HomeMy WebLinkAbout2023-04-26 Policy & Services Committee Action MinutesPOLICY AND SERVICES COMMITTEE
ACTION MINUTES
Special Meeting
April 26, 2023
The Policy and Services Committee of the City of Palo Alto met on this date in the Community
Meeting Room and by virtual teleconference at 7:02 P.M.
Present In Person: Tanaka (Chair), Lauing, Veenker
Present Remotely:
Absent:
Agenda Items
1. Office of the City Auditor Presentation of the Remote and Flexible Work Study Report
MOTION: Council Member Veenker moved, seconded by Chair Tanaka to recommend the City
Council:
A. Accept the Office of the City Auditor Remote and Flexible Work Study Audit Report, and;
B. Request that the City Manager’s Office include in the staff report to Council an analysis of
pre-Covid full onsite performance evaluations compared to current Hybrid/Remote work.
MOTION PASSED: 3-0
2. Office of the City Auditor Presentation of the Electronic Payment Process and Controls
Audit Report
MOTION: Council Member Lauing moved, seconded by Council Member Veenker to recommend
the City Council accept the Electronic Payment Process and Controls Audit Report.
MOTION PASSED: 3-0
3. City Council Referral to Discuss and Recommend Council Protocols on International Travel
and other City Council referrals related to the City Council Procedures and Protocols.
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ACTION MINUTES
MOTION: Council Member Tanaka moved, seconded by Council Member Lauing to recommend
the City Council the referral for inclusion in the City Council Procedures and Protocols Handbook
for International travel the following:
A. Pre-approved for travel (Pre-Travel Authorization Request)
B. If the travel will advance the City's interest or policy/Council objectives
C. Economic benefits required
D. Distributed equitably amongst Council Members
E. Virtual attendance is not effective
F. Visits to any one city will be reasonably spaced
G. Consideration of cost/value relationship
H. Total budget amount $40K for domestic and international travel
I. Include Council Member travel expenses on City website for the public as part of an
Informational Report
MOTION SPLIT FOR THE PURPOSE OF VOTING
MOTION PASSED LETTERS A, B, D-G: 3-0
MOTION FAILED LETTER C: 1-2, Veenker, Lauing no
MOTION PASSED LETTER H: 2-1, Tanaka no MOTION
FAILED LETTER I: 1-2, Veenker, Lauing no
Future Meetings and Agendas
Adjournment: The meeting was adjourned at 10:03 P.M.
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Sp. Policy & Services Meeting
Action Minutes: 04/26/2023