HomeMy WebLinkAbout2023-12-12 Policy & Services Committee Action MinutesPOLICY AND SERVICES COMMITTEE
ACTION MINUTES
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Policy & Services Regular Meeting
Action Minutes: 12/12/23
Regular Meeting
December 12, 2023
The Policy and Services Committee of the City of Palo Alto met on this date in the Council
Chambers and by virtual teleconference at 7:00 P.M.
Present: Tanaka (Chair), Kou (Alternate)
Absent: Lauing, Veenker
Agenda Items
1. Discussion regarding State and Federal Legislative Advocacy and Discussion and
Recommendation on the Annual Legislative Guidelines and Legislative Platform
MOTION: Mayor Kou moved, seconded by Chair Tanaka, to recommend that the City Council
approve the 2024 Federal and State Legislative Guidelines / Legislative Platform (Attachment A),
which shall include funding references for emergency services.
MOTION PASSED: 2-0
2. 2024 City Council Priority Setting Discussion and Recommendations
MOTION: Chair Tanaka moved, seconded by Mayor Kou to recommend to the City Council the
suspension of the Council Procedures and Protocols Guidelines for the Annual Priority Setting
Process to allow for Option 3 Hybrid retreat model
Refer to staff an amendment to the City Council Procedures and Protocols Guidelines to set
priorities in years in which new Council Members are elected.
MOTION PASSED: 2-0
3. Approval of Office of City Auditor Risk Assessment and Audit Plan (CEQA Status – Not a
Project)
ACTION MINUTES
Page 2 of 2
Policy & Services Regular Meeting
Action Minutes: 12/12/2023
MOTION: Chair Tanaka moved, seconded by Mayor Kou, to approve the Office of the City Auditor
Risk Assessment Report and FY2024 Audit Plan Report and recommend the City Council accept
the following reports:
1) Fiscal Year 2023/4 Risk Assessment Report
2) Fiscal Year 2023/4 Audit Plan Report
3) Task Orders identified in the Audit Plan Report
o TASK ORDER FY24-4.21 Purchasing Card Program
o TASK ORDER FY24-4.22 ADA Compliance Review
o TASK ORDER FY24-5 Various Reporting & City Hotline (Modified)
MOTION PASSED: 2-0
4. Approval of the Office of the City Auditor Wastewater Treatment Plant Agreement Audit
Report; CEQA Status – Not a Project
MOTION: Mayor Kou moved, seconded by Chair Tanaka, to approve the Wastewater Treatment
Plant Agreement Audit Report and recommend the City Council accept the report.
MOTION PASSED: 2-0
5. Approval of the Office of the City Auditor Investment Management Audit Report; CEQA Status
– Not a Project
MOTION: Mayor Kou moved, seconded by Chair Tanaka, to approve the Investment
Management Audit Report and recommend the City Council accept the report.
MOTION PASSED: 2-0
Adjournment: The meeting was adjourned at 9:32 P.M.