HomeMy WebLinkAbout2021-12-02 Stormwater Management Oversight Committee Summary Minutes
Stormwater Management
Oversight Committee
Minutes
1
Thursday, December 2, 2021
1 pm to 3 pm
Special Meeting
****BY IN PERSON and VIRTUAL TELECONFERENCE ***
https://zoom.us/join Meeting ID: 990 9847 5635 Phone: 1(669)9006833
Pursuant to the provisions of California Governor’s Executive Order N-29-20,
issued on March 17, 2020, to prevent the spread of Covid-19, this meeting
will be held by virtual teleconference only, with no physical location.
Agenda posted in accordance Government Code Section 54954.2(a) or
54956.
Committee Members Present: Hal Mickelson, Dena Mossar, Ron Owes,
Catherine Perman, David Bower
Committee Members Absent: Bob Wenzlau, Marilyn Keller
Staff Present: Jamie Perez, Pam Boyle Rodriguez, Michelle Nelson
Others: Kelly Havens (Geosyntec Consultants), Alina Constantinescu (Larry
Walker Associates)
PUBLIC COMMENT
Members of the public who wish to participate by computer or phone can find
the instructions at the end of this agenda. To ensure participation in a
particular item, we suggest calling in or connecting online 15 minutes before
the item you wish to speak on.
Call to Order (5 min)
• Mickelson: Call to order at 1:12 PM.
Oral Communications (5 min)
Members of the public may speak to any item NOT on the agenda. A
reasonable time restriction may be imposed at the discretion of the
Committee Chair.
• No public comment.
2 December 2, 2021
Old Business (5 min)
1. Approval of Minutes from the October 7, 2021 Stormwater Management
Oversight Committee Meeting (5 min)
• Mossar: Moves to approve minutes.
o Seconded by Bower.
o No objections. Minutes approved.
New Business (75 min)
1. Adoption of a Resolution Authorizing Use of Teleconferencing for
Stormwater Management Oversight Committee Meetings During Covid-19
State of Emergency (5 min)
• Perez: Explains this is the first time the Committee is adopting this
resolution and that it will need to be re-adopted every 30 days until
the end of 2021.
o Mickelson: Verifies this authorizes the Committee to have Zoom
meetings.
• Mossar: Moves to adopt the Resolution.
o Seconded by Perman.
o No objections. Motion passes.
2. Staff Update Stormwater Management Fund Financial Review (15 min)
• Perez: Presents staff update on fund and financial review for
Stormwater Management Fund.
• Perman: Asks for clarification on why FY22 numbers so much higher
than FY21 actuals.
o Perez: Clarifies FY22 includes unspent funds which have been
reappropriated and carried-forward from the previous fiscal year
(FY21).
• Bower: Asks if Caltrans funding for the Trash Capture Device CIP
project is recognized in the budget.
o Perez: Confirms the project is budgeted in both the revenues
and expenses to account for the Caltrans funding.
• Mossar: Asks why there is such a large difference between FY21
Actuals and FY22 Budget for CIP Projects.
o Perez: The FY22 Budget includes any unspent funds from FY21
that may have been tied up in a contract but were not used at
that time and were reappropriated to FY22 for the remaining
contract term.
• Perman: Asks if small amount spent in FY19-FY21 was pandemic
related.
o Perez: Notes gaps in lowered expenses most likely have to do
with delays in construction, progress in projects, contract
3 December 2, 2021
procurement, staff capacity and vacancies, etc.
o Perman: If we spend less than what we collect, is it
accumulating to be used in future fiscal years?
o Perez: When revenues exceed expenses, that falls to the fund
balance to be used in future years.
o Mossar: Asks for clarification of encumbrances and tying up
funds.
o Perez: Clarifies encumbrances in full help commit and fulfill
planned contract amounts. If total contract amounts are unused
or no longer needed at end of term, encumbrances can be
disencumbered for other use.
• Owes: Question regarding capital recovery funding for maintenance.
o Perez: Notes maintenance is covered on the Operating side of
the budget and adjustments to funding can be proposed as
needed during the budget development process.
3. Staff Update GSI Guidance and Maintenance Manual (45 min)
• Boyle Rodriguez, Kelly Havens (Geosyntec Consultants), Alina
Constantinescu (Larry Walker Associates or LWA): Present staff update
on GSI handbook and maintenance and monitoring manual.
• Owes: Asks about building code requirements needed to be able to
implement the siting requirements in our handbook.
o Boyle Rodriguez: Clarifies the handbook is just for GSI purposes.
• Owes: Question regarding street sweeping signage and notes that we
need to have an operational issue for making people move their cars
during scheduled street sweeping times.
o Boyle Rodriguez: Agrees and notes the point as a potential issue.
• Perman: Asks about testing protocol to test the Inspection Checklist.
o Constantinescu: Would like the list to be a living document that
could be updated in future.
• Owes: Asks where the handbook will live (online or printable) and
what audience may receive a printed copy.
o Boyle Rodriguez: Clarifies this will be used primarily internally
and staff will provide copies to consultants.
• Mossar: What is the criteria for success on a facility inspection
checklist? Meets all criteria or actually retaining water?
o Constantinescu: These are facilities that the public sees and
assessing the visual aspects/qualifying the performance such as
the plant health and if the plant looks good for these facilities
will be helpful.
o Mossar: If the criteria for inspecting during a rain event is
important then somehow it needs to be incorporated here.
o LWA: Confirms this will be important for the inspections.
4. Staff Update on Rain Barrel Rebate Program (10 min)
4 December 2, 2021
• Mickelson: Notes road blocks with SC Valley Water and offers to write
a letter to the organization.
o Mossar: Notes we have a representative on that board and the
Committee should sit down with the representative to go
through this with them.
o Mickelson: Suggests Pam set up a meeting with 3 Committee
members (Brown Act) and notes a letter would also work.
• Mossar: Neighbors arranged for purple water company to deliver water
tanks and City said the tanks could not be used. Raising issue that is
contrary to what the Committee wants. Reason is that they cannot
have standing water on property but questions how is that different
from the rain barrels.
o Mickelson: Suggests she write a letter to Ed Shikada regarding
that.
o Boyle Rodriguez: Notes it is a State law that you have a
particular permit to store water and is separate from collecting
rain water.
Committee Member Comments and Announcements (10 min)
Tentative Agenda Items for Future Meetings and Review Action Items (5 min)
• Mickelson: Asks about next meeting.
o Perez: Suggests February 3rd, 2022.
o No conflicts or issues with proposed date.
Adjournment
• Mickelson: Motions to adjourn.
o Seconded by Bower.
o Meeting adjourned.
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5 December 2, 2021
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