Loading...
HomeMy WebLinkAbout2023-02-08 Planning & Transportation Commission Summary Minutes_______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Planning & Transportation Commission 1 Action Agenda: February 8, 2023 2 Council Chambers & Virtual 3 6:00 PM 4 5 Call to Order / Roll Call 6 6:02 pm 7 Ms. Veronica Dao, Administrative Assistant, conducted the roll call and announced all 8 Commissioners were present with the exception of Commissioner Roohparvar and 9 Commissioner Templeton. 10 Ms. Amy French, Chief Planning Official, read aloud the protocols and procedures for hybrid 11 meetings. 12 1. Adoption of a Resolution Authorizing Use of Teleconferencing for Planning and 13 Transportation Commission Meetings During Covid-19 State of Emergency 14 Ms. Amy French, Chief Planning Official, called for a motion to adopt the resolution. 15 MOTION 16 Commissioner Hechtman moved adoption of the resolution. 17 SECOND 18 Commissioner Chang seconded. 19 VOTE 20 Ms. Veronica Dao, Administrative Assistant, conducted a roll call vote and announced the 21 motion passed 4-0. 22 MOTION PASSED 4(Chang, Hechtman, Reckdahl, Summa)-0 -2(Roohparvar, Templeton absent) 23 Commission Action: Motion by Hechtman, seconded by Chang. Pass 4-0 (Roohparvar, 24 Templeton absent) 25 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Oral Communications 1 The public may speak to any item not on the agenda. Three (3) minutes per speaker.1,2 2 Vice-Chair Summa invited the public to share their comments with the Commission for items, 3 not on the Agenda. 4 Ms. Veronica Dao, Administrative Assistant, announced there were no public speakers. 5 Agenda Changes, Additions and Deletions 6 The Chair or Commission majority may modify the agenda order to improve meeting management. 7 Ms. Amy French, Chief Planning Official, requested the Commission move, second, and vote to 8 carry over Item 4, 2147 Yale, to a date certain of February 22, 2023. 9 MOTION 10 Commissioner Chang moved. 11 SECOND 12 Commissioner Reckdahl seconded. 13 Commissioner Hechtman commented the reason to move the item to February 22nd was that 14 two Commissioners were absent, Vice-Chair Summa would be recusing herself from the item, 15 and that would result in there not being a quorum. He asked if Vice-Chair Summa could vote on 16 the motion to continue the item and if not, then there was no quorum and the Commission 17 could not hold a vote. 18 Ms. French suggested not holding a vote on the motion due to the recusal and lack of a quorum 19 but confirmed the item would not be heard. 20 Commissioner Hechtman inquired how the public will know the item would be heard on 21 February 22, 2023. 22 Ms. French answered it would be posted on the City’s website under Planning and 23 Transportation Commission (PTC) Agendas. 24 Mr. Albert Yang, City Attorney, answered Vice-Chair Summa can participate in the vote because 25 it did not influence the decision on the item. 26 VOTE 27 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Ms. Veronica Dao, Administrative Assistant, conducted a roll call vote and announced the 1 motion passed 4-0. 2 MOTION PASSED 4(Chang, Hechtman, Reckdahl, Summa)-0 -2(Roohparvar, Templeton absent) 3 Commission Action: Motion by Chang, seconded by Reckdahl. Pass 4-0 (Roohparvar, Templeton 4 absent) 5 City Official Reports 6 2. Directors Report, Meeting Schedule and Assignments 7 Ms. Amy French, Chief Planning Official, introduced Ms. Star-Lack who provided an update from 8 the Office of Transportation. 9 Ms. Sylvia Star-Lack, Transportation Planning Manager, reported the Fabian/Charleston 10 intersection signals were being switched over to the new infrastructure tonight. Concerning the 11 El Camino Real/Charleston intersection, she reported that was to be switched over to the new 12 infrastructure on February 16, 2023, in the evening. She concluded that the On Demand Shuttle 13 Program, Palo Alto Link, would begin operations on March 7, 2023. 14 Commissioner Reckdahl asked about the study regarding non-slip surfaces on the Willkie Way 15 Bike Bridge. 16 Ms. Star-Lack responded the Public Works Department was conducting the study. She 17 explained there were two surveys, a dry conditions survey, and a wet condition survey, and the 18 surveys are to stay up on the City’s website for several months. 