HomeMy WebLinkAbout2023-06-13 Policy & Services Committee Action MinutesPOLICY AND SERVICES COMMITTEE
ACTION MINUTES
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Special Meeting
June 13, 2023
The Policy and Services Committee of the City of Palo Alto met on this date in the Community
Meeting Room and by virtual teleconference at 7:15 P.M.
Present In Person: Tanaka (Chair), Lauing, Veenker (7:18 PM)
Present Remotely:
Absent:
Public Comment
None
Agenda Items
1. Approval of the following changes to scope, compensation, and/or time:
1A. Approval of Office of City Auditor Task Order Change - 04.14 ALPR Technology
Contract Management
1B. Approval of Office of City Auditor Task Order Change – 04.19 Disaster Recovery
Preparedness
1C. Approval of Office of City Auditor Task Order Change - FY23-01 Citywide Risk
Assessment & FY23-02 Annual Audit Plan
MOTION: Council Member Tanaka moved, seconded by Council Member Veenker to recommend
City Council approve the change to the Task Order 04.14 ALPR Technology Contract
Management, Task Order 04.19 Disaster Recovery Preparedness, and Task Order FY23-01
Citywide Risk Assessment & FY23-02 Annual Audit Plan.
MOTION PASSED: 3-0
ACTION MINUTES
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Sp. Policy & Services Meeting
Action Minutes: 06/13/2023
2. City Council Referral to Discuss and Recommend Council Procedures and Protocols on:
Board and Commissions-Related Sections and other City Council referrals related to the
City Council Procedures and Protocols
MOTION: Council Member Tanaka moved, seconded by Council Member Veenker to recommend
the City council update sections 2.2 and 2.8 of the City Council Procedures and Protocol
Handbook to read:
2.2. Refrain from Lobbying Board and Commission Members
It is inappropriate for a Council member to contact a Board or Commission member to lobby
on behalf of an individual, business, or developer, or to advocate a particular policy
perspective. It is acceptable for Council members to contact Board or Commission members
in order to better understand a position taken by the Board or Commission or the status of
an ongoing matter.
2.8. Role of Council Liaison to Board or Commission
The role of Council liaison to a Board or Commission is to be a point of contact with Council
and a resource to the Board and Commission, as well as to share prior Council
discussionsand actions on issues as applicable, and assist the Board or Commission in
understanding how it might inform Council decision-making. The liaison is expected to
attend Board or Commission meetings as requested by the body.
MOTION PASSED: 3-0
Future Meetings and Agendas
Adjournment: The meeting was adjourned at 9:10 P.M.