HomeMy WebLinkAbout2014-05-12 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL
ACTION MINUTES
Special Meeting
May 12, 2014
The City Council of the City of Palo Alto met on this date in the Council
Conference Room at 6:00 P.M.
Present: Berman arrived @ 7:30 P.M., Burt, Holman, Klein, Kniss arrived
at 6:10 P.M., Price, Scharff, Schmid, Shepherd
Absent:
Closed Session
1. CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his designees
pursuant to Merit System Rules and Regulations (James Keene, Lalo Perez, Joe Saccio, Sandra Blanch, Kathy Shen, Melissa Tronquet,
Brenna Rowe, Khashayar Alaee)
Employee Organization: Service Employees International Union,
(SEIU) Local 521; Hourly Unit
Authority: Government Code Section 54957.6(a)
The City Council returned from the Closed Session at 6:31 P.M.
Special Orders of the Day
2. Community Partner Presentation by Stanford Arts.
3. Proclamation - National Police Week.
4. Appointment of Candidates to the Public Art Commission and the
Planning and Transportation Commission.
City Clerk, Donna Grider, announced that Jim Migdal with 5 votes, was
appointed to the Public Art Commission for three years, with the term ending
on April 30, 2017.
Page 1 of 7
DRAFT ACTION MINUTES
City Clerk, Donna Grider, announced that Eric Rosenblum with 9 votes, was
appointed to the Planning and Transportation Commission for the term
ending on October 31, 2017.
City Clerk, Donna Grider, announced that Przemek Gardias with 5 votes, was
appointed to the Planning and Transportation Commission for the term
ending on October 31, 2016.
Consent Calendar
MOTION: Vice Mayor Kniss moved, seconded by Council Member Holman
to approve Agenda Item Numbers 5-6.
5. Approval of Second Contract Amendment to Contract No. S13149754,
for Labor Negotiations Services with Renne Sloan Holtzman Sakai LLC
to add $90,000 for a Total Amount not to Exceed $180,000 and Extend
the Contract Term by One Year.
6. Policy & Services Committee Recommends Adoption of an Ordinance
for the Use of Online or Electronic Filing of Campaign Statements.
MOTION PASSED: 9-0
Action Items
Mayor Shepherd advised she would not participate in this Agenda Item
because her husband has an office in Downtown Palo Alto.
7. PUBLIC HEARING: to Hear Objections to the Levy of Proposed
Assessments on the Palo Alto Downtown Business Improvement
District and Adoption of a Resolution 9412 entitled “Resolution of the
Council of the City of Palo Alto Confirming the Report of the Advisory
Board and Levying Assessment for Fiscal Year 2015 on the Downtown
Palo Alto Business Improvement District.”
MOTION: Vice Mayor Kniss moved, seconded by Council Member Scharff to
adopt the Resolution confirming the report of the Advisory Board and to levy
an assessment for Fiscal Year 2015 on the Downtown Palo Alto Business
Improvement District.
MOTION PASSED: 8-0 Shepherd not participating
Page 2 of 7
City Council Meeting
Draft Action Minutes: 05/12/14
DRAFT ACTION MINUTES
8. Information Follow up to Recommendation to Cancel Request for
Proposals for Energy/Compost or Export Option Proposals for Food
Scraps, Yard Trimmings and Biosolids and Begin Implementing the
Organics Facilities Plan, including pursuing use of the Measure E Site
for Composting (ITEM WAS CONTINUED BY COUNCIL MOTION ON
APRIL 29, 2014 TO MAY 2014).
MOTION: Council Member Scharff moved, seconded by Council Member
Klein to:
1. a. Cancel the “Energy/Compost Facility or Export Option for Food
Scraps, Yard Trimmings, and Biosolids” Request for Proposals (E/CF
RFP).
b. Immediately reissue a substitute RFP for implementation of
Components #2-4 (Anaerobic Digesters; Food Preprocessing; Yard
Trimmings Composting) of the Organics Facilities Plan (OFP). The RFP
shall express a preference that the relatively flat portion (3.8 acres
or less) of the Measure E Site shall be used for Aerobic Composting
of Yard trimmings (Component #4). No later than December 2014,
Staff shall return to Council with recommendations to commence
CEQA work and negotiate a contract(s) with the top-rated
proposer(s).