19 Commissioner Chang asked what additional work was needed for the Fabian/Charleston 20 intersection and when would the project be completed. 21 Ms. Star-Lack responded she would have Mr. Rius contact Commissioner Chang with additional 22 details. 23 Commissioner Chang inquired about what the new infrastructure would allow the City to do at 24 the El Camino Real/Charleston intersection. 25 Ms. Star-Lack recalled the signals and controls were being installed onto new poles. The new 26 equipment gave the City more capacity and more functionality. 27 Ms. French reported February 22, 2023, the PTC meeting will have the continued item and a 28 discussion on the modifications to the Accessory Dwelling Unit (ADU) Ordinance. Concerning 29 Council representation, she announced there were no items that needed PTC representation. 30 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. The Council would hold a study session at its February 13, 2023 meeting on economic 1 development strategies, the Bona Vista Model Home Park, a budget amendment, and an ADU 2 Quarterly Report. 3 Action Items 4 Public Comment is Permitted. Applicants/Appellant Teams: Fifteen (15) minutes, plus three (3) minutes rebuttal. 5 All others: Five (5) minutes per speaker.1,3 6 3. Election of Chair and Vice Chair 7 Vice Chair Summa announced the election was for an Interim Chair, but there was another 8 issue of amending the By-Laws to bring them into compliance with the Board, Committees, and 9 Commissions Handbook. She explained the terms for Members now began on April 1st and the 10 PTC elected its Chair and Vice-Chair on January 1st. The Commission must discuss changing the 11 election time but that was not agendized for the meeting. 12 Ms. Amy French, Chief Planning Official, believed amending the PTC By-Laws could be 13 conducted at the February 22, 2023 meeting. 14 Commissioner Hechtman stated the By-Laws allowed for the Chair and Vice-Chair to serve for 1 15 year or until their successors were elected. He understood the Commission could either elect 16 interim officers and then reelect them on April 1, 2023; or elect officers to serve an extended 17 term to April 1 of 2024. 18 Mr. Albert Yang, City Attorney, confirmed that was correct. He suggested the Commission first 19 decide whether to hold the full year's term election now or delay the full year's term election to 20 a later date. 21 Commissioner Hechtman asked if the By-Laws had to be amended at all. 22 Mr. Yang answered no but the By-Laws stated the PTC would hold their elections on January 1 23 of each year. 24 Commissioner Hechtman stated he preferred to nominate and elect officers for a full year's 25 term or until their successors were elected. 26 Commissioner Chang believed it was a moot point because there was already going to be a 27 discussion about amending the By-Laws. With that said, she supported Commissioner 28 Hechtman’s preference of electing officers for a full term. 29 Vice-Chair Summa agreed with Commissioner Chang. 30 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Commissioner Reckdahl announced he was happy with either approach. 1 Commissioner Hechtman did not want the Commission to be obligated to have another election 2 in April because the Chair and Vice-Chair were holding interim positions. 3 Commissioner Chang agreed with Commissioner Hechtman. 4 Mr. Yang noted the default was that the election now would be for a full years term unless the 5 Commission decided at the February 22, 2023 meeting to make a change during the By-Laws 6 discussion. 7 NOMINATION FOR CHAIR 8 Commissioner Chang nominated Commissioner Summa for Chair of 2023. 9 Commissioner Hechtman asked if a second was required. 10 Mr. Yang answered no, but it was the PTC’s practice to have a second for nominations. 11 SECOND 12 Commissioner Reckdahl seconded. 13 Vice-Chair Summa accepted the nomination. 14 Commissioner Chang stated Commissioner Summa is the most experienced Commissioner on 15 the Commission and she is extremely dedicated. 16 Commissioner Hechtman supported the nomination with the expectation that Commissioner 17 Summa would be Chair for a full year. He expressed his excitement to be under Commissioner 18 Summa’s leadership and for her to share her knowledge of the history of Palo Alto with the 19 Commission through its work. 20 Vice-Chair Summa opened up the floor for public comment. 