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HomeMy WebLinkAbout2015-08-31 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 12 Special Meeting August 31, 2015 The City Council of the City of Palo Alto met on this date in the Council Chambers at 6:05 P.M. Present: Berman, Burt, DuBois, Filseth, Holman, Scharff arrived at 7:02 P.M., Schmid, Wolbach Absent: Kniss Study Session 1. Presentation of Palo Alto City Library Strategic Plan, 2015-2017. 2. Study Session Updating the Current Status of the Parks, Trails, Open Space and Recreation Master Planning Process. Special Orders of the Day 3. Appointment of One Candidate to the Utilities Advisory Commission for One Unexpired Term Ending April 30, 2018. First Round of voting for one position on the Utilities Advisory Commission with a term ending April 30, 2018: Voting For James Baer: Burt, Filseth, Scharff Voting For Arne Ballantine: Voting For Louis “Lou” Borrego: Voting For Ramarao Digumarthi: Schmid Voting For Hilary Gans: ACTION MINUTES Page 2 of 12 City Council Meeting Action Minutes: 8/31/15 Voting For Timothy Gray: Voting For Yidyabhusan “Bhusan” Gupta: Voting For Mark Harris: Berman, DuBois Voting For Natalia Kachenko: Voting For Walter Loewenstein: Voting For Marianne Wu: Holman, Wolbach Beth Minor, City Clerk announced on the First Round of voting no candidate received the required five votes. Second Round of voting for one position on the Utilities Advisory Commission with a term ending April 30, 2018: Voting For Arne Ballantine: Burt, Filseth, Scharff, Schmid Voting For Mark Harris: Berman, DuBois, Holman Voting For Marianne Wu: Wolbach Ms. Minor announced on the Second Round of voting no candidate received the required five votes. Third Round of voting for one position on the Utilities Advisory Commission with a term ending April 30, 2018: Voting For Arne Ballantine: Burt, DuBois, Filseth, Holman, Scharff, Schmid, Wolbach Voting For Marianne Wu: Berman Ms. Minor announced that Arne Ballantine with seven votes was appointed to the Utilities Advisory Commission for one unexpired term ending April 30, 2018. ACTION MINUTES Page 3 of 12 City Council Meeting Action Minutes: 8/31/15 Agenda Changes, Additions and Deletions MOTION: Council Member Scharff moved, seconded by Council Member DuBois to move Agenda Item Number 15- Appointment of Five Additional Members… forward to be heard concurrently with Agenda Item Number 14- Comprehensive Plan Update: Comprehensive Plan Structure and Goals/Vision Statements for Each Element… MOTION PASSED: 8-0 Kniss absent Consent Calendar MOTION: Council Member Burt moved, seconded by Vice Mayor Schmid to approve Agenda Item Numbers 4-12 with modifications to Agenda Item Number 11- Adoption of a Revised Ordinance Amending Section 2.040.160 (City Council Minutes)… as outlined in the At Place Memorandum, replacing “digitally” with “on the website.” 4. Approval of Amendment Number 2 to Contract Number C14153012 With Metropolitan Planning Group for Support of Planning Review of Individual Review and Architectural Review Applications Due to Increased Workload and Unanticipated Staff Vacancies, Increasing the Contract by $350,000 for a Not to Exceed Amount of $500,000 Over a Three Year Period. 5. Review and Approval of Concept Plan Line Alignments for Proposed Bicycle and Pedestrian Improvements Along Park Boulevard and Wilkie Way. 6. Approval of Amendment Number 1 to the Agreement With the Peninsula Corridor Joint Powers Board for Rail Shuttle Bus Administration to Extend the Term for One Year and Add $81,670 to Provide Community Shuttle Service on the Existing Embarcadero Shuttle Route from July 2015 Until June 2016. 7. Resolution 9544 Entitled, “Resolution of the Council of the City of Palo Alto to Incorporate a Side Letter With the Service Employees International Union (SEIU) to Allow a Change in the Police Dispatcher Schedule from a 4/11 Schedule to a 4/12 Flex Schedule.” ACTION MINUTES Page 4 of 12 City Council Meeting Action Minutes: 8/31/15 8. Park Improvement Ordinance 5342 Entitled, “Park Improvement Ordinance of the Council of the City of Palo Alto for the Pilot Batting Cages Project at Former PASCO Site at the Baylands Athletic Center (FIRST READING: August 17, 2015 PASSED: 8-0 Scharff absent).” 