2. Begin to pursue the Organics Facilities Plan (OFP) by hiring a
Program Management firm. Should there be any differences between
the OFP and the Recommendations adopted by Council, the
Recommendations shall govern.
3. Apply for a State Water Resources Control Board State Revolving
Fund (SRF) loan for Component One of the Organics Facilities Plan
(OFP).
4. Initiate design of Component One of the OFP, Biosolids Dewatering
and Truck Haul-Out Facility, including direction to prepare related
modifications to the Regional Water Quality Control Plant (RWQCP)
partner agency agreements.
5. Initiate the answering of predesign questions associated with
Component Two, Development of a Thermal Hydrolysis Process Wet
Anaerobic Digestion (THP AD) facility, at the RWQCP; Component
Three, Food Scrap Preprocessing; and Component Four, Yard
Trimmings Processing of the OFP, including the following:
a. Determine the local market price for Northern California for green
electricity the RWQCP will receive for power generated by the facility;
b. Establish the optimum size of the THP AD facility built to
accommodate biosolids for a 30-year planning horizon as well as
capacity for food scraps, which Palo Alto and any other jurisdiction
would commit to bring to the facility; Page 3 of 7
City Council Meeting
Draft Action Minutes: 05/12/14
DRAFT ACTION MINUTES
c. Establish a list of contributing partner agencies who commit to bring
food scraps to the facility;
d. Initiate a financing plan for Component Two of the OFP;
e. Determine the appropriate purchasing and project delivery
mechanisms that should be utilized to develop the OFP; and
f. Determine the required CEQA documentation for the Components of
the OFP.
6. Update the existing timeline and schedule in December, 2014 for all
Components of the OFP, and direct Staff to expedite the process to the maximum extent feasible.
SUBSTITUTE MOTION: Council Member Holman moved, seconded by
Council Member Schmid to:
1. Reject all proposals received in response to the “Energy/Compost
Facility or Export Option for Food Scraps, Yard Trimmings, and
Biosolids” Request for Proposals (E/CF RFP) process.
2. Begin to pursue the Organics Facilities Plan (OFP) by hiring a Program
Management firm.
3. Apply for a State Water Resources Control Board State Revolving Fund
(SRF) loan for Component One of the Organics Facilities Plan (OFP).
4. Initiate design of Component One of the OFP, Biosolids Dewatering
and Truck Haul-Out Facility, including direction to prepare related
modifications to the Regional Water Quality Control Plant (RWQCP)
partner agency agreements.
5. Initiate predesign of Component Two, Development of a Thermal
Hydrolysis Process Wet Anaerobic Digestion (THP AD) facility, at the
RWQCP; Component Three, Food Scrap Preprocessing; and
Component Four, Yard Trimmings Processing of the OFP, including the
following:
a. Determine the price of electricity that the RWQCP will receive for
power generated by the facility;
b. Establish the optimum size of the THP AD facility built to accommodate
biosolids for a 30-year planning horizon as well as capacity for food
scraps, which Palo Alto and any other jurisdiction would commit to
bring to the facility;
c. Establish a list of contributing partner agencies who commit to bring
food scraps to the facility;
d. Finalize a financing plan for Component Two of the OFP;
e. Determine the appropriate purchasing and project delivery
mechanisms that should be utilized to develop the OFP; and
f. Determine the required CEQA documentation for the Components of
the OFP.