21 Ms. Winter Dellenbach stated she is very delighted to have Commissioner Summa as Chair of a 22 very important Commission. She echoed the comments made by Commissioners Hechtman and 23 Chang. She stated Commissioner Summa has institutional memory and had served Palo Alto for 24 several decades in various civic and governmental capacities. She concluded that Commissioner 25 Summa is very articulate and she did not showboat. 26 VOTE 27 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Ms. Veronica Dao, Administrative Assistant, conducted a roll call vote and announced the 1 motion passed 4-0. 2 MOTION CARRIES FOR DORIA SUMMA TO BE CHAIR 4(Chang, Hechtman, Reckdahl, Summa) -0- 3 2(Templeton, Roohparvar) 4 Commission Action: Nomination for Doria Summa to be Chair made by Chang, seconded by 5 Reckdahl. Pass 4-0 (Roohparvar, Templeton absent) 6 NOMINATION FOR VICE-CHAIR 7 Commissioner Reckdahl nominated Commissioner Chang for Vice-Chair of 2023. 8 SECOND 9 Commissioner Hechtman seconded. 10 Commissioner Chang accepted the nomination. 11 Commissioner Reckdahl found Commissioner Chang to be a very capable person, very informed 12 and thoughtful. 13 Commissioner Hechtman stated Commissioner Chang is a great addition to the PTC. She 14 brought energy and an unquenchable thirst to understand new concepts. He explained the 15 Vice-Chair position was often the training ground for the next Chair and he hoped 16 Commissioner Chang would hold the Chair position in the year 2024. 17 Chair Summa echoed Commissioners Hechtman and Reckdahl’s comments. 18 Ms. Dellenbach remarked she had never seen such a fast learner. She acknowledged the 19 contrast between Chair Summa and Commissioner Chang in terms of the time of service to the 20 community. She stated Commissioner Chang came in like a tornado and sucked up the 21 knowledge. Then turned around and synthesized and articulated it so clearly. She shared her 22 appreciation to the Commission for nominating two very capable Commissioners to complete 23 the work that must be done. 24 VOTE 25 Ms. Dao, Administrative Assistant, conducted a roll call vote and announced the motion passed 26 4-0. 27 MOTION CARRIES FOR BRYNA CHANG AS VICE-CHAIR 4(Chang, Hechtman, Reckdahl, Summa) -0 28 -2 (Roohparvar, Templeton absent) 29 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Commission Action: Nomination for Vice-Chair made by Reckdahl, seconded by Hechtman. 1 Passed 4-0 (Roohparvar, Templeton absent) 2 4. PUBLIC HEARING / QUASI-JUDICIAL. 660 University [21PLN00341]: Recommendation 3 on Applicant's Request for Approval of a Planned Community (PC), to Combine 3 4 Parcels (511 Byron St, 660 University Ave, 680 University Ave/500 Middlefield Rd), 5 Demolish Existing Buildings (9,216 SF Office) and Provide a New Four-Story Mixed-6 Use Building with Ground Floor Office (9,115 SF) and Multi-Family Residential (all 7 floors) Including a Two Level Below-Grade Parking Garage. Proposed Residential 8 (42,189 SF) Will Include 65 Units (47 Studios, 12 1-Bedroom, 6 2-Bedroom); and 9 Request for a Comprehensive Plan Amendment to Allow Replacement of Existing 10 Office Floor Area in the Multiple Family (MF) Land Use Designation. 11 [Item 4 was continued to a date certain of February 22, 2023, via vote under Agenda changes, 12 additions, and deletions.] 13 5. Recommendation on a Permanent Ordinance Amending Titles 18 and 21 to 14 Implement State Housing Legislation from the 2021 Legislative Session, Including SB 15 9. Environmental Analysis: Exempt from Environmental Analysis under CEQA 16 Guidelines Section 15061(b)(3) and Government Code Sections 66411.7(n) and 17 65852.21(j). 