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HomeMy WebLinkAbout2023-04-26 Planning & Transportation Commission Summary Minutes_______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Planning & Transportation Commission 1 Action Agenda: April 26, 2023 2 Council Chambers & Virtual 3 6:00 PM 4 5 Call to Order / Roll Call 6 6:02 pm 7 Chair Summa called the meeting to order. 8 Ms. Veronica Dao, Administrative Assistant, conducted the roll call and announced all 9 Commissioners were present with the exception of Commissioner Hechtman and Commissioner 10 Reckdahl who were absent. 11 Chair Summa noted Commissioner Reckdahl was running late. She welcomed Commissioner 12 Akin and Commissioner Lu to the Commission and congratulated Commissioner Templeton on 13 her reappointment. 14 Oral Communications 15 The public may speak to any item not on the agenda. Three (3) minutes per speaker.1,2 16 Chair Summa invited members of the public to provide their comments to the Commission on 17 items not on the Agenda. 18 Ms. Veronica Dao, Administrative Assistant, announced there were no speakers. 19 Agenda Changes, Additions and Deletions 20 The Chair or Commission majority may modify the agenda order to improve meeting management. 21 Ms. Amy French, Chief Planning Official, announced there were no changes from Staff. 22 City Official Reports 23 1. Directors Report, Meeting Schedule and Assignments 24 Ms. Amy French, Chief Planning Official, reminded there would be a joint session with the 25 Planning and Transportation Commission (PTC) and City Council on May 8, 2023 to discuss the 26 adoption of the Housing Element. She shared that adjustments were made to the PTC liaisons 27 for Council for the remaining portion of the year. 28 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Mr. Ripon Bhatia, Senior Engineer from the Office of Transportation, reported the Department 1 of Public Works continued to make progress on the Charleston/Arastradero Corridor. 2 Commissioner Templeton inquired about the maintenance work happening on El Camino Real. 3 Mr. Bhatia confirmed the City continued to work with Caltrans on their major Capital 4 Improvement Project but the City was not involved in Caltran’s maintenance work. 5 Commissioner Templeton requested further details be shared with the Commission offline on 6 the maintenance work. 7 Chair Summa announced Commissioner Reckdahl had joined the meeting in person. 8 Ms. French announced on May 10, 2023, the Commission would discuss the Capital 9 Improvement Plan (CIP) Report and discuss adjusting the By-Laws. She noted there would be a 10 re-election of the Chair and Vice-Chair at that time. 11 Study Session 12 Public Comment is Permitted. Three (3) minutes per speaker. 13 2. Study Session to Review Quiet Zone Study and Conceptual Plan for Caltrain Corridor 14 at Palo Alto Avenue. 15 Mr. Ripon Bhatia, Senior Engineer from the Office of Transportation, reported the Quiet Zone 16 Study was done in collaboration with the City of Menlo Park. The study analyzed four crossings 17 in Menlo Park and one crossing, the Palo Alto Avenue/Alma Street crossing, in the City of Palo 18 Alto. He introduced Peter Meyerhofer and Brent Ogden from Kimley-Horn and Associates who 19 were procured to conduct the study. 20 Mr. Peter Meyerhofer, Kimley-Horn and Associates, explained the Federal Railroad 21 Administration (FRA) regulated the railroads and they required trains to sound their horn 20 22 seconds before entering a crossing. The horns are designed to reach a designated decibel level 23 to catch the attention of folks crossing the railroad crossing. A Quiet Zone is a section of the 24 railroad where the train was not required to sound its horn. Per FRA requirements, crossings 25 must reach specified safety thresholds in order to be certified as a Quite Zone. Those safety 26 thresholds were reached by adding Supplemental Safety Measures (SSM) at every crossing; or 27 through proposed designs in the Quiet Zone Risk Index (QRZ) that qualified the crossings as a 28 Quiet Zone. Phase 1 of the study included agency coordination, conceptual design/ safety 29 analyses, public outreach and the production of a final report. Phase 2 included permitting with 30 the various regulatory agencies, final design, procuring funding, construction and FRA 31 certification. Many stakeholders had been consulted during the study including Caltrain, the 32 City of Menlo Park, the City of Palo Alto, FRA, and several others. The study analyzed a 1.5 mile 33 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. stretch of railroad between the City of Menlo Park and the City of Palo Alto. The four crossings 1 considered for the City of Menlo Park included Encinal Avenue, Glenwood Avenue, Oak Grove 2 Avenue, and Ravenswood Avenue. He shared photos of the conceptual designs for each of the 3 crossings. The