HomeMy WebLinkAbout2002-04-15 City Council Summary Minutes
Special Meeting April 15, 2002
1. Joint Meeting with the Human Relations Commission...........30
ADJOURNMENT: The meeting adjourned at 7:05 p.m...................30
ORAL COMMUNICATIONS..............................................31
1. Proclamation Honoring Brian Martin for His Achievements in the 2002 Winter Olympics....................................31
2. Selection of Candidates to Interview for the Public Art
Commission..................................................32
3. Proposed Milestones for City Council’s Top 5 Priorities.....32
4. Budget Implications of the City Council’s Top 5 Priorities..43
APPROVAL OF MINUTES..............................................44
5. Resolution Approving a Caltrans Program Supplement
Agreement Between the City of Palo Alto and Caltrans for the Embarcadero Road Pedestrian/Bike Bridge and Bike Path
Project (CIP Project 19310).................................46
6. Approval of Resolution for Vacation of Public Service
Easements for Utilities and Roadways on Quarry Road,
Arboretum Road, Sand Hill Road, Pasteur Drive, and near Hoover Pavilion; Approval of Resolutions to Initiate
Annexation Proceedings for Land Along the South Side of Sand Hill Road, Two Areas Along the South Side of Quarry Road and the New Pasteur Drive and Adjacent Land Between
Sand Hill Road and Welch Road...............................46
7. Resolution 8148 entitled “Resolution of the Council of the
City of Palo Alto Expressing Appreciation to Dave Hennessy Upon His Retirement.........................................47
8. Contract Between the City of Palo Alto and McCarthy Building Companies, Inc in the Amount of $22,535,000 for Construction of Two Downtown Parking Structures (CIP
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Project 19530), Approval of Amendment No. Two to Contract C8103688 with Turner Construction in the Amount of
$1,632,048 for Construction Management Services and Approval of Amendment No. Three to Contract C6076145 with Watry Design, Inc. in the Amount of $69,200 for Construction Administration Services........................47
9. Amendment No. 1 to the Sand Hill Corridor Maintenance
Agreement Between the City of Palo Alto and the Board of Trustees of the Leland Stanford Junior University for Sand Hill Road Corridor Projects.................................47
10. Increase in the Expenditure Limit of the Rail Shuttle Bus Service Administration Agreement Between the City of Palo
Alto and the Peninsula Corridor Joint Powers Board for the Palo Alto Shuttle Project...................................47
COUNCIL COMMENTS, QUESTIONS, AND ANNOUNCEMENTS...................47
ADJOURNMENT: The meeting adjourned at 9:45 p.m...................48
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The City Council of the City of Palo Alto met on this date in the Council Chambers at 6:05 p.m.
PRESENT: Beecham, Burch, Freeman (teleconferencing from the Four Seasons Resort, 7100 Four Seasons Point, Carlsbad, CA), Kishimoto, Kleinberg, Lytle (arrived at 6:25 p.m.), Morton, Mossar, Ojakian
SPECIAL MEETING
1. Joint Meeting with the Human Relations Commission No action required. ADJOURNMENT: The meeting adjourned at 7:05 p.m.
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Regular Meeting
April 15, 2002 The City Council of the City of Palo Alto met on this date in the Council Chambers at 7:15 p.m.
PRESENT: Beecham, Burch, Freeman (teleconferencing from the Four Seasons Resort, 7100 Four Seasons Point, Carlsbad, CA), Kishimoto, Kleinberg, Lytle,
Morton, Mossar, Ojakian
ORAL COMMUNICATIONS Abdel Atitou, 135 Seale Avenue, spoke regarding his recent application for the Human Relations Commission
Skip Justman, 828 Ramona Street, spoke regarding the Kay Leibrand prosecution. Glenna Violette, 95 Crescent Drive, spoke regarding an idea for a way to begin a traffic solution.
Ed Power, 2254 Dartmouth Street, spoke regarding politics.
Eugene Nickell, 920 Loma Verde, spoke regarding an invitation to meetings.
Keith Wells, Groeniger & Co., 27750 Industrial Boulevard,
Hayward, spoke regarding unfair bid practices RFQ 139924. Dan Hancock, Groeniger & Co., 27750 Industrial Boulevard,
Hayward, asked why the City was buying unsafe leaded water meters.