Page 4 of 7
City Council Meeting
Draft Action Minutes: 05/12/14
DRAFT ACTION MINUTES
6. Update the existing timeline and schedule in December, 2014 for all
Components of the OFP including next steps for the development of
Component Four, Processing of Yard Trimmings, where Staff will seek
to identify and pursue technologies to harness the energy and
resource potential of yard trimmings that could be located on the
relatively flat 3.8-acre portion of the Measure E site or elsewhere.
SUBSTITUTE MOTION FAILED: 2-7 Holman, Schmid yes
MOTION PASSED: 7-2 Holman, Schmid no
9. Discussion and Council Direction Regarding Potential November 2014
Charter Amendments Related to Council Seats, Including Term Limits,
Beginning/End of Council Terms and Annual Reorganization Meeting,
and Other Matters.
MOTION: Vice Mayor Kniss moved, seconded by Council Member Klein to
refer this back to Policy and Services Committee, to consider and recommend
any or all of the items listed in the staff report.
AMENDMENT: Council Member Holman moved, seconded by Council
Member Burt to eliminate the discussion of election by district and directly
elected Mayor.
AMENDMENT PASSED: 8-1 Klein no
MOTION AS AMENDED PASSED: 9-0
MOTION: Mayor Shepherd moved, seconded by Council Member Scharff to
move Agenda Item 12 forward to be heard at this time.
MOTION PASSED: 9-0
Inter-Governmental Legislative Affairs
12. Adoption of a Resolution Supporting Proposition 13 Reform.
MOTION: Vice Mayor Kniss moved, seconded by Council Member Schmid to
adopt the Resolution providing preliminary support for the Prop 13 reform as
it relates to commercial properties; this does not constitute formal support
of any particular ballot measure on this issue or related subject, until such a
ballot measure is separately reviewed and endorsed by Council.
Page 5 of 7
City Council Meeting
Draft Action Minutes: 05/12/14
DRAFT ACTION MINUTES
MOTION PASSED: 8-1 Holman no
10. Policy and Services Committee Recommendation to Council on Moving
Agreements with Avenidas and Palo Alto Community Child Care out of
the Human Services Resources Allocation Process.
MOTION: Council Member Price moved, seconded by Council Member Klein
to direct Staff to separate the funding contracts with Avenidas and Palo Alto
Community Child Care (PACCC) from the Human Services Resource Allocation Process (HSRAP) and to contract directly with them.
SUBSTITUTE MOTION: Council Member Holman moved, seconded by
Council Member Schmid to keep Avenidas and Palo Alto Community Child
Care (PACCC) in the Human Services Resource Allocation Process.
INCORPORATED INTO THE SUBSTITUTE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add the HRC
recommendations identified on Packet Page 274; 1) Avenidas and PACCC will
be assured that their HSRAP funding will not be cut in order to fund
reallocations to other HSRAP grantees, 2) When the Council determines
annual adjustments to reflect the increased costs of doing business in the
nonprofit sector, Avenidas and PACCC will be assured their proportional
shares, 3) When the Council makes an incremental allocation over and
above any annual adjustment, the HRC will recommend redistribution of
those funds according to its assessment of human service needs at that
time. Incremental allocations will be recommended according to a review
covering all HSRAP recipients (including Avenidas and PACCC) and new
applicants, and 4) In the case of budget reductions set by the Council and
staff, Avenidas and PACCC will bear their proportional share, but no more, in
the HRC’S recommendations.
SUBSTITUTE MOTION AS AMENDED FAILED: 3-6 Holman, Scharff,
Schmid yes
MOTION PASSED: 7-2 Holman, Schmid no
Council continued the following Agenda Item to an uncertain date.
11. Consideration of Finance Committee Referral to the Human Relations
Commission Regarding Additional Funding for Human Resource Allocation Process Agencies.
Page 6 of 7
City Council Meeting
Draft Action Minutes: 05/12/14
DRAFT ACTION MINUTES
Council Member Questions, Comments and Announcements
None
Adjournment: The meeting was adjourned at 11:40 P.M.
Page 7 of 7
City Council Meeting
Draft Action Minutes: 05/12/14