proposed safety improvements for the City of Menlo Park’s crossings were a 4 Four-Quadrant Gate System and sidewalk realignments. For Palo Alto Avenue, a raised median 5 was required to meet FRA Quiet Zone safety thresholds. All crossings were subject to receiving 6 new roadway striping and updated signage. He explained at Palo Alto Avenue an elongated, 8 7 inch or higher raised median was proposed to discourage folks from driving on the wrong side 8 of the road and going around the down gates. The proposed median improvement was less 9 expensive than a Four-Quadrant Gate System. Public outreach was conducted and he 10 encouraged folks to share their thoughts with the City as the project moves to Phase 2. The 11 next step was to draft the final report before moving to Phase 2. The final report would include 12 summarized the process of Phase 1 and provide formal recommendations for each city. 13 Mr. Bhatia noted the final report was anticipated to be completed in the fall of 2023. Then the 14 report would be presented to City Council for final approval. He said the construction cost of 15 the project was $150,000. Though Staff was exploring various funding opportunities, funding 16 would not delay the project and the project would move forward to design and construction 17 without further delay. Staff predicted it would take 18 to 24 months to receive permits and bids 18 for the project. Based on the lessons learned from the Palo Alto Avenue crossing, Staff would 19 begin another Quiet Zone Study for the other three crossings in Palo Alto. 20 Chair Summa invited Commissioners to ask clarifying questions of Staff. 21 Commissioner Templeton found the report interesting and appreciated the City was going to 22 consider the lessons learned before pursuing Quiet Zones on the other three crossings. She 23 asked if warning bells would still be used if a Quiet Zone was installed. 24 Mr. Bhatia confirmed that is correct. 25 Mr. Meyerhofer agreed but noted the horns are louder than the bells on the gate assemblies. 26 Commissioner Templeton encouraged Staff to make that point clear to the public. 27 Mr. Bhatia added that engineers were not prohibited from sounding the horn but routine horns 28 would not be required. 29 Vice-Chair Chang understood the Palo Alto Avenue crossing was included in the study because 30 of its proximity to the City of Menlo Park’s crossings. 31 Mr. Bhatia confirmed that was correct. 32 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Mr. Meyerhofer mentioned the City of Palo Alto could implement its Quiet Zone in advance of 1 the crossings in the City of Menlo Park. 2 Mr. Brent Ogden, Kimley-Horn and Associate, noted the whistle post, which indicated when an 3 engineer should sound their horn, is placed a quarter of a mile ahead of a crossing. The nearest 4 Menlo Park crossing was over a quarter of a mile from the City of Palo Alto and that added 5 distance allowed the City to move forward on its Quiet Zone project ahead of the City of Menlo 6 Park. 7 Commissioner Reckdahl asked what agencies had to approve the project and what was the 8 timeline. 9 Mr. Meyerhofer answered approval was needed from the California Public Utilities Commission 10 (CPUC) in the form of a GO 88-B Grade Modification Permit. That process took four to six 11 months but that could be done concurrently to design. Another approval came from the FRA 12 and Caltrain. He stated that because a field diagnostic meeting was done, the conceptual 13 designs presented to the Commission already received tentative approval from CPUC and the 14 FRA. He noted often the process was delayed due to agencies not reaching a consensus on 15 design but consensus was reached already via the field diagnostic meeting. 16 Commissioner Reckdahl understood the City will be funding the project unless external funding 17 was found. 18 Mr. Bhatia confirmed that was correct. Quiet Zones were considered to be in the interest of the 19 community and it was to be paid for by local agencies. 20 Commissioner Lu summarized the City would wait 18 to 24 months to complete the Palo Alto 21 Avenue Quiet Zone and then begin exploring the other crossings. 22 Mr. Bhatia clarified the City was not waiting 18 to 24 months to start a Quiet Zone Study on the 23 other crossings. After City Council approves the concept and the design of Palo Alto Avenue, 24 Staff will begin work for the other crossings. 25 Chair Summa inquired if there was an advantage of Palo Alto moving forward with its Quiet 26 Zone ahead of the City of Menlo Park. 27 Mr. Bhatia restated the advantage was having the opportunity to implement a Quiet Zone at 28 Palo Alto Avenue ahead of Menlo Park’s crossings. He noted the City of Menlo Park’s crossings 29 were a more complex and expensive project than Palo Altos. Each crossing in Menlo Park was 30 estimated to be $2 million and that delayed their project while they sought out funding. 