9. Park Improvement Ordinance 5343 Entitled, “Park Improvement Ordinance of the Council of the City of Palo Alto for Improvements at Monroe Park (FIRST READING: August 17, 2015 PASSED: 8-0 Scharff absent).” 10. Park Improvement Ordinance 5344 Entitled, “Park Improvement Ordinance of the Council of the City of Palo Alto for the Byxbee Park Hills Interim Park Concepts (FIRST READING: August 17, 2015 PASSED: 8-0 Scharff absent).” 11. Adoption of a Revised Ordinance Amending Section 2.040.160 (City Council Minutes) of Chapter 2.04 (Council Organization and Procedure) of the Palo Alto Municipal Code to Require Action Minutes and a Verbatim Transcript of all Council and Council Standing Committee Meetings, and Delete the Requirement for Sense Minutes. 12. Ordinance 5345 Entitled, “Ordinance of the Council of the City of Palo Alto Amending Chapter 16.17 of the Palo Alto Municipal Code to Adopt Local Amendments to the California Energy Code” modifying Ordinance 5326 (FIRST READING: August 17, 2015 PASSED: 8-0 Scharff absent). MOTION PASSED: 8-0 Kniss absent Action Items 13. Parks and Recreation Commission Recommendation Regarding Possible Uses for the 7.7 Acre Area at Foothills Park. MOTION: Council Member Filseth moved, seconded by Council Member Wolbach to: A. Complete the Buckeye Creek hydrology study before making any specific recommendations for possible future use of the newly dedicated parkland; and ACTION MINUTES Page 5 of 12 City Council Meeting Action Minutes: 8/31/15 B. Direct Staff to return to the Parks and Recreation Commission to finalize a recommendation for Council on how to use the 7.7 acre parcel after the hydrology study is complete; and C. Direct Staff to evaluate the impacts of the recommendation to Council on the Acterra Nursery lease, which includes a provision allowing for termination of the lease with a 90-day notification. AMENDMENT: Vice Mayor Schmid moved, seconded by Council Member Scharff to add to the Motion: Alternative option: A. Install the necessary fencing and gates to ensure that the 7.7 acre site, including the Acterra Nursery, is safe and secure; and B. Install a simple loop trail and two park benches; and C. Open the site to the public. AMENDMENT FAILED: 2-6 Scharff, Schmid yes INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “Direct Staff to return within three months after the completion of the hydrology study for options to make the parkland open to the public.” MOTION AS AMENDED PASSED: 8-0 Kniss absent 14. Comprehensive Plan Update: Comprehensive Plan Structure and Goals/Vision Statements for Each Element (Part I: Community Services & Facilities and Transportation Elements). 15. Appointment of Five Additional Members to the Comprehensive Plan Update Citizens Advisory Committee. MOTION: Council Member Wolbach moved, seconded by Mayor Holman to vote for five members for appointment to the Comprehensive Plan Update Citizens Advisory Committee (CAC) and then vote for one additional member for future appointment. ACTION MINUTES Page 6 of 12 City Council Meeting Action Minutes: 8/31/15 SUBSTITUTE MOTION: Vice Mayor Schmid moved, seconded by Council Member Filseth to vote for six appointments, with five appointed, followed by the future appointment of one additional member. SUBSTITUTE MOTION PASSED: 8-0 Kniss absent First Round of voting for six positions on the Comprehensive Plan Update Citizens Advisory Committee: Voting For Stacey Ashlund: Filseth Voting For Joyce Beattie: Voting For Sharlene Carlson: Voting For Tony Carrasco: Voting For Christy Dennison: Voting For Drew Dennison: Scharff Voting For Len Filppu: Burt, DuBois, Holman, Schmid Voting For Marc Fleischmann: Voting For James “Jim” Fox: Voting For Annette Glanckopf: Berman, Burt, DuBois, Holman, Scharff Schmid Voting For Timothy Gray: Voting For Vered Hermannoff-Kranz: Voting For Jennifer Hetterly: Burt, DuBois, Filseth, Holman, Schmid Voting For Terry