HomeMy WebLinkAbout2018-05-22 Planning & transportation commission Summary Minutes_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Planning & Transportation Commission 1
Action Agenda: May 22, 2018 2
Council Chambers 3
250 Hamilton Avenue 4
6:00 PM 5
6
Call to Order / Roll Call 7
6:05PM 8
9
Chair Lauing: alright, well let’s get going. I’ll call the meeting to order for the planning and 10
transportation commission special meeting for May 22nd. if you please call the roll? 11
Oral Communications 12
The public may speak to any item not on the agenda. Three (3) minutes per speaker.1,2 13
14
Chair Lauing: ok the first item on the agenda is oral communications in which the public can 15
speak on any subject, not on the agenda. I don’t currently have any speaker cards. 16
Agenda Changes, Additions, and Deletions 17
The Chair or Commission majority may modify the agenda order to improve meeting management. 18
19
Chair Lauing: Ok so we’ll move on if there are any agenda changes or deletions? 20
21
Ms. Clare Campbell, Interim Principle Planner: No there are none thank you. If there are any 22
deletions we would be done. Just the one agenda item. 23
City Official Reports 24
1. Assistant Directors Report, Meeting Schedule and Assignments 25
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Chair Lauing: Jonathan Lait is absent tonight and not only was he up until the wee hours in the 1
morning on the Council but he had another conflict. So, Clare is going to be sitting in standing in 2
for him but there is no Director’s report is what he told me. 3
Ms. Campbell: That’s right. That’s correct. 4
Study Session 5
Public Comment is Permitted. Five (5) minutes per speaker.1,3 6
Action Items 7
Public Comment is Permitted. Applicants/Appellant Teams: Fifteen (15) minutes, plus three (3) minutes rebuttal. 8
All others: Five (5) minutes per speaker.1,3 9
1. Review and Recommendation to City Council on Proposed 2019-2023 Capital 10
Improvement Plan and Comprehensive Plan Compliance 11
12
Commission Action: The Planning and Transportation Commission (PTC) reviewed the 2019-13
2023 proposed Capital Improvement Plan on Tuesday, May 22, 2018 and determined that 14
based on staff presentation, all of the new Capital Improvement Projects included in the 2019-15
2023 Capital Budget are consistent with the adopted Comprehensive Plan and recommended 16
forwarding this finding to the City Council Finance Committee and the City Council along with 17
an attachment of Recommendations/Comments for Inclusion in Next Year’s Capital Budget 18
(listed below). Motion was seconded by Commissioner Summa, motion passed 5-1 (Monk)-1 19
(Alcheck absent) 20
21
• Highway 101 Pedestrian/Bike Overpass Project (PE-11011): This project is not realizing 22
promised cost savings from the redesign. If outside parties will guarantee the City and 23
County cost at $15M, then proceed. Otherwise reconsider for cost reasons and because 24
East Palo Alto is building a nearby bike overpass. 25
• Downtown Parking Management and System Implementation (PL-16002): The project is 26
not aligned with latest PTC and CC direction. 27
• Embarcadero Rd at El Camino Improvements (OL-15001): This project need further 28
review in light of public responses to Ross Road and Embarcadero/Middlefield changes. 29
• El Camino Real Pedestrian Safety and Streetscape Project (PL-18000): The project needs 30
to consider schedule coordination with potential Alma Street closures for Caltrain 31
construction. 32
• New Downtown Parking Garage (PE-15007) and New California Avenue Parking Garage 33
(PE-18000): Recommend proceeding with project but also recommend a special 34
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
assessment in the Parking Assessment District to recover the cost difference between 1
the in lieu fees and final per space costs. 2
• Advanced Water Purification Facility (WQ-19003): Construct business plan for delivery 3
of advanced treatment water (RO) output before committing to the project; the 4
payback maybe 100 years, but we don’t know. 5
• Wood pole project (EL-19004): Review the sensibility of investing in the replacement of 6
wood poles with undergrounding utilities. 7
• Scheduled Vehicle and Equipment Replacement (VR-23000): Reevaluate the care 8
replacement program and consider alternative approaches to provide vehicles for staff 9
use, such as using a rental fleet. 10
• Include a new CIP item for capital budget to assess the feasibility of improving bicycle 11
and pedestrian access from East Bayshore Road to West Bayshore Road with 12
improvements such as signage, curb ramps, pedestrian crossing and landscape 13
maintenance. 14
15
16
Chair Lauing: Alright so then we move to the action items and the one and only action item is to 17
review the proposed 2019 to 23 [Note-2023] Capital Improvement Plan and Comprehensive 18
Plan compliance. And the idea here is as you see from your Packet is that by law the PTC has to 19
review this and recommended that all the planned CIPs are in compliance with the 20
Comprehensive Plan is the primary aspect. I think we have a short Staff report first. 21
22
Ms. Clare Campbell, Interim Principle Planner: Yes, great thank you so, Clare Campbell, Interim 23
Principal Planner. I am sitting in for Jonathan Lait tonight so I am going to introduce Tera 24
Mortra the planner who’s been working on the presentation. And she’ll do the presentation for 25
you and then we also have Staff here to help answer questions that you might have tonight. 26
Thank you. 27
28
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Ms. Chitra Moitra, Project Planner: Good evening Commissioners, I’m Chitra Moitra, Planner, 1
long-range planning. Tonight, Staff requests that Planning and Transportation Commission to 2
review the proposed 2019-2023 capital improvement projects and find it consistent with the 3
Comprehensive Plan and forward the findings to the Finance Committee and the City Council. 4
So, a little briefed background about the CIPs and the budget book. The Capital Budget Book 5
has a list of CIPs with the plan to be executed over the next 5-years. These… The CIPs are 6
selected carefully based on City Council priorities, City-wide infrastructure needs, and other 7
needs. PTC’s role is to review these CIPs for Comprehensive Plan compliance. Section 19.04.040 8
of the Palo Alto Municipal Code describes PTC’s role on the review. In addition to a review of 9
the projects for Comprehensive Plan consistency the CIP can command on the individual 10
projects, they can suggest improvements that might increase the efficiency of the process, and 11
they can identify any new CIPs which deems to be missing from this year’s CIP list. 12
The… Once the planning Staff gets the CIPs, the new CIPS, their task is to align it with the 13
different elements of the Comprehensive Plan, figure out the most appropriate goal, policy, and 14
program which matches with it. Staff also add information on the type of Boards and 15
Commissions reviewed required and if any environmental review is required for the project or 16
not. Staff performs an analysis on the most cited elements, the dollar amount of the budgets 17
spent by the elements and based on City Council priorities also. 18
19
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
So, this year the Capital Budget Book has 209 CIP projects and of this 20 are new. So, the 1
remainder of the projects, the 189 of them, the PTC has already reviewed that at previous years 2
and found them in compliance with the Comprehensive Plan. So, as you can see this year out of 3
the 20 new CIPs 11 of them aligns with the Natural Environment Element and 7 them with the 4
Community Services Element. And Goal N-4 of the Natural Environment Element was cited the 5
most, it’s on water resources, and Goal C-4 on maintenance of City infrastructure and facilities 6
was the most cited one from the Community Services Element. 7
8
The next slide is the CIP capital budget invested by Comp. [Note-Comprehensive] Plan elements 9
and as we can see that 33 percent is being invested in the Community Services Element, 27 10
percent by the Transportation Element and 32 percent by the Natural Environment Element. 11
So, you know a few visuals about the CIPs this is one of the important CIPs, the Loma Verde 12
Trunk line improvements and these are the other examples of some visuals of the others. So, 13
this… In conclusion, again, I can… I repeat that the proposed… all the proposed new CIPs Staff 14
has found them in compliance with the Comprehensive Plan and requests the PTC to forward 15
the findings to the Finance Committee and the City Council. And this year, in addition, we have 16
provided as an Attachment A, a draft letter of which would be modified based on the outcome 17
on todays… tonight’s PTC meetings. So, this letter needs to be signed by the Chair and it has to 18
be At Places tomorrow morning 9 o’clock. Ok so this concludes our Staff presentation and we’d 19
be happy to answer any questions you have. We have with us today Brad Eggleston from Public 20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Works and expecting somebody from budget too. Oh, I’m sorry, you were supposed to come 1
here, Kiely over there. 2
3
Chair Lauing: Ok are there any public speakers on this item? I didn’t see any. Alright yeah, 4
thanks for pointing out that this is due in about 12-hours which means we do have time to go 5
through 270 CIPS if we choose to and I hope we don’t choose too. So, you see the task in front 6
of us is to essentially agree with Staff on the 20 as the primary goal but we can add or subtract 7
to that so are there any questions of Staff? Do we want to question first of Staff and then we 8
can just light things up? No questions? Ok sorry. Commissioner Riggs. 9
10
Commissioner Riggs: I’m fine, go ahead. 11
12
Chair Lauing: Oh sorry. 13
14
Commissioner Waldfogel: [unintelligible – off mic] 15
16
Chair Lauing: Oh, I was just going to see if there any questions of Staff to understand it 17
anymore. No? 18
19
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commissioner Riggs: I have something I’d like to discuss yeah. I’d like to understand the pole 1
undergrounding program and how the suggested CIP items that are related to electrical poles 2
relate to the undergrounding program. And how we can… it seems a little fiscally irresponsible 3
to spend $7 million or more on new poles when we have an undergrounding program. 4
5
Chair Lauing: Those are in my notes too. 6
7
Ms. Eggleston: I’m sorry I don’t think we have anyone from utilities here at the meeting who 8
could really speak to the undergrounding program. 9
10
Commissioner Waldfogel: [unintelligible -off mic] 11
Chair Lauing: It’s not a CIP? 12
13
Commissioner Waldfogel: [off mic] Well it’s a CIP but it’s an Enterprise Fund CIP. I mean we can 14
review it but that’s funded by the Enterprise Fund. 15
16
Commissioner Riggs: There’s nothing that would… My understanding is that there’s nothing 17
would prohibit from the City for actually creating a Capital Improvement Program to accelerate 18
it. I mean it’s a 70-year program, there’s nothing that would prohibit us from not wasting 19
money in the interim on installing new poles that will just be removed when we get to 20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
