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HomeMy WebLinkAbout2017-06-13 Policy & Services Committee Action Minutes POLICY AND SERVICES COMMITTEE ACTION MINUTES   Page 1 of 3  Policy and Services Committee Special Meeting Action Minutes 06/13/17   Special Meeting Tuesday, June 13, 2017 Chairperson Wolbach called the meeting to order at 6:06 P.M. in the Community Meeting Room, 250 Hamilton Avenue, Palo Alto, California. Present: Kniss, Kou, Wolbach (Chair) Absent: DuBois Agenda Items 1. Consideration of a City Ordinance Protecting Personal Privacy in the Acquisition and use of Surveillance Technologies by the City. MOTION: Chair Wolbach moved, seconded by Vice Mayor Kniss to recommend the City Council adopt an Ordinance establishing criteria and procedures for protecting personal privacy when considering the acquisition and use of surveillance technologies by the City with an emphasis on public privacy, personally identifiable information, including acquisition from any source, data acquisition, data retention and data dissemination. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND THE SECONDER to add to the Motion “and to consider the Staff proposed Ordinance tenets as a basis for the Ordinance.” MOTION RESTATED: Chair Wolbach moved, seconded by Vice Mayor Kniss to recommend the City Council adopt an Ordinance establishing criteria and procedures for protecting personal privacy when considering the acquisition and use of surveillance technologies by the City with an emphasis on public privacy, personally identifiable information, including acquisition from any source, data acquisition, data retention and data dissemination, and to consider the Staff proposed Ordinance tenets as a basis for the Ordinance. MOTION PASSED: 3-0 DuBois absent 2. Recreational and Medical Marijuana: Review and Discussion of State Law Developments and Input to Staff on Next Steps, Including Possible Ordinance Adopting Local Regulations Regarding Commercial ACTION MINUTES    Page 2 of 3 Policy and Services Committee Special Meeting Action Minutes 06/13/17 Marijuana Activity, Outdoor Cultivation, and Marijuana Dispensaries. This Action is Exempt Under Section 15061(b)(3) of the California Environmental Quality Act. MOTION: Vice Mayor Kniss moved, seconded by Chair Wolbach to recommend the City Council: A. Send a proposed Ordinance and zoning code amendments to the Planning and Transportation Commission for review during the summer; and B. Change the outdoor cultivation sunset provision in the Ordinance from indefinite to 2018; and C. Direct Staff to research maximum delivery size, regulations around delivery vehicle safety and business regulations, and information about sales and/or excise taxes. MOTION PASSED: 3-0 DuBois absent The Committee took a break from 7:49 P.M. until 7:56 P.M. 3. Request for Proposals for a Consulting Firm to Assist the City of Palo Alto and Palo Alto Unified School District With Master Planning of the Cubberley Community Center. MOTION: Council Member Kou moved, seconded by Vice Mayor Kniss to recommend the City Council direct the Community Services Department to release a Request for Proposals (RFP) for a Consulting Firm to assist the City of Palo Alto and Palo Alto Unified School District with master planning of the Cubberley Community Center, including a negotiated cost sharing agreement. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND THE SECONDER to add to the Motion “and that the negotiation will not cause a delay to the RFP.” MOTION RESTATED: Council Member Kou moved, seconded by Vice Mayor Kniss to recommend the City Council direct the Community Services Department to release a Request for Proposals for a Consulting Firm to assist the City of Palo Alto and Palo Alto Unified School District with master planning of the Cubberley Community Center, including a negotiated cost ACTION MINUTES    Page 3 of 3 Policy and Services Committee Special Meeting Action Minutes 06/13/17 sharing agreement, and that the negotiation will not cause a delay to the RFP. MOTION PASSED: 3-0 DuBois absent 4. Staff Recommendation That the Policy and Services Committee Recommend the City Council Accept the Status Update of the Audit for Contract Oversight: Trenching and Installation of Electric Substructure. MOTION: Vice Mayor Kniss moved, seconded by Council Member Kou to recommend the City Council accept the Status of Audit Recommendations for the Contract Oversight: Trenching and Installation of Electric Substructure Audit. MOTION PASSED: 3-0 DuBois absent 5. Utilities Department: Cross Bore Inspection Contract Audit. MOTION: Vice Mayor Kniss, seconded by Chair Wolbach to recommend the City Council accept the Utilities Department: Cross Bore Inspection Contract Audit. MOTION PASSED: 3-0 DuBois absent Future Meetings and Agendas ADJOURNMENT: Meeting was adjourned at 9:03 P.M.