HomeMy WebLinkAbout2024-12-09 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, December 09, 2024
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. Information on how the public may observe and participate in the
meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV
Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to
Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three
minutes or an amount of time determined by the Chair. General public comment will be heard
for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to
three minutes or an amount of time determined by the Chair. Requests to speak will be taken
until 5 minutes after the staff’s presentation or as determined by the Chair. Written public
comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided
to the Council and available for inspection on the City’s website. Please clearly indicate which
agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)
1.Appreciation for Joe Simitian for his Many Years Serving Palo Alto and the Region
2.Proclamation Expressing Appreciation for Roy Clay, Sr.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:50 ‐ 6:20 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of
speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:25 ‐ 7:25 PM)
3.Presentation of the 2024 Annual Community Survey Results
CONSENT CALENDAR (7:25 ‐ 7:30 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4.Adoption of a Resolution Accepting the Statement of Votes and Certificate of Election
Results and Declaring the Results of the Consolidated Municipal Election Held on
November 5, 2024; and Adoption of an Ordinance Approved by the Voters (Measure D) to
Undedicate 0.33 Acres of El Camino Park; CEQA status ‐ the Ordinance is exempt under
Pub. Res. Code § 21080(b)(12). Late Packet Report Added
5.Review and Approve the Williamson Act Contract Renewals Within Palo Alto City Limits
(2024).
6.Approval of Performing Arts Services Agreements for Public‐Private Partnerships Between
the City of Palo Alto and TheatreWorks, Palo Alto Players, and West Bay Opera for the
use of the Lucie Stern Community Theater until June 30, 2027. CEQA Status ‐ Not a
Project.
7.Approval of Construction Contract No. C24192547 with O’Grady Paving, Inc. in the
Amount of $2,488,857 and Authorization for the City Manager or Their Designee to
Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that
May Develop During the Project Up to a Not‐to‐Exceed Amount of $248,885; and
Amendment No. 3 to Contract No. C20176858 with Sandis Civil Engineers in the Amount
Not‐to‐Exceed $59,975 for Construction Administration Services for the Churchill Avenue
Enhanced Bikeway Project (PL‐14000); CEQA Status – exempt under CEQA Guidelines
Section 15301(c)
8.Approval of Professional Services Contract Number C25192694 with A3‐Immersive in an
Amount Not to Exceed $275,692 for Projection Mapping Production Services for the 2025
Code:ART Interactive Media Public Art Festival for a period of One Year; and Approval of
a FY 2025 Budget Amendment in the Public Art Fund; CEQA Status: Exempt under section
15061(b)(3).
9.Approval of Contract Amendment Number 1 to Contract Number C21179976 with
TruePoint Solutions, LLC in the Amount of $362,312 through December 31, 2026 to
Provide Technical Support of Services Related to the Land Use Management Permitting
System (Accela); This Amendment Results in a Revised Total Contract Not‐to‐Exceed
Amount of $1,263,995. CEQA Status: Not a Project.
10.Approval of Contract Amendment Number 3 to Contract Number S19174467 with
BuildingEye, Inc. in the Amount of $59,020 through December 31, 2025 to Provide Data
Visualization for Building Permits, Planning Entitlements, and Code Enforcement
Activities; This Amendment Results in a Revised Total Contract Not‐to‐Exceed Amount
of $412,430. CEQA Status: Not a Project.
11.Approval of 1) Amendment No. 7 to Contract No. C16163034A with Cumming
Management Group, Inc. in the amount of $827,418 for Additional Construction
Management Services; 2) Increase of Construction Contingency for Contract No.
C21178123B with Swinerton Builders in the Amount Not‐to‐Exceed $3,000,000 for the
New Public Safety Building Capital Improvement Program Project (PE‐ 15001); and 3)
Budget Amendment in the Capital Improvement Fund; CEQA ‐ Environmental Impact
Report for the New Public Safety Building (Resolution No. 9772)
12.Approval of a Cooperative Agreement between the City of Palo Alto, the Peninsula
Corridor Joint Powers Board (Caltrain), and the Santa Clara Valley Transportation
Authority (VTA) to Conduct the Preliminary Engineering and Environmental
Documentation Phase of the Connecting Palo Alto Grade Separation Projects at
Churchill Avenue, Meadow Drive, and Charleston Road Crossings and Allocating $20
million in Grant Funding to this Phase, and authorize the City Manager or their designee
to Finalize and Execute the Agreement; CEQA status ‐ CEQA and NEPA review will be
conducted as part of this agreement.
13.Improvement Projects Providing Enhancing the Churchill Avenue Railroad At‐Grade
Crossing
14.Approval of Budget Amendments in the Child Care Trust Fund and General Fund in
Support of Expenditures to Support Early Education Providers; CEQA status ‐ Not a
Project.
15.FIRST READING: Adoption of an Ordinance Approving a Plan for Park Improvements at
the City’s Baylands for Santa Clara Valley Water District's Palo Alto Flood Basin Tide
Gate Structure Phase 1: Seismic: Retrofit and Rehabilitation Project; Approval of
Addendum to the Mitigated Negative Declaration for the Project Prepared by Santa
Clara Valley Water District (SCH # 2020090237).
