HomeMy WebLinkAbout2025-04-08 Policy & Services Committee Action MinutesPOLICY & SERVICES COMMITTEE
ACTION MINUTES
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Regular Meeting
April 8, 2025
The Policy & Services Committee of the City of Palo Alto met on this date in Council Chambers
and by virtual teleconference at 6:00 P.M.
Present In-Person: Veenker (Chair), Lu, Stone
Absent:
Call to Order
Public Comments
Agenda Items
1. Office of the City Auditor Presentation of the Emergency Preparedness/Wildfire Audit Report
MOTION: Councilmember Stone moved, seconded by Councilmember Lu, to recommend the
City Council approve the BakerTilly Emergency Preparedness: Wildfire Audit Report.
MOTION PASSED: 3-0
2. Recommend City Council Approval to Extend the Deadline for Several FY2024 Audit Plan and
FY25 Audit Plan Task Orders
MOTION: Councilmember Stone moved, seconded by Vice Mayor Veenker, to recommend the
City Council approve the extension of the following task orders from the FY24 and FY25 Annual
Audit Plans. These extensions will have no fiscal impact.
1. Extend the deadline from December 31, 2024 to June 31, 2025 for FY2024 Annual Audit
Plan Task Orders still underway:
1. Task Order 4.24 – Grant Management Audit
ACTION MINUTES
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Policy & Services Committee Meeting
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2. Task Order 4.25 – Emergency Preparedness (Wildfire)
3. Task Order 4.26 – Utility Billing Audit
4. Task Order 4.27 – Payment Card Industry Data Security Standards Audit
5. Task Order 4.28 – Dispatch Center Assessment
2. Extend the deadline from June 31, 2025 to October 31, 2025 for FY2025 Annual Audit Plan
Task Orders still underway:
1. Task Order 4.29 – Purchasing Card Audit
2. Task Order 4.30 – Building Permit & Inspection Fees Audit
3. Task Order 4.31 – Junior Museum & Zoo Audit
4. Task Order 4.32 – CSD Equipment & Materials Inventory Management Audit
5. Task Order 4.33 – Public Safety Staffing & Overtime
6. Task Order 4.34 – Follow Up Audit Activities
MOTION PASSED: 3-0
3. Update, Discussion, and Potential Direction Regarding State and Federal Legislation, Executive
Orders and Other Regulatory and Funding Activity
MOTION: Vice Mayor Veenker moved, seconded by Councilmember Sone, to recommend the
City Council
• Confirm the below bill positions
o SB 456 (Ashby) –support
o SB 457 (Becker) –support
o AB 650 (Papan) –support
o AB 306 (Schultz, Rivas) –oppose unless amended
o AB 259 (Rubio) –support
o SB 239 (Arreguin) –support
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Policy & Services Committee Meeting
Action Minutes: 4/8/25
o SB 707 (Durazo) – seek amendments
o SB 346 (Durazo) –support
• Refer to the Policy and Services Committee an update to the City of Palo Alto Advocacy
Process Manual to address sponsorship of legislation
MOTION WITHDRAWN BY MAKER
NO ACTION TAKEN
4. Establish a City Council Interview Selection Process for Boards, Commissions, and Committees
MOTION: Vice Mayor Veenker moved, seconded by Councilmember Lu, to recommend the City
Council adopt the following procedure to select BCC candidates to interview:
The number of candidates to interview varies based on the number of vacancies.
Councilmembers will vote on whom to interview, getting twice the number of votes as there are
openings. The top vote getters are interviewed.
• Interview all candidates if there are 6 or fewer applicants
• Interview up to 6 candidates when there 1-2 openings
• Interview up to 8 candidates when there are 3 openings
• Interview up to 10 candidates when there are 4 openings
MOTION PASSED: 3-0
Future Meetings and Agendas
Adjournment: The meeting was adjourned at 8:55 P.M.