The URL can be used to link to this page

Home My WebLink About2023-05-09 Finance Committee Action MinutesFINANCE COMMITTEE ACTION MINUTES Page 1 of 5 Special Meeting May 9, 2023 The Finance Committee of the City of Palo Alto met on this date in the Community Meeting Room and by virtual teleconference at 9:00 AM. Present In Person: Burt, Lythcott-Haims, Stone Present Remotely: None Absent: None Action Items 1. Infrastructure and Environment: Capital Improvement Program, Capital Fund Projects a) Capital Improvement Fund b) Cubberley Property Infrastructure Fund MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Burt to tentatively approve the proposed capital improvement program, capital fund projects and add to parking lot to look at Cubberley custodial as a separate expense. MOTION PASSED: 3-0 2. Infrastructure and Environment: Capital Improvement Program, Enterprise Fund Projects & Internal Service Fund Projects a) Information Technology i) Technology Fund b) Public Works i) Airport Fund ii) Stormwater Management Fund iii) Wastewater Treatment Fund iv) Vehicle Replacement and Maintenance Fund ACTION MINUTES Page 2 of 5 (Sp.) Finance Committee Meeting Action Minutes: 5/9/2023 c) Utilities i) Electric Fund ii) Fiber Optics Fund iii) Gas Fund iv) Wastewater Collection Fund v) Water Fund MOTION: Council Member Lythcott-Haims moved, seconded by Vice Mayor Stone to tentatively approve the proposed budget for Infrastructure and Environment: Capital Improvement Program, Enterprise Fund Projects & Internal Service Fund Projects and add to the parking lot the following tier 2 items: • Next steps for sea level rise and adaptation plan • Cypress Lane Alley Improvement • Partnership with Life Moves for Palo Alto Homekey project • SCAP Sustainable Transportation Modes Staffing • Transition to full EV replacement in FY 2024 MOTION PASSED: 3-0 3. Review and Recommend to Council to Approve the FY 2024 Proposed Municipal Fee Schedule Amendments as Part of the FY 2024 Budget. MOTION: Vice Mayor Stone moved, seconded by Council Member Lythcott-Haims to recommend Council approve the FY 2024 Proposed Municipal Fee Schedule Amendments as part of the FY 2024 budget, with the following addition: • Paramedic internship fee to be reimbursed if intern is hired by Fire department MOTION PASSED: 3-0 4. Infrastructure and Environment a) Utilities: Operating i) Electric Fund ii) Fiber Optics Fund ACTION MINUTES Page 3 of 5 (Sp.) Finance Committee Meeting Action Minutes: 5/9/2023 iii) Gas Fund iv) Wastewater Collection Fund v) Water Fund b) Public Works: Operating i) General Fund ii) Airport Fund iii) Refuse Fund iv) Stormwater Management Fund v) Vehicle Replacement and Maintenance Fund vi) Wastewater Treatment Fund c) Sustainability & Climate Action Plan Update. MOTION: Council Member Lythcott-Haims moved, seconded by Vice Mayor Stone to tentatively approve the proposed budget for Infrastructure and Environment and add to the parking lot the following tier 2 items: • SFO Airplane Noise consulting assistance • SCAP sustainable transportation modes financing MOTION PASSED: 3-0 5. Citywide Internal Support and Administration a) Information Technology b) Administrative Services (including Printing & Mailing Fund) i) Debt Services Fund c) Human Resources i) General Fund ii) General Liabilities Insurance Program iii) Workers’ Compensation Fund iv) General Benefits Fund v) Retiree Health Benefit Fund d) City Attorney’s Office e) City Auditor’s Office f) City Clerk’s Office g) City Manager’s Office h) City Council ACTION MINUTES Page 4 of 5 (Sp.) Finance Committee Meeting Action Minutes: 5/9/2023 MOTION: Vice Mayor Stone moved, seconded by Council Member Burt to tentatively approve the proposed budget for Citywide Internal Support and Administration and add to the parking lot the following tier 2 items: • Staffing for Economic Development strategy implementation • Support for study for permanent