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Home My WebLink About2025-10-06 City Council AgendaCITY COUNCIL Regular Meeting Monday, October 06, 2025 Council Chambers & Hybrid 5:30 PM Amended Agenda Amended agenda items appear below in RED Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833 PUBLIC COMMENTS General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to city.council@PaloAlto.gov and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@PaloAlto.gov at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. 1 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. CALL TO ORDER SPECIAL ORDERS OF THE DAY (5:30 - 5:45 PM) 1.Proclamation Recognizing Fire Prevention Week – October 5-11, 2025 2.Review Applications and Select Candidates to Interview for the Human Relations Commission (HRC), Parks and Recreation Commission (PRC), and Public Art Commission (PAC) Vacancies; CEQA Status: Not a Project AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (5:45 - 6:15 PM) Members of the public may speak in-person ONLY to any item NOT on the agenda. 1-3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:15 - 6:30 PM) Members of the public may not speak to the item(s). STUDY SESSION (6:30 - 7:30 PM) 3.San Antonio Road Area Plan: Provide Feedback on Existing Conditions Analysis and Land Use and Mobility Priorities. CEQA Status: Exempt under CEQA Guidelines Section 15262. CONSENT CALENDAR (7:30 - 7:35 PM) Items will be voted in one motion unless removed from the calendar by three Council Members. 4.Approval of FY 2025 Reappropriation Requests to FY 2026 Operating and Capital Improvement Budgets and Additional Technical Clean-Up Actions and Corresponding Amendments to the FY 2026 Budget Appropriation for Various Funds. CEQA Status: Not a Project 5.Approval of Construction Contract No. C25195264 with Precision Engineering, Inc. in the Amount Not-to-Exceed $6,842,121 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $684,212 for the Hamilton Avenue Capacity Upgrades Project (SD-25000), and Approval of a Budget Amendment in the Stormwater Management Fund; CEQA Status – Exempt under 2 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. CEQA Guidelines Section 15301(c) 6.Approval of Professional Service Contract No. C26194618 with SCS Field Services in an Amount Not-to-Exceed $1,513,890, to Provide Landfill Gas Monitoring, Reporting, and Well Installation Services for the City’s Closed Landfill for a Period of Five Years, and Approval of a Budget Amendment in the Refuse Fund; CEQA Status – Exempt under CEQA Guidelines Section 15301 7.Approval of Construction Contract No. C26193446 with MP Nexlevel of California, Inc., in the Amount Not-to-Exceed $13,600,187 and Authorization for the City Manager or Their Designee to Negotiate and Execute Changes Orders Up to a Not-to-Exceed Amount of $1,060,018 for a Total Not to Exceed Amount of $14,660,205 Over Three Years to Provide Utility Trench and Substructure Installations; CEQA status: Exempt, CEQA Guidelines Section 15301, 15302, and/or 15303; for Fiber-to-the-Premises work, Council Action on This Item is Within the Scope of the Final Initial Study and Mitigated Negative Declaration (IS/MND) for the Fiber-to-the-Premises Project, adopted on June 17, 2024. 8.Approval of Construction Contract C25194006 with SCC Electric, Inc. in the Not-to-Exceed Amount of $997,500, and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders Up to a Not-to-Exceed Amount of $99,750 for the Utilities Control Center Generator Replacement Project as part of the Building Systems Improvements Project (PF-01003); and Approve Amendment to the FY 2026 Budget in the Capital Improvement and Electric Funds; CEQA Status - Exempt under CEQA Guideline Sections 15301 and 15302 9.Approval of Amendment No. 2 to Contract Number S23185432 with Koffler Electrical Mechanical Apparatus Repair, Inc. in the Amount of $230,000 for a New Not-to Exceed Amount of $460,000, and Extending the Term through September 29, 2027, for Electric Motors and Submersible Pump Service at the Regional Water Quality Control Plant; CEQA Status – Exempt under Section 15301(b) AA1.Approve the selection of Teri Black & Company as the executive recruitment firm for the recruitment of the City Attorney and Approve the Recruitment General Timeline as Recommended by the Council Appointed Officers (CAO) Committee. CEQA status – not a project. New Item Added CITY MANAGER COMMENTS (7:35 - 7:50 PM) 3 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. BREAK (15 MINUTES) ACTION ITEMS (Item 10: 8:05 - 9:05 PM, Item 11: 9:05 - 10:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 10.Adoption of Eight Ordinances Amending Various Sections of the Palo Alto Municipal Code (PAMC) Related to the 2025 California Building Standards Code (CA Code of Regulations Title 24) Update, including: (1) Chapter 16.04 Incorporating the 2025 CA Building Code With Local Amendments; (2) Chapter 16.05 Incorporating the 2025 CA Mechanical Code With Local Amendments; (3) Chapter 16.06 Incorporating the 2025 CA Residential Code With Local Amendments; (4) Chapter 16.08 Incorporating the 2025 CA Plumbing Code With Local Amendments; (5) Chapter 16.14 Incorporating the 2025 CA Green Building Standards Code with Local Amendments; (6) Chapter 16.16 Incorporating the 2022 CA Electrical Code With Local Amendments; (7) Chapter 16.18 Incorporating the 2024 International Swimming Pool and Spa Code With Local Amendments; (8) Chapter 16.17 Incorporating the 2025 CA Energy Code With Local Amendments; Direction to Staff to Return to Council on the Consent Calendar with Ordinances Adopting the 2025 Editions of the California Wildlands-Urban Interface Code and California Fire Code with Local Amendments; Approve a Budget Amendment in the General Fund . CEQA Status: Exempt Under CEQA Guidelines Sections 15061(b)(3) and 15308. 11.Review of State and Local Ballot Measures Appearing on the November 4, 2025 Ballot and Consideration of Possible City Council Positions ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action or discussion during this meeting’s agenda. A.2024 Annual Airport Noise Report and 2025 Noise Program Initiatives OTHER INFORMATION Standing Committee Meetings this week Finance Committee October 7, 2025 CANCELED 4 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. City Schools Liaison Committee October 9, 2025 CANCELED Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS AA1.Approve the selection of Teri Black & Company as the executive recruitment firm for the recruitment of the City Attorney and Approve the Recruitment General Timeline as Recommended by the Council Appointed Officers (CAO) Committee. CEQA status – not a project. New Item Added 5 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Written public comments may be submitted by email to city.council@PaloAlto.gov. 2.For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3.Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. ◦You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. ◦You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. ◦When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. ◦When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4.Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362-027-238 Phone: 1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@PaloAlto.gov. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 6 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. California Government Code §84308, commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments. 7 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas.