HomeMy WebLinkAbout2019-12-10 Policy & Services Committee Action MinutesPOLICY AND SERVICES COMMITTEE
ACTION MINUTES
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Special Meeting
December 10, 2019
The Policy and Services Committee of the City of Palo Alto met on this date in
the Community Meeting Room at 6:03 P.M.
Present: Kniss, Kou, Tanaka
Absent:
Agenda Items
1. Staff Recommends the Policy and Services Committee Recommend the
City Council Accept the Status Updates of the Audits of: 1) City-wide
Cash Handling and Travel Expense; 2) Cable Franchise and PEG Fees;
3) Continuous Monitoring: Overtime; and 4) Continuous Monitoring:
Payments.
MOTION: Council Member Kou moved, seconded by Council Member Tanaka
to recommend to the City Council to accept the Status Updates of the Audits
of:
1) Citywide Cash Handling and Travel Expense;
2) Cable Franchise and PEG Fees;
3) Continuous Monitoring: Overtime;
4) Continuous Monitoring: Payments.
MOTION PASSED: 3-0
2. Discussion and Recommendations Regarding City Council Protocols and
Procedures Handbook.
MOTION: Chair Kniss moved, seconded by Council Member Tanaka to
recommend to the City Council to make the following change to the Draft City
Council Procedures and Protocols Handbook:
1. Page 9, bullet one, remove “at least 5 days prior to the meeting” and
change to “72 hours prior to the meeting.”
ACTION MINUTES
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Sp. Policy & Services Meeting
Action Minutes: 12/10/2019
MOTION WITHDRAWN BY THE MAKER
THE COMMITTEE TOOK A BREAK AT 7:54 P.M. AND RETURNED AT 7:55 P.M.
MOTION: Council Member Tanaka moved, seconded by Council Member Kou
to recommend to the City Council to forward the discussed changes to the full
Council for discussion in a redlined document, to show suggested changes.
MOTION PASSED: 3-0
COUNCIL TOOK A BREAK AT 9:16 P.M. AND RETURNED AT 9:18 P.M.
3. Discussion and Recommendations for 2020 City Council Priority Setting
Process.
MOTION: Chair Kniss moved, seconded by Council Member Tanaka to
recommend to the Council to include the previous priorities and to have the
Council be more specific in their priority setting in the 2020 City Council
Priority Setting process.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND THE SECONDER to have the format and facilitation of the 2020
City Council Priority Setting process be worked out with the new Mayor and
the City Clerk.
MOTION RESTATED: Chair Kniss moved, seconded by Council Member
Tanaka to recommend the Council use the 2019 City Council Priority Setting
for the 2020 City Council Priority Setting Process, have the priorities be
focused in such a way that items can be accomplished and, have the format
and facilitation be determined by the new administration.
MOTION AS AMENDED PASSED: 3-0
Adjournment: The meeting was adjourned at 9:37 P.M.