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HomeMy WebLinkAbout2023-05-02 Parks & Recreation Commission Summary MinutesAPPROVED APPROVED 1 1 2 3 MINUTES 4 PARKS & RECREATION COMMISSION 5 SPECIAL MEETING 6 May 02, 2023 7 In-Person & Virtual Conference 8 Palo Alto, California 9 10 Commissioners Present: Chair Greenfield; Commissioners Amanda Brown, Anne Cribbs, 11 Nellis Freeman, Shani Kleinhaus, and Joy Oche 12 Commissioners Absent: 13 Others Present: 14 Staff Present: Daren Anderson, Javod Ghods 15 CALL TO ORDER & ROLL CALL 16 Chair Greenfield called the meeting to order and asked for a roll call. 17 PUBLIC COMMENT 18 None. 19 AGENDA CHANGES, REQUESTS, DELETIONS 20 None. 21 APPROVAL OF MINUTES 22 1. Approval of Draft Minutes from the March 28, 2023, Parks and Recreation 23 Commission Meeting 24 Commissioner Cribbs requested that Sam’s last name of Kaplinsky be added to pg. 12 25 line 11. 26 Commissioner Kleinhaus had given staff the name of the plant to be put into the minutes. 27 MOTION: 28 Commissioner Kleinhaus motioned to approve the minutes. Commissioner Freeman 29 seconded the motion. The motion passed by a 6-0 roll call vote. 30 APPROVED APPROVED 2 CITY OFFICIAL REPORTS 1 2. Department Report 2 Daren Anderson, Assistant Director Community Services, provided a recruitment update. 3 He stated that he had emailed the Commission regarding Palo Alto Fire and Palo Alto 4 Open Space partnering to conduct pile burns on May 5, 2023, and he shared some 5 information about the material that would be burned, which had not been communicated 6 in the email. He provided information regarding fallen trees and information related to 7 the Twilight Concert Series, picnic reservations, and Special Interest Summer Camp 8 programs and enrollments. He announced there had been a delay in the replastering 9 project at the Rinconada Pool, and the pool was expected to be reopened the week of 10 May 15. He would probably have more details in the interim, which he would send to the 11 Commission via email. The May Fete parade and fair would take place on May 6, and 12 the details had been provided in an email. 13 Commissioner Oche asked where the dates of the concerts could be found; if the City 14 had fire safety plans for the pile burns; if new camps would be offered this year; and the 15 process for obtaining new vendors for the camps. 16 Mr. Anderson would send a link with the dates of the concerts. The Fire Department 17 would attend the pile burns. He thought new camps would probably be offered next 18 summer or in other sessions, but he would present it to the Recreation staff. He would 19 have to research the timing for obtaining new vendors for the camps. 20 Commissioner Kleinhaus inquired as to the number of burn piles and the species of the 21 fallen trees. She asked why to burn them versus moving them and letting them decay. 22 She mentioned a previous burn destroying trees with woodpecker nests. She queried if 23 some of the piles could be moved and left alone. She discussed areas where fallen trees 24 had not been removed. She questioned if it was more important to manage the wood or 25 to provide experience to firefighters and staff. She asked if Wildhorse Valley had been 26 mowed or if it would be mowed soon. She proposed that native plants not be mowed and 27 that buffers be created around them, and she would be happy to help the rangers 28 delineate the areas. 29 Mr. Anderson answered they would burn approximately 30 piles if there was time. He 30 did not know the species of the fallen trees. He acknowledged that oftentimes they did 31 roll the fallen trees but sometimes it was not possible. The piles could not be moved. He 32 explained that they thought they could get chippers close by. He clarified why it was 33 important to have live fire experience. He commented that approximately 200 trees had 34 fallen, and they were planning to burn 14 or 15 trees. He thought the burns were 35 important to manage the wood and to provide firefighters and rangers with experience. 36 He was not sure when Wildhorse Valley would be mowed. He would talk to the rangers 37 APPROVED APPROVED 3 about creating buffers around native plants. He mentioned they had worked closely with 1 the Friends of Foothills and Grassroots Ecology. 2 Commissioner Freeman asked if the public would be notified of the pile burns and when 3 the burns would take place and if there was a waitlist for the summer camps and how 4 folks were notified of openings in camps. He questioned if there were broad 5 communications to the public, especially for people moving into the area, who might not 6 be aware of the process. He suggested that utility bills be a process of notification. 