HomeMy WebLinkAbout2024-08-13 Policy & Services Committee Action MinutesPOLICY & SERVICES COMMITTEE
ACTION MINUTES
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Regular Meeting
August 13, 2024
The Policy & Services Committee of the City of Palo Alto met on this date in Council Chambers
and by virtual teleconference at 7:02 P.M.
Present In-Person: Kou (Chair), Lythcott-Haims, Tanaka
Council Member Tanaka arrived at 7:06pm
Present Virtually:
Absent:
Call to Order
Agenda Items
1. Office of the City Auditor Presentation of the Procurement Process Review Audit
MOTION: Council Member Kou moved to recommend the City Council approve the
Procurement Process Review Audit.
Motion withdrawn by Council Member Kou.
MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Kou, to accept
the Procurement Process Review Audit and recommend the City Council approve the audit.
MOTION PASSED: 2-1, Tanaka no
2. Recommend City Council Approve a New Assessment of Dispatch Center Efficiency and
Effectiveness in place of FY2024 Task Order 4.21 Purchasing Card Audit.
MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Kou, to
recommend the City Council:
ACTION MINUTES
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Policy & Services Committee Meeting
Action Minutes: 8/13/2024
1. Approval of a new assessment, Task Order 4.28 Dispatch Center Program, to determine
if operational activities are effective and efficient as compared to best practices and
dispatch centers of a similar size, type of service, and volume of calls. This assessment
will commence in August 2024 and is planned for reporting in February 2025.
2. Defer commencement of Task Order 4.22 Purchasing Card Audit to the FY2025 Audit
Plan.
3. Direct the City Auditor return to City Council with information on increased resources
needed to provide to information on response time, labor efficiency, and quality of
service.
MOTION PASSED: 3-0
3. Office of the City Auditor Presentation of the Parking Permit Technology Contracts Audit
MOTION: Council Member Kou moved, seconded by Council Member Lythcott-Haims, to
receive the Parking Permit Technology Contracts Audit and recommend the City Council
approve the audit.
MOTION PASSED: 3-0
4. Race and Equity Quarterly Report
MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Kou, to
receive the quarterly report.
MOTION PASSED: 3-0
Future Meetings and Agendas
Chantal Cotton Gaines
Adjournment: The meeting was adjourned at 9:15 P.M.