CITY MANAGER COMMENTS (7:30 ‐ 7:45 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 16: 8:00 ‐ 9:30 PM, Item 17: 9:30 ‐ 9:45 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
16.Receive an Update and Confirm the Preferred Concept Plan for the University Avenue
Streetscape Improvements Project (PE‐21004) and Direct Staff to Return with a Contract
Amendment for Future Phases; CEQA Status – Not a Project
17.Approval of Amendments to the Employment Agreements between the City of Palo Alto
and Council Appointed Officers, specifically the City Manager, City Attorney, and City
Clerk. CEQA Status ‐ Not a Project
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
18.Housing and Unhoused Services Gap Analysis Report Supplemental Report Added
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee December 10, 2024
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL REPORTS / AMENDED AGENDA ITEMS
4.LATE PACKET REPORT: Adoption of a Resolution Accepting the Statement of Votes and
Certificate of Election Results and Declaring the Results of the Consolidated Municipal
Election Held on November 5, 2024; and Adoption of an Ordinance Approved by the
Voters (Measure D) to Undedicate 0.33 Acres of El Camino Park; CEQA status ‐ the
Ordinance is exempt under Pub. Res. Code § 21080(b)(12).
18.SUPPLEMENTAL REPORT: Housing and Unhoused Services Gap Analysis Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
1 December 09, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 09, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)
1.Appreciation for Joe Simitian for his Many Years Serving Palo Alto and the Region
2.Proclamation Expressing Appreciation for Roy Clay, Sr.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:50 ‐ 6:20 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of
speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:25 ‐ 7:25 PM)
3.Presentation of the 2024 Annual Community Survey Results
CONSENT CALENDAR (7:25 ‐ 7:30 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4.Adoption of a Resolution Accepting the Statement of Votes and Certificate of Election
Results and Declaring the Results of the Consolidated Municipal Election Held on
November 5, 2024; and Adoption of an Ordinance Approved by the Voters (Measure D) to
Undedicate 0.33 Acres of El Camino Park; CEQA status ‐ the Ordinance is exempt under
Pub. Res. Code § 21080(b)(12). Late Packet Report Added
5.Review and Approve the Williamson Act Contract Renewals Within Palo Alto City Limits
(2024).
6.Approval of Performing Arts Services Agreements for Public‐Private Partnerships Between
the City of Palo Alto and TheatreWorks, Palo Alto Players, and West Bay Opera for the
use of the Lucie Stern Community Theater until June 30, 2027. CEQA Status ‐ Not a
Project.
7.Approval of Construction Contract No. C24192547 with O’Grady Paving, Inc. in the
Amount of $2,488,857 and Authorization for the City Manager or Their Designee to
Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that
May Develop During the Project Up to a Not‐to‐Exceed Amount of $248,885; and
Amendment No. 3 to Contract No. C20176858 with Sandis Civil Engineers in the Amount
Not‐to‐Exceed $59,975 for Construction Administration Services for the Churchill Avenue
Enhanced Bikeway Project (PL‐14000); CEQA Status – exempt under CEQA Guidelines
Section 15301(c)
8.Approval of Professional Services Contract Number C25192694 with A3‐Immersive in an
Amount Not to Exceed $275,692 for Projection Mapping Production Services for the 2025
Code:ART Interactive Media Public Art Festival for a period of One Year; and Approval of
a FY 2025 Budget Amendment in the Public Art Fund; CEQA Status: Exempt under section
15061(b)(3).
9.Approval of Contract Amendment Number 1 to Contract Number C21179976 with
TruePoint Solutions, LLC in the Amount of $362,312 through December 31, 2026 to
Provide Technical Support of Services Related to the Land Use Management Permitting
System (Accela); This Amendment Results in a Revised Total Contract Not‐to‐Exceed
Amount of $1,263,995. CEQA Status: Not a Project.
10.Approval of Contract Amendment Number 3 to Contract Number S19174467 with
BuildingEye, Inc. in the Amount of $59,020 through December 31, 2025 to Provide Data
Visualization for Building Permits, Planning Entitlements, and Code Enforcement
Activities; This Amendment Results in a Revised Total Contract Not‐to‐Exceed Amount
of $412,430. CEQA Status: Not a Project.
11.Approval of 1) Amendment No. 7 to Contract No. C16163034A with Cumming
Management Group, Inc. in the amount of $827,418 for Additional Construction
Management Services; 2) Increase of Construction Contingency for Contract No.
C21178123B with Swinerton Builders in the Amount Not‐to‐Exceed $3,000,000 for the
New Public Safety Building Capital Improvement Program Project (PE‐ 15001); and 3)
Budget Amendment in the Capital Improvement Fund; CEQA ‐ Environmental Impact
Report for the New Public Safety Building (Resolution No. 9772)
12.Approval of a Cooperative Agreement between the City of Palo Alto, the Peninsula
Corridor Joint Powers Board (Caltrain), and the Santa Clara Valley Transportation
Authority (VTA) to Conduct the Preliminary Engineering and Environmental
Documentation Phase of the Connecting Palo Alto Grade Separation Projects at
Churchill Avenue, Meadow Drive, and Charleston Road Crossings and Allocating $20
million in Grant Funding to this Phase, and authorize the City Manager or their designee
to Finalize and Execute the Agreement; CEQA status ‐ CEQA and NEPA review will be
conducted as part of this agreement.
13.Improvement Projects Providing Enhancing the Churchill Avenue Railroad At‐Grade
Crossing
14.Approval of Budget Amendments in the Child Care Trust Fund and General Fund in
Support of Expenditures to Support Early Education Providers; CEQA status ‐ Not a
Project.
15.FIRST READING: Adoption of an Ordinance Approving a Plan for Park Improvements at
the City’s Baylands for Santa Clara Valley Water District's Palo Alto Flood Basin Tide
Gate Structure Phase 1: Seismic: Retrofit and Rehabilitation Project; Approval of
Addendum to the Mitigated Negative Declaration for the Project Prepared by Santa
Clara Valley Water District (SCH # 2020090237).