18 Mr. Albert Yang, City Attorney, said Staff was recommending that the PTC recommend the 19 adoption of regular ordinances to replace interim ordinances that were adopted by the City 20 Council in January and April of 2022. He explained Senate Bill (SB) 9 required ministerial 21 approval of two-unit housing developments and urban lot splits. For two-unit developments, 22 the approval must only be based on Objective Standards. Denials are only permitted if projects 23 did not meet the ordinance or if there are “specific, adverse impacts” on public health and 24 safety. The ways that local jurisdictions were allowed to regulate SB 9 projects included setback 25 and parking requirements. SB 9 provisions are available to all single-family residential zoned 26 properties except environmentally sensitive and environmental hazard areas as well as historic 27 properties. SB 9 could not be used if rental units were going to be demolished. SB 9 lot splits 28 must result in equal-sized lots with each resulting parcel being a minimum of roughly 1,200 29 square feet in size. SB 9 did not allow successive lot splits, nor act in concert with neighbors. All 30 lot splits must be occupied by the owner and the properties could only be used for residential 31 uses. Objective Standards could be applied to lot splits as long as they did not physically 32 preclude the construction of up to two units and they could not conflict with the provisions set 33 in SB 9. City Council adopted an urgency ordinance in response to SB 9 on December 6, 2021, 34 and then adopted an interim ordinance in January 2022. They also adopted Objective Standards 35 in January 2022. City Council later adopted a clarifying interim ordinance in April of 2022 as well 36 as adopted urban lot split standards. The interim ordinance was not presented to the PTC and 37 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. for a permanent ordinance to be adopted PTC must provide its recommendation to Council. 1 Staff had begun outreach to local stakeholders regarding the more objective design and lot split 2 standards and planned to bring those to the Architectural Review Board (ARB) and PTC in the 3 spring of 2023. 4 Chair Summa called for clarifying questions from the Commission; seeing none she opened 5 public comment. 6 Ms. Veronica Dao, Administrative Assistant, announced there are no public speakers. 7 Vice-Chair Chang referenced Packet Page 73 and asked how a bicycle space is defined. 8 Ms. Amy French, Chief Planning Official, explained Class 1 was long-term bicycle parking and 9 “space” typically meant a bicycle rack. 10 Mr. Yang noted that bicycle parking is not a requirement for SB 9 or single-family development. 11 It was included in the table on Packet Page 73 because the table included parking requirements 12 for all types of development within the city. 13 Vice-Chair Chang referenced Packet Page 74 and requested a further explanation on (C)(2). 14 Mr. Yang explained if someone had invoked the Ellis Act in the past 15 years then they could 15 not take advantage of SB 9. 16 Vice-Chair Chang inquired what the Ellis Act is. 17 Mr. Yang clarified it is a State Law that guaranteed a landlord's right to stop renting their 18 property. 19 Vice-Chair Chang understood Packet Page 74 applied only to R-1. 20 Mr. Yang confirmed that is correct. 21 Vice-Chair Chang asked if someone who did not use the Ellis Act they would not be allowed to 22 use SB 9. 23 Mr. Yang answered only if they triggered the Ellis Act and evicted their tenants. The landlord is 24 required to provide notice to the City if they invoke the Ellis Act. 25 Commissioner Reckdahl referenced Packet Page 68 and asked if bed and breakfasts are allowed 26 in other zones. 27 Ms. French explained two units are not subject to SB 9 in the RMD district. 28 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Mr. Yang answered it did not appear that bed and breakfasts are permitted in the R-1 zone. 1 Commissioner Reckdahl asked if they are allowed in the R-2 district. 2 Ms. French answered no. 3 Commissioner Reckdahl referenced Packet Page 72 and asked for the definition of 4 “permanently” for car share parking spaces. 5 Mr. Yang explained State Law did not define it and that what was presented in the Staff Report 6 was the Staff’s understanding of the law. Staff intended to capture spaces that were designated 7 for car shares but not free-floating car shares. 8 Commissioner Reckdahl referenced Packet Page 79 and asked if the 30-day consecutive days 9 precluded Palo Alto's requirement of offering a 1-year lease. 