Holzemer: DuBois Voting For John Hoston: ACTION MINUTES Page 7 of 12 City Council Meeting Action Minutes: 8/31/15 Voting For Jane Huang: Voting For Kathy Johnson: Voting For Edie Keating: Wolbach Voting For Shani Kleinaus: Burt, Filseth, Holman, Schmid, Wolbach Voting For Michelle Kraus: Scharff Voting For Elizabeth Lasky: Voting For Helen Li: Berman, Filseth, Wolbach Voting For Michael Lipman: Voting For Victoria Liu: Wolbach Voting For Drew Maran: Voting For Karen Marincovich: Voting For Stephanie Martinson: Berman, Scharff Voting For Jeffrey Miller: Voting For Julia Moran: Berman, Scharff, Wolbach Voting For William Morrison: Voting For Bob Moss: DuBois, Scharff, Schmid Voting For Mark Nadim: Burt, DuBois, Filseth, Holman, Schmid Voting For Amanda Ross: Berman Voting For Jackie Schoelerman: Voting For Iqbal Serang: ACTION MINUTES Page 8 of 12 City Council Meeting Action Minutes: 8/31/15 Voting For Kaloma Smith: Voting For Kevin Stern: Berman, Wolbach Voting For Peter Taskovich: Burt, Filseth, Holman Voting For Emil Thomas: Voting For Victoria Velkoff: Voting For Judith Wasserman: Voting For Elizabeth Wong: Voting For Kerry Yarkin: Voting For Dan R. Zalles: Voting For Jon Zweig: Beth Minor, City Clerk announced that Annette Glanckopf with six votes, Jennifer Hetterly with five votes, Shani Kleinaus with five votes, and Mark Nadim with five votes were appointed to the Comprehensive Plan Update Citizens Advisory Committee (CAC). Second Round of voting for two positions on the Comprehensive Plan Update Citizens Advisory Committee: Voting For Len Filppu: Burt, DuBois, Filseth, Holman, Schmid Voting For Julia Moran: Berman, Burt, Holman, Scharff, Wolbach Voting For Bob Moss: Scharff, Schmid Voting For Kevin Stern: Berman, Wolbach Voting For Peter Taskovich: DuBois, Filseth Beth Minor, City Clerk announced that Len Filppu with five votes and four votes in the First Round, for a total of nine cumulative votes was appointed ACTION MINUTES Page 9 of 12 City Council Meeting Action Minutes: 8/31/15 to the Comprehensive Plan Update Citizens Advisory Committee (CAC). Julia Moran with five votes and three votes in the First Round, for a total of eight cumulative votes will be scheduled for appointment to the CAC at a future Council Meeting. MOTION: Mayor Holman moved, seconded by Council Member Wolbach to: A. Appoint Annette Glanckopf, Jennifer Hetterly, Shani Kleinaus, Mark Nadim, and Len Filppu to the Comprehensive Plan Update Citizens Advisory Committee (CAC) based on the established criteria and applications received by the close of business on August 25, 2015; and B. Affirm that the resulting CAC is well equipped to fulfill its role, with 21 voting members and 3 non-voting members appointed to review all relevant materials, accept and analyze community input, and provide recommendations on desired updates to the Plan’s policies and programs, recognizing the City Council will provide direction on the Plan structure, Vision Statements, and Goals, and will be the ultimate decision makers on the Plan that is adopted; and C. Direct Staff to return with a Consent Calendar Item appointing Julia Moran to the CAC, which will fill out the 22 voting-member CAC. MOTION PASSED: 8-0 Kniss absent MOTION: Council Member DuBois moved, seconded by Council Member Burt to organize the Comprehensive Plan Update with the Elements recommended by Staff with the addition of Governance. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “and include noise under Urban Environment.” MOTION AS AMENDED PASSED: 8-0 Kniss absent MOTION: Council Member DuBois moved, seconded by Vice Mayor Schmid to direct Staff to develop with Council, new Goals in the Comprehensive Plan introduction that will introduce a priority framework and high-level quantitative framework that will be used to discuss impacts during the life of the Comprehensive Plan. ACTION MINUTES Page 10 of 12 City Council Meeting Action Minutes: 8/31/15 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion, “Introduction” with “Implementation Section.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion, “discuss” with “guide.