7 Mr. Anderson voiced that the rangers would communicate with the nearby neighbors, the 8 City’s Communication Team had notified Council, and the Office of Emergency 9 Services was also sending out notifications of the pile burns. He stated the burn would 10 start at 8:00. He remarked that the camp wait list was considerable, and folks would be 11 notified if there were any changes. They were trying to add capacity to future years, but 12 it was hard to keep up with the demand. He expressed that the Enjoy! catalog contained 13 camp information, which was mailed to everyone, and they were also at libraries and 14 community centers, and the Recreation team was trying to make it equitable and fair. He 15 did not know the latest techniques for notifications to the public or if they were thinking 16 about altering them more, but he was glad to look into it. 17 Chair Greenfield queried about how many trees would be chipped versus left in place; if 18 tree trunks were left in place to decay; how it was decided what would be chipped; and if 19 it decays in place or pushing trees back was typically the first choice. He questioned who 20 organized the Twilight Concert Series and who decided the acts, dates, etc. He asked if 21 any commissioners had signed up to judge floats at the May Fete parade. He requested 22 an update on the fire at Cubberley. 23 Mr. Anderson explained why that the number of trees being chipped varied, and he did 24 not know how many would be chipped. He projected that the majority of the chipping 25 would be branches, not whole trees. Tree trunks were left in place to decay. They 26 generally chipped when and what they could if the piles could not be safely pushed back. 27 The first choice was typically to decay in place and then to push trees back, not chip 28 them. He was not sure who organized the Twilight Concert Series, and he would return 29 to the Commission with that information. He thought the Children’s Theatre Group 30 helped lead that endeavor. He had not been notified of commissioners signing up to 31 participate at the May Fete parade and stated Adam Howard would have received those 32 notifications. He did not have details on the fire at Cubberley. 33 BUSINESS 34 3. Election of Chair and Vice Chair – Chair – Action 35 APPROVED APPROVED 4 Chair Greenfield declared this was essentially the first meeting of the year with the new 1 terms and that new commissioners were now appointed in April, not January. A slide 2 was provided listing the protocol for the election of a new Chair and Vice Chair and their 3 roles, which he reviewed. 4 Daren Anderson, Assistant Director Community Services, announced that Javod Ghods 5 would share a screen showing nominations, which would be voted on. 6 Commissioner Cribbs noted that it seemed strange to vote for a new Chair and Vice 7 Chair without the new Commissioner being present. 8 Mr. Anderson had hoped the new Commissioner would be present, but it did not work 9 out. 10 Chair Greenfield noted the new Commissioner not having been mentioned in roll call 11 may have been because she had not been sworn in. 12 Chair Greenfield opened nominations for Chair. 13 Commissioner Kleinhaus nominated Chair Greenfield to continue as Chair as he had 14 steered the Commission in a balanced, professional, and respectful manner. 15 Chair Greenfield accepted the nomination. He enjoyed serving as Chair. He discussed 16 why he would need a strong Vice Chair. 17 Commissioner Cribbs nominated Commissioner Brown as Chair, not because of a lack 18 of admiration for Chair Greenfield but because she wanted to give others opportunities. 19 She had worked with Commissioner Brown on several projects and admired her 20 comments at the Commission meetings and thought she would do an incredible job. 21 Commissioner Brown with respect and appreciation declined the nomination as she 22 wanted to support the nomination of Chair Greenfield. She specified that she did have 23 interest in continuing to lead in the group. 24 MOTION TO CLOSE NOMINATION FOR CHAIR: 25 Commissioner Brown moved to close nominations. Seconded by Commissioner 26 Freeman. The motion passed, 6-0 by roll call vote. 27 VOTE FOR CHAIR: 28 Chair Greenfield announced the vote for the election of Chair would be moved forward, 29 which there was one candidate – Chair Greenfield. 30 APPROVED APPROVED 5 Chair Greenfield was unanimously voted as Chair by roll call vote, 6-0. He thanked the 1 Commission for entrusting him with the honor, and he would put forth his best effort. 