David Hughes, Groeniger & Co., 27750 Industrial Boulevard, Hayward, spoke regarding an apparent low bidder on RFQ 139924. Stephanie Munoz, 101 Alma Street, spoke regarding Moffett Field.
SPECIAL ORDERS OF THE DAY
1. Proclamation Honoring Brian Martin for His Achievements in the 2002 Winter Olympics
Council Member Morton presented a proclamation to Brian Martin for his achievements in the 2002 Winter Olympics.
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Brian Martin thanked his family, the community of Palo Alto, and the City Council for honoring him with a proclamation and for
their support. Mayor Ojakian announced that Brian Martin was the grand marshal in the May Fête parade on May 4, 2002. The Chamber of Commerce was hosting the Bay Area Sports Organizing Committee (BASOC)
event for Mr. Martin on May 15, 2002. No action required.
2. Selection of Candidates to Interview for the Public Art
Commission Vice Mayor Mossar suggested that the Council not interview the incumbents so as to reduce the length of time spent interviewing.
Mayor Ojakian said because there were twelve applicants it would take well over two hours to interview them all. Council Member Burch said it was possible that some members of
the Council had not previously interviewed or spoken with the incumbents. He would prefer to interview all 13 applicants.
Council Member Freeman said she submitted her interview selections to the City Clerk.
Council Member Morton supported Council Member Burch in his
position. He said that if persons in the community took the time to apply to the commission then the Council should take the time to interview them all, including the incumbents.
Council Member Kishimoto said the interview time for each
applicant could be reduced from ten minutes to seven or eight minutes. Council Member Freeman said there were three new Council Members who may not have had the opportunity to meet the incumbents.
City Clerk Donna Rogers announced that Gerald Brett, Robin Chesler, Ron Cooper, Christine deChutkowski, Tatiana Deogirikar,
Laura Deem, Karen Frankel, Aiko Hill, Patrice Langevin, David Levin, Naomi Levinson, Peggy Molloy, and Mary Ellen Nikkola
received four or more votes and were selected for interviews. REPORT OF OFFICIALS 3. Proposed Milestones for City Council’s Top 5 Priorities
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Assistant City Manager Emily Harrison said during the City Council retreat held on February 11, 2002, the Council discussed
its Top 5 Priorities for 2002-03. The goal of the retreat was for Council to identify well-defined priorities and brainstorm possible milestones to measure the progress made on each priority. It was difficult to maintain current service levels with the over $8 million budget deficit. In spite of the
constrained budget, the 2002-03 budget did reflect the Council’s Top 5 Priorities. The major priorities required multiple years to accomplish and that was reflected in the continued efforts of
staff to carry through the priorities set by the previous Council. It was the joint responsibility of the Council and
staff to avoid adding new projects and activities to the already “full plate”, and the City Manager’s responsibility to clearly indicate to the Council the impact on the Top 5 and the ongoing workload if they wanted to add new projects and activities. The Top 5 Priorities established by the Council were: Long-Term
Finances, CityWorks/Infrastructure, Land Use Planning, Alternative Transportation and Traffic Calming, and Affordable and Attainable Housing. The milestones for Long-Term Finances included examination of new or increased revenue sources; focus on the November 2002 bond measure for various community
facilities; continued work on the Redevelopment Agency and the Edgewood Project area; and trying to devise a strategy for the
City's long-term retiree medical liability. The milestones for the CityWorks/Infrastructure focused on the extended ten-year Infrastructure Management Plan (IMP) and the goal of
rehabilitating the City’s existing infrastructure. That priority was expanded to include other major infrastructure projects.
Those projects included the library and community facility projects proposed for funding by the bond measure in November 2002, the storm drain system, the Homer Avenue undercrossing,
the Roth Building, and the police building, among others. It was important to recognize that, with the exception of one
engineering position to work on the library and community facilities projects, no additional staffing was added to accommodate new projects. The key milestones in Land Use Planning were the completion of the Zoning Ordinance Update; completion of the Housing Element Update to the Comprehensive
Plan (Comp Plan); the South El Camino Real study; and the South of Forest Area (SOFA) II Plan. The Alternative Transportation and Traffic Calming was another important priority and involved
enhancement of the shuttle operations; continued exploration of the Citywide Transportation Impact Fee; continued outreach on
commute alternatives; completion of the Downtown North trial Traffic Calming Project and Lytton Area Traffic Calming Study; and completion of the Phase 2 (South Palo Alto) Citywide School Commute Study. Lastly, the milestones for Affordable and Attainable Housing included evaluation of commercial sites for
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residential use; construction of the Oak Court project; refining commercial in-lieu housing fees to better reflect Council
priorities via exemptions and administration; and acquisition of future housing sites. Staff’s intention to promote the priorities included quarterly progress reports to the Council and community; periodic displays in the area between the City Hall lobby and the Council Chambers; continued placement of the
“Top 5” logo on staff reports or items in the City Manager’s Weekly memo to highlight progress on the priorities; continued use of the CityPages and the employee newsletter “In the Loop”
to publicize the Top 5 Priorities; and use of the new Cable Television magazine show “CityBeat” to promote Top 5 projects.