CITY MANAGER COMMENTS (7:30 ‐ 7:45 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 16: 8:00 ‐ 9:30 PM, Item 17: 9:30 ‐ 9:45 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
16.Receive an Update and Confirm the Preferred Concept Plan for the University Avenue
Streetscape Improvements Project (PE‐21004) and Direct Staff to Return with a Contract
Amendment for Future Phases; CEQA Status – Not a Project
17.Approval of Amendments to the Employment Agreements between the City of Palo Alto
and Council Appointed Officers, specifically the City Manager, City Attorney, and City
Clerk. CEQA Status ‐ Not a Project
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
18.Housing and Unhoused Services Gap Analysis Report Supplemental Report Added
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee December 10, 2024
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL REPORTS / AMENDED AGENDA ITEMS
4.LATE PACKET REPORT: Adoption of a Resolution Accepting the Statement of Votes and
Certificate of Election Results and Declaring the Results of the Consolidated Municipal
Election Held on November 5, 2024; and Adoption of an Ordinance Approved by the
Voters (Measure D) to Undedicate 0.33 Acres of El Camino Park; CEQA status ‐ the
Ordinance is exempt under Pub. Res. Code § 21080(b)(12).
18.SUPPLEMENTAL REPORT: Housing and Unhoused Services Gap Analysis Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
2 December 09, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 09, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Appreciation for Joe Simitian for his Many Years Serving Palo Alto and the Region2.Proclamation Expressing Appreciation for Roy Clay, Sr.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:20 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # ofspeakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:25 ‐ 7:25 PM)3.Presentation of the 2024 Annual Community Survey ResultsCONSENT CALENDAR (7:25 ‐ 7:30 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Adoption of a Resolution Accepting the Statement of Votes and Certificate of ElectionResults and Declaring the Results of the Consolidated Municipal Election Held onNovember 5, 2024; and Adoption of an Ordinance Approved by the Voters (Measure D) toUndedicate 0.33 Acres of El Camino Park; CEQA status ‐ the Ordinance is exempt underPub. Res. Code § 21080(b)(12). Late Packet Report Added5.Review and Approve the Williamson Act Contract Renewals Within Palo Alto City Limits(2024).6.Approval of Performing Arts Services Agreements for Public‐Private Partnerships Betweenthe City of Palo Alto and TheatreWorks, Palo Alto Players, and West Bay Opera for theuse of the Lucie Stern Community Theater until June 30, 2027. CEQA Status ‐ Not aProject.
7.Approval of Construction Contract No. C24192547 with O’Grady Paving, Inc. in the
Amount of $2,488,857 and Authorization for the City Manager or Their Designee to
Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that
May Develop During the Project Up to a Not‐to‐Exceed Amount of $248,885; and
Amendment No. 3 to Contract No. C20176858 with Sandis Civil Engineers in the Amount
Not‐to‐Exceed $59,975 for Construction Administration Services for the Churchill Avenue
Enhanced Bikeway Project (PL‐14000); CEQA Status – exempt under CEQA Guidelines
Section 15301(c)
8.Approval of Professional Services Contract Number C25192694 with A3‐Immersive in an
Amount Not to Exceed $275,692 for Projection Mapping Production Services for the 2025
Code:ART Interactive Media Public Art Festival for a period of One Year; and Approval of
a FY 2025 Budget Amendment in the Public Art Fund; CEQA Status: Exempt under section
15061(b)(3).
9.Approval of Contract Amendment Number 1 to Contract Number C21179976 with
TruePoint Solutions, LLC in the Amount of $362,312 through December 31, 2026 to
Provide Technical Support of Services Related to the Land Use Management Permitting
System (Accela); This Amendment Results in a Revised Total Contract Not‐to‐Exceed
Amount of $1,263,995. CEQA Status: Not a Project.
10.Approval of Contract Amendment Number 3 to Contract Number S19174467 with
BuildingEye, Inc. in the Amount of $59,020 through December 31, 2025 to Provide Data
Visualization for Building Permits, Planning Entitlements, and Code Enforcement
Activities; This Amendment Results in a Revised Total Contract Not‐to‐Exceed Amount
of $412,430. CEQA Status: Not a Project.
11.Approval of 1) Amendment No. 7 to Contract No. C16163034A with Cumming
Management Group, Inc. in the amount of $827,418 for Additional Construction
Management Services; 2) Increase of Construction Contingency for Contract No.
C21178123B with Swinerton Builders in the Amount Not‐to‐Exceed $3,000,000 for the
New Public Safety Building Capital Improvement Program Project (PE‐ 15001); and 3)
Budget Amendment in the Capital Improvement Fund; CEQA ‐ Environmental Impact
Report for the New Public Safety Building (Resolution No. 9772)
12.Approval of a Cooperative Agreement between the City of Palo Alto, the Peninsula
Corridor Joint Powers Board (Caltrain), and the Santa Clara Valley Transportation
Authority (VTA) to Conduct the Preliminary Engineering and Environmental
Documentation Phase of the Connecting Palo Alto Grade Separation Projects at
Churchill Avenue, Meadow Drive, and Charleston Road Crossings and Allocating $20
million in Grant Funding to this Phase, and authorize the City Manager or their designee
to Finalize and Execute the Agreement; CEQA status ‐ CEQA and NEPA review will be
conducted as part of this agreement.
