HomeMy WebLinkAbout2023-02-28 Policy & Services Committee Action MinutesPOLICY AND SERVICES COMMITTEE
ACTION MINUTES
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Special Meeting
February 28, 2023
The Policy and Services Committee of the City of Palo Alto met on this date in
the Community Meeting Room and by virtual teleconference at 7:00 P.M.
Present In Person: Tanaka (Chair), Lauing, Veenker
Present Remotely:
Absent:
Agenda Items
1. Office of the City Auditor Presentation of the Utility Work Order Process
and Control Review Report
MOTION: Chair Tanaka moved, seconded by Council Member Veenker to
recommend the City Council accept the Utility Work Order Process Review
Report and recommend the following improvements:
A. Staff work with Bakertilly to reconcile the key performance indicators
(KPIs) to be adopted pursuant to Recommendation 9 that: the electric
utility would benefit from developing similar KPIs that the water,
wastewater, and gas utilities currently use and that the utilities may
want to consider adding additional KPIs related to work orders and
project management.
B. Suggest that future audit work should include random samples and
there should be tests if work orders needed to be done
C. Set updated target and completion dates for each item
MOTION PASSED: 3-0
ACTION MINUTES
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Sp. Policy & Services Meeting
Action Minutes: 02/28/2023
2. Approval of Office of City Auditor FY2023 Task Orders
MOTION: Chair Tanaka moved, seconded by Council Member Lauing to
recommend the City Council approval for the following Task Orders, identified
in the Audit Plan Report and reevaluate if there is sufficient budget for Task
04.20:
1) FY23-Task 01 – Citywide Risk Assessment
2) FY23-Task 02 – Annual Audit Plan
3) Task 04.12 – Wire Payment Process and Controls Review (Extension)
4) Task 04.13 – Remote and Flexible Work Study (Extension)
5) Task 04.14 – Cybersecurity Assessment (Extension)
6) Task 04.15 – Wastewater Treatment Facility Agreement (Extension)
7) Task 04.19 – Disaster Recovery Preparedness
8) Task 04.20 – Procurement Process Review
MOTION PASSED: 3-0
Future Meetings and Agendas
Adjournment: The meeting was adjourned at 8:45 P.M.