HomeMy WebLinkAbout2025-04-07 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, April 07, 2025
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. Information on how the public may observe and participate in the
meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV
Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to
Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three
minutes or an amount of time determined by the Chair. General public comment will be heard
for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to
three minutes or an amount of time determined by the Chair. Requests to speak will be taken
until 5 minutes after the staff’s presentation or as determined by the Chair. Written public
comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided
to the Council and available for inspection on the City’s website. Please clearly indicate which
agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1.Appointment of Candidates to the Human Relations Commission and Utilities Advisory
Commission. CEQA Status – Not a project.
CLOSED SESSION (5:45 ‐ 6:30 PM)
2.POTENTIAL THREAT TO PUBLIC SERVICES OR FACILITIES: CRITICAL INFRASTRUCTURE
INFORMATION (Review and Approval of PCI DSS Audit Report)
Consultation with: Kate Murdock, City Auditor; Darren Numoto, IT Director
Authority: Cal. Govt Code 54957(a)
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:30 ‐ 7:00 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number of
speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the
agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:00 ‐ 7:05 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (7:05 ‐ 7:10 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from March 17, 2025 and March 24, 2025 Meetings
4.Approval of a Revised Revenue Agreement with the County of Santa Clara to Enable the
County to Execute an Operating Agreement with LifeMoves for Operations of Palo Alto
Homekey
5.Approval of Partnership Agreement with Metropolitan Transportation Commission, in an
Amount Not to Exceed $94,640 to Provide Unlimited Transit Access Available Through
the Clipper BayPass Pilot Program to City of Palo Alto Employees Through December 31,
2025; CEQA Status ‐ Not a Project.
6.Approval of Effluent Transfer Agreement Between the City of Palo Alto and the Town of
Los Altos Hills; CEQA Status ‐ Not a Project
7.Approval of Contract Amendment Number 2 to Contract Number C24189061 with Wells
Fargo for Lockbox Services for a Period of One Year; CEQA Status: Not a Project
8.Approval of Contract Amendment Number 1 to Contract No. S23184191 with 3‐GIS, LLC in
the Amount of $132,000 for a Total Contract Not‐to‐Exceed Amount of $375,748, and
Approving the Optional Two Year Extension of the Term Through August 14, 2027 to
Provide Software Licensing and Technical Support of Services Related to Fiber‐to‐the‐
Premises (FTTP); and Authorize a Contingency Amount of $50,000 for Additional
Integration Support Services if Needed. CEQA Status: Not a Project.
9.Approval of Contract Amendment No. 2 to Contract Number C21181509 with SCS Field
Services in the amount of $46,203 for a New Not‐to Exceed Amount of $417,012, and to
Extend the Contract Through October 10, 2025, to Provide Continuous Gas Monitoring
and Reporting Services for the City’s Closed Landfill; CEQA Status ‐ Exempt Under CEQA
Guidelines Section 15301
10.Approval of Construction Contract No. C25192033B with Anderson Pacific Engineering
Construction, Inc. in the Amount of $9,994,970 and Authorization for the City Manager
or Their Designee to Negotiate and Execute Change Orders for Related Additional but
Unforeseen Work that May Develop During the Project Up to a Not‐to‐Exceed Amount of
$999,497 for the Corporation Way System Upgrades and Pump Station and West
Bayshore Road Pump Station and Trunk Line Improvement Projects, Capital
Improvement Program Project (SD‐21000, SD‐20000, SD‐23000, and PO‐05054), and
Approval of a Budget Amendment in the Stormwater Management Fund; CEQA Status –
Exempt Under CEQA Guidelines Section 15301(d), 15302(c) and Section 15303
11.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in an
Amount Not to Exceed $290,947 for the Purchase of a 14 Foot Trailer with a RapidView
Closed‐Circuit Television Crawler Camera System, Utilizing a Cooperative Purchase
Agreement, as Part of the Storm Drainage System Replacement and Rehabilitation
Capital Improvement Program Project No. SD‐06101; and Approval of a Budget
Amendment in the Stormwater Management Fund and Vehicle Replacement and
Maintenance Fund; CEQA Status ‐ Exempt Under Sections 10560 and 10561
12.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in an
Amount Not to Exceed $520,020 for the Purchase of a 2024 All‐Electric Ford E‐Transit
Van with a Closed‐Circuit Television Crawler Camera System, Utilizing a Cooperative
Purchase Agreement, as Part of the Fiscal Year 2024 Scheduled Vehicle and Equipment
Replacement Capital Improvement Project (VR‐24000); CEQA Status – Exempt Under
Sections 10560 and 105671
13.Approval of Three Professional Service Agreements: Contract No. C25193590A with
4Leaf, Inc., Contract No. C25193590B with CMI Contractors, Inc., and Contract No.
C25193590C with Park Engineering, Inc, in the Aggregate Amount Not‐to‐Exceed $6
Million for a Period of Three Years for On‐Call Field Inspections and Construction
Management Services to Support Electric and Fiber Utilities’ Capital Improvement
Projects (CIPs) Including the Grid Modernization Project; CEQA Status: Not a project.
14.Approval of Council Appointed Officers (CAO) Committee Recommendation to Approve
and Authorize the CAO Committee Chair to Negotiate a New Professional Services
Contract with Municipal Resources Group (MRG) for Council Appointed Officer
Performance Evaluation Services and to Approve and Authorize City Manager or
Designee to Execute Negotiated Contract in an Amount Not to Exceed $208,500 for a
Period of up to 3 Years– CEQA Status: Not A Project
15.SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal Code
(PAMC) Title 18 (Zoning) to Modify the Housing Incentive Program, Affordable Housing
Incentive Program, and Retail Preservation Ordinance (Housing Element Programs 3.3A,
B, and D; 3.4A‐D; and 6.2A). (FIRST READING: March 3, 2025, PASSED 6‐0‐1, Lythcott‐
Haims absent)
16.SECOND READING: Ordinance Amending Various Chapters of Title 18 (Zoning) and Title
21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to Clarify
Existing Regulations and to Implement Recent State Housing Laws (FIRST READING:
March 17, 2025; PASSED 7‐0)
CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 17: 7:40 ‐ 9:10 PM; Item 18: 9:10 ‐ 10:40 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
17.Potential Support or Sponsorship of a Senate Bill 457 (Becker) Regarding Housing
Accountability Act Reforms (Item Continued from March 24, 2025 City Council Meeting)
Supplemental Report added
18.FIRST READING: Adoption of an Ordinance Updating Palo Alto Municipal Code (PAMC)
Section 18.40.250 (Lighting) of Chapter 18.40 (General Standards and Exceptions) and
Amending Chapters 18.10, 18.12, 18.28, and Section 18.40.230 of Title 18 (Zoning) to
Adopt New Outdoor Lighting Regulations; CEQA Status ‐‐ Exempt pursuant to CEQA
Guidelines Section 15308 (Actions for Protection of the Environment).