13.Improvement Projects Providing Enhancing the Churchill Avenue Railroad At‐Grade
Crossing
14.Approval of Budget Amendments in the Child Care Trust Fund and General Fund in
Support of Expenditures to Support Early Education Providers; CEQA status ‐ Not a
Project.
15.FIRST READING: Adoption of an Ordinance Approving a Plan for Park Improvements at
the City’s Baylands for Santa Clara Valley Water District's Palo Alto Flood Basin Tide
Gate Structure Phase 1: Seismic: Retrofit and Rehabilitation Project; Approval of
Addendum to the Mitigated Negative Declaration for the Project Prepared by Santa
Clara Valley Water District (SCH # 2020090237).
CITY MANAGER COMMENTS (7:30 ‐ 7:45 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 16: 8:00 ‐ 9:30 PM, Item 17: 9:30 ‐ 9:45 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
16.Receive an Update and Confirm the Preferred Concept Plan for the University Avenue
Streetscape Improvements Project (PE‐21004) and Direct Staff to Return with a Contract
Amendment for Future Phases; CEQA Status – Not a Project
17.Approval of Amendments to the Employment Agreements between the City of Palo Alto
and Council Appointed Officers, specifically the City Manager, City Attorney, and City
Clerk. CEQA Status ‐ Not a Project
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
18.Housing and Unhoused Services Gap Analysis Report Supplemental Report Added
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee December 10, 2024
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL REPORTS / AMENDED AGENDA ITEMS
4.LATE PACKET REPORT: Adoption of a Resolution Accepting the Statement of Votes and
Certificate of Election Results and Declaring the Results of the Consolidated Municipal
Election Held on November 5, 2024; and Adoption of an Ordinance Approved by the
Voters (Measure D) to Undedicate 0.33 Acres of El Camino Park; CEQA status ‐ the
Ordinance is exempt under Pub. Res. Code § 21080(b)(12).
18.SUPPLEMENTAL REPORT: Housing and Unhoused Services Gap Analysis Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
3 December 09, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 09, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Appreciation for Joe Simitian for his Many Years Serving Palo Alto and the Region2.Proclamation Expressing Appreciation for Roy Clay, Sr.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:20 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # ofspeakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:25 ‐ 7:25 PM)3.Presentation of the 2024 Annual Community Survey ResultsCONSENT CALENDAR (7:25 ‐ 7:30 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Adoption of a Resolution Accepting the Statement of Votes and Certificate of ElectionResults and Declaring the Results of the Consolidated Municipal Election Held onNovember 5, 2024; and Adoption of an Ordinance Approved by the Voters (Measure D) toUndedicate 0.33 Acres of El Camino Park; CEQA status ‐ the Ordinance is exempt underPub. Res. Code § 21080(b)(12). Late Packet Report Added5.Review and Approve the Williamson Act Contract Renewals Within Palo Alto City Limits(2024).6.Approval of Performing Arts Services Agreements for Public‐Private Partnerships Betweenthe City of Palo Alto and TheatreWorks, Palo Alto Players, and West Bay Opera for theuse of the Lucie Stern Community Theater until June 30, 2027. CEQA Status ‐ Not aProject.7.Approval of Construction Contract No. C24192547 with O’Grady Paving, Inc. in theAmount of $2,488,857 and Authorization for the City Manager or Their Designee toNegotiate and Execute Change Orders for Related Additional but Unforeseen Work thatMay Develop During the Project Up to a Not‐to‐Exceed Amount of $248,885; andAmendment No. 3 to Contract No. C20176858 with Sandis Civil Engineers in the AmountNot‐to‐Exceed $59,975 for Construction Administration Services for the Churchill AvenueEnhanced Bikeway Project (PL‐14000); CEQA Status – exempt under CEQA GuidelinesSection 15301(c)8.Approval of Professional Services Contract Number C25192694 with A3‐Immersive in anAmount Not to Exceed $275,692 for Projection Mapping Production Services for the 2025Code:ART Interactive Media Public Art Festival for a period of One Year; and Approval ofa FY 2025 Budget Amendment in the Public Art Fund; CEQA Status: Exempt under section15061(b)(3).9.Approval of Contract Amendment Number 1 to Contract Number C21179976 withTruePoint Solutions, LLC in the Amount of $362,312 through December 31, 2026 toProvide Technical Support of Services Related to the Land Use Management PermittingSystem (Accela); This Amendment Results in a Revised Total Contract Not‐to‐ExceedAmount of $1,263,995. CEQA Status: Not a Project.10.Approval of Contract Amendment Number 3 to Contract Number S19174467 withBuildingEye, Inc. in the Amount of $59,020 through December 31, 2025 to Provide DataVisualization for Building Permits, Planning Entitlements, and Code EnforcementActivities; This Amendment Results in a Revised Total Contract Not‐to‐Exceed Amountof $412,430. CEQA Status: Not a Project.11.Approval of 1) Amendment No. 7 to Contract No. C16163034A with CummingManagement Group, Inc. in the amount of $827,418 for Additional ConstructionManagement Services; 2) Increase of Construction Contingency for Contract No.C21178123B with Swinerton Builders in the Amount Not‐to‐Exceed $3,000,000 for theNew Public Safety Building Capital Improvement Program Project (PE‐ 15001); and 3)Budget Amendment in the Capital Improvement Fund; CEQA ‐ Environmental ImpactReport for the New Public Safety Building (Resolution No. 9772)12.Approval of a Cooperative Agreement between the City of Palo Alto, the PeninsulaCorridor Joint Powers Board (Caltrain), and the Santa Clara Valley TransportationAuthority (VTA) to Conduct the Preliminary Engineering and EnvironmentalDocumentation Phase of the Connecting Palo Alto Grade Separation Projects atChurchill Avenue, Meadow Drive, and Charleston Road Crossings and Allocating $20million in Grant Funding to this Phase, and authorize the City Manager or their designeeto Finalize and Execute the Agreement; CEQA status ‐ CEQA and NEPA review will beconducted as part of this agreement.