undergrounding. So, I mean there’s nothing that would prohibit that funding decision from my 1
understanding. 2
3
Chair Lauing: Right so that’s something, for example, I think that we could alert in a context of 4
this memo we could alert that that needs another look as a way to getting that visibility to the 5
Finance Committee and the Council. 6
7
Commissioner Riggs: Yeah that’d be fine. I think it’s pretty acute. 8
9
Chair Lauing: No, I agree. Ok if there’s no question of Staff let’s go back to… I think we 10
(interrupted) 11
12
Vice-Chair Monk: Well I had a comment on that same one. 13
14
Commissioner Waldfogel: [Off mic] Question over here. 15
Chair Lauing: Ok, great, now I was just going to ask that because there’s couple lights on and I 16
want to see if there are questions so Commissioner Gardias. 17
18
Commissioner Gardias: Thank you and thank you very much for coming. Thank you very, Chitra 19
for the presentation. You don’t need to be introduced, come on everybody knows Chitra and 20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Brad thank you very much for coming and seeing us. Last year I made a comment that every 1
time I see you and this is I think the 5th-year that the summer is coming. And then looking at the 2
temperatures soaring this coming weekend I think that this is coming true however I have a 3
couple of question to you. So, I actually this was a… I circled out the same CIP item because I 4
had identical questions because 11… Item 11 on this short list of 20 project talks about poles 5
replacement and the prior Item 10 talks about the underground repairs. And then it just 6
normally Cities migrate from the pole distribution to underground distribution so if this expense 7
needs to be made that’s fine. I totally understand it but I would like to know what’s the plan for 8
migration from on pole distribution network to underground? If there is nobody from the Utility 9
Department can we (interrupted) 10
11
Mr. Eggleston: I think I… I’m not an expert but I think I can speak to it at a high level and the 12
basic situation is that undergrounding utilities is very, very expensive to the point that 13
ratepayers typically would not want to endure the rate increases that would be required to 14
have a more accelerated program of undergrounding those utilities. And that’s the primary 15
reason why currently there are projects kind of one small district at a time that are 16
implemented by the Utilities Department. But my understanding is that that really at the 17
current time is proceeding at a pace that’s probably 70 to 100-years to complete the whole City 18
and it’s really a matter of funding. 19
20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commissioner Gardias: So, is there a plan? From this what I understand you’re saying there is a 1
plan of migration of the utility distribution to underground. Is there one or is there not? 2
3
Mr. Eggleston: I’m not sure that there is in the sense that you could say it’s a plan that goes all 4
the way through. To my knowledge, there are these one at a time districts that are being 5
implemented and I think each one takes some number of years to complete. 6
7
Commissioner Gardias: Ok would it be possible to ask as an action item to the Staff to pretty 8
much provide the response to Commissioner Riggs and myself to the question that we ask. And 9
the specific question I have is what’s the plan of migration from the over… from the pole to 10
underground? 11
12
Chair Lauing: I think we can prepare a list of questions to go to Council generally. I’m going to 13
freelance here a little bit but I saw most of the Council meeting last night and the City Manager 14
said that the undergrounding is a 70 to 100-year project because of funding. So, I’m presuming 15
that this is in here as an interim measure even though it costs a lot of money. Why it’s this 16
number I have no idea but that’s what I heard him say last night. 17
18
Kiely Nose, Office of Budget and Management Director: That’s actually exactly right. Good 19
evening, I’m Kiely, I’m the Budget Director so at a very high level that’s exactly what’s 20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
happening. The plan to underground is a significant capital investment. To accelerate that 1
would mean an upfront cost in capital and so that would dramatically change your electric rates 2
as ratepayers because that is an Enterprise Fund. And so, until we are able to go through this 3
significant change to move toward undergrounding we still are in the business of needing to 4
maintain and replace the poles that are around the City. It’s not like oh one pole has gone out 5
from a maintenance standpoint. Great, let’s go focus our resources there and underground 6
there so we don’t replace that pole. It’s a much more systematic since obviously, we’re pulling 7
up streets and all that other kind of stuff. So, if we [note-you] want additional information we 8
absolutely can… the Commission can add that in their letter but in general, you’re exactly right 9
ungrounding is a long-term significant investment. 10
11
Commissioner Riggs: But there’s nothing that would preclude the Council from designating CIP 12
money to supplement an Enterprise Fund. I mean that is not… I mean it’s a [unintelligible] 13
money issue. 14
15
Ms. Nose: I’m sorry could you clarify for me supplementing (interrupted) 16
17
Commissioner Riggs: They could designate projects to supplement Enterprise Funds. They could 18
basically over fund an enterprise account if I’m correct. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Ms. Nose: So, move General Fund money (interrupted) 1
2
Commissioner Riggs: Correct. 3
4
Ms. Nose: To the Enterprise Fund to cover these costs. Is that what I’m understanding? 5
6
Commissioner Riggs: To expedite… to make the project faster. 7
8
Ms. Nose: Understood. Yes, you definitely from an accounting perspective could loan money 9
between different funds if you wanted to mitigate things like rates for an Enterprise Fund. The 10
other thing I would say is it does become a priority from a Council funding perspective on 11
where to dedicate limited resources. And so, on the General Fund side, the Council has made it 12
abundantly clear that the priority is the 2014 Council Infrastructure Plan which we’ve been 13
talking with the Finance Committee and Council on is already underfunded and so Staff is 14
exploring how we would figure out with the Council to close that funding gap. So, if we were to 15
draw additional resources from the General Capital Fund to dedicate towards expediting this 16
undergrounding project, I think it was Council Member Scharff last night that called it an 17
undergrounding dream, it would be a policy call. A priority of where limited resources should 18
go. 19
20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commissioner Riggs: Accept for some .5 million dollars a year in perpetuity is a hell of a lot of 1
money so I mean (interrupted) 2
3
Ms. Nose: Yep, that’s why I say it’s a policy call. 4
5
Commissioner Gardias: So, on my side right I’d like to just see the plan and I appreciate the 6
explanation but there’s nothing new that you addressed that I would have known. And this is 7
just a general knowledge and I still appreciate your response; however, I’d like to just see the 8
plan. So, if you could… somebody could just provide me a reference, probably there is already a 9
plan so I can just look it up in my free time. I would appreciate this. 10
11
Chair Lauing: Other comments? 12
13
Commissioner Gardias: No, can I ask more questions? 14
15
Chair Lauing: Yeah yeah go ahead sure. 16
17
Commissioner Gardias: So, the other question I have is there any expense on this that is not… 18
that has… is any project on this list that has no fund allocation as we speak? Is there any of 19
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
these projects that doesn’t have funding at this moment? All these projects they have allocated 1
dollars in different funds or are there any that are not without allocated funds? 2
3
Mr. Eggleston: All the projects in the Capital Budget are funded for the work that’s at least 4
currently planned in the project if that’s what you’re asking. 5
6
Commissioner Gardias: That’s right that’s what I’m asking. 7
8
Mr. Eggleston: I don’t believe there are any projects listed in there that are unfunded projects 9
that we’re hoping to fund in the future. 10
11
Ms. Nose: Right. 12
13
Mr. Eggleston: There may be some projects that at this time are only funding say a feasibility or 14
design phase where the eventual construction costs are not known yet and not yet allocated. 15
Chair Lauing: Well with the exception that the 20 are proposed ones. The 20 that are called out 16
here as new are proposed for starting this year so those are not officially funded yet, right? 17
18
Mr. Eggleston: Right they have proposed funding in the fiscal year ’19. 19
20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Chair Lauing: Right, exactly. 1
2
Commissioner Gardias: And the last question if you wouldn’t mind? So, a year ago when we 3
talked I requested adding one capital expenditure project and that was pretty much to make 4
the route between the Edgewood Shopping Center to the… along Embarcadero to the other 5
side of 101 safes. And I believe that we had a vote and we included this project in the letter to 6
the Council, however it was not added. I believe if I remember correctly, you can look up the 7
minutes, it founds its letter… its way to the letter however it was not in the body. I think it was 8
in the footnote and there was agreement of this Commission to include this and then we ask 9
about your consideration of this project. This project is not on the list. 10
11
Mr. Eggleston: Thank you, Commissioner. I recall that we did have this discussion last year and 12
it was included in the Commission’s letter. I referred that to our transportation group. My 13
understanding at the time was that the level of work that we were talking about was work that 14
could be done under other recurring CIPs that they have for funding. That sort of work. I’m not 15
personally aware of the statues of what’s been done. We could follow up on that but I don’t 16
believe that it needed to be listed as a separate stand along capital project. 17
18
Commissioner Gardias: So, with all respect, I disagree because that was… I think that we had a… 19
I got support of my colleagues and for this reason, I thought that… I expected at a minimum 20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
that there would be a follow-up. If this project doesn’t meet some threshold I can understand 1
but just leaving it hanging up in the air it just violates the process as I know. So, with all due 2
respect, I would like to have this… ask the Staff to pretty much include it in the list and then 3
provide me and my colleagues with the answer about the future of this project. And what went 4
wrong? 5
6
Mr. Eggleston: Can I ask if you are aware that the project hasn’t been done? I’m assuming 7
(interrupted) 8
9
Commissioner Gardias: Yes, it hasn’t been done. It hasn’t been done. I mean the whole… as you 10
may know, there is a delay a few months of the golf course and then vicinity… There was delay 11