2 Chair Greenfield opened nominations for the position of Vice Chair. 3 Commissioner Cribbs nominated Commissioner Brown to serve as Vice Chair. 4 Commissioner Brown accepted the nomination. 5 Commissioner Oche nominated Commissioner Freeman as Vice Chair. Stated he was 6 able to carry out the duties and asked brilliant questions. 7 Commissioner Freeman did not accept the nomination and supported Commissioner 8 Brown. 9 MOTION TO CLOSE NOMINATION FOR VICE CHAIR: 10 Commissioner Freeman motioned to close nominations for Vice Chair. Commissioner 11 Oche seconded the motion. The motion passed, 6-0 by roll call vote. 12 Chair Greenfield supported Commissioner Brown as Vice Chair. He appreciated her 13 sense of reason, contributions, and experience. He looked forward in working with her. 14 He noted that Commissioner Freeman would have been a good choice as well. 15 Commissioner Freeman noted that he had worked with Commissioner Brown on a 16 couple ad hocs and had been impressed with her asking the right questions and being 17 informed. He thought she could help the Commission. He looked forward to working 18 with her. 19 VOTE FOR VICE CHAIR: 20 Chair Greenfield proceeded with taking a vote for Commissioner Brown as Vice Chair. 21 Commissioner Brown was unanimously voted as Vice Chair by roll call vote, 6-0. 22 4. Community Garden Program Update – Javod Ghods – Discussion 23 Javod Ghods, Recreation Coordinator for Open Space Parks & Golf, provided slides and 24 an update on the Community Garden Program, which included the mission, background, 25 challenges, garden locations, participants, the City’s role, fees and discounts, outreach, 26 events, and contact information. He welcomed questions and comments. 27 Chair Greenfield invited the public to speak. He thanked the Community Gardens 28 liaisons for joining the meeting and welcomed their comments. He noted that the PRC 29 APPROVED APPROVED 6 had been involved in reviewing some of the rules for the community gardens. He asked 1 if the Commission made the recommendation to City Council. 2 Mr. Anderson noted that the recommendation received approval from the City Manager. 3 There were no public comments. 4 Mr. Anderson thanked and acknowledged the Garden liaisons. 5 Chair Greenfield thanked and appreciated the Garden liaisons for their work. 6 Commissioner Cribbs thanked the Garden coordinators for their service. She questioned 7 how many were on the wait list and the time frame to get into the program and what 8 should be done about it. She asked if it were possible to have a garden in the Midtown 9 area and the estimated cost to start a community garden. 10 Mr. Ghods voiced that there about 50 on the wait list, and they may be closing the wait 11 lists due to the wait times. He explained why the wait list was capped. It could take a 12 year to get into a garden site. They were actively trying to find new space and exploring 13 incorporating new gardeners at existing sites. 14 Mr. Anderson stated they were looking for opportunities for a garden in the Midtown 15 area. He detailed that a previous project cost $1K in plant purchases, but the labor, 16 irrigation, etc., had been done in house. He stated that staff did not have the ability to do 17 all the work at the main garden level, but something like Arastradero garden could be 18 done in house relatively inexpensively. 19 Vice Chair Brown thought information being on the website was a great tool for the 20 public. She asked if there had been issues with tree roots going under garden beds, pipe 21 issues, etc., and if the City would help if there were such issues and where the compost 22 came from for the compost giveaway. 23 Mr. Ghods responded that the City had been responsible for a lot of tree cleanup from 24 the recent storm. The compost was provided by GreenWaste of Palo Alto. 25 Commissioner Freeman asked if there was a time limit for participation by an individual 26 once a garden was started. He noted that expansion was needed to allow for new 27 participants. Regarding finding space, he inquired if the City was reaching out to those 28 with vacant lots. He thought garden spots would be smaller than something on a dog 29 park level. 30 Mr. Ghods specified that a gardener in good standing would be rolled over to the next 31 calendar year. He explained that there was protocol for violations, and in certain 32 circumstances the City had the right to remove a license from the plot renter at which 33 APPROVED APPROVED 7 time the space would become vacant. There was turnover every year but not a high 1 amount. They were trying to divide plots, which could incorporate new gardeners into 2 existing locations. 