13.Improvement Projects Providing Enhancing the Churchill Avenue Railroad At‐Grade
Crossing
14.Approval of Budget Amendments in the Child Care Trust Fund and General Fund in
Support of Expenditures to Support Early Education Providers; CEQA status ‐ Not a
Project.
15.FIRST READING: Adoption of an Ordinance Approving a Plan for Park Improvements at
the City’s Baylands for Santa Clara Valley Water District's Palo Alto Flood Basin Tide
Gate Structure Phase 1: Seismic: Retrofit and Rehabilitation Project; Approval of
Addendum to the Mitigated Negative Declaration for the Project Prepared by Santa
Clara Valley Water District (SCH # 2020090237).
CITY MANAGER COMMENTS (7:30 ‐ 7:45 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 16: 8:00 ‐ 9:30 PM, Item 17: 9:30 ‐ 9:45 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
16.Receive an Update and Confirm the Preferred Concept Plan for the University Avenue
Streetscape Improvements Project (PE‐21004) and Direct Staff to Return with a Contract
Amendment for Future Phases; CEQA Status – Not a Project
17.Approval of Amendments to the Employment Agreements between the City of Palo Alto
and Council Appointed Officers, specifically the City Manager, City Attorney, and City
Clerk. CEQA Status ‐ Not a Project
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
18.Housing and Unhoused Services Gap Analysis Report Supplemental Report Added
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee December 10, 2024
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL REPORTS / AMENDED AGENDA ITEMS
4.LATE PACKET REPORT: Adoption of a Resolution Accepting the Statement of Votes and
Certificate of Election Results and Declaring the Results of the Consolidated Municipal
Election Held on November 5, 2024; and Adoption of an Ordinance Approved by the
Voters (Measure D) to Undedicate 0.33 Acres of El Camino Park; CEQA status ‐ the
Ordinance is exempt under Pub. Res. Code § 21080(b)(12).
18.SUPPLEMENTAL REPORT: Housing and Unhoused Services Gap Analysis Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
4 December 09, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 09, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Appreciation for Joe Simitian for his Many Years Serving Palo Alto and the Region2.Proclamation Expressing Appreciation for Roy Clay, Sr.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:20 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # ofspeakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:25 ‐ 7:25 PM)3.Presentation of the 2024 Annual Community Survey ResultsCONSENT CALENDAR (7:25 ‐ 7:30 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Adoption of a Resolution Accepting the Statement of Votes and Certificate of ElectionResults and Declaring the Results of the Consolidated Municipal Election Held onNovember 5, 2024; and Adoption of an Ordinance Approved by the Voters (Measure D) toUndedicate 0.33 Acres of El Camino Park; CEQA status ‐ the Ordinance is exempt underPub. Res. Code § 21080(b)(12). Late Packet Report Added5.Review and Approve the Williamson Act Contract Renewals Within Palo Alto City Limits(2024).6.Approval of Performing Arts Services Agreements for Public‐Private Partnerships Betweenthe City of Palo Alto and TheatreWorks, Palo Alto Players, and West Bay Opera for theuse of the Lucie Stern Community Theater until June 30, 2027. CEQA Status ‐ Not aProject.7.Approval of Construction Contract No. C24192547 with O’Grady Paving, Inc. in theAmount of $2,488,857 and Authorization for the City Manager or Their Designee toNegotiate and Execute Change Orders for Related Additional but Unforeseen Work thatMay Develop During the Project Up to a Not‐to‐Exceed Amount of $248,885; andAmendment No. 3 to Contract No. C20176858 with Sandis Civil Engineers in the AmountNot‐to‐Exceed $59,975 for Construction Administration Services for the Churchill AvenueEnhanced Bikeway Project (PL‐14000); CEQA Status – exempt under CEQA GuidelinesSection 15301(c)8.Approval of Professional Services Contract Number C25192694 with A3‐Immersive in anAmount Not to Exceed $275,692 for Projection Mapping Production Services for the 2025Code:ART Interactive Media Public Art Festival for a period of One Year; and Approval ofa FY 2025 Budget Amendment in the Public Art Fund; CEQA Status: Exempt under section15061(b)(3).9.Approval of Contract Amendment Number 1 to Contract Number C21179976 withTruePoint Solutions, LLC in the Amount of $362,312 through December 31, 2026 toProvide Technical Support of Services Related to the Land Use Management PermittingSystem (Accela); This Amendment Results in a Revised Total Contract Not‐to‐ExceedAmount of $1,263,995. CEQA Status: Not a Project.10.Approval of Contract Amendment Number 3 to Contract Number S19174467 withBuildingEye, Inc. in the Amount of $59,020 through December 31, 2025 to Provide DataVisualization for Building Permits, Planning Entitlements, and Code EnforcementActivities; This Amendment Results in a Revised Total Contract Not‐to‐Exceed Amountof $412,430. CEQA Status: Not a Project.11.Approval of 1) Amendment No. 7 to Contract No. C16163034A with CummingManagement Group, Inc. in the amount of $827,418 for Additional ConstructionManagement Services; 2) Increase of Construction Contingency for Contract No.C21178123B with Swinerton Builders in the Amount Not‐to‐Exceed $3,000,000 for theNew Public Safety Building Capital Improvement Program Project (PE‐ 15001); and 3)Budget Amendment in the Capital Improvement Fund; CEQA ‐ Environmental ImpactReport for the New Public Safety Building (Resolution No. 9772)12.Approval of a Cooperative Agreement between the City of Palo Alto, the PeninsulaCorridor Joint