in the construction of the golf course and then the vicinity improvements… improvements in 12
the vicinity of the golf course. So, the reason that I was proposing to add this project because 13
one this route is going to be opened and secure for the traffic. People from the other side of… 14
from the residential neighborhood may safely cross to the golf course and also to the bike route 15
that’s there as well as some other… there’s an athletic center and they may enjoy it as well as 16
kids. And then as you may know it’s also there are runs… mid-night runs and walks and there’s 17
also been the run for the water for every day if I remember correctly. And then during those 18
events, you have a number of people that pretty much that just walk to those events. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Chair Lauing: Ok did you have other comments too? 1
2
Commissioner Gardias: No thank you that’s it. 3
4
Chair Lauing: Ok Commissioner Waldfogel. 5
6
Commissioner Waldfogel: I’d like to make a motion, is that appropriate at this point? 7
8
Commissioner Riggs: I still have one more question before your motion if that’s ok? I want 9
(interrupted) 10
11
Commissioner Waldfogel: Well actually my motion will leave open to later discuss further 12
points because what I’d like to do… I mean I think we all want to get home early. There’s a 13
Warriors game on tonight. So, what I’d like to do is break this into two motions if possible. One 14
is motion to approve the next CIPs with a small caveat on how we phrase that and then the 15
second I propose that we put a series of motions on the table on particular issues that we think 16
need further review whether it’s for this year’s budget or things we’d like added to next year’s 17
budget. If we can get votes on those, those are great and if we can’t we can submit them as 18
individual comments because that’s what the letter also anticipates. So that’s what I would just 19
propose as a format. If that’s ok I’ll go ahead and make the first motion. 20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Commissioner Riggs: I actually think it’s better if you don’t mind that if I ask this question 2
because I can’t approve them… I don’t want to approve until I know the answer to this 3
question. Sorry, your cells aren’t lined here but I think on… in the detailed spreadsheet there… 4
the vehicular replacement appears to be zeroed out. Is that zeroed out or is that still on here? 5
This is VR 23000. 6
7
Ms. Campbell: Could you tell us what page you’re on? Which Packet page? 8
9
Commissioner Riggs: Three of four Packet Page 917. 10
11
Ms. Campbell: Thank you. 12
13
Commissioner Riggs: I just want to be sure that… I mean this says zero. I want to make sure that 14
it’s no longer a part of the CIP. Is that correct? It’s on the list. 15
Mr. Eggleston: So, the CIP when it’s adopted by the City Council is a budget that’s adopted for 16
FY 2019 and then a plan for the remaining 4-years but without that actually being adopted. So, I 17
think what I see here is that this is the vehicle replacement project for fiscal year 2023. It’s been 18
first identified in fiscal year ’19 but the 2019 that’s allocated is zero. And the reason why is 19
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
because it has funding proposed in fiscal year 2023 which is a plan that won’t be formally 1
adopted yet by the Council. I hope that helps. 2
3
Commissioner Riggs: Sure. 4
5
6
Mr. Eggleston: There is also a fiscal year 2019 vehicle replacement project in the budget. 7
8
Chair Lauing: From previous CIPs. 9
10
Mr. Eggleston: No there are… generally each year there’s a vehicle replacement project so 11
there’s a ’16, ’17, ’18. Some of them if all the vehicles are not purchased within the 1 fiscal year 12
they roll over and still have a budget. So, for instance, I’d have to look at this but we have new 13
funding for 2019 but I believe there’s still some funding that’s being re-appropriated for the 14
projects that were for fiscal year ’18 and fiscal year ’17 where there are still some vehicles and 15
equipment still to purchase. 16
Commissioner Riggs: Well I’m just… I’m glad you clarified. I’m going to ask that Council consider 17
striking that. We need to be moving towards a fleet based… a rental based fleet. This is not 18
appropriate capital expenditures so that if there are future year expenditures we need to 19
consider actually moving to a different model for this type of infrastructure. 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Chair Lauing: Ok. 2
3
Vice-Chair Monk: I have some question for Staff before we move to a motion. 4
5
Chair Lauing: We can do it either way because once the motion is on the table we can still speak 6
to the motion or comment but I don’t care. It’s up to Asher [note- Commissioner Waldfogel]. 7
8
Vice-Chair Monk: Ok and also Commissioner Waldfogel if you could clarify what the caveat 9
would be. 10
11
Commissioner Waldfogel: [off mic] Do you want me to do that now or do you want to ask your 12
questions? 13
14
Vice-Chair Monk: I’d prefer to ask some clarifying questions if you don’t mind. 15
16
Commissioner Waldfogel: [off mic] Go ahead and ask your clarifying questions. 17
18
Vice-Chair Monk: Thank you. I was a little confused on the vehicle replacement maintenance 19
fund as well because I thought we had approved it last year. So, I guess it’s just a carryover and 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
it’s a progression so I just had a question on that. Just iterating that point. In regards to the 1
Capital Improvement Fund on Page 4 for the animal shelter renovation. Why is it an interim 2
facility? 3
4
Mr. Eggleston: What’s going on right now is that the City has a letter of intent with Pets in Need 5
to take over operation of the current animal shelter. And the way that’s trying to be structured 6
is that Pets in Need would take it over. They would begin a fundraising campaign to hopefully 7
eventually to raise enough to build a new animal shelter that would be up to all the standards 8
that they would like to have in a new animal shelter. But as part of at least the draft agreement 9
that’s being discussed the City would provide some funding for some interim capital 10
improvements that they feel are absolutely necessary for them to be able to run the shelter. So 11
that’s what’s represented in that project with the I believe it’s $800,000. 12
13
Vice-Chair Monk: Ok, that’d be nice if the City took a more proactive role in having a more 14
permanent solution but I guess that’s what their… the direction they are going. In regards to 15
the electric fund and the power station equipment upgrades on Page 6, it’s not really clear 16
what the close to 9—the close to $.9 million is replacing. Is it just replacing the tanks and the 17
radiators or is it just kind of paint upgrade or what’s happening on that? It’s just not clear. It’s 18
Number 7. I guess that’s also related to Number 8 that all works together. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Mr. Eggleston: I’m not familiar with the project other than reading about it here but it sounds 1
like there’s equipment that’s in poor condition that needs to be upgraded. 2
3
Vice-Chair Monk: Ok just in reading it, it looks like it’s rusty paint so I’m guessing its more than 4
that. I would just hope the Finance Committee would look at it in a little bit more detail. 5
Regards to the Hopkins substation I just don’t know what that is so can you just tell me what 6
4KV to 12KV means.? If you know. 7
8
Mr. Eggleston: It’s 4,000 volts to 12,000 volts. 9
10
Vice-Chair Monk: And what’s the (interrupted) 11
12
Mr. Eggleston: So those are just different levels of electrical voltage. 13
14
Vice-Chair Monk: Yeah that’s apparent but what’s the (interrupted) 15
16
Mr. Eggleston: I can’t tell you I’m sorry. 17
18
Vice-Chair Monk: Ok. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commissioner Waldfogel: [unintelligible – off mic] 1
2
Vice-Chair Monk: Ok so Commissioner Waldfogel informed me that this whole system is getting 3
upgraded and this might be the last piece of it. Ok and then regards to… it wasn’t clear on 4
what’s happening with the Council Chamber upgrade. I know that came before Council and it’s 5
kind of in process but I definitely support getting (interrupted) 6
7
Mr. Eggleston: I can clarify that a little bit and so you may be familiar that it came to Council 8
probably 6 to 8-weeks ago and there was a lot of discussion about the level of investment. So, 9
the Council actually referred it to the Finance Committee to further evaluate the options and to 10
try to see if there were some ways to reduce the potential cost of the project. So that’s why if 11
you look at this project… the capital project that’s being created here talks about the funding as 12
being placed in a reserve in the project. And so, the idea is it would be available but subject to 13
the Finance Committee and Council’s ultimate decision on what to do with the project. 14
15
Vice-Chair Monk: Ok thanks. In regards to the wood pole replacement, I know that it was 16
addressed by two other Commissioners. My questions to the Finance Committee would be how 17
many do we currently have and over what period of time where they determined to deteriorate 18
because this is $7.5 million over the next 5-years. And given the other circumstances that were 19
alluded to tonight, it might be worth examining that a little further. So, the biggest expense on 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
here is the Waste Water Treatment Fund on Page 10. Actually, that doesn’t look correct. I’m 1
sorry it’s Item… I don’t know why I wrote down Page 10. Oh, discusses it but can you just kind 2
of give an overview what’s going on there and what percentage is benefiting South Palo Alto 3
versus the Research Park? 4
5
Mr. Eggleston: I’m sorry I’m not sure which project we’re (interrupted) 6
7
Vice-Chair Monk: The Wastewater Treatment Fund. 8
9
Mr. Eggleston: The advanced water purification facility (interrupted) 10
11
Vice-Chair Monk: Yeah, I mean there’s (interrupted) 12
13
Mr. Eggleston: Or the secondary treatment? 14
15
Vice-Chair Monk: There’s several items that are quite costly. We’re looking at $80 to $100 16
million so I’m just kind of curious what the overall program is that’s happening. 17
18
Mr. Eggleston: Sure, there’s… essentially the wastewater treatment plant as it’s currently 19
constituted was built in about 1970. So, it’s aging and most of it needs to be rebuilt both 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
because of its age and condition. But also because of boating on the plant and new regulatory 1
requirements for discharge to San Francisco Bay that the treatment plant has to meet. So, 2
there’s a couple different things, first I’d say there’s other projects that are also large that are 3
not shown here because they were reviewed last year and there’s an overall very significant 4
project for capital improvements and new facilities at the treatment plant. The ones you see 5
here, the advanced water purification facility is a project to essentially use revered osmosis to 6
remove total dissolved solids, essentially the salts from recycled water. So that recycled water 7
can be used more both in the north of Bayshore area of Mountain View where we already have 8