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee April 8, 2025
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL / AMENDED AGENDA ITEMS
17.Supplemental Report: Potential Support or Sponsorship of a Senate Bill 457 (Becker)
Regarding Housing Accountability Act Reforms (Item Continued from March 24, 2025
City Council Meeting) Supplemental Report added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $500 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures and have a value over $50,000. A “party” is a person who files an application for, or
is the subject of, a proceeding involving a license, permit, or other entitlement for use. A
“participant” is a person who actively supports or opposes a particular decision in a proceeding
involving a license, permit, or other entitlement for use, and has a financial interest in the
decision. The Levine Act incorporates the definition of “financial interest” in the Political
Reform Act, which encompasses interests in business entities, real property, sources of income,
sources of gifts, and personal finances that may be affected by the Council’s actions. If you
qualify as a “party” or “participant” to a proceeding, and you have made a campaign
contribution to a Council Member exceeding $500 made within the last 12 months, you must
disclose the campaign contribution before making your comments.
1 April 07, 2025
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 07, 2025Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1.Appointment of Candidates to the Human Relations Commission and Utilities Advisory
Commission. CEQA Status – Not a project.
CLOSED SESSION (5:45 ‐ 6:30 PM)
2.POTENTIAL THREAT TO PUBLIC SERVICES OR FACILITIES: CRITICAL INFRASTRUCTURE
INFORMATION (Review and Approval of PCI DSS Audit Report)
Consultation with: Kate Murdock, City Auditor; Darren Numoto, IT Director
Authority: Cal. Govt Code 54957(a)
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:30 ‐ 7:00 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number of
speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the
agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:00 ‐ 7:05 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (7:05 ‐ 7:10 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from March 17, 2025 and March 24, 2025 Meetings
4.Approval of a Revised Revenue Agreement with the County of Santa Clara to Enable the
County to Execute an Operating Agreement with LifeMoves for Operations of Palo Alto
Homekey
5.Approval of Partnership Agreement with Metropolitan Transportation Commission, in an
Amount Not to Exceed $94,640 to Provide Unlimited Transit Access Available Through
the Clipper BayPass Pilot Program to City of Palo Alto Employees Through December 31,
2025; CEQA Status ‐ Not a Project.
6.Approval of Effluent Transfer Agreement Between the City of Palo Alto and the Town of
Los Altos Hills; CEQA Status ‐ Not a Project
7.Approval of Contract Amendment Number 2 to Contract Number C24189061 with Wells
Fargo for Lockbox Services for a Period of One Year; CEQA Status: Not a Project
8.Approval of Contract Amendment Number 1 to Contract No. S23184191 with 3‐GIS, LLC in
the Amount of $132,000 for a Total Contract Not‐to‐Exceed Amount of $375,748, and
Approving the Optional Two Year Extension of the Term Through August 14, 2027 to
Provide Software Licensing and Technical Support of Services Related to Fiber‐to‐the‐
Premises (FTTP); and Authorize a Contingency Amount of $50,000 for Additional
Integration Support Services if Needed. CEQA Status: Not a Project.
9.Approval of Contract Amendment No. 2 to Contract Number C21181509 with SCS Field
Services in the amount of $46,203 for a New Not‐to Exceed Amount of $417,012, and to
Extend the Contract Through October 10, 2025, to Provide Continuous Gas Monitoring
and Reporting Services for the City’s Closed Landfill; CEQA Status ‐ Exempt Under CEQA
Guidelines Section 15301
10.Approval of Construction Contract No. C25192033B with Anderson Pacific Engineering
Construction, Inc. in the Amount of $9,994,970 and Authorization for the City Manager
or Their Designee to Negotiate and Execute Change Orders for Related Additional but
Unforeseen Work that May Develop During the Project Up to a Not‐to‐Exceed Amount of
$999,497 for the Corporation Way System Upgrades and Pump Station and West
Bayshore Road Pump Station and Trunk Line Improvement Projects, Capital
Improvement Program Project (SD‐21000, SD‐20000, SD‐23000, and PO‐05054), and
Approval of a Budget Amendment in the Stormwater Management Fund; CEQA Status –
Exempt Under CEQA Guidelines Section 15301(d), 15302(c) and Section 15303
11.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in an
Amount Not to Exceed $290,947 for the Purchase of a 14 Foot Trailer with a RapidView
Closed‐Circuit Television Crawler Camera System, Utilizing a Cooperative Purchase
Agreement, as Part of the Storm Drainage System Replacement and Rehabilitation
Capital Improvement Program Project No. SD‐06101; and Approval of a Budget
Amendment in the Stormwater Management Fund and Vehicle Replacement and
Maintenance Fund; CEQA Status ‐ Exempt Under Sections 10560 and 10561
12.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in an
Amount Not to Exceed $520,020 for the Purchase of a 2024 All‐Electric Ford E‐Transit
Van with a Closed‐Circuit Television Crawler Camera System, Utilizing a Cooperative
Purchase Agreement, as Part of the Fiscal Year 2024 Scheduled Vehicle and Equipment
Replacement Capital Improvement Project (VR‐24000); CEQA Status – Exempt Under
Sections 10560 and 105671
13.Approval of Three Professional Service Agreements: Contract No. C25193590A with
4Leaf, Inc., Contract No. C25193590B with CMI Contractors, Inc., and Contract No.
C25193590C with Park Engineering, Inc, in the Aggregate Amount Not‐to‐Exceed $6
Million for a Period of Three Years for On‐Call Field Inspections and Construction
Management Services to Support Electric and Fiber Utilities’ Capital Improvement
Projects (CIPs) Including the Grid Modernization Project; CEQA Status: Not a project.
14.Approval of Council Appointed Officers (CAO) Committee Recommendation to Approve
and Authorize the CAO Committee Chair to Negotiate a New Professional Services
Contract with Municipal Resources Group (MRG) for Council Appointed Officer
Performance Evaluation Services and to Approve and Authorize City Manager or
Designee to Execute Negotiated Contract in an Amount Not to Exceed $208,500 for a
Period of up to 3 Years– CEQA Status: Not A Project
15.SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal Code
(PAMC) Title 18 (Zoning) to Modify the Housing Incentive Program, Affordable Housing
Incentive Program, and Retail Preservation Ordinance (Housing Element Programs 3.3A,
B, and D; 3.4A‐D; and 6.2A). (FIRST READING: March 3, 2025, PASSED 6‐0‐1, Lythcott‐
Haims absent)
16.SECOND READING: Ordinance Amending Various Chapters of Title 18 (Zoning) and Title
21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to Clarify
Existing Regulations and to Implement Recent State Housing Laws (FIRST READING:
March 17, 2025; PASSED 7‐0)
CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 17: 7:40 ‐ 9:10 PM; Item 18: 9:10 ‐ 10:40 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
17.Potential Support or Sponsorship of a Senate Bill 457 (Becker) Regarding Housing
Accountability Act Reforms (Item Continued from March 24, 2025 City Council Meeting)
Supplemental Report added
18.FIRST READING: Adoption of an Ordinance Updating Palo Alto Municipal Code (PAMC)
Section 18.40.250 (Lighting) of Chapter 18.40 (General Standards and Exceptions) and
Amending Chapters 18.10, 18.12, 18.28, and Section 18.40.230 of Title 18 (Zoning) to
Adopt New Outdoor Lighting Regulations; CEQA Status ‐‐ Exempt pursuant to CEQA
Guidelines Section 15308 (Actions for Protection of the Environment).
