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Home My WebLink About2016-03-22 Policy & Services Committee Action MinutesPOLICY AND SERVICES COMMITTEE ACTION MINUTES Page 1 of 2 Special Meeting March 22, 2016 Chairperson DuBois called the meeting to order at 6:05 P.M. in the Community Meeting Room, 250 Hamilton Avenue, Palo Alto, California. Present: Berman arrived at 6:06 P.M., DuBois (Chair), Kniss, Scharff Absent: Agenda Items 1. Continue Discussion Regarding City's Neighborhood Engagement Initiative Including the Ongoing Structure for Town Hall Meetings, Updates to the Co-Sponsorship Agreement and Definition and Standards for Neighborhood Associations. MOTION: Vice Mayor Scharff moved, seconded by Council Member Kniss to recommend the City Council continue Town Hall meetings with three meetings per year on an ongoing basis supported by an annual budget appropriation of $8,000. MOTION PASSED: 4-0 MOTION: Vice Mayor Scharff moved, seconded by Council Member Berman to recommend Staff change the Eligibility Requirements in the Co- Sponsorship Agreement to also include the wording “organizations other than neighborhood associations as recognized by the City.” MOTION PASSED 4-0 MOTION: Council Member Kniss moved, seconded by Vice Mayor Scharff to recommend Staff change the Facility Usage benefit to state that it will be “subject to availability at the discretion of the City” and to recommend City Council approve the Co-Sponsorship Agreement with the changes made at this meeting. ACTION MINUTES Page 2 of 2 Policy and Services Committee Special Meeting Action Minutes 3/22/16 MOTION PASSED: 4-0 2. Staff Recommendation That the Policy and Services Committee Recommend the City Council Accept the Description of the Status of Audits for Fleet Utilization and Replacement Audit and the Animal Services Audit. MOTION: Council Member Berman moved, seconded by Council Member DuBois to recommend the City Council accept the Status of Audit Recommendations for the Fleet Utilization and Replacement Audit and the Animal Services Audit. MOTION PASSED: 3-0 Kniss absent ADJOURNMENT: The meeting was adjourned at 7:57 P.M.