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HomeMy WebLinkAbout2015-09-15 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 6 Special Meeting September 15, 2015 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:31 P.M. Present: Berman, Burt, DuBois, Filseth, Holman, Kniss arrived at 5:37 P.M., Scharff, Schmid arrived at 5:34 P.M., Wolbach Absent: Closed Session MOTION: Council Member Scharff moved, seconded by Council Member Burt to go into Closed Session. MOTION PASSED: 7-0 Kniss, Schmid absent Council went into Closed Session at 5:32 P.M. 1. CONFERENCE WITH CITY ATTORNEY-Existing Litigation Joanne Jacobs v. City of Palo Alto, Santa Clara Superior Court, Case No. 1-15-CV-275467 Subject Authority: Government Code Section 54956.9(d)(1). Council returned from Closed Session at 6:03 P.M. Mayor Holman advised that the Council voted unanimously to authorize a settlement in the matter of Joanne Jacobs v. City of Palo Alto, Case No. 1- 15-CV-275467, pending in Santa Clara Superior Court. The matter settled for $40,000. Special Orders of the Day 2. Presentation of Proclamation to Midpen Media Center Honoring the Center's 25th Anniversary. ACTION MINUTES Page 2 of 6 City Council Meeting Action Minutes: 9/15/15 3. Selection of Applicants to Interview on September 29, 2015 for the Architectural Review Board, the Parks and Recreation Commission, and the Planning and Transportation Commission. MOTION: Council Member Burt moved, seconded by Council Member Scharff to reopen the recruitment for the Parks and Recreation Commission for one month. MOTION PASSED: 9-0 MOTION: Vice Mayor Schmid moved, seconded by Council Member Kniss to interview all candidates for the Architectural Review Board and the Planning and Transportation Commission. MOTION PASSED: 9-0 Action Items 16. Update to Council on Business Registry and Council Discussion and Direction Regarding Phase 2. MOTION: Council Member DuBois moved, seconded by Council Member Kniss to direct Staff to begin Phase 2 of the Business Registry with the following modifications: A. Staff to define an enforcement Ordinance with proposed mechanisms for citation and overdue bill collection. Send proposal to Policy and Services Committee along with potential updates that address very small businesses, very small non-profits and religious organizations with no ancillary business on site, and changes to the Registration Survey. Policy and Services Committee should meet in a timely manner in order to ensure suggested changes will be ready by renewal date in Year Two; and B. Continue to enhance reporting capabilities, improve user functionality, data quality, and user experience and return to Council with any contract amendments, and/or resource requests as appropriate; and C. Explore integration with other permits and return to Policy and Services Committee with a plan for implementation to execute as Phase 3 of the Business Registry Certificate (BRC). ACTION MINUTES Page 3 of 6 City Council Meeting Action Minutes: 9/15/15 AMENDMENT: Vice Mayor Schmid moved, seconded by Mayor Holman to add to the Motion, “Use the National Establishment Time Series Database as a point of comparison for number of employees.” INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Amendment “not as a control point” after “point of comparison.” AMENDMENT AS AMENDED PASSED: 7-2 Kniss, Scharff no AMENDMENT: Council Member Scharff moved, seconded by Council Member Filseth to replace in Motion Part A, “Send proposal to Policy and Services Committee along with potential updates that address very small businesses, very small non-profits and religious organizations with no ancillary business on site, and changes to the Registration Survey” with “exempt very small businesses, very small non-profits and religious organizations with no ancillary business on site.” AMENDMENT PASSED: 5-4 Burt, DuBois, Kniss, Schmid no INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “direct Policy and Services Committee to review the possibility of including short term rental businesses in the Business Registry Certificate.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion in Part A, “discuss changes to the Registration Survey” after “Policy and Services Committee should.” MOTION AS AMENDED PASSED: 9-0 Council took a break from 8:09 P.M. to 8:15 P.M. Study Session 4. Finance Committee Recommends the City Council Review the Assessment Results of the Enterprise Resource Planning System (ERP) Needs; Review Recommendation to Plan for the Acquisition of a New Integrated Government-oriented ERP System and Separate Provisioning of Utilities Billing Systems (Continued to a date uncertain). ACTION MINUTES Page 4 of 6 City Council Meeting Action Minutes: 9/15/15 Agenda Item Number 4- Finance Committee Recommends the City Council Review the Assessment Results… was removed from the Agenda at the request of Staff. 