HomeMy WebLinkAbout2018-10-23 Policy & Services Committee Action MinutesPolicy and Services Committee
ACTION MINUTES
1
Regular Meeting
October 23, 2018
Chairperson Fine called the meeting to order at 6:03 P.M. in the Community
Meeting Room, 250 Hamilton Avenue, Palo Alto, California.
Present: Fine, Holman, Wolbach
Absent: DuBois
Action Items
1. Policy and Services Committee Recommends the City Council Accept
the Status Updates of the Audits of the Citywide Cash Handling and
Travel Expense; Cable Franchise and Public, Education and
Government (PEG) Fees; Continuous Monitoring: Payments Audit;
Utility Meters; and Inventory Management.
MOTION: Council Member Wolbach moved, seconded by Council Member
Holman to recommend the City Council accept the status updates of the
audits of Citywide Cash Handling and Travel Expense; Cable Franchise and
Public, Education and Government (PEG) Fees; Continuous Monitoring
Payments Audit; Utility meters; and Inventory Management.
MOTION PASSED: 3-0 DuBois Absent
2. Policy and Services Committee Recommends the City Council Accept
the Status Update of the 2016 Disability and Workers Compensation
Rates Audit.
MOTION: Chair Fine moved, seconded by Council Member Wolbach to
recommend the City Council accept the Status Update of Audit
Recommendations for the 2016 Disability Rates and Worker’s Compensation
Audit.
MOTION PASSED: 3-0 DuBois Absent
AT THIS TIME THE COMMITTEE HEARD AGENDA ITEM NUMBERS 3
AND 4 TOGETHER
3. Policy and Services Committee Recommends the City Council Accept
the ERP Planning: Data Standardization Audit.
2 October 23, 2018
4. Policy and Services Committee Recommends the City Council Accept
the ERP Planning: Separation of Duties Audit.
MOTION: Council Member Wolbach moved, seconded by Council Member
Holman to recommend the City Council accept the ERP Planning: Data
Standardization Audit, and the ERP Planning: Separation of Duties Audit.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to direct Staff to bring a broader discussion
regarding ERP to Council at a later date.
SUBSTITUTE MOTION: Chair Fine moved, second by Council Member
Holman to direct Staff to agendize the audits as well as a broader discussion
of ERP data governance and privacy.
SUBSTITUTE MOTION PASSED: 3-0 DuBois Absent
5. Policy and Services Committee Recommends the City Council Accept
the Auditor's Office Quarterly Report as of September 30, 2018.
MOTION: Council Member Wolbach moved, seconded by Council Member
Fine to recommend the City Council accept the Auditor’s Office Quarterly
Report as of September 30, 2018.
MOTION PASSED: 3-0 DuBois Absent
Adjournment: The meeting was adjourned at 7:47 P.M.