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee April 8, 2025
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL / AMENDED AGENDA ITEMS
17.Supplemental Report: Potential Support or Sponsorship of a Senate Bill 457 (Becker)
Regarding Housing Accountability Act Reforms (Item Continued from March 24, 2025
City Council Meeting) Supplemental Report added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $500 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures and have a value over $50,000. A “party” is a person who files an application for, or
is the subject of, a proceeding involving a license, permit, or other entitlement for use. A
“participant” is a person who actively supports or opposes a particular decision in a proceeding
involving a license, permit, or other entitlement for use, and has a financial interest in the
decision. The Levine Act incorporates the definition of “financial interest” in the Political
Reform Act, which encompasses interests in business entities, real property, sources of income,
sources of gifts, and personal finances that may be affected by the Council’s actions. If you
qualify as a “party” or “participant” to a proceeding, and you have made a campaign
contribution to a Council Member exceeding $500 made within the last 12 months, you must
disclose the campaign contribution before making your comments.
2 April 07, 2025
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 07, 2025Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.Appointment of Candidates to the Human Relations Commission and Utilities AdvisoryCommission. CEQA Status – Not a project.CLOSED SESSION (5:45 ‐ 6:30 PM)2.POTENTIAL THREAT TO PUBLIC SERVICES OR FACILITIES: CRITICAL INFRASTRUCTUREINFORMATION (Review and Approval of PCI DSS Audit Report)Consultation with: Kate Murdock, City Auditor; Darren Numoto, IT DirectorAuthority: Cal. Govt Code 54957(a)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:30 ‐ 7:00 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number ofspeakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of theagenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:00 ‐ 7:05 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (7:05 ‐ 7:10 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from March 17, 2025 and March 24, 2025 Meetings4.Approval of a Revised Revenue Agreement with the County of Santa Clara to Enable theCounty to Execute an Operating Agreement with LifeMoves for Operations of Palo AltoHomekey5.Approval of Partnership Agreement with Metropolitan Transportation Commission, in anAmount Not to Exceed $94,640 to Provide Unlimited Transit Access Available Throughthe Clipper BayPass Pilot Program to City of Palo Alto Employees Through December 31,2025; CEQA Status ‐ Not a Project.
6.Approval of Effluent Transfer Agreement Between the City of Palo Alto and the Town of
Los Altos Hills; CEQA Status ‐ Not a Project
7.Approval of Contract Amendment Number 2 to Contract Number C24189061 with Wells
Fargo for Lockbox Services for a Period of One Year; CEQA Status: Not a Project
8.Approval of Contract Amendment Number 1 to Contract No. S23184191 with 3‐GIS, LLC in
the Amount of $132,000 for a Total Contract Not‐to‐Exceed Amount of $375,748, and
Approving the Optional Two Year Extension of the Term Through August 14, 2027 to
Provide Software Licensing and Technical Support of Services Related to Fiber‐to‐the‐
Premises (FTTP); and Authorize a Contingency Amount of $50,000 for Additional
Integration Support Services if Needed. CEQA Status: Not a Project.
9.Approval of Contract Amendment No. 2 to Contract Number C21181509 with SCS Field
Services in the amount of $46,203 for a New Not‐to Exceed Amount of $417,012, and to
Extend the Contract Through October 10, 2025, to Provide Continuous Gas Monitoring
and Reporting Services for the City’s Closed Landfill; CEQA Status ‐ Exempt Under CEQA
Guidelines Section 15301
10.Approval of Construction Contract No. C25192033B with Anderson Pacific Engineering
Construction, Inc. in the Amount of $9,994,970 and Authorization for the City Manager
or Their Designee to Negotiate and Execute Change Orders for Related Additional but
Unforeseen Work that May Develop During the Project Up to a Not‐to‐Exceed Amount of
$999,497 for the Corporation Way System Upgrades and Pump Station and West
Bayshore Road Pump Station and Trunk Line Improvement Projects, Capital
Improvement Program Project (SD‐21000, SD‐20000, SD‐23000, and PO‐05054), and
Approval of a Budget Amendment in the Stormwater Management Fund; CEQA Status –
Exempt Under CEQA Guidelines Section 15301(d), 15302(c) and Section 15303
11.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in an
Amount Not to Exceed $290,947 for the Purchase of a 14 Foot Trailer with a RapidView
Closed‐Circuit Television Crawler Camera System, Utilizing a Cooperative Purchase
Agreement, as Part of the Storm Drainage System Replacement and Rehabilitation
Capital Improvement Program Project No. SD‐06101; and Approval of a Budget
Amendment in the Stormwater Management Fund and Vehicle Replacement and
Maintenance Fund; CEQA Status ‐ Exempt Under Sections 10560 and 10561
12.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in an
Amount Not to Exceed $520,020 for the Purchase of a 2024 All‐Electric Ford E‐Transit
Van with a Closed‐Circuit Television Crawler Camera System, Utilizing a Cooperative
Purchase Agreement, as Part of the Fiscal Year 2024 Scheduled Vehicle and Equipment
Replacement Capital Improvement Project (VR‐24000); CEQA Status – Exempt Under
Sections 10560 and 105671
13.Approval of Three Professional Service Agreements: Contract No. C25193590A with
4Leaf, Inc., Contract No. C25193590B with CMI Contractors, Inc., and Contract No.
C25193590C with Park Engineering, Inc, in the Aggregate Amount Not‐to‐Exceed $6
Million for a Period of Three Years for On‐Call Field Inspections and Construction
Management Services to Support Electric and Fiber Utilities’ Capital Improvement
Projects (CIPs) Including the Grid Modernization Project; CEQA Status: Not a project.
