HomeMy WebLinkAbout2025-09-16 Finance Committee Action MinutesFINANCE COMMITTEE
ACTION MINUTES
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Regular Meeting
September 16, 2025
The Finance Committee of the City of Palo Alto met on this date in the Community Meeting Room
and by virtual teleconference at 5:30 P.M.
Present In-Person: Reckdahl, Lythcott-Haims, Burt (Chair)
Present Remotely: None
Absent: None
Call to Order
Agenda Items
1. Accept California Public Employees’ Retirement System (CalPERS) Pension Annual Valuation
Reports as of June 30, 2024.
MOTION: Moved by Lythcott-Haims, Seconded by Reckdahl to recommend to that the City
Council accept the California Public Employees’ Retirement System (CalPERS) Pension Annual
Valuation Reports as of June 30, 2024 for the Miscellaneous and Safety Plans.
MOTION PASSED: 3-0
2. Recommendation to the City Council to Adopt a Resolution Amending Utilities Connection
Fees and Service Charges in Utilities Rate Schedules E-15 (Electric Service Connection
Charges), W-5 (Water Service Connection Charges), G-5 (Gas Service Connection Charges),
S-5 (Wastewater Service Connection Charges) and C-1 (Utility Miscellaneous Charges), and
to Approve Corresponding Budget Appropriation Revisions for FY 2026. CEQA status: Not a
Project.
MOTION: Moved by Reckdahl, Seconded by Lythcott-Haims requests to recommend that the City
Council adopt a resolution amending five Utilities rate schedules which set forth charges for
ACTION MINUTES
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Finance Committee Meeting
Action Minutes: 09/16/25
utility connection charges and service call fees, effective January 1, 2026, and including an annual
increase based on the California Construction Cost Index (CCCI) in fiscal years when a cost of
service study is not performed:
a. E-15 (Electric Service Connection Charges),
b. W-5 (Water Service Connection Charges),
c. G-5 (Gas Service Connection Charges),
d. S-5 (Wastewater Service Connection Charges), and
a. C-1 (Utility Miscellaneous Charges).
MOTION PASSED: 3-0
3. Recommendation to City Council to Approve Purchase Order C26195416 with Carahsoft,
Utilizing a General Services Administration Blanket Purchase Agreement, to Procure SAP S/4
HANA Suite of Products and Corresponding Software and Hosting Services for a 5-Year Term
for a Not-To-Exceed Amount of $6,640,429; and Approve a Budget Amendment in the
Technology Fund; CEQA Status - Not a Project
MOTION: Moved by Reckdahl, Seconded by Lythcott-Haims to recommend to the City Council:
A. Approve and authorize the City Manager or their designee to execute PO C26195416 with
Carahsoft, utilizing a General Services Agreement (GSA) Blanket Purchase Agreement
Contract Number 47QSWA18D008F, to procure SAP S/4HANA suite of products and
corresponding software and hosting services for a 5-year term (December 31, 2025 to
December 31, 2030), with a total not-to-exceed amount of $6,640,429 (Attachment A).
B. Amend the Fiscal Year 2026 Budget Appropriation for the Technology Fund by [requires a
two-thirds approval by the Council]:
a. Increasing the expenditure appropriation for the Enterprise Resource Planning
Upgrade 2026 Project (TE-19000) in the Information Technology Department by
$1,660,000
b. Decreasing the Technology Reserve by $1,660,000
MOTION PASSED: 3-0
Adjournment: The meeting was adjourned at 7:37 P.M.