10 Mr. Yang answer no. 11 Commissioner Hechtman explained that some of his comments are to bring to Staff’s attention 12 items that may need to be re-examined. He began on Page 68 and believed Footnote 4 in Table 13 1 should include a reference to Section 18.10.040, the Development Standards. He further 14 explained Palo Alto Zoning Code had zone RE but throughout the document, Staff placed a 15 “dash” between the R and the E and recommended that dash be removed. He moved to Packet 16 Pages 73 and 74 and asked if the definition of “unit” in subpart (b) of .180 worked and if not, 17 then it should be clarified. He acknowledged that much of the ordinance language mimicked 18 State Law and if the definition is a State Law definition then it should remain as is. He moved to 19 Packet Page 75, subpart (e) sub-sub (2), and suggested adding the words “or less” in the 20 parenthetical. On the same page, he moved to (6) and explained that the PTC was reviewing 21 one of two SB 9 ordinances. The one before the Commission provided the basic framework of 22 SB 9 and then later Staff would return with the ordinance that had the rules and regulations 23 outlined. Concerning (6), the last clause did not fall under the framework of SB 9 and suggested 24 that clause be moved to the SB 9 rules and regulations ordinance. He invited the other 25 Commissioners to provide feedback on that recommendation. He moved to Packet Page 76, 26 effective dates, and understood that if SB 9 were repealed, amended, or sunset, the City’s 27 ordinance would disappear along with it. He understand that was not the intention and 28 suggested Staff explore a better way to tether the City’s ordinance to changes in State Law. He 29 moved to Packet Page 78, general requirements, subpart (d), and asked if the intention was 30 that the newly created lot shall not render the existing structure non-compliant in any respect 31 including setbacks. If that were the case, that should be stated because setbacks are the 32 number one reason why a structure is non-compliant. He moved to the bottom of Packet Page 33 78, Item (5), and asked if it intended to exclude home occupations. 34 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Mr. Yang answered it was not intended to preclude home occupations and announced Staff will 1 clarify the ordinance to reflect that. 2 Commissioner Hechtman referenced Packet Page 79, the effective dates provision, and 3 mentioned it should be explored through the lens of his previous comment about State Law 4 being repealed. 5 Commissioner Reckdahl referenced Packet Page 84, under (b), and believed every ADU would 6 be two-family use. 7 Mr. Yang explained two-family use is defined in the Municipal Code and believed the ordinance 8 was referencing an ADU that is built in addition to existing two-family use. He recommended 9 inserting the word “existing” into the sentence. 10 Commissioner Reckdahl asked what the definition is for two-family use. 11 Ms. French read it meant the use of a site for two dwelling units which may be within the same 12 building or separate buildings. 13 Mr. Yang recommended Staff clarify the section to make sure clear it was referencing existing 14 two-family uses and two-family uses that are created through SB 9. 15 Commissioner Reckdahl asked for an example of a two-family use. 16 Mr. Yang explained the section in question is in response to Council’s direction that they would 17 like the developments that come through SB 9 to be subject to the City’s existing below-18 market-rate (BMR) requirements. He explained typically ADUs are exempt from the BMR 19 program and the language proposed was Staff’s attempt at capturing that direction. He 20 explained SB 9 allowed a duplex and an ADU to be created on the same lot. Under the proposed 21 ordinance the initial SB 9 two-unit duplex would be subject to the City’s BMR program and an 22 additional ADU would also be subject to the BMR program. 23 Commissioner Reckdahl referenced Packet Page 77, section (a), and asked if a special flood 24 hazard area was different than a flood zone. 25 Mr. Yang remarked he would have to confer with the City’s Public Works Department. 26 Commissioner Chang remarked she had the same question and per the California Government 27 Code, a flood zone was defined as a 100-year flood. 28 Commissioner Reckdahl noted a large portion of Palo Alto was in a flood area and is the 29 intention that folks located in the [audio and video cut out] 30 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Commissioner Chang explained Government Code Section 65913.4, under subdivision, talked 1 about a 1 percent chance of flood, or a 100-year flood. She asked if folks within the 100-year 2 flood zone were not allowed to use SB 9. 