31 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Chair Summa understood coupling the City’s project with the City of Menlo Park’s project was 1 an advantage. 2 Mr. Bhatia answered no, coupling the project together would delay Palo Alto’s project. 3 Chair Summa was interested in discussing if the City should separate its project from Menlo 4 Park’s project. 5 Mr. Bhatia asked if Chair Summa was commenting on all the crossings in the City. 6 Chair Summa answered yes. 7 Mr. Bhatia shared the other three railroad crossings in the city are close to signalized 8 intersections and would be more complex than Palo Alto Avenue. Staff believed there was no 9 significant cost savings if the Palo Alto Avenue/Alma Street crossing was coupled with the other 10 crossings in the city. 11 Commissioner Templeton reiterated once the Quiet Zone at Palo Alto Avenue was approved, 12 Staff would move forward with the installation of the Quiet Zone at Palo Alto Avenue and kick 13 off a new Quiet Zone Study for the other three crossings. 14 Mr. Bhatia confirmed that was correct. 15 Chair Summa invited members of the public to share their comments with the Commission. 16 Ms. Veronica Dao, Administrative Assistant, called the public speakers. 17 Mr. Josh Orenberg, the representative for the 101 Alma Community, shared he submitted a 18 petition with over 200 signatures in support of the Quiet Zone and the community was 19 anxiously waiting for the completion of the project. 20 Mr. Neilson Buchanan mentioned he lived two blocks away from the crossing and thanked City 21 Staff for pursuing a Quite Zone at the crossing. He stated he was optimistic the City would 22 receive approval from the various agencies and this was a great opportunity for model planning 23 on tough issues. 24 Mr. Adrian Brandt encouraged the City to move forward with Palo Alto Avenue and found there 25 was no advantage to coupling the crossing with the other crossings in the City. The City was 26 extremely fortunate the proposed improvements were considerably less expensive than the 27 City of Menlo Park’s. He encouraged the City to solicit funding from the High Speed Rail 28 Authority because they are required to have four-quadrant gates when they bring High Speed 29 Rail to the peninsula. He predicted a Four-Quadrant Gate System would be needed for the 30 other three crossings in the city. He mentioned the bells are significantly less than the horns 31 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. and Caltrain did not have a drive-around problem. He encouraged the City to reach out to the 1 City of Petaluma and other cities in California that had been able to implement their Quiet 2 Zones very quickly. 3 Chair Summa closed public comment and brought the item back to the Commission for 4 discussion. 5 Commissioner Reckdahl stated this was a really good idea but asked what additional risk was 6 there. Also, he wanted to know how many accidents were caused by gate malfunctions. 7 Mr. Bhatia answered if a gate malfunctioned, the train is required to reduce its speed and blow 8 its horn. 9 Mr. Ogden concurred the engineer would blow the horn if the gates malfunctioned. 10 Commissioner Reckdahl pressed if the engineers are informed that the gates were 11 malfunctioning. 12 Mr. Ogden explained there was a signal that the engineer could see that indicated the crossing 13 signal had been activated. The gates are designed to drop down in a power failure and remain 14 down until power returns. 15 Commissioner Reckdahl asked how many car/train accidents there were in Palo Alto in general. 16 Mr. Bhatia noted the FRA website had those statistics. 17 Mr. Meyerhofer added that statistics directly impacted the QRZ and what improvements are 18 needed to implement a Quiet Zone. 19 Commissioner Reckdahl inquired how Palo Alto Avenue differed from the other three crossings 20 in the City. 21 Mr. Bhatia restated the other crossings are close to a signalized intersection. Other factors 22 considered were the volume of traffic, pedestrian volume and collision history. 23 Mr. Ogden remarked he had not analyzed the other crossings in the city and concurred with 24 Mr. Bhatia’s explanation. 25 Commissioner Reckdahl asked if the approval rate for a Quiet Zone at the other crossings was 26 high or did the additional factors impact the approval. 27 Mr. Ogden restated that if the approved SSMs are implemented then a Quiet Zone will be 28 approved. 29 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Commissioner Templeton found Commissioner Reckdahl’s question to be informative. She 1 asked if the risk of the safety features failing was included in the study. 2 Mr. Ogden remarked once a median is built, it is not subject to failure and that SSM only 3 applied to Palo Alto Avenue. 