a recycled water distribution system. Mainly the Google are there and also a predominantly in 9
Palo Alto within the Stanford Research Park. And the idea is that City Council set a goal I believe 10
it’s for having a TDS level of 600 mg per liter. We’re currently quite already over that and this 11
would allow less solidity in the recycled water so that’s that one. 12
13
Vice-Chair Monk: What’s the recycled water used for? Is it our drinking water? Is it for 14
(interrupted) 15
16
Mr. Eggleston: No, currently it’s for irrigation for landscaped area irrigation. In some instances, 17
it’s used for indoor uses like a toilet and urinal flushing. 18
19
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Vice-Chair Monk: So, we’re further purifying water that’s used for landscaping and plumbing 1
type of things? 2
3
Mr. Eggleston: That’s correct and really, it’s the landscaping issues where there’s some concern 4
about build-up of salts in the soil and eventual impact on certain plant species, particularly 5
Redwood Trees. 6
7
Vice-Chair Monk: Ok thank you. Last question and it has to do with the enterprise resource 8
planning and the customer information systems. What is that if you can enlighten me? That’s 9
under the Technology Fund. 10
11
Mr. Eggleston: I think Kiely [Note- Ms. Nose] can best speak to that. 12
13
Ms. Nose: Gee thanks, Brad. The Enterprise Resource Planning System, we call it ERP for short, 14
is the financial system for the organization. So, current the City is using SAP as a software 15
system and we’re undergoing an evaluation. We’ve had that system for over a decade so it is 16
the financial backbone essentially of the organization. CIS is the Customer Information System 17
so that’s the utility’s backbone. That’s the backbone that all customer billing and information 18
rolls through and so also that system is currently on SAP and it’s undergoing an evaluation for 19
upgrade or replacement. 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Vice-Chair Monk: Thank you very much and I would be happy to move forward on adopting this 2
but it sounds like Commissioner Waldfogel has a (interrupted) 3
4
Chair Lauing: Why don’t you go ahead with your motion Commissioner Waldfogel because we 5
can still discuss it when the motion is on the table. 6
7
Commissioner Waldfogel: One more question. 8
9
Chair Lauing: Ok. Commissioner Gardias has one more question. 10
11
Commissioner Gardias: Quick question or other comment. Vice Chair Monk’s questions 12
triggered some thinking that I had in terms of the irrigation systems. We spent all this money 13
for irrigation systems and then specifically around the water treatment plant as you know there 14
is an irrigation system that uses recycled water and there are of course signs. I don’t really think 15
that this needed. This water should be returned to the creek as the rest of the recycled water is 16
and then pretty much we should just change the greenery into this type that doesn’t need to be 17
watered. I hike there… I’m sorry not hike but I run around this plant every Saturday and Sunday 18
and I see that it’s watered every day probably. And I think this is just a waste just giving that we 19
have a policy of planting… of using plants that pretty much are native to California and that 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
they don’t need this much water. So, it just sends the wrong signal and then uses the water in 1
this area unnecessarily. That would be mine… and then you can cut it down this expense. Thank 2
you. 3
4
Chair Lauing: Ok Commissioner Waldfogel. 5
6
MOTION 7
8
Commissioner Waldfogel: Great. I’ll just make… let me explain this and then I’ll make the 9
motion. Substantially I want to make a motion to push this forward. The only thing I am 10
uncomfortable with is I’m uncomfortable asserting that we’ve determined that these are… that 11
the new capital improvement projects are consistent. I think that we can say that we’ve 12
evaluated this based on Staff’s representations but I’m certainly not in a place to say that all 13
700 pages of this are consistent with however 500 pages of Comprehensive Plan. You know 14
that’s way above my pay grade so my motion is to amend the letter in Appendix A Packet Page 15
13 the Planning and Transportation Commission, PTC, was presented 2019-2023 proposed 16
Capital Improvement Plan in May after multiple rounds of Finance Committee review. The PTC 17
did not find any errors in Staffs representations that all the new capital improvement projects 18
included in the 2019-2023 Capital Budget are consistent with the adopted Comprehensive Plan. 19
The PTC recommends forwarding this finding to the City Council Finance Committee and the 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
City Council. The motion was made by and then last sentence attached to this letter are 1
recommendations from the PTC as a whole which would capture whatever we pass tonight as 2
well as individual Commissioners if anybody wants to submit individual comments for 3
consideration in this and next year’s Capital Budget respectfully submitted. So that… my motion 4
is to… first motion is to advance that as out memo of transmittal. 5
6
Chair Lauing: Is there a second to that? 7
8
SECOND 9
10
Commissioner Summa: I’ll second. 11
12
Chair Lauing: Made by Waldfogel and seconded by Summa. So now other discussion? I think 13
you’ve already spoken to it Mr. Waldfogel [Note-Commissioner Waldfogel] but Commissioner 14
Summa did you want to speak to it at all? 15
16
Commissioner Summa: Not really. I think I’m comfortable with… I’m comfortable with the 17
approach that Commissioner Waldfogel suggested. 18
19
Chair Lauing: Other comments? 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Vice-Chair Monk: I want to make sure that we’re compliant with Section 19.04.040 of our 2
Municipal Code. And so, because we don’t have the benefit of looking at what was proposed I 3
don’t know the exact language that Commissioner Waldfogel proposed but if he’d amendable 4
to language that said something along the lines that it’s we don’t find any lack of conformity to 5
the Master Plan [note- Comprehensive Plan]. Would that be something that you would be 6
willing to entertain as opposed to the way you phrased it? Again, I don’t have it in front of me 7
to (interrupted) 8
9
Commissioner Waldfogel: Well the issue is that (interrupted) 10
11
Vice-Chair Monk: I just want to ensure that the motion that we’re making would be compliant 12
with what our obligations are under the code. 13
14
Commissioner Waldfogel: Right there’s two issues here. One is whether we meet the conditions 15
of 19.04 or what is it? 19.04.040. The second issues is just what we can accurately do and the 16
problem with this is that I’m confident that to the extent that Comp. [Note -Comprehensive] 17
policies are sited in this book that it’s correct. However, I’m not confident that there are other 18
policies that might contradict the ones that are sited so I’m not confident that there’s been 100 19
percent cross check review. I just don’t know what the status of that is. I mean I’d love a 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
representation from Staff that there’s no contradictions between any Comp. Plan [note- 1
Comprehensive Plan] policy and what’s proposed in this book but I don’t know the answer to 2
that question. 3
4
Ms. Moitra: For the remaining 189 CIPs which is in the book Staff has reviewed them based on 5
the new Comp. Plan [note- Comprehensive Plan] which was adopted by the City Council last 6
year. So, we did go back and checked… cross-checked. 7
8
Commissioner Waldfogel: I’m sorry, I’m trying to get my light on. In the cases where there’s a 9
policy that says A. And then somewhere else in the Comp. Plan [note-Comprehensive Plan] 10
there’s a policy that says A Prime or not A and there are a lot of places in the Comp. Plan [note-11
Comprehensive Plan] where that’s the case. And I just haven’t been able… you know we 12
haven’t seen a review looking at all of the conditions throughout the Comp. Plan [note- 13
Comprehensive Plan]. 14
15
Ms. Campbell: So, I think you’re absolutely correct about the point that you’re making that 16
there are many policies within the Comprehensive Plan and you’re always going to find some 17
policy that may contradict a different policy. But what we do is we use the primary policies to 18
help guide us and that’s what we focus on because we have to go with the general intent of 19
what the policy stands for. 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Commissioner Waldfogel: Right but I… have you identified where there are contradictions or 2
conflicts? 3
4
Ms. Moitra: Specifically, we haven’t found any contradictions so far and the other things for the 5
new 2030 Comprehensive Plan we had tried our best to eliminate those kinds of contradictions 6
which existed in the prior Comprehensive Plan so kind of took care of that. 7
8
Commissioner Waldfogel: I think it’s great that you did that exercise but it’s not captured here 9
in any fashion. So, I mean I’m happy to agree that… I’m happy to agree with your analysis and 10
your representations but I’m not willing to assert that… I mean this original motion I’m not 11
willing to assert that I’ve determined this but I’m willing to agree that you’ve determined this. 12
13
Chair Lauing: So, as I understand it with that wording change we’re doing the same thing 14
according to the law and we are referring the complete Comprehensive Plan to City Council and 15
Finance Committee first. So, there’s no change in that approach. Yes? 16
17
Ms. Sandra Lee, Assistant City Attorney: Thank you Mr. Chair. Sandra Lee, Assistant City 18
Attorney, I just wanted to note that this is the same process that we undertake every single 19
year where Staff does this evaluation and makes a recommendation to the PTC regarding 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
conformance to the Comprehensive Plan. And I guess it’s no different so what the code 1
requests is that the PTC review the CIP and make a recommendation… or make some comment 2
to Council regarding the conformity with the Comprehensive Plan. I think Staff would already 3
transmit to Council that they believe that there is conformity with the Comprehensive Plan so 4
what the code is looking for is not just relaying what Staff has represented but what the PTC is 5
concluding after its review of the CIP. 6
7
Commissioner Riggs: Well then let me make a specific recommendation. On Page 20 you could 8
have very well nixed all of the projects underneath the different sections of the Comprehensive 9
Plan and illustrated how they are consistent. This is actually… I have to say I think this is very 10
poorly done. 11
12
Commissioner Waldfogel: But I think if we just say that we haven’t found any errors in Staff’s 13
analysis that should be good enough. I mean the thing is this process is forcing us to do 14
something… I would never sign a contract representing that I’ve done something that I haven’t 15
done. And that’s what your memo is asking me to assert that I’ve don’t something that we can’t 16
have effectively done in this 30-minute discussion but we can say that we haven’t found any 17
errors. That’s a true statement. 18
19
