HomeMy WebLinkAbout2024-02-13 Policy & Services Committee Action MinutesPOLICY AND SERVICES COMMITTEE
ACTION MINUTES
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Special Meeting
February 13, 2024
The Policy and Services Committee of the City of Palo Alto met on this date in the Community
Meeting Room and by virtual teleconference at 6:30 P.M.
Present In Person: Kou (Chair), Lythcott-Haims, Tanaka (6:55 PM)
Present Remotely:
Absent:
Agenda Items
1. Approval of Office of City Auditor FY2024 Task 4 Task Orders
MOTION: Council Member Lythcott-Haims moved, seconded by Chair Kou to recommend the
City Council approve the following Task 4 Task Orders:
a) TASK ORDER FY24-4.23 Recruitment and Succession Planning
b) TASK ORDER FY24-4.24 Grant Management
c) TASK ORDER FY24-4.25 Emergency Preparedness
d) TASK ORDER FY24-4.26 Utility Billing
e) TASK ORDER FY24-4.27 Payment Card Industry Data Security Standard (PCI/DSS)
MOTION PASSED: 2-0
2. The Office of the City Auditor Presentation of the Quarterly Report for the Period of
October - December 2023
MOTION: Council Member Lythcott-Haims moved, seconded by Chair Kou to recommend the
City Council accept the Office of the City Auditor’s Quarterly Status Report covering October –
December 2023.
MOTION PASSED: 2-0
ACTION MINUTES
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Sp. Policy & Services Meeting
Action Minutes: 02/13/2024
3. City Council Referral to Discuss and Recommend City Council Procedures and Protocols
on: Council Discretionary Expenditures – Consideration of the establishment of
appropriate parameters for Council discretionary expenditures and whether to allocate
$2,000 annually from the City Council contingency fund for each Council member to
decide its
MOTION: Council Member Tanaka moved, seconded by Council Member Lythcott-Haims to have
staff review Mountain View’s Council discretionary expenditures policy as the baseline along with
other cities and bring back to Policy and Services Committee for review and further refinement
to recommend to the full Council.
MOTION PASSED: 3-0
4. City Council Referral to Discuss the Creation of a Citizen Advisory Committee to Evaluate
City Council Member Compensation above SB 329 Guidelines
MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Kou to
recommend the City Council creation of a Citizen Advisory Committee to evaluate City Council
Member compensation above SB 329 guidelines with the following parameters:
• An application process for 15 members;
• Brown Act committee;
• 2-3 months for application process to get applicants (make sure it is well advertised);
• Once constituted, the committee shall conclude its work within 12 months and
recommend to Council whether compensation for Councilmembers should be increased
above the state maximum of $1600/month and if so, what that increase should be.
Committee shall research comparable cities to determine how other cities provide salary
increases to their councilmembers;
• Committee should be broadly representative of the Palo Alto communities and shall have
at least 4 members who have former municipal government experience to help scope
context;
• No one currently in the pipeline to run again;
• If an increase is recommended, have a recommendation to Council for ballot measure.
MOTION PASSED: 3-0
Future Meetings and Agendas
Adjournment: The meeting was adjourned at 8:45 P.M.