She asked the Council to continue their visible involvement with civic groups in promoting the Top 5 Priorities to make sure the community was aware of the focus put on those priorities. Mayor Ojakian said the Terman apartments could conceivable go
from being affordable to not affordable housing in a few years, and asked whether it was addressed as a milestone to keep it
visible and make sure money had been put aside. Director of Planning and Community Environment Stephen Emslie
said that item was on the staff’s work plan but not highlighted on the Top 5 Priorities. If the Council wanted to add Terman to
the priorities, it would enable them to receive quarterly reports and progress.
Council Member Beecham asked whether staff was looking for general comments on the staff report (CMR:208:02) or specific
aspects of it. Ms. Harrison said it would be helpful to staff to receive
additional or reprioritized milestones from the Council.
Council Member Beecham said he did not support the Redevelopment Agency being a financial objective nor using monies from the Agency for the General Fund, and thereby requested the Edgewood Redevelopment Agency be removed from the list. He looked forward to receiving the Long-Range Financial Plan (LRFP) in the fall of
2002. He asked whether the newly identified Top 5 Priorities would be in effect from April 2002 until June 2003 because the Council would have established new priorities prior to June 2003
that would be used for the new budget.
Administrative Services Director Carl Yeats said staff would begin contemplating the budget process in October 2002. Council Member Kishimoto suggested that staff include under Long-Term Finances, the development of a long-term financing
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plan for traffic calming and safety projects. She also suggested adding police enforcement of speed and traffic rules, truck
route enforcement, and publicity and education about traffic and pedestrian safety under Alternative Transportation. Council Member Freeman said she would like to see the inclusion of milestones for the City’s current budget situation, as well
as, using timelines with work plans instead of charts to see overlapping responsibilities and actions. She suggested adding training for land use planning and legal staff regarding the
Palo Alto Municipal Code (PAMC) and Comp Plan concerning zoning and construction issues.
Council Member Morton agreed with Council Member Beecham that it made more sense to have the Top 5 Priorities parallel the budget cycle. If Terman was added to the priority list, language should be added under the Affordable/Attainable Housing that stated the
identification of resources to prevent revision of affordable housing back to market rates. He also agreed with Council Member Beecham that specific language about a single redevelopment project seemed overly particular for the Long-Term Finances. He proposed substituting general language stating that within the
Long-Term Finances the impact of redevelopment projects needed to replace the specific project with something more general.
Council Member Lytle supported Council Member Morton’s comments on changing the redevelopment project from specific to general
on tax increment financing. She also agreed with the suggestion to enhance the objectives under transportation, and suggested
adding a program for joint planning and marketing of shuttle service with other entities in the region. Those entities included East Palo Alto, Menlo Park, and Stanford. She would
like to see the Community Services Department (CSD) Youth Master Plan and the Parks and Recreation Commission (PARC) play fields
acknowledged by the Council and placed somewhere on the list of objectives. Mayor Ojakian said the play fields would probably come under Land Use Planning. He was not sure where the Youth Master Plan
would go. Council Member Beecham noted for the record that he had a
conflict of interest on the discussion and vote on transportation for Downtown North Traffic Calming.
Council Member Burch suggested under Alternative Transportation/Traffic Calming that staff would continue to enhance the shuttle operation to extend the routes and convert City vehicles to alternate fuel.
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Council Member Kleinberg suggested adding, under Alternative Transportation/Traffic Calming, a line item for Charleston Road
traffic morass, trucks limited on University Avenue, and traffic calming spot treatments on Churchill Avenue. Chief Transportation Official Joseph Kott said staff was working on traffic calming efforts on Churchill Avenue and the
neighborhood community had reviewed plans submitted by staff. Council Member Kleinberg asked whether Churchill Avenue was
included under Traffic Calming although it was not spelled out.