14.Approval of Council Appointed Officers (CAO) Committee Recommendation to Approve
and Authorize the CAO Committee Chair to Negotiate a New Professional Services
Contract with Municipal Resources Group (MRG) for Council Appointed Officer
Performance Evaluation Services and to Approve and Authorize City Manager or
Designee to Execute Negotiated Contract in an Amount Not to Exceed $208,500 for a
Period of up to 3 Years– CEQA Status: Not A Project
15.SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal Code
(PAMC) Title 18 (Zoning) to Modify the Housing Incentive Program, Affordable Housing
Incentive Program, and Retail Preservation Ordinance (Housing Element Programs 3.3A,
B, and D; 3.4A‐D; and 6.2A). (FIRST READING: March 3, 2025, PASSED 6‐0‐1, Lythcott‐
Haims absent)
16.SECOND READING: Ordinance Amending Various Chapters of Title 18 (Zoning) and Title
21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to Clarify
Existing Regulations and to Implement Recent State Housing Laws (FIRST READING:
March 17, 2025; PASSED 7‐0)
CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 17: 7:40 ‐ 9:10 PM; Item 18: 9:10 ‐ 10:40 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
17.Potential Support or Sponsorship of a Senate Bill 457 (Becker) Regarding Housing
Accountability Act Reforms (Item Continued from March 24, 2025 City Council Meeting)
Supplemental Report added
18.FIRST READING: Adoption of an Ordinance Updating Palo Alto Municipal Code (PAMC)
Section 18.40.250 (Lighting) of Chapter 18.40 (General Standards and Exceptions) and
Amending Chapters 18.10, 18.12, 18.28, and Section 18.40.230 of Title 18 (Zoning) to
Adopt New Outdoor Lighting Regulations; CEQA Status ‐‐ Exempt pursuant to CEQA
Guidelines Section 15308 (Actions for Protection of the Environment).
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee April 8, 2025
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL / AMENDED AGENDA ITEMS
17.Supplemental Report: Potential Support or Sponsorship of a Senate Bill 457 (Becker)
Regarding Housing Accountability Act Reforms (Item Continued from March 24, 2025
City Council Meeting) Supplemental Report added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $500 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures and have a value over $50,000. A “party” is a person who files an application for, or
is the subject of, a proceeding involving a license, permit, or other entitlement for use. A
“participant” is a person who actively supports or opposes a particular decision in a proceeding
involving a license, permit, or other entitlement for use, and has a financial interest in the
decision. The Levine Act incorporates the definition of “financial interest” in the Political
Reform Act, which encompasses interests in business entities, real property, sources of income,
sources of gifts, and personal finances that may be affected by the Council’s actions. If you
qualify as a “party” or “participant” to a proceeding, and you have made a campaign
contribution to a Council Member exceeding $500 made within the last 12 months, you must
disclose the campaign contribution before making your comments.
3 April 07, 2025
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 07, 2025Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.Appointment of Candidates to the Human Relations Commission and Utilities AdvisoryCommission. CEQA Status – Not a project.CLOSED SESSION (5:45 ‐ 6:30 PM)2.POTENTIAL THREAT TO PUBLIC SERVICES OR FACILITIES: CRITICAL INFRASTRUCTUREINFORMATION (Review and Approval of PCI DSS Audit Report)Consultation with: Kate Murdock, City Auditor; Darren Numoto, IT DirectorAuthority: Cal. Govt Code 54957(a)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:30 ‐ 7:00 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number ofspeakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of theagenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:00 ‐ 7:05 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (7:05 ‐ 7:10 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from March 17, 2025 and March 24, 2025 Meetings4.Approval of a Revised Revenue Agreement with the County of Santa Clara to Enable theCounty to Execute an Operating Agreement with LifeMoves for Operations of Palo AltoHomekey5.Approval of Partnership Agreement with Metropolitan Transportation Commission, in anAmount Not to Exceed $94,640 to Provide Unlimited Transit Access Available Throughthe Clipper BayPass Pilot Program to City of Palo Alto Employees Through December 31,2025; CEQA Status ‐ Not a Project.6.Approval of Effluent Transfer Agreement Between the City of Palo Alto and the Town ofLos Altos Hills; CEQA Status ‐ Not a Project7.Approval of Contract Amendment Number 2 to Contract Number C24189061 with WellsFargo for Lockbox Services for a Period of One Year; CEQA Status: Not a Project8.Approval of Contract Amendment Number 1 to Contract No. S23184191 with 3‐GIS, LLC inthe Amount of $132,000 for a Total Contract Not‐to‐Exceed Amount of $375,748, andApproving the Optional Two Year Extension of the Term Through August 14, 2027 toProvide Software Licensing and Technical Support of Services Related to Fiber‐to‐the‐Premises (FTTP); and Authorize a Contingency Amount of $50,000 for AdditionalIntegration Support Services if Needed. CEQA Status: Not a Project.9.Approval of Contract Amendment No. 2 to Contract Number C21181509 with SCS FieldServices in the amount of $46,203 for a New Not‐to Exceed Amount of $417,012, and toExtend the Contract Through October 10, 2025, to Provide Continuous Gas Monitoringand Reporting Services for the City’s Closed Landfill; CEQA Status ‐ Exempt Under CEQAGuidelines Section 1530110.Approval of Construction Contract No. C25192033B with Anderson Pacific EngineeringConstruction, Inc. in the Amount of $9,994,970 and Authorization for the City Manageror Their Designee to Negotiate and Execute Change Orders for Related Additional butUnforeseen Work that May Develop During the Project Up to a Not‐to‐Exceed Amount of$999,497 for the Corporation Way System Upgrades and Pump Station and WestBayshore Road Pump Station and Trunk Line Improvement Projects, CapitalImprovement Program Project (SD‐21000, SD‐20000, SD‐23000, and PO‐05054), andApproval of a Budget Amendment in the Stormwater Management Fund; CEQA Status –Exempt Under CEQA Guidelines Section 15301(d), 15302(c) and Section 1530311.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in anAmount Not to Exceed $290,947 for the Purchase of a 14 Foot Trailer with a RapidViewClosed‐Circuit Television Crawler Camera System, Utilizing a Cooperative PurchaseAgreement, as Part of the Storm Drainage System Replacement and RehabilitationCapital Improvement Program Project No. SD‐06101; and Approval of a BudgetAmendment in the Stormwater Management Fund and Vehicle Replacement andMaintenance Fund; CEQA Status ‐ Exempt Under Sections 10560 and 1056112.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in anAmount Not to Exceed $520,020 for the Purchase of a 2024 All‐Electric Ford E‐TransitVan with a Closed‐Circuit Television Crawler Camera System, Utilizing a CooperativePurchase Agreement, as Part of the Fiscal Year 2024 Scheduled Vehicle and EquipmentReplacement Capital Improvement Project (VR‐24000); CEQA Status – Exempt UnderSections 10560 and 105671
13.Approval of Three Professional Service Agreements: Contract No. C25193590A with
4Leaf, Inc., Contract No. C25193590B with CMI Contractors, Inc., and Contract No.