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “and direct Staff to return to Council with an agenized item within three to six months to discuss these Elements.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion, “guide” with “guide decisions concerning.” MOTION AS AMENDED PASSED: 7-1 Berman no, Kniss absent MOTION: Council Member Scharff moved, seconded by Council Member XX to incorporate the Planning and Transportation Commissions (PTC) Transportation Element Vision Statement including a focus on reducing congestion. MOTION FAILED DUE TO THE LACK OF A SECOND. MOTION: Council Member Burt moved, seconded by Mayor Holman to adopt as the Transportation Element Vision Statement: A. Build and maintain a sustainable network of safe, accessible and efficient transportation and parking solutions for all users and modes, while protecting and enhancing the quality of life in Palo Alto neighborhoods. Programs will include alternative and innovative transportation processes; and B. The adverse impacts of automobile traffic on the environment in general and residential streets in particular, will be reduced; and C. Streets will be safe and attractive, and designed to enhance the quality and aesthetics of Palo Alto neighborhoods; and ACTION MINUTES Page 11 of 12 City Council Meeting Action Minutes: 8/31/15 D. Palo Alto recognizes the regional nature of our transportation system, and will be a leader in seeking regional transportation solutions through long-term planning. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Section D, “to reduce greenhouse gas emissions” after “transportation solutions.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Section B, “traffic flow will be enhanced and traffic congestion will be reduced where possible.” MOTION AS AMENDED PASSED: 8-0 Kniss absent MOTION: Council Member DuBois moved, seconded by Council Member Scharff to adopt Proposed Planning and Transportation Commission Organization for the Transportation Element Goals with the following modifications: A. Add Goal T-9: Decrease congestion and improve transportation efficiency with a priority on our worst intersections, our business centers, and our peak commute times including school traffic; and B. Change Goal T-3 to “Neighborhood Impacts.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “Incorporate existing Council policy on single occupancy vehicle reduction.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “add to Goal T-6, ‘Mobility for seniors and people with special needs.’” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “to add to Goal T-4, ‘Encourage attractive, convenient, efficient, and innovative parking solutions.’” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “to add to Goal T-7, 'and technologies’ after ‘transportation policies.’” ACTION MINUTES Page 12 of 12 City Council Meeting Action Minutes: 8/31/15 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “to direct Staff to add additional language to Goal T-8.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “to add to Goal T-1, ‘a mix of uses’ after ‘public transportation.’” MOTION AS AMENDED PASSED: 8-0 Kniss absent MOTION: Council Member Scharff moved, seconded by Council Member Wolbach to continue the Community Services Element Goals and Vision Statement to a date uncertain. MOTION PASSED: 8-0 Kniss absent 15. Appointment of Five Additional Members to the Comprehensive Plan Update Citizens Advisory Committee. Inter-Governmental Legislative Affairs None. Council Member Questions, Comments and Announcements Council Member Burt reported his attendance at Project Anybody event at Mitchell Park led by teenagers supporting various environmental initiatives. He also reported the California High-Speed Rail Authority authorized a Request for Proposal (RFP) for an Environmental Impact Report (EIR) for the Modesto to San Francisco section of the planned High-Speed Rail System. Council Member Berman raised some concerns over the length of recent City Council meetings. Adjournment: The meeting was adjourned at 12:16 A.M.