Mr. Kott said yes. If need be, he could enumerate the items the Transportation Division was working on. Council Member Kleinberg said it was beneficial for the Council to know the items staff was working on so they could communicate
that information to the public or make suggestions for new projects that were undecided. She asked whether the projects proposed by staff were new projects or did they included projects already being worked on.
Mr. Kott said there were six projects ongoing in any given year, and those projects were at various stages.
Ms. Harrison clarified that Council Member Kleinberg was asking staff to be specific with the milestones. She said staff would
bring back to the Council the specific spot treatments.
Mayor Ojakian said Council Member Kishimoto brought up a traffic enforcement campaign that involved traffic safety and education.
Mr. Kott said he hoped to soon have attractive traffic safety awareness banners in place. They were wonderful devices that
caught drivers in the act of driving imprudently. He said that Charleston Road was included in the South Palo Alto School Commute Safety Study. Council Member Kleinberg said that staff needed to be in touch
with the neighborhoods about their ideas regarding bicycle and pedestrian traffic.
Assistant Police Chief Lynne Johnson said the Police Department had impact measures in their budget under the Traffic Division.
The department preferred to stay away from the number of citations because the Vehicle Code specifically prohibited traffic citation quotas, and the number of issued citations was directly related to staffing. The Police Department was presently 20 officers short because of vacancies, injuries,
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administrative leave, and personnel in training. Staff did maintain traffic as a priority, but responding to calls for
service had a higher priority. Truck routes in the scheme of citations averaged slightly above one percent in the last several years. The department’s concentration was in the areas of pedestrian safety, school zones, red-light running, and speeding.
Council Member Kishimoto favored of having more speed trailers out on the streets and any other creative ways to obtain that
goal. She said although trucks caused relatively few accidents they had impacts on the quality of life on residents.
Ms. Johnson said the department was following closely a lower court decision that found that cities could regulate truck routes very narrowly. The department was working closely with the Transportation Division in submitting a grant proposal to
have the radar trailers permanently stationed near school zones. Council Member Freeman asked whether bullet number two under School Commute Safety (Attachment 4) of the staff report (CMR:208:02) included all school sites.
Mr. Kott said yes. The work would be done citywide.
Council Member Morton concurred with Council Member Kleinberg that the traffic issues on Charleston Road, East Meadow Drive,
and the Caltrain corridor needed to be addressed. He asked whether staff could incorporate those traffic issues into the
milestone. Mr. Kott said the Council had previously directed staff to work
on the Intermodal Transit Center project with Caltrain to explore alternatives for safer and more efficient vehicle
movement, including grade separations. Staff had already begun the Citywide Transportation Plan and intended to present the draft Citywide Bicycle Master Plan to the Planning and Transportation Commission (P&TC) in the following month. The school commute corridors recommendations would be citywide and
staff would take into consideration the safe and convenient cycling and walking opportunities.
Council Member Morton suggested additional wording within the Citywide Transportation Plan to identify solutions for problems
on Charleston Road and East Meadow Drive. Council Member Lytle said oversized trucks caused branches to break off the magnolia streets that ran along University Avenue and the camphor trees along Embarcadero Road. In the last
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fifteen years, she had seen many trees vanish on those corridors as the result of decay that was caused by the damage from
oversized trucks. Council Member Kleinberg said the Buena Vista project under Affordable/Attainable Housing seemed open-ended. She asked whether there were deadlines given by the landowners.
City Attorney Ariel Calonne said yes. The landowners were in control of making a proposal to the Council. Staff had met with
them on approximately six separate occasions with different development proposals.
Council Member Kleinberg asked whether staff was comfortable leaving the Buena Vista project open-ended. Mr. Calonne said he was comfortable that staff had not given up
any rights or authority. Council Member Kleinberg said there were a number of her colleagues and members of the P&TC who were new and who did not participate in Comprehensive Plan Advisory Committee. It would
be advantageous for those persons to have the benefit of an in-depth study of the Comp Plan and Zoning Ordinance Update.
Mr. Calonne said it was agreed that continuous training with the City Attorney’s office and the Planning Department was essential
to improving staff’s performance. It was difficult to determine where the cycle of training was to take place.
Council Member Freeman said she thought a “lunch and learn” training session could occur on a weekly or monthly basis.
