HomeMy WebLinkAbout2023-10-10 Policy & Services Committee Action MinutesPOLICY AND SERVICES COMMITTEE
ACTION MINUTES
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Regular Meeting
October 10, 2023
The Policy and Services Committee of the City of Palo Alto met on this date in the Council
Chambers and by virtual teleconference at 7:00 P.M.
Present: Tanaka (Chair), Lauing, Veenker
Absent:
Agenda Items
1. Approval of proposed changes to the Fraud, Waste, and Abuse Hotline Administration
Policy – Not a CEQA project
MOTION: Council Member Veenker moved, seconded by Council Member Lauing that the Fraud,
Waste, and Abuse Hotline Administration Policy be amended as discussed.
MOTION PASSED: 3-0
2. Referral: Discussion and Possible Recommendation Regarding Friendship Cities
MOTION: Council Member Veenker moved, seconded by Council Member Lauing to recommend
the City Council approve a Friendship City program that shall be:
a. Reevaluated within 3 years and that any Friendship Cities entered into shall expire within
3 years of execution absent mutual agreement to extend. In that first 3-year time period,
no more than 2 Friendship Cities shall be established, and the City shall host no more than
one delegation visit per year per Friendship City, and;
b. That the provisions suggested in the Colleague's Memo related to the volunteers of
Neighbors Abroad taking primary responsibility and that it fits with Neighbors Abroad
policies, and;
c. Direct staff to evaluate current existing Sister City relations and the potential processes
to transfer to Friendship City or other status.
ACTION MINUTES
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Policy & Services Meeting
Action Minutes: 10/10/2023
MOTION PASSED: 2-1, Tanaka no
3. City Council Referral to Discuss and Recommend City Council Procedures and Protocols
on: Censure and International Travel Sections (Follow Up Discussion)
MOTION: Council Member Lauing moved, seconded by Council Member Veenker to recommend
the City Council include in the City Council Procedures and Protocols Handbook a Censure Policy
incorporating the changes discussed by the committee.
MOTION PASSED: 2-1, Tanaka no
MOTION: Council Member Veenker moved, seconded by Council Member Lauing to recommend
the City Council include in the City Council Procedures and Protocols Handbook an International
Travel Policy incorporating the changes discussed: Mayoral travel being approved by the Vice
mayor, and the annual amount will be adjusted annually according to CIP (net $40,000).
MOTION PASSED: 2-1, Tanaka no
Adjournment: The meeting was adjourned at 10:25 P.M.