Chair Lauing: Other comments? Oh (interrupted) 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Vice-Chair Monk: I guess I have a question (interrupted) 2
3
Chair Lauing: Commissioner Summa is up next. 4
5
Commissioner Summa: Yes, so I wanted to point out that we got two additional big things from 6
Staff on the 9th for the original meeting that this was scheduled for that had more information 7
than the supplement that we were given for this meeting. Including a justification that was 8
pretty thorough for each project if you wanted to look it up. So, I’m… and all the policies that 9
they used so this little one that we got last Thursday wasn’t as thorough as our initial 10
information. 11
12
Chair Lauing: Is your light on? No. Ok, so Commissioner Gardias is your light on? 13
14
Commissioner Gardias: This was just a comment to the discussion that I propose to remove the 15
sentence that says that we reviewed the documents for errors because that’s not truly true 16
ascertainment. That it’s not a true statement and it would put us in the… it would put 17
understanding on the Council… it would make understanding within the eyes of the Council 18
Members that we did this work which we have not done. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commissioner Waldfogel: [unintelligible -off mic] 1
2
Commissioner Gardias: Yes, please, yes. 3
4
Commissioner Waldfogel: The sentence is that the PTC did not find any errors in Staff’s 5
representations but the things is that’s really all we know. I mean we have not determined… are 6
you comfortable determining that this book is consistent with the Comprehensive Plan which is 7
another big book? Have you done that work? 8
9
Commissioner Gardias: Well but we’ve reviewed this prior year and I believe we stated that it is 10
comprehensive and this statement (interrupted) 11
12
Commissioner Waldfogel: But it’s a Comp. Plan [Note – Comprehensive Plan]. 13
14
Commissioner Gardias: I understand right but we know the Comprehensive Plan so we’ve done 15
the work every year and this is just incremental addition of the 20 new projects. And I 16
understand that the Comprehensive Plan changed but we know the content of the plan. 17
However, I oppose the statement specifying that we reviewed this for errors because we have 18
not done. I’d rather say that it reconciles with the Comprehensive Plan because I believe that it 19
does. When I reviewed this and when we were reviewing this for years and I can state this as a 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
fact that it does reconcile with the Comprehensive Plan. However, I cannot state that we 1
reviewed it for errors, thank you. 2
3
Chair Lauing: Ok I just want to make a comment on this. I think this motion seems reasonable. I 4
think that we did review the other CIPs in prior years and it’s not reasonable to review 230 5
pages but I don’t think it’ a problem that we’re taking the representation of Staff. I mean we’re 6
trusting Staff’s judgment and we looked at the 20 individually, we asked some questions as you 7
can see about whether they should be there but in terms of the actual 20 can you find a 8
justification that they are consistent with the Plan? I think you have and my personal view of it 9
is that those 20 are consistent but I’d be supportive of the language that’s there right now. If 10
we need to tweak it to get other folks on board we could look at that. Other comments? 11
Commissioner [note - VIce-Chair] Monk? 12
Vice-Chair Monk: I agree with Chair Lauing’s position that this has been done every year and 13
what’s different about this year that we wouldn’t approve it? The 20 that were presented to us 14
have been represented by Council or rather by Staff as being in conformity with the Master 15
Plan [note – Comprehensive Plan]. I do have a question to the City… Assistant City Attorney 16
regarding the code where it says that we shall review each project for conformity. So, I think 17
that the code is a little burdensome as written and maybe you can let us know how literally we 18
need to be in our transmittal to Council while maintaining compliance with the code 19
requirements? 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Ms. Lee: Thank you Mr. Chair [Note – VIce-Chair Monk]. I would say that the Commission may 2
well keep with its past practice to review the new CIPs and to the extent that the Commission 3
identifies any other projects… existing projects that they feel are out of conformance that they 4
may do so. However, it’s not necessary for you to go through all 200 or so CIPs that the 5
Commission has reviewed previously. 6
7
Vice-Chair Monk: I might not be understanding you. It says that we reviewed each project for 8
conformance so wouldn’t that… wouldn’t the code be suggesting that we review the entire CIP? 9
10
Ms. Lee: Yes, many of those projects… actually, all of those projects other than the 20 that are 11
presented have been reviewed by the PTC. They may have been predecessor of yours but they 12
have previously been reviewed by the PTC for conformance with the Comprehensive Plan. And 13
so, it’s not necessary to every year go through each of those projects to determine whether or 14
not they are in conformance still. So that’s why the Commission typically just focuses on the 15
new projects. 16
17
Vice-Chair Monk: And that still holds true even though we have a newly adopted 18
Comprehensive Plan? 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Ms. Lee: Well I think Staff has represented that they have done that review of the prior projects 1
and so I mean to the extent that the Commission wants to accept that representation you may 2
do so. If not then you can make another determination in your letter. 3
4
Vice-Chair Monk: Based on what Chair Lauing mentioned and given that I’m not entirely clear 5
what Commissioner Waldfogel’s motion is I have a proposed alternate motion that I might 6
make. 7
8
Commissioner Waldfogel: [unintelligible -off mic] 9
10
Vice-Chair Monk: Ok so maybe if there’s a way that we could see the motion? I can’t vote on it 11
because it was quite lengthy and I don’t know what is different. 12
Chair Lauing: Could you reread it Commissioner Waldfogel and if you want to add some 13
changes? 14
15
MAKER MADE AN AMENDMENT TO THE MOTION 16
17
Commissioner Waldfogel: [Off mic] Based on the discussion let me propose a change. Let me 18
propose that we just base off of Packet Page 13 and after the word determine, the second 19
sentence say and determined based on Staff’s representation. 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Vice-Chair Monk: I think the issue that you have Commissioner Waldfogel and correct me if I am 2
wrong is that we… it’s saying that we actually did review it. So, isn’t that really the crux of your 3
concern? 4
5
Commissioner Waldfogel: [off mic] well we’ve reviewed but we haven’t determined. The only 6
thing we’ve… the only thing we [unintelligible] determining is what’s based on Staff’s 7
representation. We’re not in a position to make a determination except based on what Staff 8
has represented to us. 9
10
Vice-Chair Monk: I don’t know that I’m comfortable putting this on Staff and taking all of the 11
responsibility off us to make the determination when it’s incumbent upon us to make that 12
finding. So that’s not something that I could support. 13
14
Chair Lauing: Commissioner Gardias. 15
16
Commissioner Gardias: I’d like to make a substitute motion to (interrupted) 17
18
Chair Lauing: Did you say a substitute motion or substitute wording? 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commissioner Gardias: Substitute… well there’s a motion on the floor right and it’s been 1
seconded so (interrupted) 2
3
Chair Lauing: Right. 4
5
Ms. Lee: Can I clarify something? 6
7
SUBSTITUTE MOTION 8
9
Commissioner Gardias: I’d like to propose a substitute motion to adopt a… that would pretty 10
much follow the language as it has been provided to us in the Staff’s document to… do you 11
want me to read it? 12
13
Chair Lauing: No, no. 14
15
Commissioner Gardias: It’s on the page. 16
17
Chair Lauing: No, I just want to make sure that you didn’t… you weren’t trying to reword the 18
motion that’s on the table. You wanted to go a different direction. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commissioner Gardias: No, I’m ready to accept the verbiage that’s stated in the document. 1
2
Chair Lauing: Ok, that’s fine. Just to clarify it procedurally. 3
4
Commissioner Gardias: That’s a substitute motion. 5
6
Chair Lauing: So now it needs a second. 7
8
Vice-Chair Monk: I don’t know what the motion is. 9
10
Chair Lauing: The motion is exactly as the documented has printed. 11
12
Vice-Chair Monk: May I make a suggestion? I think as a matter of order could we maybe make 13
the motion that we determined that the capital improvement projects don’t lack conformity 14
with our Comprehensive Plan and we recommend moving this finding to City Council and the 15
City Council Finance Committee. And vote on that motion and then separately make a motion 16
in regards to the language of the transmittal letter? 17
18
Chair Lauing: No, that’s not the substitute motion that’s on the floor. So first we have to get a 19
second to that so if there’s no second then (interrupted) 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Vice-Chair Monk: But we haven’t made a preliminary finding of whether or not we want to 2
advance this or not and yet we’re already talking about changing the language of the letter. So, 3
we’re kind of talking about this (interrupted) 4
5
Chair Lauing: No, we’re just dealing with the substitute motion right now. The substitute 6
motion is to adopt it as printed and there’s… right now there’s no second. So, if we don’t have 7
that then we’re going to go back to the regular motion and continue that discussion. So, seeing 8
no second (interrupted) 9
10
Vice-Chair Monk: I’m will to second it I’m just wasn’t clear… so Commissioner Gardias your 11
recommendation is or your motion is to keep the Attachment A? 12
13
Commissioner Gardias: Is to adopt the language that’s (interrupted) 14
15
Vice-Chair Monk: Of the letter as is? 16
17
Commissioner Gardias: Exactly. 18
19
Ms. Lee: Mr. Chair? 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Chair Lauing: Yes, legal counsel? 2
3
Ms. Lee: Thank you Mr. Chair. I think I understand the kind of confusion here that 4
Commissioner Monk raised. I think implicit in the motion… in both motions is to make a 5
determination consistent with the verbiage in the letters that they are forwarding. So, I think it 6
would be implicit that you would be making a determination consistent with this letter. So, to 7
the extent that you want to make one decision first and then talk about the content of the 8
letter I think it could be wrapped up in one motion. So, we do have a motion and then a 9
substitute motion that currently doesn’t have a second. 10
11
Chair Lauing: That’s right so either one of these gets this transmittal letter to go by 9 a.m. 12
tomorrow morning. 13
14
Vice-Chair Monk: Ok may I speak to Commissioner Gardias’s motion? 15
16
Chair Lauing: Not unless you seconded it because there’s no second. 17
18
Vice-Chair Monk: I would probably second it I just want to ask if he’s amendable? What if we 19
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