Mayor Ojakian said the Council was gravitating towards an area
that was not one of the Council’s Top 5 Priorities. Council Member Freeman said she took it to be a part of zoning. Ms. Harrison said training was beneficial to everyone and could
be implemented in the next several months. Vice Mayor Mossar agreed with comments made by Council Member
Beecham. She supported the idea of having some measurable goals connected with the budget process. She expressed concern that
with the best intentions, the priorities would change in the middle of the budget cycle, which could create a big mistake. She implored her colleagues not to use the priorities as the opportunity to develop new work plans. They should recognize the
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milestones and support staff in their attempt to present measurable goals that could be refined and improved each year.
Richard Brand, 281 Addison Avenue, agreed with comments made by Council Member Kishimoto. It was important that the regulated speed limits in Palo Alto were enforced or the State would force the City to raise those limits. He encouraged the use of speed
trailers on the high traffic corridors. MOTION: Council Member Morton moved, seconded by Burch, to
accept the staff recommendation that Council adopt the Work Plan for Fiscal Year (FY) 2002-03, the Council’s Top 5
Priorities, and related milestones in CMR:208:02. Ms. Harrison said some of the additions suggested by the Council were already a part of the current work program or could be accommodated within the program.
MOTION PASSED 9-0 Council Member Beecham asked his colleagues to be cautious about adding programs and not to predetermine the outcome of those
programs.
Council Member Kishimoto agreed with the parting comments of Interim Director of Planning and Community Environment Les White. He had said that the one area where the City could
increase its budget and have the biggest “bang for the buck” was in traffic calming. She said it was important for the Council to
set the Top 5 Priorities and to be cautious about adding new budgets and work programs.
Council Member Kleinberg agreed with Council Member Kishimoto’s comments, but was concerned that her discussion of changes to
the budget was not agendized. Ms. Harrison said staff was comfortable beginning development of a financial plan for traffic calming projects. It was already on the work plan for traffic mitigation fees. It could not be
accomplished in the current year. Council Member Burch asked whether the City was backing away
from the Edgewood project.
Mayor Ojakian clarified that Council Member Beecham’s comment was not to suggest moving away from the Edgewood project, but it should not be indicated as a way to raise additional funds.
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Council Member Beecham said, in his opinion, no redevelopment project should be included in the budget for the purpose of
raising funds for the City. Ms. Harrison asked whether the milestones could be clarified for the current budget. Staff wanted to focus on efforts in the fall to prioritize the City services and look at longer-term planning
for the budget. Council Member Freeman said there were already items on the work
plan that had passed. In order to reflect the work staff was presently doing, it seemed rather easy to outline what was
scheduled to occur month-by-month with the current budget. Council Member Morton said the LRFP started with the budget cycle for the next two years. To include milestones on how to solve the FY 2002-03 budget crisis would be completely out of
context with the LRFP. Mayor Ojakian said it was suggested that the Council focus on the future budget instead of the current one.
Council Member Freeman suggested keeping her motion in to see how the vote came out.
MOTION: Council Member Kishimoto moved, seconded by Ojakian, to
add a milestone under Long-Term Finances to develop a financial
plan for traffic calming projects. MOTION PASSED 8-1, Morton “no.” MOTION: Council Member Freeman moved, seconded by Ojakian, to
add a milestone under Long-Term Finances for the current budget situation.
MOTION FAILED 1-8, Freeman “yes.”
MOTION: Council Member Beecham moved, seconded by Morton, to
remove a milestone under Long-Term Finances the specific
Redevelopment project (Edgewood). MOTION PASSED 9-0.
MOTION: Council Member Morton moved, seconded by Ojakian, to
replace a milestone under Long-Term Finances for the specific Redevelopment project (Edgewood) with impacts on Redevelopment projects. MOTION FAILED 3-6, Kishimoto, Lytle, Morton “yes.”
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MOTION: Council Member Kishimoto moved, seconded by Ojakian, to
add a milestone to Alternative Transportation/Traffic Calming to
have measurable goals for police enforcement. Council Member Kleinberg asked whether the measurable goals for police enforcement were different from those already adopted in the budget.
Council Member Kishimoto said she believed they were the same.
Ms. Johnson said the Police Department had several impact measures for traffic. They included comparing the number of
accidents per million miles traveled to a three-year average that sampled residential, collector, and arterial streets; maintaining alcohol-related accidents at 50 percent below the national average; and maintaining a zero accident rate at crossing guard control intersections.