C25193590C with Park Engineering, Inc, in the Aggregate Amount Not‐to‐Exceed $6
Million for a Period of Three Years for On‐Call Field Inspections and Construction
Management Services to Support Electric and Fiber Utilities’ Capital Improvement
Projects (CIPs) Including the Grid Modernization Project; CEQA Status: Not a project.
14.Approval of Council Appointed Officers (CAO) Committee Recommendation to Approve
and Authorize the CAO Committee Chair to Negotiate a New Professional Services
Contract with Municipal Resources Group (MRG) for Council Appointed Officer
Performance Evaluation Services and to Approve and Authorize City Manager or
Designee to Execute Negotiated Contract in an Amount Not to Exceed $208,500 for a
Period of up to 3 Years– CEQA Status: Not A Project
15.SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal Code
(PAMC) Title 18 (Zoning) to Modify the Housing Incentive Program, Affordable Housing
Incentive Program, and Retail Preservation Ordinance (Housing Element Programs 3.3A,
B, and D; 3.4A‐D; and 6.2A). (FIRST READING: March 3, 2025, PASSED 6‐0‐1, Lythcott‐
Haims absent)
16.SECOND READING: Ordinance Amending Various Chapters of Title 18 (Zoning) and Title
21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to Clarify
Existing Regulations and to Implement Recent State Housing Laws (FIRST READING:
March 17, 2025; PASSED 7‐0)
CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 17: 7:40 ‐ 9:10 PM; Item 18: 9:10 ‐ 10:40 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
17.Potential Support or Sponsorship of a Senate Bill 457 (Becker) Regarding Housing
Accountability Act Reforms (Item Continued from March 24, 2025 City Council Meeting)
Supplemental Report added
18.FIRST READING: Adoption of an Ordinance Updating Palo Alto Municipal Code (PAMC)
Section 18.40.250 (Lighting) of Chapter 18.40 (General Standards and Exceptions) and
Amending Chapters 18.10, 18.12, 18.28, and Section 18.40.230 of Title 18 (Zoning) to
Adopt New Outdoor Lighting Regulations; CEQA Status ‐‐ Exempt pursuant to CEQA
Guidelines Section 15308 (Actions for Protection of the Environment).
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee April 8, 2025
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL / AMENDED AGENDA ITEMS
17.Supplemental Report: Potential Support or Sponsorship of a Senate Bill 457 (Becker)
Regarding Housing Accountability Act Reforms (Item Continued from March 24, 2025
City Council Meeting) Supplemental Report added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $500 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures and have a value over $50,000. A “party” is a person who files an application for, or
is the subject of, a proceeding involving a license, permit, or other entitlement for use. A
“participant” is a person who actively supports or opposes a particular decision in a proceeding
involving a license, permit, or other entitlement for use, and has a financial interest in the
decision. The Levine Act incorporates the definition of “financial interest” in the Political
Reform Act, which encompasses interests in business entities, real property, sources of income,
sources of gifts, and personal finances that may be affected by the Council’s actions. If you
qualify as a “party” or “participant” to a proceeding, and you have made a campaign
contribution to a Council Member exceeding $500 made within the last 12 months, you must
disclose the campaign contribution before making your comments.
4 April 07, 2025
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 07, 2025Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.Appointment of Candidates to the Human Relations Commission and Utilities AdvisoryCommission. CEQA Status – Not a project.CLOSED SESSION (5:45 ‐ 6:30 PM)2.POTENTIAL THREAT TO PUBLIC SERVICES OR FACILITIES: CRITICAL INFRASTRUCTUREINFORMATION (Review and Approval of PCI DSS Audit Report)Consultation with: Kate Murdock, City Auditor; Darren Numoto, IT DirectorAuthority: Cal. Govt Code 54957(a)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:30 ‐ 7:00 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number ofspeakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of theagenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:00 ‐ 7:05 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (7:05 ‐ 7:10 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from March 17, 2025 and March 24, 2025 Meetings4.Approval of a Revised Revenue Agreement with the County of Santa Clara to Enable theCounty to Execute an Operating Agreement with LifeMoves for Operations of Palo AltoHomekey5.Approval of Partnership Agreement with Metropolitan Transportation Commission, in anAmount Not to Exceed $94,640 to Provide Unlimited Transit Access Available Throughthe Clipper BayPass Pilot Program to City of Palo Alto Employees Through December 31,2025; CEQA Status ‐ Not a Project.6.Approval of Effluent Transfer Agreement Between the City of Palo Alto and the Town ofLos Altos Hills; CEQA Status ‐ Not a Project7.Approval of Contract Amendment Number 2 to Contract Number C24189061 with WellsFargo for Lockbox Services for a Period of One Year; CEQA Status: Not a Project8.Approval of Contract Amendment Number 1 to Contract No. S23184191 with 3‐GIS, LLC inthe Amount of $132,000 for a Total Contract Not‐to‐Exceed Amount of $375,748, andApproving the Optional Two Year Extension of the Term Through August 14, 2027 toProvide Software Licensing and Technical Support of Services Related to Fiber‐to‐the‐Premises (FTTP); and Authorize a Contingency Amount of $50,000 for AdditionalIntegration Support Services if Needed. CEQA Status: Not a Project.9.Approval of Contract Amendment No. 2 to Contract Number C21181509 with SCS FieldServices in the amount of $46,203 for a New Not‐to Exceed Amount of $417,012, and toExtend the Contract Through October 10, 2025, to Provide Continuous Gas Monitoringand Reporting Services for the City’s Closed Landfill; CEQA Status ‐ Exempt Under CEQAGuidelines Section 1530110.Approval of Construction Contract No. C25192033B with Anderson Pacific EngineeringConstruction, Inc. in the Amount of $9,994,970 and Authorization for the City Manageror Their Designee to Negotiate and Execute Change Orders for Related Additional butUnforeseen Work that May Develop During the Project Up to a Not‐to‐Exceed Amount of$999,497 for the Corporation Way System Upgrades and Pump Station and WestBayshore Road Pump Station and Trunk Line Improvement Projects, CapitalImprovement Program Project (SD‐21000, SD‐20000, SD‐23000, and PO‐05054), andApproval of a Budget Amendment in the Stormwater Management Fund; CEQA Status –Exempt Under CEQA Guidelines Section 15301(d), 15302(c) and Section 1530311.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in anAmount Not to Exceed $290,947 for the Purchase of a 14 Foot Trailer with a RapidViewClosed‐Circuit Television Crawler Camera System, Utilizing a Cooperative PurchaseAgreement, as Part of the Storm Drainage System Replacement and RehabilitationCapital Improvement Program Project No. SD‐06101; and Approval of a BudgetAmendment in the Stormwater Management Fund and Vehicle Replacement andMaintenance Fund; CEQA Status ‐ Exempt Under Sections 10560 and 1056112.