HomeMy WebLinkAbout2020-11-17 Finance Committee Action MinutesFINANCE COMMITTEE
ACTION MINUTES
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Special Meeting
November 17, 2020
The Finance Committee of the City of Palo Alto met on this date via virtual
teleconference at 6:00 P.M.
Present: DuBois, Kniss, Tanaka
Agenda Items
1. Discussion With the Palo Alto History Museum and Recommended
Direction to the City Council Regarding Options for the Rehabilitation
and Future use of the Roth Building Including: Funding, Construction
Phasing, and Financial Support Requested by the Museum.
MOTION: Vice Mayor DuBois moved, seconded by Council Member xx to
recommend the City Council ask Staff to identify funding for the full
rehabilitation of the Roth Building and to bring this item to Council.
MOTION FAILED DUE TO LACK OF A SECOND
MOTION: Council Member Kniss moved, seconded by Vice Mayor DuBois to
recommend the City Council direct Staff to identify funding for a “cold shell”
construction project ($6.5 million) including use of “Available Financial
Sources” as identified in Table 1, with additional funding needs to be identified by the City ranging between $500,000 - $1.0 million and return to
the City Council with both additional funding and a lease or lease option
agreement with the Palo Alto Museum for a finite period. Some funding, such
as Palo Alto Museum (PAM) donor funds, necessitate using PAM approved
plans, and to identify other potential funding options.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to have Staff work with museum staff to suggest
a length of time for the museum to have enforceable lease terms, subject to
conditions.
MOTION AS AMENDED RESTATED: Council Member Kniss moved,
seconded by Vice Mayor DuBois to recommend the City Council direct Staff
to:
ACTION MINUTES
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Sp. Finance Committee Meeting
Action Minutes: 11/17/2020
1. Identify funding for a “cold shell” construction project ($6.5 million)
including use of “Available Financial Sources” as identified in Table 1, with additional funding needs to be identified by the City ranging
between $500,000 - $1.0 million;
2. Return to the City Council with both additional funding and a lease
or lease option agreement with the Palo Alto Museum (PAM) for a
finite period; some funding, such as PAM donor funds, necessitate using PAM approved plans, and to identify other potential funding
options; and
3. Direct Staff work with museum staff to suggest a length of time for
the museum to have enforceable lease terms, subject to conditions.
MOTION AS AMENDED PASSED: 3-0
Council took a break at 8:21 P.M. and returned at 8:30 P.M.
2. Finance Committee Recommends the City Council Approve
Amendment Number 1 to Contract Number C19171565 With Brown
and Caldwell for Professional Design Services on the Secondary
Treatment Process Upgrade Capital Improvement Project (WQ-19001)
at the Regional Water Quality Control Plant to add Services, Increase
Compensation by $1,500,745 for a new Maximum Compensation
Not-to-Exceed $4,424,101, and to Extend the Contract Term Through
September 30, 2025.
MOTION: Chair Tanaka moved, seconded by Council Member Kniss to
recommend the City Council:
1. Approve and authorize the City Manager, or his designee, to
execute Amendment No. 1 to Contract No. C19171565 with Brown
and Caldwell to increase the contract amount by $1,500,745 to provide design engineering services beyond the original scope of
the contract for the design of the Secondary Treatment Process
Upgrades Project (CIP WQ-19001);
2. Extend the term through September 30, 2025;
3. Have the revised total contract amount not exceed $4,424,101,
including $4,021,911 for basic services and $402,191 for additional
services;
4. Direct Staff perform a commercial comparison of rates; and
ACTION MINUTES
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Sp. Finance Committee Meeting
Action Minutes: 11/17/2020
5. Direct Staff compare the Operating Share versus the Capital Share
versus the Maximum Flow Capacity.
MOTION PASSED: 2-0 DuBois absent
Adjournment: The meeting was adjourned at 9:14 P.M.