3 Mr. Anderson thought gardens could be smaller than dog parks and still be successful. 4 They had done little related to checking into available vacant lots. They were more 5 considering upcoming park renovations, and there would be community conversations 6 when planning a project. 7 Commissioner Kleinhaus questioned who paid for the water and if gardens could be 8 encouraged to plant milkweed for the Monarch habitat, even if not certified, and if seeds 9 or plants could be provided. She touched on the Park Master Plan having a concept of 10 creating butterfly corridors, but it had not been done, and this was an opportunity. 11 Mr. Ghods answered that the City paid for the water. They could discuss encouraging the 12 planting of milkweed. 13 Chair Greenfield commented that the milkweed could be a project for the next liaison. 14 Commissioner Oche queried why there were not more garden features listed for the 15 downtown location, if individuals could have different plots, and how the Commission 16 could help. 17 Mr. Ghods expressed that the downtown location was a small plot. What made it 18 charming to him was its downtown location in a densely populated area. Individuals 19 could have different plots, and he explained what needed to be done for that. The 20 Commission could help by advocating for a certified Monarch butterfly weigh station for 21 each location and advocate to add locations. 22 Chair Greenfield questioned if there was a need for the Commission to review the garden 23 rules and regulations and if there were concerns, and he was interested in the liaisons 24 speaking to that as well. 25 Abby Bradski gardened at the big Rinconada garden. She stated that it was personal, and 26 that Commissioners did not need to tell gardeners what to do. She explained how the 27 gardeners worked together to create a community. Regarding gardens being turned over 28 to other people, she clarified that gardens take years to develop and that the gardeners 29 worked them for years. She discussed that the gardens served the whole community with 30 walk-throughs and education. She touched on the knowledge of gardeners from other 31 countries. She indicated there were many layers of wonderful to the gardens. 32 Penny Proctor, Liaison for Eleanor, appreciated the City’s support for the garden, 33 especially the new road. She discussed Urban Forestry quickly cleaning up trees that had 34 APPROVED APPROVED 8 fallen. They tried to show their appreciation for the space by making it something for the 1 community. She spoke of working with Hands On Bay Area, which Mr. Ghods had 2 arranged. She discussed their plantings for the butterflies. She thought things were 3 working well. She remarked that it would be nice if the City did more weeding of the 4 foxtails. They were thrilled to have the space. As plots became vacant, she tried to divide 5 them. She had eight vacancies. 6 Annie Carl, Liaison for Rinconada, had been communicating with the Garden Club of 7 Palo Alto for native milkweed seedlings. They were going to do a giveaway, which they 8 would post online. The gardeners had raised money for a new garden outside of 9 Rinconada, and she invited the Commission to visit. 10 Commissioner Kleinhaus asked if they got pipevine butterflies or only pipevines. 11 Ms. Carl had planted about eight pipevine plants at Rinconada. She gave two seedlings 12 to the Palo Alto Demonstration Garden. She had released caterpillars that laid eggs last 13 year at Rinconada, so they had about 80 butterflies this year. She had also found more 14 eggs. 15 Chair Greenfield questioned how many plots had been divided, how many plots had been 16 added by doing that, and how long it had been occurring. He asked that the next 17 Community Garden liaison consider plots in South Palo Alto and Midtown. He wanted 18 to highlight for the Commission that Rinconada, Ventura, and Arastradero gardens were 19 not dedicated park space. 20 Mr. Ghods responded that they had not received much interest from gardeners to split 21 plots, but it had happened. He explained how split plots were numbered. 22 Commissioner Oche asked if there were guidelines and if there were classes for children 23 who wanted to visit the gardens and if the public could visit. 24 Mr. Ghods confirmed there were guidelines, which were posted on the website, which he 25 would send to the Commission. There were classes for children, and he explained the 26 process for attending classes. The public could visit. He declared that the plots were in 27 locked gates at Eleanor Pardee Garden, but others were not locked. 