5. Prescreening of a Proposal to Re-zone the Former VTA Park and Ride Lot at 2755 El Camino Real From Public Facility (PF) to Community Commercial (CC(2)) With a Concurrent Comprehensive Plan Land Use Designation Amendment From Major Institution/Special Facilities to Regional Community Commercial, Allowing Development of a Four Story Mixed-use Building With Below Grade Parking. 6. Carl Guardino, Silicon Valley Leadership Group, Presentation and Council Discussion Regarding Potential 2016 Santa Clara County Transportation Funding Measure. Agenda Changes, Additions and Deletions None. Consent Calendar MOTION: Council Member Scharff moved, seconded by Council Member Berman to approve Agenda Item Numbers 7-15. 7. Approval of Amendment Number 4 to Contract C08125506 With the Planning Center ¦ DCE, Now Known as Placeworks, to Increase the Contract by $482,612 to an Amount Not to Exceed $2,377,343 and Adoption of a Related Budget Amendment Ordinance 5346. 8. Approval of a Five-Year Contract Number C16159540 With Palo Alto Community Child Care, Inc. (PACCC) for Management of the City's Child Care Subsidy Program in the Amount of $459,841 Per Fiscal Year. 9. Approval of a Five-Year Contract Number C16159539 With Avenidas, Inc. for Provision of Comprehensive Services to Older Adults in the Amount of $453,897 Per Fiscal Year. 10. Approval of an Agreement for Professional Services With EES Consulting, Inc. in a Not to Exceed Amount of $200,000 for the Performance of Electric Utility Financial Planning and Rate Consulting ACTION MINUTES Page 5 of 6 City Council Meeting Action Minutes: 9/15/15 Services on an On-Call Task Order Basis for Fiscal Year 2016 through Fiscal Year 2020. 11. Approval of $43,125 for Expenses Associated With the Creative Ecology Project at the Palo Alto Art Center and Junior Museum & Zoo for Fiscal Year 2016 and Adoption of the Associated Budget Amendment Ordinance 5347. 12. Finance Committee Recommendation That the City Council Approve Design Guidelines for the 2015 Electric Cost of Service Analysis. 13. Authorize the Mayor to Sign, on Behalf of the City, Letters to the "Compact of Mayors" (Global) and the "Mayor’s National Climate Action Agenda" (Domestic), Committing to Climate-Related Actions the City has Already Undertaken or Set in Motion, and Calling on the President of the United States to Pursue the Strongest Possible Climate Agreement at the Upcoming United Nations Framework Convention on Climate Change (COP21) in Paris, France. 14. Policy and Services Committee Recommendation to Initiate Neighborhood Engagement Activities by Conducting Town Hall Meetings, Adopting Changes to the Know Your Neighbors Grant Program, Referring the Co-Sponsorship Agreement and Discussion of Additional Initiatives to Policy and Services Committee, and Transferring $35,000 from City Council Contingency to the City Manager's Office. 15. Appointment of Julia Moran to the Citizens Advisory Committee for the Comprehensive Plan Update. MOTION PASSED: 9-0 Action Items 17. League of California Cities Annual Conference Adoption of Resolutions. MOTION: Council Member Kniss moved, seconded by Council Member Scharff to authorize the City’s voting delegate to vote on the four Resolutions aligned with the recommendations presented in the Staff Report to be considered at the Annual League of California Cities (LOCC) conference to be held in San Jose, CA from September 30 to October 2, 2015. MOTION PASSED: 9-0 ACTION MINUTES Page 6 of 6 City Council Meeting Action Minutes: 9/15/15 Inter-Governmental Legislative Affairs None. Council Member Questions, Comments and Announcements Council Member Berman attended the Palo Alto Kid’s Carnival on Saturday afternoon. Pastor Kaloma Smith of the University AME Zion Church organized the event to help individuals and children connect from various types of diversity such as ethnicity and religion. He supports a resolution addressing human trafficking. Mayor Holman advised that Council Member Kniss is coordinating a Colleagues Memo addressing this topic. Council Member Scharff is attending an Association of Bay Area Governments (ABAG) meeting Thursday night and requested feedback from colleagues prior to the meeting. Council Member Burt reported concerns regarding the health of trees during the drought and water conservation efforts. He requested that the Utilities Department include an informational flyer in utility billing communications. Mayor Holman reiterated support for communication to utility customers and added the guidance on proper lawn options should be included as well. Council Member Kniss commented on her concerns with the use of artificial turf related to the heat generated by artificial turf. Council Member Burt requested that the City Manager reconsider use of artificial turf at El Camino Park. Council Member Kniss voiced support for Council Member Burt’s comments. Mayor Holman suggested the City Manager also look at options for replacing artificial turf at the Mayfield Soccer Field. Council Member Filseth voiced support for Mayor Holman’s comments. Adjournment: The meeting was adjourned at 11:28 P.M.