Council Member Kishimoto said the most important impact measure for her was whether the department had any impact on the reduction of speeds on city streets. MOTION PASSED 5-4, Burch, Morton, Mossar, Ojakian, “no.” MOTION: Council Member Kishimoto moved, seconded by Ojakian, to add a milestone under Alternative Transportation/Traffic Calming to have an indication of truck route enforcement to extend
beyond school safety.
Council Member Kishimoto said she would like to the truck route enforcement to receive a higher priority within the Police Department.
Ms. Johnson said truck route enforcement was not as high of a
priority as other traffic accident related causes. Council Member Kleinberg asked whether a passed motion on the item would affect the department’s enforcement in another area.
Ms. Johnson said yes. It would cause the reduction of time spent in school zones or responding to traffic complaints. This was mostly due to the lack of staffing.
MOTION FAILED 3-6, Freeman, Kishimoto, Lytle “yes.”
MOTION: Council Member Kishimoto moved, seconded by Ojakian, to
add a milestone under Alternative Transportation/Traffic Calming for visible traffic safety campaigns.
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Council Member Freeman asked whether the item had to do with traffic safety banners stating appropriate traffic behavior.
Mayor Ojakian said yes. MOTION PASSED 8-1, Beecham “no.”
MOTION: Council Member Lytle moved, seconded by Ojakian, to add a milestone under Alternative Transportation/Traffic Calming to increase collaboration and enhancing the shuttle system through
joint action with other agencies, more distinctly brand the shuttle operation and move as soon as possible to purchase
alternative fuel vehicles. Vice Mayor Mossar said she did not believe the collaboration of the shuttle system was a milestone because it was part of what the City was already doing.
Ms. Harrison said there was a resource requirement in order to purchase Compressed Natural Gas (CNG) vehicles. MOTION PASSED 7-2, Beecham, Mossar “no.”
MOTION: Council Member Kleinberg moved, seconded by Morton, to
add a milestone under alternative transportation/traffic calming to coalesce individual traffic problems into the beginnings of a citywide transportation plan that proposed amelioration to a
morass that occurs on Charleston and East Meadow Roads.
Council Member Morton said he would be glad to add University Avenue to the motion.
Vice Mayor Mossar asked what was staff’s reaction to the proposed motion.
Mr. Emslie said it was acceptable for staff to include the work plan of the Charleston Road issues within a broader framework. Mayor Ojakian asked whether the University Avenue truck limit
was also acceptable. Council Member Morton said he was including the thoroughfare of
University Avenue but not the truck limit. MOTION PASSED 8-1, Beecham “no.” MOTION: Council Member Kleinberg moved, seconded by Morton, to add a milestone under Alternative Transportation/Traffic Calming
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to resolve the seven-ton truck limit problem on University Avenue.
Ms. Harrison said the item would require assistance from the Council to reprioritize staff resources. Council Member Kleinberg suggested that the truck limit problem be one of the six ongoing projects Mr. Kott had previously
mentioned. Ms. Harrison said the University Avenue truck limit was not a
spot-treatment issue, but a major study that involved the Police Department and the Transportation Division. It would have to
take the place of another major project. MOTION FAILED 4-5, Morton, Kleinberg, Kishimoto, Freeman “yes”. MOTION: Council Member Morton moved, seconded by Ojakian, to add
a milestone to Affordable/Attainable Housing to identify resources for Terman Apartments to prevent conversion of affordable housing projects to market driven developments. MOTION PASSED 9-0.
MOTION: Council Member Lytle moved, seconded by Ojakian, to add
a milestone to infrastructure to relate to the study by the Parks and Recreation Commission to achieve added or enhanced playing field spaces.
MOTION PASSED 9-0.
MOTION: Council Member Kleinberg moved, seconded by Morton, to
have staff bring updates to the Council on the Youth Master
Plan. MOTION PASSED 9-0. MOTION: Council Member Morton moved, seconded by Kleinberg, that the development of the Top 5 Priorities will in the future parallel the budget process.
MOTION PASSED 9-0.
4. Budget Implications of the City Council’s Top 5 Priorities
Director of Administrative Services Carl Yeats said the estimated 2002-03 Proposed Budget impact related to the Council’s Top 5 Priorities was $30.8 million, which was approximately 19 percent of the total budget. Based on where the City currently stood with the adjustments, there would need to
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be a few one-time adjustments to balance the second year of the budget.
