreat on February 2, 2013 for the Possible Purposes of: (a) Setting the Council’s Priorities with Action Steps for 2013; (b) Discussion and Possible Action on Core Principles and Guiding Values; (c) Discussion and Possible Action on Meeting Management and the Length of Council Meetings; and (d) Other Potential Topics as Determined by the Council. MOTION: Vice Mayor Shepherd moved, seconded by Council Member Burt to refer to the Finance Committee consideration of dedicating certain revenue streams to certain infrastructure projects to be heard during Finance committee budget hearings. INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND SECONDER to direct the Finance Committee to refer to the Infrastructure Committee their recommendations prior to returning to full Council for consideration. MOTION AS AMENDED PASSED: 9-0 DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 1/28/13 MOTION: Vice Mayor Shepherd moved, seconded by Council Member Price to send Protocols and Procedures to the Policy and Services Committee with a recommendation that they define the Council Liaison role and address item 2.4 in Procedures and Protocols “Conduct with Palo Alto Boards and Commissions.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER after “Boards and Commissions” add “and community groups that Council Members are designated liaisons to.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER the Policy and Services Committee is to act on this so Council could hear this item in March 2013. MOTION RECAPPED: Vice Mayor Shepherd moved, seconded by Council Member Price to send Protocols and Procedures to the Policy and Services Committee with a recommendation that they define the Council Liaison role and address item 2.4 in Procedures and Protocols “Conduct with Palo Alto Boards and Commissions” and community groups that Council Members are designated liaisons to. The Policy and Services Committee is to act on this so Council could hear this item in March 2013. MOTION AS AMENDED PASSED: 9-0 MOTION: Council Member Burt moved, seconded by Council Member Klein for Council to have in the first month of spring a retreat to discuss the adopted priorities and consider in more depth the potential action items. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to discuss adopted priorities, consider more in depth the potential action items and the potential core values. AMENDMENT TO MOTION Council Member Price moved to say instead of “in the first month of spring” say “in the second quarter of 2013.” AMENDMENT FAILED DUE TO LACK OF SECOND MOTION AS AMENDED PASSED: 9-0 MOTION: Vice Mayor Shepherd moved, seconded by Council Member Holman to request the City Clerk bring a report to the February 2, 2013 City Council Meeting so Council can set the 2013 Council breaks at that meeting. MOTION PASSED: 9-0 DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 1/28/13 MOTION: Mayor Scharff moved, seconded by Council Member Price to adopt the content of the Council Retreat Agenda as modified by previous Motions. INCORPORATED INTO MOTION WITH CONSENT OF THE MAKER AND SECONDER to transpose the City Council Retreat Agenda Item Numbers 3b and 3c. AMENDMENT TO MOTION: Council Member Klein moved, seconded by Vice Mayor Shepherd to retain original Retreat Agenda order. AMENDMENT FAILED: 5-4 Klein, Shepherd, Kniss, Schmid yes MOTION AS AMENDED PASSED: 9-0 COUNCIL MEMBER QUESTIONS, COMMENTS AND ANNOUNCEMENTS Vice Mayor Shepherd reported the Pacific Art League invited the public to their February 9, 2013 Gala fund raiser at the Garden Court Hotel from 6-11 PM. Council Member Price Palo Alto Developmental Assets Initiative gave inspirational post cards to her and she would like Council Members to send a post card to youth who could use the encouragement. The VTA and MTC would hold a fair reduction demonstration program. The environmental scoping for the buss rapid transit would begin in February 2013. She also encouraged members of the public to attend events at the Bing Concert Hall at Stanford. ADJOURNMENT: The meeting was adjourned at 9:15 P.M.