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in anAmount Not to Exceed $520,020 for the Purchase of a 2024 All‐Electric Ford E‐TransitVan with a Closed‐Circuit Television Crawler Camera System, Utilizing a CooperativePurchase Agreement, as Part of the Fiscal Year 2024 Scheduled Vehicle and EquipmentReplacement Capital Improvement Project (VR‐24000); CEQA Status – Exempt UnderSections 10560 and 10567113.Approval of Three Professional Service Agreements: Contract No. C25193590A with4Leaf, Inc., Contract No. C25193590B with CMI Contractors, Inc., and Contract No.C25193590C with Park Engineering, Inc, in the Aggregate Amount Not‐to‐Exceed $6Million for a Period of Three Years for On‐Call Field Inspections and ConstructionManagement Services to Support Electric and Fiber Utilities’ Capital ImprovementProjects (CIPs) Including the Grid Modernization Project; CEQA Status: Not a project.14.Approval of Council Appointed Officers (CAO) Committee Recommendation to Approveand Authorize the CAO Committee Chair to Negotiate a New Professional ServicesContract with Municipal Resources Group (MRG) for Council Appointed OfficerPerformance Evaluation Services and to Approve and Authorize City Manager orDesignee to Execute Negotiated Contract in an Amount Not to Exceed $208,500 for aPeriod of up to 3 Years– CEQA Status: Not A Project15.SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal Code(PAMC) Title 18 (Zoning) to Modify the Housing Incentive Program, Affordable HousingIncentive Program, and Retail Preservation Ordinance (Housing Element Programs 3.3A,B, and D; 3.4A‐D; and 6.2A). (FIRST READING: March 3, 2025, PASSED 6‐0‐1, Lythcott‐Haims absent)16.SECOND READING: Ordinance Amending Various Chapters of Title 18 (Zoning) and Title21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to ClarifyExisting Regulations and to Implement Recent State Housing Laws (FIRST READING:March 17, 2025; PASSED 7‐0)CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 17: 7:40 ‐ 9:10 PM; Item 18: 9:10 ‐ 10:40 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.17.Potential Support or Sponsorship of a Senate Bill 457 (Becker) Regarding HousingAccountability Act Reforms (Item Continued from March 24, 2025 City Council Meeting)Supplemental Report added18.FIRST READING: Adoption of an Ordinance Updating Palo Alto Municipal Code (PAMC)Section 18.40.250 (Lighting) of Chapter 18.40 (General Standards and Exceptions) andAmending Chapters 18.10, 18.12, 18.28, and Section 18.40.230 of Title 18 (Zoning) toAdopt New Outdoor Lighting Regulations; CEQA Status ‐‐ Exempt pursuant to CEQAGuidelines Section 15308 (Actions for Protection of the Environment).
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee April 8, 2025
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL / AMENDED AGENDA ITEMS
17.Supplemental Report: Potential Support or Sponsorship of a Senate Bill 457 (Becker)
Regarding Housing Accountability Act Reforms (Item Continued from March 24, 2025
City Council Meeting) Supplemental Report added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $500 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures and have a value over $50,000. A “party” is a person who files an application for, or
is the subject of, a proceeding involving a license, permit, or other entitlement for use. A
“participant” is a person who actively supports or opposes a particular decision in a proceeding
involving a license, permit, or other entitlement for use, and has a financial interest in the
decision. The Levine Act incorporates the definition of “financial interest” in the Political
Reform Act, which encompasses interests in business entities, real property, sources of income,
sources of gifts, and personal finances that may be affected by the Council’s actions. If you
qualify as a “party” or “participant” to a proceeding, and you have made a campaign
contribution to a Council Member exceeding $500 made within the last 12 months, you must
disclose the campaign contribution before making your comments.
5 April 07, 2025
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 07, 2025Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.Appointment of Candidates to the Human Relations Commission and Utilities AdvisoryCommission. CEQA Status – Not a project.CLOSED SESSION (5:45 ‐ 6:30 PM)2.POTENTIAL THREAT TO PUBLIC SERVICES OR FACILITIES: CRITICAL INFRASTRUCTUREINFORMATION (Review and Approval of PCI DSS Audit Report)Consultation with: Kate Murdock, City Auditor; Darren Numoto, IT DirectorAuthority: Cal. Govt Code 54957(a)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:30 ‐ 7:00 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number ofspeakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of theagenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:00 ‐ 7:05 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (7:05 ‐ 7:10 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from March 17, 2025 and March 24, 2025 Meetings4.Approval of a Revised Revenue Agreement with the County of Santa Clara to Enable theCounty to Execute an Operating Agreement with LifeMoves for Operations of Palo AltoHomekey5.Approval of Partnership Agreement with Metropolitan Transportation Commission, in anAmount Not to Exceed $94,640 to Provide Unlimited Transit Access Available Throughthe Clipper BayPass Pilot Program to City of Palo Alto Employees Through December 31,2025; CEQA Status ‐ Not a Project.6.Approval of Effluent Transfer Agreement Between the City of Palo Alto and the Town ofLos Altos Hills; CEQA Status ‐ Not a Project7.Approval of Contract Amendment Number 2 to Contract Number C24189061 with WellsFargo for Lockbox Services for a Period of One Year; CEQA Status: Not a Project8.Approval of Contract Amendment Number 1 to Contract No. S23184191 with 3‐GIS, LLC inthe Amount of $132,000 for a Total Contract Not‐to‐Exceed Amount of $375,748, andApproving the Optional Two Year Extension of the Term Through August 14, 2027 toProvide Software Licensing and Technical Support of Services Related to Fiber‐to‐the‐Premises (FTTP); and Authorize a Contingency Amount of $50,000 for AdditionalIntegration Support Services if Needed. CEQA Status: Not a Project.9.Approval of Contract Amendment No. 2 to Contract Number C21181509 with SCS FieldServices in the amount of $46,203 for a New Not‐to Exceed Amount of $417,012, and toExtend the Contract Through October 10, 2025, to Provide Continuous Gas Monitoringand Reporting Services for the City’s Closed Landfill; CEQA Status ‐ Exempt Under CEQAGuidelines Section 1530110.Approval of Construction Contract No. C25192033B with Anderson Pacific EngineeringConstruction, Inc. in the Amount of $9,994,970 and Authorization for the City Manageror Their Designee to Negotiate and Execute Change Orders for Related Additional butUnforeseen Work that May Develop During the Project Up to a Not‐to‐Exceed Amount of$999,497 for the Corporation Way System Upgrades and Pump Station and WestBayshore Road Pump Station and Trunk Line Improvement Projects, CapitalImprovement Program Project (SD‐21000, SD‐20000, SD‐23000, and PO‐05054), andApproval of a Budget Amendment in the Stormwater Management Fund; CEQA Status –Exempt Under CEQA Guidelines Section 15301(d), 15302(c) and Section 1530311.