4 Vice-Chair Chang inquired how the improvement would be impacted by the City’s grade 5 separation project. 6 Mr. Bhatia answered Palo Alto Avenue crossing was currently on hold. Once the other three 7 crossings complete the conceptual design phase, Palo Alto Avenue will be moved into the 8 review of alternatives and development. 9 Vice-Chair Chang supported moving the project forward due to the low cost and its significant 10 benefit to the City. 11 Mr. Ogden mentioned with respect to the collision history at Palo Alto Avenue, there were two 12 collisions within the past decade and there were no recorded injuries in those accidents. 13 Commissioner Lu mentioned cycling along Palo Alto Avenue was reasonably awkward and the 14 left turn where the median was being extended into cause the bicycle lane to be exposed. 15 Chair Summa also wondered if the improvements would affect bicycles. She agreed the project 16 should move forward and folks nearby have been requesting relief from the horns for a while. 17 She encouraged Staff to consider any and all improvements that would increase bicycle safety. 18 Commissioner Akin stated the benefits of the project far outweighed the cost and he could 19 support it. 20 Commissioner Templeton echoed Commissioner Akin’s comment. 21 Chair Summa closed the item and moved to Action Item 3. 22 Action Items 23 Public Comment is Permitted. Applicants/Appellant Teams: Fifteen (15) minutes, plus three (3) minutes rebuttal. 24 All others: Five (5) minutes per speaker.1,3 25 3. Review and Adopt 2023-24 PTC Work Plan 26 Ms. Amy French, Chief Planning Official, reported on March 29, 2023 the PTC discussed its 27 2023-2024 Work Plan. PTC provided direction to Staff to return with an updated Work Plan that 28 reflected the March 29, 2023 discussion. In the Work Plan, Goals A, G, H, I and J were goals for 29 the Office of Transportation. With respect to goals related to the Planning and Development 30 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Services Department, the Housing Element’s implementation continued to be a large amount of 1 work for the City. Goal F was split into Goals F1 and F2, and they were related to State 2 legislation passed in 2021/2022 and future legislation. Goals K, L and M were added to the 3 Work Plan and they addressed the Rental Registry Ordinance, Bird Safe Glass and Dark Skies, 4 and Comprehensive Plan Implementation. 5 Commissioner Akin asked if there was any work in the pipeline for San Francisquito Creek. 6 Ms. French noted any current planning projects would come before the Commission whether 7 they were anticipated or not. 8 Commissioner Reckdahl inquired if the work on the creek was Council directed or Staff driven 9 with respect to the replacement of the bridges. He acknowledged that the Joint Powers 10 Authority (JPA) was driving the work on the bridge located in the City of Menlo Park. 11 Ms. French answered the Public Works Department was in charge of public improvements 12 located within the public right of way but said she’d follow up with the Director of the Public 13 Works Department. 14 Commissioner Reckdahl requested Staff provide an answer on the next steps for the bridges 15 and who were the decision-makers who were driving the schedule. 16 Commissioner Templeton suggested Commissioner Reckdahl clarify which bridges he was 17 asking about. 18 Commissioner Reckdahl answered the bridge at Newell Street and Chaucer Street. 19 Commissioner Akin asked if the Lincoln Avenue/Middlefield Road safety improvements should 20 be included in the PTC’s Work Plan under Goal A. 21 Ms. Sylvia Star-Lack, Transportation Planning Manager, thought that Work Plan was on the 22 PTC’s Work Plan and noted she’d check with Staff to see if the plan could be added. 23 Vice-Chair Chang recalled Mr. Rius, at a prior PTC meeting, had mentioned the Commission 24 would be considering that safety work at a future meeting in 2023-2024. 25 Commissioner Templeton believed that was an oversite and emphasized there must be a 26 discussion about collision areas in Palo Alto. The community needed to understand why certain 27 areas were being prioritized over other areas. 28 Chair Summa commented on Goal L and suggested the language read “Bird Safe Construction”. 29 She emphasized both Goals L and M were a high priority for her. 30 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Commissioner Akin asked for Goal G, did the commercial parking improvements include an 1 update on parking capacity signage? 2 Ms. Star-Lack believed that was correct. 3 Commissioner Templeton endorsed Chair Summa’s suggestion regarding Goal L. 4 Commissioner Lu strongly believed the Work Plan should be prioritized and asked if there was 5 interest in that. 6 Vice-Chair Chang noted the majority of the Commission’s work was reactionary and not of the 7 Commission’s choosing. As a group, the Commission did not want to create an artificial 8 prioritization because the Commission cannot control the work. However, the Commission 9 agreed that road safety was a high priority but acknowledged the majority of its time would be 10 focused on implementing the Housing Element. 