Powers Board (Caltrain), and the Santa Clara Valley TransportationAuthority (VTA) to Conduct the Preliminary Engineering and EnvironmentalDocumentation Phase of the Connecting Palo Alto Grade Separation Projects atChurchill Avenue, Meadow Drive, and Charleston Road Crossings and Allocating $20million in Grant Funding to this Phase, and authorize the City Manager or their designeeto Finalize and Execute the Agreement; CEQA status ‐ CEQA and NEPA review will beconducted as part of this agreement.13.Improvement Projects Providing Enhancing the Churchill Avenue Railroad At‐GradeCrossing14.Approval of Budget Amendments in the Child Care Trust Fund and General Fund inSupport of Expenditures to Support Early Education Providers; CEQA status ‐ Not aProject.15.FIRST READING: Adoption of an Ordinance Approving a Plan for Park Improvements atthe City’s Baylands for Santa Clara Valley Water District's Palo Alto Flood Basin TideGate Structure Phase 1: Seismic: Retrofit and Rehabilitation Project; Approval ofAddendum to the Mitigated Negative Declaration for the Project Prepared by SantaClara Valley Water District (SCH # 2020090237).CITY MANAGER COMMENTS (7:30 ‐ 7:45 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 16: 8:00 ‐ 9:30 PM, Item 17: 9:30 ‐ 9:45 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.16.Receive an Update and Confirm the Preferred Concept Plan for the University AvenueStreetscape Improvements Project (PE‐21004) and Direct Staff to Return with a ContractAmendment for Future Phases; CEQA Status – Not a Project17.Approval of Amendments to the Employment Agreements between the City of Palo Altoand Council Appointed Officers, specifically the City Manager, City Attorney, and CityClerk. CEQA Status ‐ Not a ProjectADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.18.Housing and Unhoused Services Gap Analysis Report Supplemental Report AddedOTHER INFORMATIONStanding Committee Meetings this week Policy & Services Committee December 10, 2024
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL REPORTS / AMENDED AGENDA ITEMS
4.LATE PACKET REPORT: Adoption of a Resolution Accepting the Statement of Votes and
Certificate of Election Results and Declaring the Results of the Consolidated Municipal
Election Held on November 5, 2024; and Adoption of an Ordinance Approved by the
Voters (Measure D) to Undedicate 0.33 Acres of El Camino Park; CEQA status ‐ the
Ordinance is exempt under Pub. Res. Code § 21080(b)(12).
18.SUPPLEMENTAL REPORT: Housing and Unhoused Services Gap Analysis Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
5 December 09, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 09, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Appreciation for Joe Simitian for his Many Years Serving Palo Alto and the Region2.Proclamation Expressing Appreciation for Roy Clay, Sr.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:20 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # ofspeakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:25 ‐ 7:25 PM)3.Presentation of the 2024 Annual Community Survey ResultsCONSENT CALENDAR (7:25 ‐ 7:30 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Adoption of a Resolution Accepting the Statement of Votes and Certificate of ElectionResults and Declaring the Results of the Consolidated Municipal Election Held onNovember 5, 2024; and Adoption of an Ordinance Approved by the Voters (Measure D) toUndedicate 0.33 Acres of El Camino Park; CEQA status ‐ the Ordinance is exempt underPub. Res. Code § 21080(b)(12). Late Packet Report Added5.Review and Approve the Williamson Act Contract Renewals Within Palo Alto City Limits(2024).6.Approval of Performing Arts Services Agreements for Public‐Private Partnerships Betweenthe City of Palo Alto and TheatreWorks, Palo Alto Players, and West Bay Opera for theuse of the Lucie Stern Community Theater until June 30, 2027. CEQA Status ‐ Not aProject.7.Approval of Construction Contract No. C24192547 with O’Grady Paving, Inc. in theAmount of $2,488,857 and Authorization for the City Manager or Their Designee toNegotiate and Execute Change Orders for Related Additional but Unforeseen Work thatMay Develop During the Project Up to a Not‐to‐Exceed Amount of $248,885; andAmendment No. 3 to Contract No. C20176858 with Sandis Civil Engineers in the AmountNot‐to‐Exceed $59,975 for Construction Administration Services for the Churchill AvenueEnhanced Bikeway Project (PL‐14000); CEQA Status – exempt under CEQA GuidelinesSection 15301(c)8.Approval of Professional Services Contract Number C25192694 with A3‐Immersive in anAmount Not to Exceed $275,692 for Projection Mapping Production Services for the 2025Code:ART Interactive Media Public Art Festival for a period of One Year; and Approval ofa FY 2025 Budget Amendment in the Public Art Fund; CEQA Status: Exempt under section15061(b)(3).9.Approval of Contract Amendment Number 1 to Contract Number C21179976 withTruePoint Solutions, LLC in the Amount of $362,312 through December 31, 2026 toProvide Technical Support of Services Related to the Land Use Management PermittingSystem (Accela); This Amendment Results in a Revised Total Contract Not‐to‐ExceedAmount of $1,263,995. CEQA Status: Not a Project.10.Approval of Contract Amendment Number 3 to Contract Number S19174467 withBuildingEye, Inc. in the Amount of $59,020 through December 31, 2025 to Provide DataVisualization for Building Permits, Planning Entitlements, and Code EnforcementActivities; This Amendment Results in a Revised Total Contract Not‐to‐Exceed Amountof $412,430. CEQA Status: Not a Project.11.Approval of 1) Amendment No. 7 to Contract No. C16163034A with CummingManagement Group, Inc. in the amount of $827,418 for Additional ConstructionManagement Services; 2) Increase of Construction Contingency for Contract No.C21178123B with Swinerton Builders in the Amount Not‐to‐Exceed $3,000,000 for theNew Public Safety Building Capital Improvement Program Project (PE‐ 15001); and 3)Budget Amendment in the Capital Improvement Fund; CEQA ‐ Environmental ImpactReport for the New Public Safety Building (Resolution No. 9772)12.Approval of a Cooperative Agreement between the City of Palo Alto, the PeninsulaCorridor Joint Powers Board (Caltrain), and the Santa Clara Valley TransportationAuthority (VTA) to Conduct the Preliminary Engineering and EnvironmentalDocumentation Phase of the Connecting Palo Alto Grade Separation Projects atChurchill Avenue, Meadow Drive, and Charleston Road Crossings and Allocating $20million in Grant Funding to this Phase, and authorize the City Manager or their designeeto Finalize and Execute the Agreement; CEQA status ‐ CEQA and NEPA review will beconducted as part of this agreement.13.Improvement Projects Providing Enhancing the Churchill Avenue Railroad At‐GradeCrossing14.Approval of Budget Amendments in the Child Care Trust Fund and General Fund inSupport of Expenditures to Support Early Education Providers; CEQA status ‐ Not aProject.15.FIRST READING: Adoption of an Ordinance Approving a Plan for Park Improvements atthe City’s Baylands for Santa Clara Valley Water District's Palo Alto Flood Basin TideGate Structure Phase 1: Seismic: Retrofit and Rehabilitation Project; Approval ofAddendum to the Mitigated Negative Declaration for the Project Prepared by SantaClara Valley Water District (SCH # 2020090237).CITY MANAGER COMMENTS (7:30 ‐ 7:45 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 16: 8:00 ‐ 9:30 PM, Item 17: 9:30 ‐ 9:45 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.16.Receive an Update and Confirm the Preferred Concept Plan for the University AvenueStreetscape Improvements Project (PE‐21004) and Direct Staff to Return with a ContractAmendment for Future Phases; CEQA Status – Not a Project17.Approval of Amendments to the Employment Agreements between the City of Palo Altoand Council Appointed Officers, specifically the City Manager, City Attorney, and CityClerk. CEQA Status ‐ Not a ProjectADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.18.Housing and Unhoused Services Gap Analysis Report Supplemental Report AddedOTHER INFORMATIONStanding Committee Meetings this week Policy & Services Committee December 10, 2024Public Comment LettersSchedule of MeetingsSUPPLEMENTAL REPORTS / AMENDED AGENDA ITEMS4.LATE PACKET REPORT: Adoption of a Resolution Accepting the Statement of Votes andCertificate of Election Results and Declaring the Results of the Consolidated MunicipalElection Held on November 5, 2024; and Adoption of an Ordinance Approved by theVoters (Measure D) to Undedicate 0.33 Acres of El Camino Park; CEQA status ‐ theOrdinance is exempt under Pub. Res. Code § 21080(b)(12). 18.SUPPLEMENTAL REPORT: Housing and Unhoused Services Gap Analysis Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
6 December 09, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 09, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Appreciation for Joe Simitian for his Many Years Serving Palo Alto and the Region2.Proclamation Expressing Appreciation for Roy Clay, Sr.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:20 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # ofspeakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:25 ‐ 7:25 PM)3.Presentation of the 2024 Annual Community Survey ResultsCONSENT CALENDAR (7:25 ‐ 7:30 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Adoption of a Resolution Accepting the Statement of Votes and Certificate of ElectionResults and Declaring the Results of the Consolidated Municipal Election Held onNovember 5, 2024; and Adoption of an Ordinance Approved by the Voters (Measure D) toUndedicate 0.33 Acres of El Camino Park; CEQA status ‐ the Ordinance is exempt underPub. Res. Code § 21080(b)(12). Late Packet Report Added5.Review and Approve the Williamson Act Contract Renewals Within Palo Alto City Limits(2024).6.Approval of Performing Arts Services Agreements for Public‐Private Partnerships Betweenthe City of Palo Alto and TheatreWorks, Palo Alto Players, and West Bay Opera for theuse of the Lucie Stern Community Theater until June 30, 2027. CEQA Status ‐ Not aProject.7.Approval of Construction Contract No. C24192547 with O’Grady Paving, Inc. in theAmount of $2,488,857 and Authorization for the City Manager or Their Designee toNegotiate and Execute Change Orders for Related Additional but Unforeseen Work thatMay Develop During the Project Up to a Not‐to‐Exceed Amount of $248,885; andAmendment No. 3 to Contract No. C20176858 with Sandis Civil Engineers in the AmountNot‐to‐Exceed $59,975 for Construction Administration Services for the Churchill AvenueEnhanced Bikeway Project (PL‐14000); CEQA Status – exempt under CEQA GuidelinesSection 15301(c)8.Approval of Professional Services Contract Number C25192694 with A3‐Immersive in anAmount Not to Exceed $275,692 for Projection Mapping Production Services for the 2025Code:ART Interactive Media Public Art Festival for a period of One Year; and Approval ofa FY 2025 Budget Amendment in the Public Art Fund; CEQA Status: Exempt under section15061(b)(3).9.Approval of Contract Amendment Number 1 to Contract Number C21179976 withTruePoint Solutions, LLC in the Amount of $362,312 through December 31, 2026 toProvide Technical Support of Services Related to the Land Use Management PermittingSystem (Accela); This Amendment Results in a Revised Total Contract Not‐to‐ExceedAmount of $1,263,995. CEQA