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in anAmount Not to Exceed $290,947 for the Purchase of a 14 Foot Trailer with a RapidViewClosed‐Circuit Television Crawler Camera System, Utilizing a Cooperative PurchaseAgreement, as Part of the Storm Drainage System Replacement and RehabilitationCapital Improvement Program Project No. SD‐06101; and Approval of a BudgetAmendment in the Stormwater Management Fund and Vehicle Replacement andMaintenance Fund; CEQA Status ‐ Exempt Under Sections 10560 and 1056112.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in anAmount Not to Exceed $520,020 for the Purchase of a 2024 All‐Electric Ford E‐TransitVan with a Closed‐Circuit Television Crawler Camera System, Utilizing a CooperativePurchase Agreement, as Part of the Fiscal Year 2024 Scheduled Vehicle and EquipmentReplacement Capital Improvement Project (VR‐24000); CEQA Status – Exempt UnderSections 10560 and 10567113.Approval of Three Professional Service Agreements: Contract No. C25193590A with4Leaf, Inc., Contract No. C25193590B with CMI Contractors, Inc., and Contract No.C25193590C with Park Engineering, Inc, in the Aggregate Amount Not‐to‐Exceed $6Million for a Period of Three Years for On‐Call Field Inspections and ConstructionManagement Services to Support Electric and Fiber Utilities’ Capital ImprovementProjects (CIPs) Including the Grid Modernization Project; CEQA Status: Not a project.14.Approval of Council Appointed Officers (CAO) Committee Recommendation to Approveand Authorize the CAO Committee Chair to Negotiate a New Professional ServicesContract with Municipal Resources Group (MRG) for Council Appointed OfficerPerformance Evaluation Services and to Approve and Authorize City Manager orDesignee to Execute Negotiated Contract in an Amount Not to Exceed $208,500 for aPeriod of up to 3 Years– CEQA Status: Not A Project15.SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal Code(PAMC) Title 18 (Zoning) to Modify the Housing Incentive Program, Affordable HousingIncentive Program, and Retail Preservation Ordinance (Housing Element Programs 3.3A,B, and D; 3.4A‐D; and 6.2A). (FIRST READING: March 3, 2025, PASSED 6‐0‐1, Lythcott‐Haims absent)16.SECOND READING: Ordinance Amending Various Chapters of Title 18 (Zoning) and Title21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to ClarifyExisting Regulations and to Implement Recent State Housing Laws (FIRST READING:March 17, 2025; PASSED 7‐0)CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 17: 7:40 ‐ 9:10 PM; Item 18: 9:10 ‐ 10:40 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.17.Potential Support or Sponsorship of a Senate Bill 457 (Becker) Regarding HousingAccountability Act Reforms (Item Continued from March 24, 2025 City Council Meeting)Supplemental Report added18.FIRST READING: Adoption of an Ordinance Updating Palo Alto Municipal Code (PAMC)Section 18.40.250 (Lighting) of Chapter 18.40 (General Standards and Exceptions) andAmending Chapters 18.10, 18.12, 18.28, and Section 18.40.230 of Title 18 (Zoning) toAdopt New Outdoor Lighting Regulations; CEQA Status ‐‐ Exempt pursuant to CEQAGuidelines Section 15308 (Actions for Protection of the Environment).ADJOURNMENTOTHER INFORMATIONStanding Committee Meetings this week Policy & Services Committee April 8, 2025Public Comment LettersSchedule of MeetingsSUPPLEMENTAL / AMENDED AGENDA ITEMS17.Supplemental Report: Potential Support or Sponsorship of a Senate Bill 457 (Becker)Regarding Housing Accountability Act Reforms (Item Continued from March 24, 2025City Council Meeting) Supplemental Report added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $500 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures and have a value over $50,000. A “party” is a person who files an application for, or
is the subject of, a proceeding involving a license, permit, or other entitlement for use. A
“participant” is a person who actively supports or opposes a particular decision in a proceeding
involving a license, permit, or other entitlement for use, and has a financial interest in the
decision. The Levine Act incorporates the definition of “financial interest” in the Political
Reform Act, which encompasses interests in business entities, real property, sources of income,
sources of gifts, and personal finances that may be affected by the Council’s actions. If you
qualify as a “party” or “participant” to a proceeding, and you have made a campaign
contribution to a Council Member exceeding $500 made within the last 12 months, you must
disclose the campaign contribution before making your comments.
6 April 07, 2025
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 07, 2025Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.Appointment of Candidates to the Human Relations Commission and Utilities AdvisoryCommission. CEQA Status – Not a project.CLOSED SESSION (5:45 ‐ 6:30 PM)2.POTENTIAL THREAT TO PUBLIC SERVICES OR FACILITIES: CRITICAL INFRASTRUCTUREINFORMATION (Review and Approval of PCI DSS Audit Report)Consultation with: Kate Murdock, City Auditor; Darren Numoto, IT DirectorAuthority: Cal. Govt Code 54957(a)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:30 ‐ 7:00 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on number ofspeakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of theagenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:00 ‐ 7:05 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (7:05 ‐ 7:10 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from March 17, 2025 and March 24, 2025 Meetings4.Approval of a Revised Revenue Agreement with the County of Santa Clara to Enable theCounty to Execute an Operating Agreement with LifeMoves for Operations of Palo AltoHomekey5.Approval of Partnership Agreement with Metropolitan Transportation Commission, in anAmount Not to Exceed $94,640 to Provide Unlimited Transit Access Available Throughthe Clipper BayPass Pilot Program to City of Palo Alto Employees Through December 31,2025; CEQA Status ‐ Not a Project.6.Approval of Effluent Transfer Agreement Between the City of Palo Alto and the Town ofLos Altos Hills; CEQA Status ‐ Not a Project7.Approval of Contract Amendment Number 2 to Contract Number C24189061 with WellsFargo for Lockbox Services for a Period of One Year; CEQA Status: Not a Project8.Approval of Contract Amendment Number 1 to Contract No. S23184191 with 3‐GIS, LLC inthe Amount of $132,000 for a Total Contract Not‐to‐Exceed Amount of $375,748, andApproving the Optional Two Year Extension of the Term Through August 14, 2027 toProvide Software Licensing and Technical Support of Services Related to Fiber‐to‐the‐Premises (FTTP); and Authorize a Contingency Amount of $50,000 for AdditionalIntegration Support Services if Needed. CEQA Status: Not a Project.9.Approval of Contract Amendment No. 2 to Contract Number C21181509 with SCS FieldServices in the amount of $46,203 for a New Not‐to Exceed Amount of $417,012, and toExtend the Contract Through October 10, 2025, to Provide Continuous Gas Monitoringand Reporting Services for the City’s Closed Landfill; CEQA Status ‐ Exempt Under CEQAGuidelines Section 1530110.Approval of Construction Contract No. C25192033B with Anderson Pacific EngineeringConstruction, Inc. in the Amount of $9,994,970 and Authorization for the City Manageror Their Designee to Negotiate and Execute Change Orders for Related Additional butUnforeseen Work that May Develop During the Project Up to a Not‐to‐Exceed Amount of$999,497 for the Corporation Way System Upgrades and Pump Station and WestBayshore Road Pump Station and Trunk Line Improvement Projects, CapitalImprovement Program Project (SD‐21000, SD‐20000, SD‐23000, and PO‐05054), andApproval of a Budget Amendment in the Stormwater Management Fund; CEQA Status –Exempt Under CEQA Guidelines Section 15301(d), 15302(c) and Section 1530311.