11 Ms. French believed there was some leeway in some of the goals with respect to priority. 12 Commissioner Templeton believed prioritizing the Work Plan would not be a productive use of 13 the Commission’s time. She predicted it would take hours for the Commission to discuss and 14 come to a consensus on what was the highest priority. She noted each Commissioner 15 individually expressed what their priority was for the coming year and she encouraged the new 16 Commissioners to do the same. 17 Commissioner Lu agreed with Commissioner Templeton. With respect to Goal C, he asked if the 18 Coordinated Area Plans (CAP) should be prioritized in the Work Plan. 19 Chair Summa believed that required Council direction but encouraged Commissioner Lu to 20 share his preferred prioritization. 21 Commissioner Lu commented he did not have a strong preference and would consider what 22 options were available with respect to prioritization. 23 Vice-Chair Chang stated Commissioners should voice their opinion but agreed it would take a 24 long time for the Commission to reach a consensus on what should be prioritized. 25 Commissioner Akin saw value in the observation that prioritization was a separate task from 26 the generation of the list of goals. 27 Commissioner Templeton stated her highest priority is to decrease the amount of bicycle, 28 pedestrian and car collisions. That priority was reflected in several of the goals and she 29 supported the Work Plan. 30 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Commissioner Reckdahl agreed prioritizing the Work Plan would not be a good use of time. He 1 considered the Work Plan to be a broad to-do list and encouraged Commissioners to consider 2 periodically how they could move each goal forward. 3 Ms. Star-Lack remarked the Transportation Element prioritized safety as its highest priority and 4 that was called out in the Comprehensive Plan. 5 Commissioner Lu appreciated having the priorities baked into the Comprehensive Plan. 6 MOTION 7 Vice-Chair Chang moved the Planning Commission approve the Work Plan with the suggested 8 modifications. First to add to Project Goal A the Lincoln Avenue and Middlefield project. Second 9 to add a study of collision issues and third, modify Project Goal L to read Bird Safe 10 Glass/Construction. 11 SECOND 12 Commissioner Templeton seconded. 13 Chair Summa invited public comment; seeing none she asked for a roll call vote. 14 VOTE 15 Ms. Veronica Dao, Administrative Assistant, conducted a roll call vote and announced the 16 motion passed 6-0-1. 17 MOTION PASSED 6(Akin, Chang, Lu, Reckdahl, Summa, Templeton) -0 -1(Hechtman absent) 18 Commission Action: Motion by Chang, seconded by Templeton. Pass 6-0 (Hechtman absent) 19 Approval of Minutes 20 Public Comment is Permitted. Five (5) minutes per speaker.1,3 21 4. Approval of Planning & Transportation Commission Draft Verbatim and Summary 22 minutes of March 8, 2023 23 MOTION 24 Commissioner Reckdahl moved to approve the minutes. 25 SECOND 26 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Vice-Chair Chang seconded. 1 VOTE 2 Ms. Veronica Dao, Administrative Assistant, conducted a roll call vote and announced the 3 motion passed 4-0-2-1. 4 MOTION PASSED 4(Chang, Reckdahl, Summa, Templeton) -0 -2(Akin, Lu abstain) -1(Hechtman 5 absent) 6 Commission Action: Motion by Reckdahl, seconded by Chang. Pass 4-0-2-1 (Akin and Lu 7 abstain)(Hechtman absent) 8 5. Approval of Planning & Transportation Commission Draft Summary Minutes of March 9 29, 2023. 10 MOTION 11 Commissioner Reckdahl moved to approve the draft summary minutes of March 29, 2023. 12 SECOND 13 Vice-Chair Chang seconded. 14 VOTE 15 Ms. Veronica Dao, Administrative Assistant, conducted a roll call vote and announced the 16 motion passed 4-0-2-1. 17 MOTION PASSED 4(Chang, Reckdahl, Summa, Templeton) -0 -2(Akin, Lu abstain) -1(Hechtman 18 absent) 19 Commission Action: Motion by Reckdahl, seconded by Chang. Passed 4-0-2-1 (Akin and Lu 20 abstain)(Hechtman absent) 21 Committee Items 22 None 23 Commissioner Questions, Comments or Announcements 24 Vice-Chair Chang announced the May Fete Parade would take place on Saturday, May 6, 2023 25 and Commissioners should RSVP by April 28, 2023. 26 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Commissioner Templeton asked if the City was working with Caltrans on bicycle paths for El 1 Camino Real. 2 Ms. Sylvia Star-Lack, Transportation Planning Manager, stated the City Manager would be 3 briefing City Council soon on the matter. 4 Chair Summa adjourned the meeting. 5 Adjournment 6 7:27 pm 7