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HomeMy WebLinkAbout2017-09-20 Policy & Services Committee Action MinutesPOLICY AND SERVICES COMMITTEE ACTION MINUTES Page 1 of 4 Special Meeting Council September 20, 2017 Chairperson Wolbach called the meeting to order at 6:02 P.M. in the Community Meeting Room, 250 Hamilton Avenue, Palo Alto, California. Present: DuBois, Kniss, Kou, Wolbach (Chair) Absent: Oral Communications None. Agenda Items 1. Discussion of Re-aligning Terms on the Architectural Review Board, the Historic Resources Board, the Parks & Recreation Commission, and the Planning & Transportation Commission and Other Board and Commission Changes. MOTION: Council Member DuBois moved, seconded by Vice Mayor Kniss to recommend the City Council adopt an Ordinance to: A. Keep two recruitment periods, with the Library Advisory Commission, the Human Relations Commission, the Public Art Commission, and the Historic Resources Board being held in September/October; and the Architectural Review Board, the Parks & Recreation Commission, the Planning & Transportation Commission, and Utilities Advisory Commission being held in January/February; and B. Remove the requirement that the election of the Planning & Transportation Commission chairperson and vice chairperson occur in November; and C. Add, “gender identity” to the Human Relations Commission’s jurisdiction; and ACTION MINUTES Page 2 of 4 Special Policy and Services Committee Meeting Action Minutes 9/20/17 D. Update Human Relations Commission language to include gender neutral language; and E. Update Parks and Recreation Commission language to reflect name changes in Community Services Department divisions. SUBSTITUTE MOTION: Council Member Wolbach moved, seconded by Council Member XX to hold all of the scheduled Boards and Commission interviews in January/February and designate September/October as a planned vacancy filling period, while allowing Staff the opportunity to recruit throughout the year, as needed. SUBSTITUTE MOTION WITHDRAWN BY THE MAKER INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND SECONDER to add to the Motion, “to leave the process of appointing unscheduled vacancies as it currently stands.” MOTION AS AMENDED RESTATED: Council Member DuBois moved, seconded by Vice Mayor Kniss to recommend the City Council adopt an Ordinance to: A. Keep two recruitment periods, with the Library Advisory Commission, the Human Relations Commission, the Public Art Commission, and the Historic Resources Board being held in September/October; and the Architectural Review Board, the Parks & Recreation Commission, the Planning & Transportation Commission, and Utilities Advisory Commission being held in January/February; and B. Remove the requirement that the election of the Planning & Transportation Commission chairperson and vice chairperson occur in November; and C. Add, “gender identity” to the Human Relations Commission’s jurisdiction; and D. Update Human Relations Commission language to include gender neutral language; and E. Update Parks and Recreation Commission language to reflect name changes in Community Services Department divisions; and ACTION MINUTES Page 3 of 4 Special Policy and Services Committee Meeting Action Minutes 9/20/17 F. To leave the process of appointing unscheduled vacancies as it currently stands. MOTION AS AMENDED PASSED: 4-0 2. Continuous Monitoring Audit: Overtime. MOTION: Vice Mayor Kniss moved, seconded by Council Member Wolbach to recommend the City Council accept the Continuous Monitoring Audit: Overtime. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “and direct City Auditor and City Manager’s Staff to clean up the language in the City Manager’s Response to reflect the Committee’s discussion.” MOTION AS AMENDED RESTATED: Vice Mayor Kniss moved, seconded by Council Member Wolbach to recommend the City Council accept the Continuous Monitoring Audit: Overtime and direct City Auditor and City Manager’s Staff to clean up the language in the City Manager’s Response to reflect the Committee’s discussion. MOTION AS AMENDED PASSED: 4-0 3. Fiscal Year 2018 Audit Work Plan. MOTION: Vice Mayor Kniss moved, seconded by Council Member Kou to recommend the City Council approve of the Fiscal Year (FY) 2018 Proposed Audit Work Plan. MOTION PASSED: 4-0 4. Staff Recommendation That the Policy and Services Committee Recommend the City Council Accept the Status Update of the Palo Alto Animal Services Audit. MOTION: Vice Mayor Kniss moved, seconded by Council Member Kou to recommend the City Council accept the Status of Audit Recommendations for the Audit of Palo Alto Animal Services. MOTION PASSED: 4-0 ACTION MINUTES Page 4 of 4 Special Policy and Services Committee Meeting Action Minutes 9/20/17 Future Meetings and Agendas The Committee discussed upcoming Agenda Items and meeting schedule. ADJOURNMENT: Meeting adjourned at 8:09 P.M.