3 Mr. Yang stated that appeared to be correct but would explore it further. 4 Chair Summa referenced Packet Page 75, (e)(3), and asked if the clause meant that 4-foot 5 setbacks would be eliminated from the side and rear yard. 6 Mr. Yang answered yes, but explained Staff will have a list of regulations and it would be 7 decided which regulation should be relaxed first. That list had not been drafted and the City 8 was currently relying on the application to make those determinations. 9 Chair Summa stated it seemed incredibly undesirable and unworkable not to have a minimal 10 setback. She wanted to see SB 9 properties be safe and useable. 11 Mr. Yang commented concerning the flood zone, if a project is within the 100-year flood area, 12 those properties could still use SB 9 as long as the project could prove it would be safe from a 13 100-year flood. 14 Vice-Chair Chang asked if the publishing of the order in which Objective Standards will be 15 waived will come to the PTC with the Objective Standards. 16 Mr. Yang confirmed that was correct. 17 Vice-Chair Chang asked when that would be. 18 Ms. French predicted it would be later in March or early April of 2023. 19 Vice-Chair Chang appreciated Commissioner Hechtman’s comments. She referenced Packet 20 Page 75, (e) subpart (6), and agreed with Commissioner Hechtman to strike that and move it to 21 the ordinance the Commission will consider soon. She understood the Objective Standards 22 should be separate so that they could be changed easily. 23 Mr. Yang confirmed that is correct. 24 Chair Summa agreed as well. 25 Commissioner Reckdahl asked if the ordinance could be passed as is and discuss removing it 26 when the Objective Standards are presented. 27 Commissioner Hechtman explained it should be removed now so that all the Objective 28 Standards are collected in one ordinance. 29 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Mr. Yang clarified the Objective Standards would not be coming to the PTC in the form of an 1 ordinance. He suggested Staff update the standards concurrently with Council adopting the 2 ordinance. 3 Commissioner Hechtman supported that approach. 4 Vice-Chair Chang invited Commissioner Hechtman to restate his comment regarding Packet 5 Page 78, subpart (d). 6 Commissioner Hechtman explained he wanted to see more general clarity to subpart (d). He 7 asked if the intention of (d) was to apply to setbacks and if so, that should be included in the 8 parenthetical. 9 Mr. Yang stated the intention is to include setbacks and Staff will include them in the list of 10 examples. 11 Vice-Chair Chang wanted to see setbacks included. 12 Ms. French concurred that setbacks are one of the more frequent reasons why a structure is 13 noncomplying. 14 Chair Summa agreed that setbacks should be added. 15 Commissioner Reckdahl referenced Packet Page 97, the flag pole diagram, and asked if the 16 structure on Lot A is required to have full setbacks with the border. 17 Mr. Yang stated there would be a 4-foot setback and that is required by SB 9. 18 Commissioner Reckdahl stated he was happy with what was being proposed. 19 Commissioner Hechtman stated there is an error in the diagram regarding a 10-foot flag pole 20 and a 15-foot flag pole described in the corresponding text on Packet Page 97. 21 Mr. Yang concurred that Staff will revise it. 22 Commissioner Reckdahl referenced the flag lot with the easement and asked what the setback 23 would be based on. 24 Ms. French asked if Commissioner Reckdahl was referencing the interior side setback. 25 Commissioner Reckdahl answered yes. 26 Ms. French answered the setbacks would be based on the easement line. 27 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. MOTION 1 Commissioner Hechtman moved the Staff recommendation to recommend the ordinance to 2 the City Council with the following modifications. The references to R-E be corrected; in Section 3 18.42.180 (e) the language “or less” be added to subpart (2); subpart (6) be deleted and 4 subpart (7) and (8) be renumbered; in Section 21.10.040 subpart (d) add the word “setbacks” 5 within the parenthetical; and that Staff considers the Commission’s comments regarding the 6 particular items on Packet Pages 68, 74, 76, 78 and 79, 84 and the correction on Packet Page 7 97and make whatever revisions to those provisions Staff felt were appropriate and warranted 8 before taking the ordinance to Council. 