took out the word all? And determined that all of the new… it’s on the… just saying that and 1
determined that the new capital improvement projects are consistent? 2
3
Commissioner Gardias: That is fine. I can accept that. 4
5
Vice-Chair Monk: And would City Attorney… Assistant City Attorney have an issue with that? 6
7
Ms. Campbell: I’m sorry could you repeat the change? 8
9
Vice-Chair Monk: My suggestion would be and I’m hoping this would accommodate some of 10
the Commissioner Waldfogel concerns (interrupted) 11
12
Commissioner Waldfogel: It does not. 13
14
Vice-Chair Monk: Ok. 15
16
Commissioner Waldfogel: [off mic] It doesn’t address it in any way so it’s… I mean it’s 17
[unintelligible] 18
19
SECOND 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Vice-Chair Monk: Well I think saying that we determined all implies that we’ve actually looked 2
at every single thing and we really know every detail of it. So, I’m more comfortable signing off 3
on something that takes out that high burden so I would say determine that and take out the 4
words all of and just have it reading and determined that the new capital improvement 5
projects. So, I would take out those two words, all of and then I would second the motion. 6
7
Chair Lauing: Alright the maker is going for that? 8
9
Commissioner Gardias: Agreed. 10
11
Chair Lauing: Any other discussion? I don’t particularly see that that helps all or not or 12
whatever so I don’t see that helpful. Yeah, Commissioner Waldfogel speaking to the substitute 13
motion. 14
15
Commissioner Waldfogel: Yeah speaking to the substitute motion. I mean look my core issue is 16
that we’re representing something that we haven’t really done. If the expedient way to get the 17
votes tonight is just to push this forward because we’ve always done it that way, fine let’s do it 18
that way but I just want to flag that this is a rep. [note-representation?] that I think is slightly 19
responsible for us to make based on this process. Based on a 30-minute public discussion of a 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
700-page book to issue a determination but I’m relying… I want it on the record… I mean I’ll 1
support this motion. I want it on the record that I’m relying on Staff’s representations for the 2
truthfulness of that statement. 3
4
VOTE 5
6
Chair Lauing: Any other comments on the substitute motion? No? Ok. Alright, so we’ll put that 7
to a vote. All in favor of the substitute motion raise your hand? Three and opposed? Three so it 8
doesn’t pass which means we go back to the original motion. 9
10
SUBSTITUTE MOTION FAILS 3(Waldfogel, Gardias, Monk) -3(Lauing, Summa, Riggs)-1 (Alcheck 11
absent) 12
13
Chair Lauing: So, the original motion at this point has after determined based on Staff’s 14
representation and then the rest of the wording is the same. 15
16
Commissioner Waldfogel: The seconder didn’t agree to that change. Ok, so it does. 17
18
Chair Lauing: Does it make it more palatable to others if we said something like we’ve reviewed 19
the 20 new ones? I’m not word-smithing here or we can just try the current motion if there’s no 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
other discussion or suggestions. And the second part of your plan here as I understood it was to 1
talk about other things that we want Council and Finance Committee in reverse order to take a 2
look at? Right, ok so let’s go with the original motion which is the document that’s here after 3
determined its comma based on Staff representation comma. Is that correct? Ok. So, all in favor 4
of that motion as read (interrupted) 5
6
Vice-Chair Monk: I’d like to speak to that, please? 7
8
Chair Lauing: Sure. 9
Vice-Chair Monk: The thing is that Staff hasn’t represented or recommended… did you say… 10
you said something different. Commissioner Waldfogel (interrupted) 11
12
Chair Lauing: Based on Staff representation. 13
14
Vice-Chair Monk: See… is that what your language was, representation? I just think it’s 15
problematic because it’s our responsibility to have reviewed it as well so I think it needs to be 16
discussed a little bit further. Also, on the second part of the letter what’s the motion that was 17
made by whom because we were just talking about a letter? So, I don’t know if that makes a 18
difference. I guess they fill that in later. That might be a side issue 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commissioner Waldfogel: [unintelligible -off mic] 1
2
Vice-Chair Monk: But we haven’t had a Commissioner that made a motion (interrupted) 3
4
Chair Lauing: This is the motion right now. Commissioner Waldfogel made it and Commissioner 5
Summa seconded it. So, Staff wants a letter from the Chair summarizing the action. Just a 6
transmittal letter. 7
8
Commissioner Waldfogel: [unintelligible – off mic] 9
Chair Lauing: Right so where I was going relative to your comment Vice-Chair Monk was that if 10
it made it more palatable we could say something like review the Capital Improvement Plan 11
with special reference to the new 20. 12
13
Commissioner Waldfogel: [unintelligible -off mic] 14
15
Chair Lauing: I don’t know I’m just trying to (interrupted) 16
17
Commissioner Waldfogel: [off mic] I’m not sure that changes anything. 18
19
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Chair Lauing: Ok where I was trying to go was just to get to vote but I’m trying to be a 1
peacemaker. 2
3
Commissioner Waldfogel: [off mic] Well I think… do we have support for it? 4
5
VOTE 6
7
Chair Lauing: Let’s go, let’s take a vote now. All in favor of the original motion please raise your 8
hand. Five. And opposed? One. Ok, so that passes 5-1 with a minor change to the document 9
that needs to be signed. 10
MOTION PASSED 5(Summa, Riggs, Lauing, Waldfogel, Gardias)-1 (Monk) -1 (Alcheck absent) 11
12
Chair Lauing: Ok good now I think that the next part of this… Sorry, Commissioner Riggs? 13
14
Commissioner Riggs: Well I actually feel like Commissioner Monk got shhhed a little bit so I 15
would like… I don’t… did you have other things that you were going to say? 16
17
Vice-Chair Monk: Are you asking me to speak to my descent? 18
19
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commissioner Riggs: I would love to hear your descent although I would… I thought we were… 1
I thought you have more to say before we voted so I would… may we hear from Commissioner 2
Monk to speak to her descent? 3
4
Vice-Chair Monk: I’m just concerned that we might not be compliant with what the code is 5
asking us to do and I would encourage Assistant City Attorney to confirm that the motion that 6
we made and that the transmittal that we’re planning on will meet sufficient requirements to 7
move this onto the next step a dot please let us know. And I fully agree with the intention and 8
the basis and the rationale behind Commissioner Waldfogel’s motion. It makes sense and it's 9
accurate and so I am dissenting for reasons other than my… I don’t disagree with the motion. 10
I’m just concerned that it isn’t going to allow us to be in compliance with our obligation and 11
even though it is feasible for us to have reviewed this. We were given this Packet a month ago 12
and it’s our job even though we’re not paid to do it, it’s our job to do it and just because you 13
didn’t do it doesn’t mean we weren’t supposed to do it. So, if you didn’t do it then don’t vote 14
on it but… or if you don’t trust Staff’s representations that they reviewed it for us then don’t 15
vote for it. But to say that it’s not feasible for us to review when we’ve had the opportunity to 16
review it and it’s our role to do it to me is not an accurate assessment so that’s why I am not 17
comfortable putting in this additional language. Because I think it’s our responsibility to review 18
the projects and transmit the letter in the format that was provided. Thank you. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Chair Lauing: Commissioner Riggs continue. 1
2
Commissioner Riggs: Thank you Commissioner Monk [Note- Vice-Chair] and I would just add 3
that I didn’t really want to vote for this because I felt like that we didn’t have enough 4
information. And I feel like a lot of this stuff that’s in here should not be in here and I have 5
specific… I think there are things in here that are absolutely wrong. They were given to us, we 6
did not have the opportunity for feedback so if I have… I appreciate your comments 7
Commissioner Monk [Note- Vice-Chair] but I think this process have seen poorly managed. And 8
I actually think it should be done differently in the future. There should be an opportunity to 9
dialog some of these things because we have some… we had 11 percent utility increase last 10
year and we’re giving $1.5 million a year in perpetuity… it appears to be in perpetuity to a pole 11
program which just based on my knowledge of the bonding could be… you know we could bond 12
$35, $40 million. I don’t know. I just… I have some big problems and this should have been a 13
better process. It was not rolled out appropriately to us. 14
15
Ms. Lee: Excuse me Mr. Chair may I make a comment? 16
17
Chair Lauing: Go ahead. 18
19
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Ms. Lee: Ok I just wanted to remind the Commission about the scope of the Commission’s role 1
with respect to the CIP. This is not really an opportunity to dialog about whether or not these 2
specific projects should be going forward or not. It’s really supposed to be focused on whether 3
or not the projects are consistent with the Comprehensive Plan and if you… if the Commission 4
has ideas on how to more efficiently deliver these projects and if the Commission has any ideas 5
about other projects that they believe should have been included in the CIPs. So, the decisions 6
regarding whether or not these projects go forward are ultimately Council decisions and there 7
are specific areas where the Council has asked for Commission feedback. 8
9
Commissioner Riggs: This is the first time we’ve ever had a discussion about this, this year. 10
11
Vice-Chair Monk: Just to clarify my descent. I do support moving this on and my descent was in 12
regards to the language based on Staff representation. I just wasn’t comfortable with that 13
language but I do support adopting this and moving it on. And I also agree however with 14
Commissioner Waldfogel’s initial underlying premise that it’s not reasonable for someone to 15
sign off on something that they haven’t fully reviewed. And I think that’s the crux of the issue 16
and I think it is something that we should discuss and have a further analysis or a better process 17
so that we’re more comfortable agreeing to and signing a document that we’re… that we’d 18
actually reviewed it and we know the contents of it fully. Because I don’t think we fully, as a 19
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commission, are representing that we’ve read this in deep detail if I understand the 1
Commissioner Waldfogel’s initial point. I agree with your point 100 percent. 2
3
Commissioner Waldfogel: Yeah thank you. I mean this book represents I think 9 or 10-months 4
of Staff work. I mean this process starts in what? July? So, but I don’t… I think that discussing 5
that process is probably outside of scope tonight. You know it’s something that we may want or 6
