HomeMy WebLinkAbout2019-06-11 Policy & Services Committee Action MinutesPOLICY AND SERVICES COMMITTEE
ACTION MINUTES
Page 1 of 3
Special Meeting
June 11, 2019
The Policy and Services Committee of the City of Palo Alto met on this date
in the Community Meeting Room at 5:07 P.M.
Present: Kniss, Kou, Tanaka
Absent:
Agenda Items
1. Staff Recommends the Policy and Services Committee Recommend the City Council Accept the Status Updates of the Audits of: 1) Citywide
Cash Handling and Travel Expense; 2) Cable Franchise and PEG Fees;
3) Continuous Monitoring: Overtime; 4) Continuous Monitoring:
Payments; and 4) Inventory Management.
2. Staff Recommends the Policy and Services Committee Recommend the City Council Accept the Status Updates on Recommendations From the
Community Services Department Fee Schedule Audit.
3. Staff Recommends the Policy and Services Committee Recommend the
City Council Accept the Green Purchasing Audit Status Update.
4. Staff Recommends the Policy and Services Committee Recommend the
City Council Accept the Status Updates of the Audits on
Recommendations From the 2016 Disability Rates and Workers'
Compensation Audit.
5. Staff Recommends the Policy and Services Committee Recommend the
City Council Accept the Status Updates of the Audits on
Recommendations From the ERP Planning: Information Technology
Data Governance Audit.
6. Staff Recommends the Policy and Services Committee Recommend the
City Council Accept the Status Updates on Recommendations From
Audits of: 1) Water Meter Billing Accuracy; 2) Electric Substructure
Contract Oversight; and 3) the Cross Bore Inspection Contract.
ACTION MINUTES
Page 2 of 3
Sp. Policy & Services Committee Meeting
Action Minutes: 06/11/2019
7. Staff Recommends the Policy and Services Committee Recommend the
City Council Accept the Auditor's Office Quarterly Reports as of
December 31, 2018 and March 31, 2019.
Agenda Item Numbers 1-7 were heard together.
MOTION: Council Member Kou moved, seconded by Chair Kniss to
recommend to the City Council to accept the City Auditor’s report as of
December 31, 2018 to March 31, 2019.
MOTION WITHDRAWN BY THE MAKER
MOTION: Chair Kniss moved, seconded by Council Member Kou to
recommend the City Council accept the status update of the audits for
Agenda Item Number 1.
MOTION PASSED: 2-1 Tanaka no
MOTION: Council Member Kou moved, seconded by Chair Kniss to
recommend the City Council approve and to affirm that the City Auditor’s Office has reviewed the audits for Agenda Item Numbers 2-6.
MOTION WITHDRAWN BY THE MAKER
MOTION: Council Member Kou moved, seconded by Council Member Tanaka
to recommend the City Council accept the status updates for Agenda Item
Numbers 2-6.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER that the Auditor’s Office affirms that the status
update is in line with what the Auditor’s Office reviewed.
INCORPORATION RESTATED that the Auditor’s Office confirms the audit
status of each report on this Agenda.
MOTION AS AMENDED RESTATED: Council Member Kou moved,
seconded by Council Member Tanaka:
A. To recommend the City Council accept the status update for Agenda
Item Numbers 2-6; and
B. The Auditor’s Office confirms the status of every audit status report on
this Agenda.
MOTION AS AMENDED PASSED: 3-0
ACTION MINUTES
Page 3 of 3
Sp. Policy & Services Committee Meeting
Action Minutes: 06/11/2019
MOTION: Council Member Kou moved, seconded by Chair Kniss to
recommend the City Council accept the Auditor’s Office Quarterly Reports as
of December 31, 2018 and March 31, 2019.
MOTION PASSED: 3-0
Adjournment: This meeting was adjourned at 7:29 P.M.