car-free streets • Unhoused residents for housing and services • Quarterly engagement newsletter MOTION PASSED: 3-0 6. Finance Committee Budget Hearing Recap and Next Steps MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to refer to the City Council the tentative recommended amendments to the FY 2024 Proposed budgets (draft outlined in the list below) for discussion and feedback and to recommend to the City Council referral back to staff the following: a) Review the coordinated area plan (CAP) process with the Housing adhoc committee seeking to streamline the process b) Provide detail on a potential electrostriction subsidy to discount or waive electrification permitting fees through the General Fund c) Explore establishing a policy that requires 1% of the General Fund be allocated to HSRAP annually. ACTION MINUTES Page 5 of 5 (Sp.) Finance Committee Meeting Action Minutes: 5/9/2023 MOTION PASSED: 3-0 Adjournment: The meeting was adjourned at 5:50 P.M. Date Finance Committee Adjustments to Budget* FY 2024 GF (cost)/savings or rev Ongoing Dept Date Parking Lot Items Amount (cost)/source Ongoing Dept 5-May Beginning Balance - Council Priorities Reserve $ 2,250,000 $ 2,250,000 9-May Unspent Council Contingency 125,000 - NON 5-May Measure K Housing and Homeless Services 750,000 750,000 NON 5-May FY23 Surplus Major Tax Revenues 2,500,000 - NON 5-May FY23 Vacancy Savings ($1-2M)1,500,000 - NON Subtotal Sources (Revenue)125,000$ -$ 5-May Gas Equity Transfer at 18% in FY25 - 1,000,000 NON 9-May FY23 HomeKey Operations Savings 1,000,000 - NON 5-May HSRAP (inc. from HRC max based on GF %)(150,000) (150,000) CSD 5-May T2: Volunteer Coordinator for JMZ (105,000) (110,000) CSD Subtotal Sources (Revenue)8,000,000$ 4,000,000$ 5-May T2: Library Programs (261,000) (261,000) LIB 9-May T2: Cypress Lane Alley Improvement (400,000) (20,000) PWD 5-May HSRAP (reflects HRC max requested $'s)(150,000) (150,000) CSD 9-May T2: LifeMoves Construction ($ amount TBD)(500,000) - CMO 5-May Art Center Visitor Staffing (112,500) (112,500) CSD 9-May T2: Full Electric Vehicle Fleet Replacement (100%) (400,000) (400,000) PWD 5-May T2: Eucalyptus Tree Removal (400,000) - CSD 9-May T2: Community Engagement Qtrly Newsletter (100,000) (100,000) CMO 5-May T2: Youth Mental Health Programs (200,000) - CSD 5-May T2: Therapeutics Recreation Program (90,000) (95,000) CSD 5-May T2: Library Hours (145,000) (145,000) LIB 5-May Neighbors Abroad (20,000) (20,000) NON? 5-May T2: Permitting and Inspections Operations (115,000) (115,000) PDS Subtotal Uses (Expense)(1,916,000)$ (1,041,000)$ 5-May T2: Zoning Code Update (3 yrs $1.5M)(500,000) (500,000) PDS 5-May T2: Bird Safe Glass/Wildlife Protection (75,000) - PDS 5-May T2: San Antonio CAP (each plan $2M, CalPoly)(50,000) (700,000) PDS Potential Funds Remaining (deficit) / surplus (1,791,000)$ (1,041,000)$ 5-May PATMA Geography Expansion (25,000) (25,000) OOT 5-May T2: Regulate Short Term Rentals (100,000) (100,000) PDS 5-May T2: Seismic Upgrade (additional funding)(75,000) - PDS 5-May T2: Fire Utility Task Vehicle (67,000) (10,000) FIR 5-May T2: Public Safety Dispatcher Staffing (266,700) (284,800) POL 9-May Cubberley Op/Maint Staffing & Non Sal Items (900,000) (900,000) CSD 9-May T2: Sea Level Rise and Adaptation Plan (200,000) (200,000) PWD/UTL 9-May T2: LifeMoves Construction (Shift $2M from ops to PE-24005) (500,000) - CMO 9-May T2: S/CAP Studies (600,000) - PWD/UTL 9-May T2: Full Electric Vehicle Fleet Replacement (50%)(400,000) (400,000) PWD 9-May T2: Transportation Modes Staffing (185,000) (196,000) OOT 9-May T2: Airport Noise Reduction (100,000) - PWD 9-May T2: Economic Dev Assistant (145,000) (145,000) CMO 9-May T2: Car Free Streets (250,000) (250,000) CMO 9-May T2: Unhoused Residence Services (100,000) - CMO Subtotal Use (Expense)(5,771,200)$ (4,348,300)$ Potential Funds Remaining (deficit) / surplus 2,228,800$ (348,300)$ FY 2024 BUDGET PROCESS