need to take up and I think Commissioner Riggs has raised some good points about process. I 7
think we can either continue a process to continue this matter discussion or we could just move 8
on to some specific issues that we have with (interrupted) 9
10
Commissioner Riggs: Well I just want to make sure… I mean fully speaking for myself, I will not 11
have a characterized that I’ve not reviewed every single piece of information that has been 12
brought before me but this is the first time we’ve had the opportunity to vocalize or ask 13
questions or have any dialog about it. And I actually don’t think that’s an appropriate process 14
and I have a lot of questions about some of this and we have not had a chance to hear it. And 15
I… yeah, I’m giving this my blessing and I don’t want too. 16
17
Chair Lauing: One of the things that I don’t want to do a whole process discussion tonight but 18
just wanted to comment that in the future sort of some liaison from PTC a lot earlier in the 19
process when this starts so we have visibility on it would probably be better. That’s done on 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
other Commissions and it’s very helpful for communications and understanding when these 1
things come up. So, I will talk to Jonathan Lait about that and see if we can get that thing 2
incorporated. 3
4
I think the other part of the agenda tonight that’s been raised and not formally in a motion yet 5
is that there may be some of these things that we feel that in the current Comp. Plan [Note-6
Comprehensive Plan] such as poles should get another look. And I think that was going to be 7
the intent there so I’m happy to go that direction now and come up with not 50 things but a 8
few things that we want to have… take a look at. Did you want to make that into a formal 9
motion? 10
Commissioner Waldfogel: [off mic] No. Can I just say that for something like poles I would 11
actually recommend referring that to the Utilities Commission because that’s really within their 12
purview. 13
14
Commissioner Riggs: I would suggest that the entire budget devoted to utilities needs an 15
evaluation. If you go to the open data portal you can see year over year we have an escalation 16
in expenses that exceed inflation. And yet we’re throwing all this at… there are… our rate 17
increases aren’t… it should be something the Utility Commission but it’s conflated with the 18
Capital Improvement Budget because we’re actually spending capital improvement money. So, 19
I think it’s an appropriate discussion that needs to be highlighted. 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Commissioner Waldfogel: Except that’s coming out of their fund and it’s coming out of their 2
revenue basis… out of their rate base so that’s why I would recommend referring it to them. 3
And perhaps there’s some meta-issues about that but poles are being paid for… my 4
understanding is poles are being paid for out of that Enterprise Fund… out of the utilities 5
Enterprise Fund. Probably what, Electric Fund? Yeah and I mean if we’re going to dig into this I 6
mean my understanding is that the highest priority capital project for the utility would be the 7
230KV intertie if they can make that happen. And that would be a $50 million give or take 8
project but it’s not currently funded. Am I close to, right? 9
Ms. Nose: What I can confirm for you is that the appetite for capital improvement across the 10
utility is far greater than the funds that are available. So, whether it’s that investment in the 11
substations, whether it is undergrounding, you know everything is about priorities and capacity 12
frankly. And so, figuring out what is the highest priority of the Council, of the residents, of the 13
ratepayers and what is necessary from a safety perspective. A lot of what is happening on a 14
capital side in utility is associated with safety. We need to make sure… utilities are 15
extraordinary can be dangerous and so we need to make sure that the infrastructure is 16
supporting the usage. 17
18
Commissioner Waldfogel: Nobody [unintelligible] safety as a priority and the other thing just 19
since I spent a number of years working on this is that the underground districts also have fine 20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
[unintelligible] list spans. They don’t… you know they have 20-30-year lifespans. They need to 1
be rebuilt so there’s actually an ongoing cost. You know we’re not expanding underground 2
districts we’re just rebuilding existing underground districts and that’s been an ongoing theme 3
and that’s one of the reasons undergrounding Citywide is a 70-year… what is the term? Dream? 4
Goal. 5
6
Chair Lauing: Ok so the list items that I’ve heard raised so far is this wood pole replacement 7
relative to the underground, the auto fleet needs to move to a different model, Council 8
Chambers may need to be looked at but it may already be being looked at, other things to add 9
to that list? 10
11
Vice-Chair Monk: I was just curious what we’re doing in regards to investing in technology that 12
is going to be dealing with our traffic and congestion issues and parking? Is that in here 13
somewhere? 14
15
Chair Lauing: Yep. 16
17
Vice-Chair Monk: So, I would support (interrupted) 18
19
Mr. Eggleston: Yes, it is in there. 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Vice-Chair Monk: More creative solutions. 2
3
Mr. Eggleston: It’s in other preexisting projects that were reviewed by the Commission in past 4
years. There’s automated parking guidance systems. 5
6
Chair Lauing: Commissioner Gardias do you have others? 7
8
Commissioner Gardias: No so I don’t have other comments. I’m only interested in including in 9
the letter the project that we accepted last year and then really request Staff to move with the 10
improvement of accessibility to the athletic center and golf course from the gas Shell station to 11
East Bayshore Road and improve this access. 12
13
Chair Lauing: So, what was that called so I can just put it on the list? Edgewood something? 14
What did you call it? 15
16
Commissioner Gardias: Could you repeat this? 17
18
Chair Lauing: What did you call that? Edgewood something. 19
20
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1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Commissioner Gardias: Yeah so last year we talked about the route (interrupted) 1
2
Chair Lauing: I just need the title so we can research it. 3
4
Commissioner Gardias: It is bike and pedestrian route between Edgewood Shopping Center, 5
specifically gas Shell station that needs a crosswalk and then over the bridge across to East 6
Bayshore. 7
8
Chair Lauing: Ok great. Other (interrupted) 9
10
Ms. Campbell: If I could interrupt you? I just wanted to read what we had for last year. Would 11
that be helpful with regarding this specific item? 12
13
Chair Lauing: About the Edgewood thing? 14
15
Ms. Campbell: Yes. 16
17
Chair Lauing: Ok sure 18
19
Ms. Campbell: This is what we had written in with the letter. So, include a CIP item for the 2018 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Capital Budget to assess the feasibility of improving bicycle and pedestrian access from East 1
Bayshore Road to West Bayshore Road with improvements such as signage, curb ramps, 2
pedestrian crossing, and landscape maintenance. So that’s what we had noted from last year. 3
Would you say that’s still accurate? 4
5
Commissioner Gardias: Same stuff. 6
7
Chair Lauing: Ok great that’s exactly what I wanted to document. Down here any other 8
suggestions for any specifics? Commissioner Summa did you have (interrupted) 9
10
Commissioner Summa: Just a comment about the pole thing. I understand your point that you 11
would prefer a future in where we’re undergrounding the neighborhoods rather than replacing 12
poles but my understanding of reading this is that the poles need to be replaced time to time 13
because they’re no longer safe for the people who have to go up them and fix things. So, what 14
this is about I think is making sure the poles we have because we can’t get rid of them all 15
tomorrow will be safe mainly for the workers. And if they fall over they’re also a huge danger 16
for everyone so I think we’re conflating two separate issues with that though I really care that 17
you care about what the heck is going on with undergrounding our utilities but I think they are 18
two separate issues. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Chair Lauing: Ok. Commissioner Waldfogel. 1
2
Commissioner Waldfogel: If only there was a button that would do this. Just a list of things that 3
I would flag. I don’t know whether we want to take votes on them or if we just want to flag 4
some items. A couple my colleagues mentioned the advanced water treatment project. I think 5
it’s a great project but I think it would be great to wrap a Business Plan around this project 6
because I suspect the payback on this is infinity. And it would just be good to understand that 7
because my understanding is that we’re charging less money for more expensive water that’s 8
running through an RO plant and then pumped uphill. So, it doesn’t sound like good Business 9
Plan but anyhow let’s understand that. 10
11
The… then let me just go through a list of a couple other items. Some of these are from 12
previous years but I want to flag… the first one I want to flag is the High 101 ped/bike overpass 13
projects. It came to this Commission a few months back on the premise that the revised design 14
would save money. It’s not saving money. I mean we’re… it’s gone from $13 million to $18 15
million. I think the report says it will probably go up from there so I would flag that however we 16
got here is not a good thing and maybe we should rethink this. Especially since CPA is building a 17
bike overpass within a mile of that project so we should be careful about that. 18
19
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
The Downtown Parking Management Program that’s in here I’m not sure that what’s in here is 1
aligned with the latest PTC and CC reviews because we certainly didn’t approve downtown paid 2
parking and it appears that there’s a project here to pay for downtown paid parking. Just want 3
to be careful that we’re not getting ahead of ourselves. 4
5
The Embarcadero Road at El Camino project, focusing on transportation because we are the 6
Planning and Transportation Commission, I think that needs further review in light of some of 7
the public response to the Ross Road and Embarcadero and Middlefield traffic changes but we 8
need to be really cautious before we spend that money. 9
10
El Camino Real pedestrian safety and streetscape project, again great project however if the 11
Caltrain undergrounding goes as planned and some of the options for Caltrain grade crossings 12
will lead to closing Alma for a number of years. I don’t know which options that we’re selecting 13
but if Alma is closed for a number of years we’ll be deterring traffic onto El Camino. I don’t want 14
to do anything to screw up circulation on El Camino so we need to coordinate those projects 15
and timing on those projects. 16
17
Downtown and Cal. Ave [note- California Avenue] parking structures my understanding is that 18
the price tags have gone way up. I would recommend proceeding on those projects but I would 19