MOTION: Council Member Morton moved, seconded by Mossar, to
refer the item to the Finance Committee with the suggestion that as they review proposals for the fiscal year 2002-03 budget, to look at implementing the Council priorities.
MOTION PASSED 9-0.
APPROVAL OF MINUTES MOTION: Vice Mayor Mossar moved, seconded by Burch, to approve the Minutes of March 4, 2002, as corrected and March 11, 2002, as submitted. MOTION PASSED 9-0.
CONSENT CALENDAR
City Attorney Ariel Calonne noted that an amendment to Item No. 6 was put at Council’s places.
Council Member Lytle said the staff recommendation for Item No.
6 was asking for the vacation of a significant number of public easements. She asked Mr. Schreiber for clarification of what the trade-off was in terms of dedication and abandonment. She would
not like to see the City give up more public space and rights than was being gained through dedications.
Kenneth Schreiber, Contract Sand Hill Implementation Coordinator, 432 Webster Street, said the vacation of easements
and the subsequent creation of new easements, would not reduce the City’s publicly held land. It would expand it somewhat along
the Sand Hill Road corridor because of the road widening. The elimination of easements would facilitate the creation of a parcel between the new Pasteur Drive and 1001 Welch Road. That parcel was designated Multiple Family Residential (RM-40), pre-zoned in the 1997 Sand Hill Road process, and was anticipated to
be a housing site developed by Stanford University. There was an “odd-ball” easement at the El Camino Real entry to the Stanford Shopping Center, which was not originally identified. Reversion
to Stanford of the El Camino Real entry area along with the section of Sand Hill Road right-of-way west of Arboretum Road
(i.e. on the Nordstrom’s site) would have no effect on allowable floor area or any other development right for the Center. Council Member Beecham stated he would be able to vote on Item No. 8 because he did not have a conflict of interest.
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Council Member Kishimoto questioned the additional $41,000 for construction and administration as noted in the letter from
Watry Design, Inc. (Exhibit C-1) of Item No. 8. Director of Public Works Glenn Roberts said the architecture of the parking structure was designed three times because of the amount of sensitivity and controversy surrounding it and to
satisfy all of the parties. Between the second and third integration of design, a new process was developed by the former Council to involve local architects in the design elements of
the project. Two local architects were added late in the process to provide the exterior detail finishing to Lot R and Lot S/L
respectively. That was done through an amendment to Watry’s contract for the design services. It did not amend the current contract because it did not exist at that time. Council Member Kishimoto said the language in the letter from
Watry Design was strangely worded where it stated “Joseph Bellomo Associates (JBA) have insisted upon significant involvement”. She asked whether it was the decision of staff to include them.
Mr. Roberts said the language could have been better worded. He agreed that the word “insisted” was too strong; however, staff
concurred with the necessity for the review services and believed they were an integral part of the design process.
Mr. Calonne said Mr. Bellomo’s office was adjacent to Lot R, and his family owned the building. He looked into any potential
conflict of interest and found none. There was the need for internal scrutiny to make sure the garage [public] process was not corrupted by the influence of an interested property owner.
Council Member Kleinberg stated she would not participate in
Item Nos. 6 and 9 due to a potential conflict of interest because her husband’s law firm represented Stanford in land use matters. Vice Mayor Mossar stated she would not participate in Item Nos.
6 and 9 due to a conflict of interest because her husband was employed by Stanford University. MOTION: Council Member Beecham moved, seconded by Morton, to
approve Consent Calendar Item Nos. 5-10.
