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Home My WebLink About2024-05-08 Finance Committee Action MinutesFINANCE COMMITTEE ACTION MINUTES Page 1 of 5 Special Meeting May 8, 2024 The Finance Committee of the City of Palo Alto met on this date in the Community Meeting Room and by virtual teleconference at 9:00 A.M. Present In Person: Burt (Chair), Lauing, Veenker Present Remotely: None Absent: None CALL TO ORDER Action Items 1. Summary of the Status of Finance Committee FY 2025 Budget Review from Day 1 NO ACTION 2. Infrastructure Planning and Transportation (9:30 AM – 11:00 AM) Presentation a) Planning and Development Services (O: 311-327) b) Office of Transportation (O: 183-194) i) Parking Special Revenue Funds MOTION: Vice Mayor Lauing moved, seconded by Council Member Burt to tentatively recommend the City Council approve Planning and Transportation Services with parking lot items: 1. Review and provide alternative service approach for PA Link with reduced costs MOTION PASSED: 3-0 ACTION MINUTES Page 2 of 5 Finance Committee Meeting Action Minutes: 5/8/2024 3. Infrastructure and Environment: Capital Improvement Program (Cont’d.), Enterprise Fund Projects & Internal Service Fund Projects a) Internal Service Funds – Information Technology and Public Works i) Technology Fund (C: 627-654) ii) Vehicle Replacement and Maintenance Fund (C: 655-683) b) Enterprise Funds – Public Works i) Airport Fund [Public Works] (C: 367-388) ii) Stormwater Management Fund [Public Works] (C: 493-520) iii) Wastewater Treatment Fund [Public Works] (C: 547-588) c) Enterprise Funds – Utilities i) Electric Fund (C: 389-439) ii) Fiber Optics Fund (C: 441-457) iii) Gas Fund (C: 459-491) iv) Wastewater Collection Fund (C: 521-545) v) Water Fund (C: 589-623) MOTION: Council Member Veenker moved, seconded by Council Member Burt to tentatively recommend that the City Council approve Infrastructure and Environment: Capital Improvement Fund Projects, Enterprise Fund Projects & Internal Service Fund Projects with parking lot items: 1. Recognize additional Funding for the Roth Building (PF-23001); 2. Direct staff to identify $1-2M potential flexibility in the Capital Improvement Fund for additional capital projects MOTION PASSED: 3-0 4. FY 2025 Proposed Municipal Fee & Charges MOTION: Council Member Lauing moved, seconded by Council Member Burt to tentatively recommend that the City Council approve FY 2025 Proposed Municipal Fees & Charges. MOTION PASSED: 3-0 5. Infrastructure and Environment (2:00 PM – 3:30 PM) Presentation a) Utilities: Operating i) Electric Fund (O: 423-436) ii) Fiber Optics Fund (O: 437-444) iii) Gas Fund (O: 445-457) iv) Wastewater Collection Fund (O: 459-467) v) Water Fund (O: 469-481) ACTION MINUTES Page 3 of 5 Finance Committee Meeting Action Minutes: 5/8/2024 b) Public Works: Operating vi) General Fund (O: 351-362) vii) Airport Fund (O: 363-370) viii) Refuse Fund (O: 371-380) ix) Stormwater Management Fee (O: 381-391) x) Vehicle Replacement and Maintenance Fund (O: 393-402) xi) Wastewater Treatment Fund (O: 403-413) MOTION: Council Member Veenker moved, seconded by Council Member Lauing to tentatively recommend that the City Council approve Infrastructure and Environment: Utilities: Operating and Public Works: Operating. MOTION PASSED: 3-0 6. FY 2024 Finance Committee Budget Initial wrap-up and review of Citywide Internal Support and Administration (Cont’d.) a) Non-Departmental Funds (O: 483 – 489) MOTION: Council Member Veenker moved, seconded by Vice Mayor Lauing to tentatively recommend that the City Council approve Citywide Internal Support and Administration: Non- Departmental Funds and refer the following parking lot items for Council discussion: FY 2025 BUDGET PROCESS FINANCE COMMITTEE Parking Lot as of 5/8 at 6 PM Date Parking Lot Items Amount (cost)/source Ongoing Dept 7- May Analyze increasing revenue-generating CSD programming to meet demands - - CSD 7- May Explore financial, outreach, and policy processes for adding East Palo Alto to resident rates for golf course (30,000) (30,000) CSD 7- May Analyze Fire Emergency Medical Response Fee Adjustments TBD TBD FIR 7- May JMZ Revenue Adjustment for Ticketing and Facility Rentals (Report #2403-2797) 300,000 350,000 CSD 8- May Analyze reduction of Capital Funding - - NON 8- May Reduce BSR from 18.8% to 18.5% 1,000,000 - NON ACTION MINUTES Page 4 of 5 Finance Committee Meeting Action Minutes: 5/8/2024 8- May Change the Gas Transfer from 11.9% to 14.5% in FY25 and 18% in FY26 2,300,000 900,000 NON Subtotal Sources (Revenue) $ 3,570,000 $ 1,220,000 7- May Analyze increasing revenue-generating CSD programming to meet demands TBD TBD CSD 7- May Study of artificial turf replacement and potential funding needed for study (no FY 2025 financial impact, shift funding from PG-26000 for study costs) - - CSD/ PWD CIP 7- May Parks restroom prioritization with specific information for priority of Pardee Park (no FY 2025 financial impact estimated) - - CSD/ PWD CIP 7- May Add funding for establishing a Citywide Special Events & Programming (~$200k total program) [Requested UNAFF $45k, 3rd Thursdays $40k, Neighbors Abroad $30k, Magical Bridge Programming & Events $150k, cultural events] (200,000) (200,000) NON 7- May Fire Emergency Medical Response Contract [Additional ambulance 6 FTE +backfill, Sworn positions vs Civilian positions OR Contracted Ambulance Services] (500,000) (550,000) FIR 7- May Upstaff Fire Engine 62 with 3 Sworn Staff instead of Overtime (60,000) (75,000) FIR 7- May JMZ Staffing Augmentation and Ticketing System Purchase (Report #2403-2797) (613,000) (946,000) CSD 8- May Review and provide alternative service approach for PA Link with reduced costs 450,000 580,000 OOT 8- May Funding for Roth Building Rehabilitation (PF- 23001) (1,000,000) - PWD CIP 8- May Active Recruitment Digital Marketing Services (50,000) (50,000) HRD 8- May Establish Organizational Development and Safety Division (78,000) (78,000) HRD ACTION MINUTES Page 5 of 5 Finance Committee Meeting Action Minutes: 5/8/2024 8- May Expansion of Library Teen Services (135,000) (135,000) LIB 8- May Public Services Streets 311 Requests (100,000) (100,000) PWD 8- May Sustainability Program Customer Service Support - - UTL 8- May Ability Path Matching Gift* (Ask from non-profit) (250,000) - NON 8- May Palo Alto Transportation Management Association (PATMA) (200,000) (200,000) OOT 8- May Environmental Volunteers Foothills Nature Preserve Program (11,000) (11,000) CSD 8- May California Avenue Interim Improvements (450,000) - PWD CIP 8- May Car-free Streetscape Design for Ramona Street (200,000) - PWD CIP Subtotal Uses (Expense) $ (3,397,000) $ (1,765,000) Potential Funds Remaining (deficit) / surplus $ 173,000 $ (545,000) MOTION PASSED: 3-0 Adjournment: The meeting was adjourned at 5:59 P.M.