28 Commissioner Kleinhaus questioned if there were guidelines regarding types of 29 plantings, such as invasive species. 30 Mr. Ghodes voiced there were guidelines for plantings. He would send them to the 31 Commission. 32 APPROVED APPROVED 9 Chair Greenfield queried if there was a need or an opportunity for Youth Community 1 Service to get involved related to high school students and community service hours and 2 summer work and if the Commission could help in that regard. 3 Mr. Ghods specified that he would connect volunteer groups that reached out to garden 4 liaisons and park rangers for opportunities at the gardens and the open space preserves. 5 Mr. Anderson commented that they had had success in terms of summer work. He stated 6 it would be great to have a group help with weeding. Their department farmed out 7 opportunities to those contacting the department. 8 5. Approval of Annual Work Plan Results – Chair – Action 9 Chair Greenfield announced that all the and hocs had been asked to contribute updates 10 listing the Workplan accomplishments. He requested the existing Workplan be displayed 11 for the Commission to review. He declared that the Commission would be inserting 12 information into the Prior Year Accomplishments section, which would be an action 13 item this evening. 14 Commissioner Kleinhaus questioned if Commissioner Oche should be added to the 15 Current Commissioners section. 16 Vice Chair Brown thought it was because the date approved was March 22 and the 17 vacancy was as of April 1. 18 Chair Greenfield asked staff if the commissioners involved with the workplans should be 19 listed on the previous year’s Workplan results, essentially looking for two sections – 20 commissioners from the previous Workplan and commissioners from the new Workplan. 21 He would work with staff concerning that. He proposed the Commission review a 22 Workplan item and then review the results of the item to look at the measure of success 23 for each item and the high and low priority of each task. He outlined the measure of 24 success of Project/Goal 1. 25 Daren Anderson, Assistant Director Community Services, noted the racquet court usage 26 policy had been updated November 22, 2022, by the City Manager’s office and that they 27 were to research adding lights on City-owned courts. 28 Commissioner Kleinhaus asked if there had been feedback after the policy update. 29 Vice Chair Brown had not received formal feedback related to the policy update. She 30 explained that there may have been confusion around the process of City Council’s 31 approval. 32 APPROVED APPROVED 10 Mr. Anderson would follow up with Adam Howard regarding feedback. He had heard 1 that the pickleball group was happy. 2 Commissioner Freeman asked when the new policies had been implemented. 3 Mr. Anderson answered that the policies had been implemented in the last month. 4 Commissioner Cribbs commented there was a six-month time period for review. It 5 seemed to her that the policy was okay. 6 Chair Greenfield inquired if the results of the Workplan should include public 7 engagement and community input during the process and if the update should be more 8 specific. 9 Mr. Anderson shared a slide related to the Racquet Court Policy. 10 Vice Chair Brown stated staff could add specific project goals and asked the 11 Commission to determine how much detail there should be for each accomplishment. 12 Chair Greenfield noted that the E-bike policy was not specific as to the policy 13 recommendation. He did not know if the special project detail should be edited down. He 14 did not think the website item needed to be included. 15 Commissioner Cribbs inquired if the amount of community engagement should be 16 included in each category. 17 Chair Greenfield remembered that Council wanted to track community engagement and 18 there had been a discussion with staff. Regarding racquet court, he asked if community 19 engagement could be added to the policy. 20 Commissioner Cribbs asked that Mr. Anderson address the timing of this item. 21 Mr. Anderson specified that staff needed to submit the Workplan at the May 24 meeting 22 for approved, and it would go to the Council in early June. 23 Chair Greenfield announced that the Retreat was scheduled for May 12 and noted that 24 the Commission would set the annual priorities and assign ad hocs and liaisons, so the 25 Workplan needed to be completed at the May meeting, which would probably be the sole 26 focus of that meeting. He asked if anything should be added to Racquet Court Policy. He 27 suggested a bullet be related to the ad hoc meeting over a period of time or meeting with 28 the community regarding policy and declaring what the ad hoc had done leading up to 29 going to the full Commission and to have a bullet related to Commission approvals. 