LEGISLATIVE 5. Resolution Approving a Caltrans Program Supplement Agreement Between the City of Palo Alto and Caltrans for
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the Embarcadero Road Pedestrian/Bike Bridge and Bike Path Project (CIP Project 19310)
Resolution 8142 entitled “Resolution of the Council of the City of Palo Alto Adopting and Authorizing Execution of Program Supplement No. 005 Rev. 2 to the Agreement Between the City of Palo Alto and Caltrans for Federal-Aid
Projects, Relating to the Embarcadero Road Pedestrian/Bike Bridge and Bike Path Project (Capital Improvement Program Project-19310)”
6. Approval of Resolution for Vacation of Public Service
Easements for Utilities and Roadways on Quarry Road, Arboretum Road, Sand Hill Road, Pasteur Drive, and near Hoover Pavilion; Approval of Resolutions to Initiate Annexation Proceedings for Land Along the South Side of Sand Hill Road, Two Areas Along the South Side of Quarry
Road and the New Pasteur Drive and Adjacent Land Between Sand Hill Road and Welch Road Resolution 8143 entitled “Resolution of the Council of the City of Palo Alto Ordering the Summary Vacation of Public
Utilities and Roadway Easements Along Sand Hill Road, Pasteur Drive, Arboretum Drive, and Quarry Road, and a
Public Utilities Easement Near Hoover Pavilion in the City of Palo Alto”
Resolution 8144 entitled “Resolution of the Council of the City of Palo Alto Setting the Date for Consideration of
Annexation of Area Designated “Sand Hill Road Right-of-Way 02-01”, Property Located on Sand Hill Road between San Francisquito Creek and Approximately 275 Feet West of
Pasteur Drive; Approximately 3.192 Acres [Assessor Parcel Number 12-05-019]”
Resolution 8145 entitled “Resolution of the Council of the City of Palo Alto Setting the Date for Consideration of Annexation of Area Designated “Pasteur Drive Right-of-Way and Adjacent Land 02-02”, Property Located on Sand Hill
Road between Pasteur Drive And Welch Road; Approximately 1.973 Acres [Assessor Parcel Number 142-05-019]”
Resolution 8146 entitled “Resolution of the Council of the City of Palo Alto Setting the Date for Consideration of
Annexation of Area Designated “Quarry Road Right-of-Way 02-03”, Property Located on Quarry Road between Arboretum Road and the City of Palo Alto Electric Substation; Approximately 0.061 Acres [Assessor Parcel Number 142-04-014]”
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Resolution 8147 entitled “Resolution of the Council of the City of Palo Alto Setting the Date for Consideration of
Annexation of Area Designated “Quarry Road Right-of-Way 02-04”, Property Located on Quarry Road between Palo Road and El Camino Real; Approximately 0.250 Acres [Assessor Parcel Number 142-04-014]”
7. Resolution 8148 entitled “Resolution of the Council of the City of Palo Alto Expressing Appreciation to Dave Hennessy Upon His Retirement”
ADMINISTRATIVE
8. Contract Between the City of Palo Alto and McCarthy Building Companies, Inc in the Amount of $22,535,000 for Construction of Two Downtown Parking Structures (CIP Project 19530), Approval of Amendment No. Two to Contract
C8103688 with Turner Construction in the Amount of $1,632,048 for Construction Management Services and Approval of Amendment No. Three to Contract C6076145 with Watry Design, Inc. in the Amount of $69,200 for Construction Administration Services
9. Amendment No. 1 to the Sand Hill Corridor Maintenance
Agreement Between the City of Palo Alto and the Board of Trustees of the Leland Stanford Junior University for Sand Hill Road Corridor Projects
10. Increase in the Expenditure Limit of the Rail Shuttle Bus
Service Administration Agreement Between the City of Palo Alto and the Peninsula Corridor Joint Powers Board for the Palo Alto Shuttle Project
MOTION PASSED 9-0 for Item Nos. 5, 7, 8, and 10.
MOTION PASSED 7-0 for Item Nos. 6 and 9, Kleinberg, Mossar “not
participating.” COUNCIL COMMENTS, QUESTIONS, AND ANNOUNCEMENTS
Council Member Burch announced that the Resolution of
Appreciation for Dave Hennessey was on the Consent Calendar because he could not be present at the meeting.
Council Member Morton expressed his personal position that Council Members should be discouraged from participating by
telephone for Council meetings.
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Council Member Beecham reported on the status of the progress of the two Hetch Hetchy bills.
Mayor Ojakian stated another city had complimented Council Member Beecham for his work on Hetch Hetchy. Council Member Kishimoto gave an update on the Comprehensive
County Expressway Planning Study Task Force.
ADJOURNMENT: The meeting adjourned at 9:45 p.m.
ATTEST: APPROVED:
City Clerk Mayor
NOTE: Sense minutes (synopsis) are prepared in accordance with Palo Alto Municipal Code Sections 2.04.180(a) and (b). The City Council and Standing Committee meeting tapes are made solely for
the purpose of facilitating the preparation of the minutes of the meetings. City Council and Standing Committee meeting tapes
are recycled 90 days from the date of the meeting. The tapes are available for members of the public to listen to during regular office hours.
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