also recommend if this is within our purview a special assessment in the parking assessment 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
districts to recover the cost difference between in-lieu fees that have been paid in and the 1
actual cost per space. So, if the in-lieu fees have paid say $30,000 and the actual cost of the 2
structures is $80,000 per space we should go in with a special assessment. So, I don’t know if 3
that’s in our scope or not and that’s my list. So how do… do we want to just get the lists on the 4
table or (interrupted) 5
6
Chair Lauing: Yeah, I think we’ve got those lists on the table and the simplest way to do it is not 7
to do a lot of debate here, is just pass along. There’s about 8 things now that I can just type up 8
and send along to the Finance Committee in the morning. 9
10
Ms. Campbell: I think we need to have that incorporated with our letter so maybe is there a 11
way that we can… I see you have your computer. 12
13
Commissioner Waldfogel: I can email you that list if that’s helpful. 14
15
Ms. Campbell: And maybe we can incorporate your items with his list. 16
17
Chair Lauing: They weren’t mine but I read them off and we can stay afterward and get this all 18
coordinated so it’s done instantly. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Ms. Campbell: Thank you. 1
2
Chair Lauing: Because I think… I don’t… I personally I don’t feel like we need to debate these 3
and vote on them. 4
5
Commissioner Waldfogel: I’d rather not. 6
7
Chair Lauing: I think it’s just a list of things for them to look at. It’s more efficient that way. 8
9
Commissioner Riggs: I’ll second that approach. I think this is not in our purview. 10
11
Chair Lauing: Particularly not tonight. 12
13
Commissioner Summa: [off mic] I would agree. 14
15
Chair Lauing: Alright. Great so we’ll go with that approach. 16
17
Vice-Chair Monk: I support all the items that Commissioner Waldfogel mentioned with the 18
exception of the parking structure moving forward as is. I think that probably needs a little 19
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
further analysis and reconsideration on how to make it more feasible and how to address the 1
issue; both parking structures. 2
3
Chair Lauing: Ok so I think that that concludes this item for right now. Commissioner Riggs? 4
5
Commissioner Riggs: I would just offer a counterpoint to some of the… I know this Commission 6
has been really keen on that, the overcrossing… the bike/ped overcrossing to Bayshore from 7
Edge… what’s it called? Edgeware? Edge (interrupted) 8
9
Chair Lauing: Edgewood. 10
11
Commissioner Riggs: Edgewood. I think that there’s more evaluation needed on the actual 12
return investment for commuting cyclists and community pedestrians. The cost of that project 13
may not be justified if it’s just a recreational overpass. And I hate to say that being a bicycle and 14
pedestrian advocate and yet this is the one area where we’re not making the most… we’re 15
making the least gains in terms of our current action plan so we really ought to prioritize 16
towards commute related projects. 17
18
19
Approval of Minutes 20
Public Comment is Permitted. Five (5) minutes per speaker.1,3 21
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Committee Items 1
Commissioner Questions, Comments or Announcements 2
3
Chair Lauing: So, the next item on our agenda is generally approval of minutes but I don’t think 4
a copy went out so that won’t be an item and I don’t think there’s any Committee meetings. 5
Sorry Committee items? 6
7
Looking at the future agenda I had a brief conversation with Jonathan this evening and looking 8
at May 30th the 3877 El Camino Real Tentative Map will be presented but that’s a very short 9
item. And the Vesting Tentative Map for 21515 [Note-2515?] El Camino is not going to be 10
ready. That’s been pushed so the substantive agenda item for the May 30th meeting is a study 11
session on parking requirements for multi-family housing. It's not likely that anything else is 12
going to sneak onto the agenda because we’ve got to get the Packet out in 2-days so just to 13
kind of give a heads up of May 30th. He did note to me that there are a lot of other moving parts 14
so we can’t get any visibility on the 13th right now. 15
16
Vice-Chair Monk: As far as future agenda item go could we request some sort of an update on 17
the TMA or from the TMA on what they’ve been doing and what their [unintelligible] have 18
been? I don’t think they have ever presented to us and also where are we at on the ordinance… 19
weren’t they suppose to come back to us on a parking study? Is that what the May 30th is that 20
you were referring to at the multi-family or is that different? 21
22
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Chair Lauing: May 30th is just the multi-family housing. That’s not downtown parking. 1
2
Vice-Chair Monk: I thought they… on the ordinance (interrupted) 3
4
Commissioner Waldfogel: [unintelligible -off mic] 5
6
Chair Lauing: There’s a parking study but it’s (interrupted) 7
8
Vice-Chair Monk: Wasn’t the consultant going to come back at that May 9th meeting and go 9
over (interrupted) 10
11
Commissioner Waldfogel: [unintelligible -off mic] 12
13
Vice-Chair Monk: Is that coming to us on May 30th then? 14
15
Commissioner Riggs: [off mic – unintelligible] parking study? 16
17
Commissioner Waldfogel: Yeah, 18
19
Commissioner Riggs: Really? 20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
1
Commissioner Waldfogel: Yeah. Hold that thought. 2
3
Commissioner Riggs: I… can you give us an update on beyond on that because I’m out of the 4
country that meeting and I think I may be out of the country the next meeting. 5
6
Chair Lauing: The 13th is supposed to be Housing Work Plan outstanding issues and framework 7
for an ordinance. 8
9
Vice-Chair Monk: Which date? 10
11
Chair Lauing: Sorry? That’s the 13th. That’s the theory, that’s when that Housing Work Plan item 12
was scheduled and the PTC bi-laws is now tentatively scheduled for there. It was pushed out. 13
14
Commissioner Riggs: Alright so I will be gone for the meeting of the 30th presenting a National… 15
I will be out of the country for the 30th and the 13th. 16
17
Chair Lauing: The next one is the 27th and it’s too uncertain at this point. 18
19
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Vice-Chair Monk: Commissioner Riggs are there dates or is there… I know we have an official 1
set calendar but since there are meetings that you are missing that are quite important. I mean 2
is it worth it to see if it makes sense to change the date of one of these meetings? 3
4
Commissioner Riggs: I would like to be there for the parking hearing but I don’t set the 5
schedules. 6
7
Commissioner Waldfogel: [off mic] I mean I think if we do this we’re going to end up… I mean 8
(interrupted) 9
Chair Lauing: Light. 10
11
Commissioner Waldfogel: Yeah, I mean in principle I think that we should find a way to 12
accommodate people’s schedules. I think that as we get into this we’ll find that this… the 13
Housing Work Plan will end up running until some time middle of next year. And if that’s just 14
the cadence that we can support then that’s the cadence we can support. 15
16
Commissioner Riggs: I would say Commission Monk [note-Vice-Chair] I’m not worried about the 17
Housing Work Plan because I think that’s going to be… that’s a really ongoing dialog. It has a lot 18
of moving pieces and we’ve already talked about it in I think a couple meetings so. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Chair Lauing: Ok. Are there any other, excuse me, comments from Commissioners on anything? 1
2
Vice-Chair Monk: You know I just saw that Staff was starting to leave I actually did have a 3
question on the Comp. Plan [note – Comprehensive Plan] and CIP. It had to do with… and I’m 4
sorry I didn’t ask about it earlier but I was kind of curious how it supports or doesn’t support 5
the Sustainability Implementation Plan which I’m just becoming familiar with myself. If you can 6
speak to that a little bit Clare? 7
8
Ms. Campbell: I’m sorry I actually couldn’t give you any background on that. 9
Vice-Chair Monk: Was that one of the Staff members that just walked off? 10
11
Ms. Campbell: Yeah, I think so, yes. I’m sorry. 12
13
Vice-Chair Monk: Who would be the person to follow up on that? 14
15
Ms. Campbell: Do you think you could perhaps email me your question and I can definitely get 16
back to you with the right information. 17
18
Vice-Chair Monk: Thank you. 19
20
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Ms. Campbell: Thank you. 1
2
Chair Lauing: Ok if there are no other comments from Commissioners then… Commissioner 3
Gardias. 4
5
Commissioner Gardias: A quick question what’s the status of the… of setting up the meeting 6
between PTC and the City Council? 7
8
Chair Lauing: I don’t know. I’ve been gone so I don’t know but we’ll check that out. Ok if there 9
are no other comments we stand adjourned. Thank you. 10
Adjournment 11
9:45pm 12
_______________________
1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at
the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair,
provided that the non-speaking members agree not to speak individually.
2. The Chair may limit Oral Communications to 30 minutes for all combined speakers.
3. The Chair may reduce the allowed time to speak to three minutes to accommodate a larger number of speakers.
Palo Alto Planning & Transportation Commission 1
Commissioner Biographies, Present and Archived Agendas and Reports are available online: 2
http://www.cityofpaloalto.org/gov/boards/ptc/default.asp. The PTC Commission members are: 3
Chair Ed Lauing 4
Vice-Chair Susan Monk 5
Commissioner Przemek Gardias 6
Commissioner William Riggs 7
Commissioner Michael Alcheck 8
Commissioner Doria Summa 9
Commissioner Asher Waldfogel 10
11
Get Informed and Be Engaged! 12
View online: http://midpenmedia.org/category/government/city-of-palo-alto or on Channel 26. 13
Show up and speak. Public comment is encouraged. Please complete a speaker request card 14
located on the table at the entrance to the Council Chambers and deliver it to the Commission 15
Secretary prior to discussion of the item. 16
Write to us. Email the PTC at: Planning.Commission@CityofPaloAlto.org. Letters can be 17
delivered to the Planning & Community Environment Department, 5th floor, City Hall, 250 18
Hamilton Avenue, Palo Alto, CA 94301. Comments received by 2:00 PM two Tuesdays preceding 19
the meeting date will be included in the agenda packet. Comments received afterward through 20
2:00 PM the day of the meeting will be presented to the Commission at the dais. 21
Material related to an item on this agenda submitted to the PTC after distribution of the 22
agenda packet is available for public inspection at the address above. 23
Americans with Disability Act (ADA) 24
It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a 25
manner that is readily accessible to all. Persons with disabilities who require materials in an 26
appropriate alternative format or who require auxiliary aids to access City meetings, programs, 27
or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing 28
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24 hours in advance of the meeting, program, or service. 30