30 Commissioner Oche asked if it should read efforts, not accomplishments. 31 APPROVED APPROVED 11 Chair Greenfield thought the effort was work done leading up to an accomplishment and 1 explaining the how and why. He asked if the E-bike section should be condensed. He 2 asked the ad hoc if they would like to add a bullet summarizing preliminary work that 3 had been done. 4 Mr. Anderson expressed that should be the maximum length. He had not received 5 direction regarding bullets, length, etc. He thought some being lengthier than others was 6 fine. 7 Commissioner Cribbs suggested the pilot program information be added to the racquet 8 court usage policy, as it was an accomplishment, and to address the tennis/pickleball 9 community group that was to start in February or March. 10 Vice Chair Brown proposed addressing the high and low priorities and accomplishments. 11 She commented that the community input was addressed in the purpose statement. She 12 considered reporting on only the basic accomplishments. With regard to formatting, she 13 thought it needed to be decided if every project/goal would address community 14 engagement. 15 Chair Greenfield thought it would be useful to include concise community engagement 16 information. He inquired if the racquet court usage policy established a pilot program. 17 Mr. Anderson confirmed that the racquet court usage policy established a pilot program 18 but noted that the term pilot was a little misleading. It was the policy, which would be 19 revisited in six months. 20 Discussion ensued related to contents, language, and formatting of the Racquet Court 21 Policy, Recreation Projects/Opportunities, and E-bike and Electric Conveyance Device 22 Policy. 23 Commissioner Cribbs referred to Recreation Projects/Opportunities and thought it was 24 important that there be a discussion related to the 10.5 acres of parkland. 25 Mr. Anderson indicated that would be added to the workplan. 26 Discussion continued concerning contents, language, and formatting of the Fundraising 27 section. 28 Chair Greenfield clarified that this did not have to be finalized tonight. He suggested that 29 each of the ad hocs review their writeups and recommend final changes. 30 Discussion proceeded regarding contents, language, and formatting of the Urban 31 Forestry, Parkland Dedication, and Capital Improvement Plan Review sections. 32 APPROVED APPROVED 12 Chair Greenfield suggested that the results become part of the minutes and the 1 Commission review for final updates before an action to adopt to the Workplan results. 2 Mr. Anderson would email a Word document to the ad hocs for editing. 3 6. Ad Hoc Committees and Liaison Updates – Chair – Discussion 4 Commissioner Cribbs provided details related to the potential Recreation Wellness 5 Center. She invited folks to join them for their weekly meetings. She spoke of equipment 6 a gym should have, where a gym should be located, and funding in the community for a 7 public/private partnership. She provided a history of the plan for a gym, which was still 8 needed. She declared that the ad hoc had spoken to the Friends of the Recreation 9 Wellness Center about fundraising, and it was clear that a specific friends group was 10 needed to concentrate on the gym wellness center, so they had moved forward in 11 creating a Friends of the Palo Alto Recreation and Wellness Center. There was a Board 12 of Directors of nine, and they wanted to add two to three. She supplied a list of the 13 current Board Members. They had been granted nonprofit status on December 1, 2022, 14 by the IRS, and the California request for nonprofit status at the State level was pending. 15 They had a bank account and a website, which was www.parwc.org, which was currently 16 private. The goal was to advocate for the facility and to fundraise when appropriate. She 17 spoke of activities that were important to the community. She detailed what the potential 18 center would consist of. She could provide the Commission written details of the 19 dimensions of the vision and plan. She outlined possible locations. She indicated that the 20 total size of the site would be 100,597 square feet or 2.3 acres (she hoped her math was 21 correct) and would take about 2-½ years or a little more to build. She had a list of 22 potential users who had been turned away at Cubberley. She emphasized that indoor 23 space was needed. She thought this was a program that would encourage an olympic 24 ideal. 