9 SECOND 10 Vice-Chair Chang seconded but asked if Item (e) on Packet Page 75 was captured. 11 Commissioner Hechtman answered yes. 12 VOTE 13 Ms. Dao conducted a roll call vote and announced the motion passed 4-0. 14 MOTION PASSED 4(Chang, Hechtman, Reckdahl, Summa) -0 -2(Roohparvar, Templeton absent) 15 Commission Action: Motion by Hechtman, seconded by Chang. Pass 4-0 (Roohparvar, 16 Templeton absent) 17 Approval of Minutes 18 Public Comment is Permitted. Five (5) minutes per speaker.1,3 19 6. December 14, 2022 Draft Summary and Verbatim Meeting Minutes 20 MOTION 21 Commissioner Hechtman moved as revised. 22 SECOND 23 Commissioner Reckdahl seconded. 24 VOTE 25 Ms. Veronica Dao, Administrative Assistant, conducted a roll call vote and announced the 26 motion passed 4-0. 27 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. MOTION PASSED 4(Chang, Hechtman, Reckdahl, Summa) -0 -2(Roohparvar, Templeton absent) 1 Commission Action: Motion by Hechtman, seconded by Reckdahl. Pass 4-0 (Roohparvar, 2 Templeton absent) 3 7. November 30, 2022 Draft Summary and Verbatim Meeting Minutes 4 MOTION 5 Commissioner Hechtman moved as revised. 6 SECOND 7 Commissioner Reckdahl seconded. 8 VOTE 9 Ms. Veronica Dao, Administrative Assistant, conducted a roll call vote and announced the 10 motion passed 4-0. 11 MOTION PASSED 4(Chang, Hechtman, Reckdahl, Summa) -0 -2(Roohparvar, Templeton absent) 12 8. November 16, 2022 Draft Summary Meeting Minutes 13 MOTION 14 Commissioner Hechtman moved as revised. 15 SECOND 16 Commissioner Reckdahl seconded. 17 VOTE 18 Ms. Veronica Dao, Administrative Assistant, conducted a roll call vote and announced the 19 motion passed 4-0. 20 MOTION PASSED 4(Chang, Hechtman, Reckdahl, Summa) -0 -2(Roohparvar, Templeton absent) 21 Committee Items 22 None 23 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Commissioner Questions, Comments or Announcements 1 Chair Summa called for Commissioner questions, comments or announcements; seeing none 2 she adjourned the meeting. 3 Adjournment 4 7:30 pm 5 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers. Palo Alto Planning & Transportation Commission 1 Commissioner Biographies, Present and Archived Agendas and Reports are available online: 2 http://www.cityofpaloalto.org/gov/boards/ptc/default.asp. The PTC Commission members are: 3 4 Chair Doria Summa 5 Vice-Chair Bryna Chang 6 Commissioner Bart Hechtman 7 Commissioner Keith Reckdahl 8 Commissioner Giselle Roohparvar 9 Commissioner Carolyn Templeton 10 Get Informed and Be Engaged! 11 View online: http://midpenmedia.org/category/government/city-of-palo-alto or on Channel 26. 12 13 Show up and speak. Public comment is encouraged. Please complete a speaker request card 14 located on the table at the entrance to the Council Chambers and deliver it to the Commission 15 Secretary prior to discussion of the item. 16 17 Write to us. Email the PTC at: Planning.Commission@CityofPaloAlto.org. Letters can be 18 delivered to the Planning & Community Environment Department, 5th floor, City Hall, 250 19 Hamilton Avenue, Palo Alto, CA 94301. Comments received by 2:00 PM two Tuesdays preceding 20 the meeting date will be included in the agenda packet. Comments received afterward through 21 2:00 PM the day of the meeting will be presented to the Commission at the dais. 22 23 Material related to an item on this agenda submitted to the PTC after distribution of the 24 agenda packet is available for public inspection at the address above. 25 Americans with Disability Act (ADA) 26 It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a 27 manner that is readily accessible to all. Persons with disabilities who require materials in an 28 appropriate alternative format or who require auxiliary aids to access City meetings, programs, 29 or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing 30 ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 31 24 hours in advance of the meeting, program, or service. 32