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in anAmount Not to Exceed $290,947 for the Purchase of a 14 Foot Trailer with a RapidViewClosed‐Circuit Television Crawler Camera System, Utilizing a Cooperative PurchaseAgreement, as Part of the Storm Drainage System Replacement and RehabilitationCapital Improvement Program Project No. SD‐06101; and Approval of a BudgetAmendment in the Stormwater Management Fund and Vehicle Replacement andMaintenance Fund; CEQA Status ‐ Exempt Under Sections 10560 and 1056112.Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in anAmount Not to Exceed $520,020 for the Purchase of a 2024 All‐Electric Ford E‐TransitVan with a Closed‐Circuit Television Crawler Camera System, Utilizing a CooperativePurchase Agreement, as Part of the Fiscal Year 2024 Scheduled Vehicle and EquipmentReplacement Capital Improvement Project (VR‐24000); CEQA Status – Exempt UnderSections 10560 and 10567113.Approval of Three Professional Service Agreements: Contract No. C25193590A with4Leaf, Inc., Contract No. C25193590B with CMI Contractors, Inc., and Contract No.C25193590C with Park Engineering, Inc, in the Aggregate Amount Not‐to‐Exceed $6Million for a Period of Three Years for On‐Call Field Inspections and ConstructionManagement Services to Support Electric and Fiber Utilities’ Capital ImprovementProjects (CIPs) Including the Grid Modernization Project; CEQA Status: Not a project.14.Approval of Council Appointed Officers (CAO) Committee Recommendation to Approveand Authorize the CAO Committee Chair to Negotiate a New Professional ServicesContract with Municipal Resources Group (MRG) for Council Appointed OfficerPerformance Evaluation Services and to Approve and Authorize City Manager orDesignee to Execute Negotiated Contract in an Amount Not to Exceed $208,500 for aPeriod of up to 3 Years– CEQA Status: Not A Project15.SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal Code(PAMC) Title 18 (Zoning) to Modify the Housing Incentive Program, Affordable HousingIncentive Program, and Retail Preservation Ordinance (Housing Element Programs 3.3A,B, and D; 3.4A‐D; and 6.2A). (FIRST READING: March 3, 2025, PASSED 6‐0‐1, Lythcott‐Haims absent)16.SECOND READING: Ordinance Amending Various Chapters of Title 18 (Zoning) and Title21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to ClarifyExisting Regulations and to Implement Recent State Housing Laws (FIRST READING:March 17, 2025; PASSED 7‐0)CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 17: 7:40 ‐ 9:10 PM; Item 18: 9:10 ‐ 10:40 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.17.Potential Support or Sponsorship of a Senate Bill 457 (Becker) Regarding HousingAccountability Act Reforms (Item Continued from March 24, 2025 City Council Meeting)Supplemental Report added18.FIRST READING: Adoption of an Ordinance Updating Palo Alto Municipal Code (PAMC)Section 18.40.250 (Lighting) of Chapter 18.40 (General Standards and Exceptions) andAmending Chapters 18.10, 18.12, 18.28, and Section 18.40.230 of Title 18 (Zoning) toAdopt New Outdoor Lighting Regulations; CEQA Status ‐‐ Exempt pursuant to CEQAGuidelines Section 15308 (Actions for Protection of the Environment).ADJOURNMENTOTHER INFORMATIONStanding Committee Meetings this week Policy & Services Committee April 8, 2025Public Comment LettersSchedule of MeetingsSUPPLEMENTAL / AMENDED AGENDA ITEMS17.Supplemental Report: Potential Support or Sponsorship of a Senate Bill 457 (Becker)Regarding Housing Accountability Act Reforms (Item Continued from March 24, 2025City Council Meeting) Supplemental Report addedPUBLIC COMMENT INSTRUCTIONSMembers of the Public may provide public comments to teleconference meetings via email,teleconference, or by phone.1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.2. For in person public comments please complete a speaker request card located on thetable at the entrance to the Council Chambers and deliver it to the Clerk prior todiscussion of the item.3. Spoken public comments for agendized items using a computer or smart phone willbe accepted through the teleconference meeting. To address the Council, click on the linkbelow to access a Zoom‐based meeting. Please read the following instructions carefully.You may download the Zoom client or connect to the meeting in‐ browser. If usingyour browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled inolder browsers including Internet Explorer. Or download the Zoom application ontoyour smart phone from the Apple App Store or Google Play Store and enter in theMeeting ID below.You may be asked to enter an email address and name. We request that youidentify yourself by name as this will be visible online and will be used to notify youthat it is your turn to speak.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk willactivate and unmute speakers in turn. Speakers will be notified shortly before theyare called to speak.When called, please limit your remarks to the time limit allotted. A timer will beshown on the computer to help keep track of your comments.4. Spoken public comments for agendized items using a phone use the telephone numberlisted below. When you wish to speak on an agenda item hit *9 on your phone so weknow that you wish to speak. You will be asked to provide your first and last name beforeaddressing the Council. You will be advised how long you have to speak. When calledplease limit your remarks to the agenda item and time limit allotted.CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its publicprograms, services and meetings in a manner that is readily accessible to all. Persons withdisabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $500 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures and have a value over $50,000. A “party” is a person who files an application for, or
is the subject of, a proceeding involving a license, permit, or other entitlement for use. A
“participant” is a person who actively supports or opposes a particular decision in a proceeding
involving a license, permit, or other entitlement for use, and has a financial interest in the
decision. The Levine Act incorporates the definition of “financial interest” in the Political
Reform Act, which encompasses interests in business entities, real property, sources of income,
sources of gifts, and personal finances that may be affected by the Council’s actions. If you
qualify as a “party” or “participant” to a proceeding, and you have made a campaign
contribution to a Council Member exceeding $500 made within the last 12 months, you must
disclose the campaign contribution before making your comments.
7 April 07, 2025
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.