25 Chair Greenfield shared that he had attended the MidPen meeting regarding the 26 Hawthorne site, which they were wrapping up the second phase of a five-phase project. 27 A stakeholder group would be established in the third phase, and he looked forward to 28 sharing additional information regarding that. 29 Commissioner Freeman, the Cubberley Liaison, declared there would be a closed session 30 of the City Council in May to discuss the response to the PAUSD letter inviting the City 31 to submit a proposal. He had received a list of the organizations displaced due to Gym A 32 and B being closed, which he could send to the Commission. He indicated there should 33 be a focus on a replacement and noted there would never be too many gym locations, 34 and there was pent-up need for summer sessions, etc. He had nothing to report on the 35 playing fields. The last of the Mayfield infield project had been completed, and no 36 complaints had been received. The 2050 West Bayshore Project was scheduled to start 37 soon, and they would watch for impacts to field usage, which they did not expect. 38 APPROVED APPROVED 13 Commissioner Cribbs, Liaison to the Swimming Aquatics Program, noted that the pool 1 would not open on time but would open soon. She reminded everyone of the importance 2 of swimming lessons for all. 3 COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, 4 ANNOUNCEMENTS OR FUTURE AGENDA ITEMS 5 Commissioner Kleinhaus requested the timelines for happenings in the Baylands and the 6 golf course update from the Water Board. 7 8 Daren Anderson, Assistant Director Community Services, had started working on the 9 timelines but did not yet have it completed. They received a list from the Water Board of 10 things not in compliance, but there was not much direction, so the next step was a 11 meeting with Water Board staff. He would share with the Commission what they 12 received from the Water Board. 13 14 Commissioner Freeman provided a Golf update. He addressed recent weather and turf 15 conditions and expected to see increased tournament play scheduled. First Tee - Silicon 16 Valley had discussed further formalizing their agreement with the City to further their 17 use of the Baylands Golf Links as a teaching facility. In the meantime, they were doing 18 outreach to the donorship base. The State Water Board had responded to the City’s 19 inquiry. 20 21 Commissioner Cribbs announced that there would be a Senior Games Golf Tournament 22 as part of the Senior Games on May 8 at the Palo Alto Baylands Center. As Liaison to 23 the Youth Council, she reported that the Youth Council was wrapping up their year, and 24 she was sure next year’s Youth Council would be a great group as well. 25 26 Chair Greenfield noted the upcoming agendas included the Annual Retreat on May 12, 27 which priorities would be set for the ad hoc groups and the liaisons. He encouraged the 28 Commission to read the Parks Master Plan, which the Workplan needed review. He had 29 some ideas after speaking with a previous Parks Commissioner. He stated the Master 30 Plan updates needed to be tied in with follow-up on an annual basis of the CIPs, which 31 was something not being done well and needed to be adapted. He clarified that it was an 32 opportunity to consider projects and efforts to be involved in, which would be priorities 33 for the City and staff. He stated that all the ad hocs did not need to be continued from the 34 past year. He commented that whatever was done needed to be supported by staff. He 35 asked the Commission to reach out to Daren Anderson with any ideas, so mature ideas 36 could be presented to the ad hocs. He declared that the same format would generally be 37 followed at the retreat, starting with reflecting on the past year’s accomplishments of the 38 Commission, look at City Council’s priorities for the year, establish the Commission’s 39 priorities in alignment with City Council’s priorities, and work on the ad hocs and liaison 40 APPROVED APPROVED 14 assignments. He expressed that the May meeting should be discussed and that the only 1 item on the agenda may be completing the Workplan. 2 3 Daren Anderson, Assistant Director Community Services, asked the Commission to 4 email ideas to him, which he would try to consult with other CSD staff and perhaps 5 Public Works and Engineering to prepare feedback. He thought the topic for the May 6 meeting could be the Workplan. 7 8 Discussion ensued related to the date of the upcoming May meeting, and it was decided 9 that the Commission would have a special meeting on May 24. 10 11 ADJOURNMENT 12 13 Meeting adjourned at 10:27 P.M. 14