Status: Not a Project.10.Approval of Contract Amendment Number 3 to Contract Number S19174467 withBuildingEye, Inc. in the Amount of $59,020 through December 31, 2025 to Provide DataVisualization for Building Permits, Planning Entitlements, and Code EnforcementActivities; This Amendment Results in a Revised Total Contract Not‐to‐Exceed Amountof $412,430. CEQA Status: Not a Project.11.Approval of 1) Amendment No. 7 to Contract No. C16163034A with CummingManagement Group, Inc. in the amount of $827,418 for Additional ConstructionManagement Services; 2) Increase of Construction Contingency for Contract No.C21178123B with Swinerton Builders in the Amount Not‐to‐Exceed $3,000,000 for theNew Public Safety Building Capital Improvement Program Project (PE‐ 15001); and 3)Budget Amendment in the Capital Improvement Fund; CEQA ‐ Environmental ImpactReport for the New Public Safety Building (Resolution No. 9772)12.Approval of a Cooperative Agreement between the City of Palo Alto, the PeninsulaCorridor Joint Powers Board (Caltrain), and the Santa Clara Valley TransportationAuthority (VTA) to Conduct the Preliminary Engineering and EnvironmentalDocumentation Phase of the Connecting Palo Alto Grade Separation Projects atChurchill Avenue, Meadow Drive, and Charleston Road Crossings and Allocating $20million in Grant Funding to this Phase, and authorize the City Manager or their designeeto Finalize and Execute the Agreement; CEQA status ‐ CEQA and NEPA review will beconducted as part of this agreement.13.Improvement Projects Providing Enhancing the Churchill Avenue Railroad At‐GradeCrossing14.Approval of Budget Amendments in the Child Care Trust Fund and General Fund inSupport of Expenditures to Support Early Education Providers; CEQA status ‐ Not aProject.15.FIRST READING: Adoption of an Ordinance Approving a Plan for Park Improvements atthe City’s Baylands for Santa Clara Valley Water District's Palo Alto Flood Basin TideGate Structure Phase 1: Seismic: Retrofit and Rehabilitation Project; Approval ofAddendum to the Mitigated Negative Declaration for the Project Prepared by SantaClara Valley Water District (SCH # 2020090237).CITY MANAGER COMMENTS (7:30 ‐ 7:45 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 16: 8:00 ‐ 9:30 PM, Item 17: 9:30 ‐ 9:45 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.16.Receive an Update and Confirm the Preferred Concept Plan for the University AvenueStreetscape Improvements Project (PE‐21004) and Direct Staff to Return with a ContractAmendment for Future Phases; CEQA Status – Not a Project17.Approval of Amendments to the Employment Agreements between the City of Palo Altoand Council Appointed Officers, specifically the City Manager, City Attorney, and CityClerk. CEQA Status ‐ Not a ProjectADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.18.Housing and Unhoused Services Gap Analysis Report Supplemental Report AddedOTHER INFORMATIONStanding Committee Meetings this week Policy & Services Committee December 10, 2024Public Comment LettersSchedule of MeetingsSUPPLEMENTAL REPORTS / AMENDED AGENDA ITEMS4.LATE PACKET REPORT: Adoption of a Resolution Accepting the Statement of Votes andCertificate of Election Results and Declaring the Results of the Consolidated MunicipalElection Held on November 5, 2024; and Adoption of an Ordinance Approved by theVoters (Measure D) to Undedicate 0.33 Acres of El Camino Park; CEQA status ‐ theOrdinance is exempt under Pub. Res. Code § 21080(b)(12). 18.SUPPLEMENTAL REPORT: Housing and Unhoused Services Gap Analysis ReportPUBLIC COMMENT INSTRUCTIONSMembers of the Public may provide public comments to teleconference meetings via email,teleconference, or by phone.1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.2. For in person public comments please complete a speaker request card located on thetable at the entrance to the Council Chambers and deliver it to the Clerk prior todiscussion of the item.3. Spoken public comments for agendized items using a computer or smart phone willbe accepted through the teleconference meeting. To address the Council, click on the linkbelow to access a Zoom‐based meeting. Please read the following instructions carefully.You may download the Zoom client or connect to the meeting in‐ browser. If usingyour browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled inolder browsers including Internet Explorer. Or download the Zoom application ontoyour smart phone from the Apple App Store or Google Play Store and enter in theMeeting ID below.You may be asked to enter an email address and name. We request that youidentify yourself by name as this will be visible online and will be used to notify youthat it is your turn to speak.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk willactivate and unmute speakers in turn. Speakers will be notified shortly before theyare called to speak.When called, please limit your remarks to the time limit allotted. A timer will beshown on the computer to help keep track of your comments.4. Spoken public comments for agendized items using a phone use the telephone numberlisted below. When you wish to speak on an agenda item hit *9 on your phone so weknow that you wish to speak. You will be asked to provide your first and last name beforeaddressing the Council. You will be advised how long you have to speak. When calledplease limit your remarks to the agenda item and time limit allotted.CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its publicprograms, services and meetings in a manner that is readily accessible to all. Persons withdisabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
7 December 09, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.