HomeMy WebLinkAbout2024-12-02 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, December 02, 2024
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. Information on how the public may observe and participate in the
meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV
Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to
Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three
minutes or an amount of time determined by the Chair. General public comment will be heard
for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to
three minutes or an amount of time determined by the Chair. Requests to speak will be taken
until 5 minutes after the staff’s presentation or as determined by the Chair. Written public
comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided
to the Council and available for inspection on the City’s website. Please clearly indicate which
agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)
1.Appreciation for Congresswoman Anna Eshoo for her Many Years Serving Palo Alto and
the Region
2.Proclamation Honoring the Life of Appollonia "Mama Dee" Grey Uhilamoelangi
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:55 ‐ 6:25 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.
Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCILMEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:30 ‐ 6:35 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from November 12, 2024 and November 18, 2024 Meetings
4.Adoption of a Resolution Vacating an Easement at 561 Addison Avenue; CEQA Status–
Exempt under Cal. Code Regs. Tit. 14, section 15305
5.Adoption of a Resolution Approving and Attesting to the Veracity of the City's 2023
Annual Power Source Disclosure and Power Content Label Reports; CEQA Status: Not a
project
6.Approval of Professional Services Contract Number C25191013 with BKF Engineers in an
Amount Not to Exceed $451,705 for Preliminary Engineering (PE) Design Services for
Railroad Crossing Safety Improvements for a Period of Four Years; CEQA status ‐
categorically exempt under CEQA Guidelines Section 15301.
7.Approval of Professional Services Contract Number C25191563 with Navia Benefits
Solutions Inc. in an Amount Not to Exceed $179,730 as the City of Palo Alto’s
Administrator for City Employee Benefit Services of Flexible Spending Account (FSA),
Transportation Spending Account (TSA), Lifestyle Plan and Consolidate Omnibus Budget
Reconciliation Act (COBRA) for a Period of Five Years; CEQA Status – Not a Project.
8.Approval of Professional Services Contract No. C25193007 with Watry Design, Inc. in the
Amount of $2,403,592 to Provide Design, Environmental Review, and Construction
Administration Services for the New Downtown Parking Garage, Capital Improvement
Program Project (PE‐15007); CEQA Status: Not a Project
9.Approval of Contract Amendment Number 1 to Contract Number C23186719 with
CivicPlus, LLC in the amount of $48,265 for Additional Features and Security for Existing
Recreation Management Software for a new not‐to‐exceed of $783,330; CEQA Status –
Not a Project.
10.Approval of Amendment No. 1 to Contract No. C22182372 with CSW/Stuber‐Stroeh
Engineering Group Inc. in the Amount of $25,000 for a total not to exceed amount of
$189,852 and Extend the Contract Term for the University Avenue Streetscape Update
Project (PE‐21004); CEQA status – Not a Project
11.Approval of Amendment Number 1 to Contract Number S23187316 with Flock Safety in
the amount of $349,808 for Automated License Plate Recognition (ALPR) to Implement
10 Additional Cameras and Extend the Term through December 2029 in a new not to
exceed of $524,208; CEQA status – categorically exempt (Section 15321 enforcement
actions)
12.Approval of the Second Amendment to Lease Agreement Between Palo Alto Unified
School District (PAUSD) and City of Palo Alto for a Portion of the Cubberley Site at 4000
Middlefield Road through December 31, 2029, Not‐to‐Exceed $2,500,000 in Rent per
Year; CEQA Status—Not a Project
13.Approval of Amendment No. 2 to Contract No. C20176877 with Schaaf & Wheeler in the
Amount of $77,360 for a total not‐to‐exceed amount of $867,278 and Extend the
Contract Term for the Corporation Way System Upgrades and Pump Station (SD‐21000),
West Bayshore Road Pump Station (SD‐20000) and West Bayshore Trunk Line
Improvements (SD‐23000) Projects; CEQA Status – Exempt Under CEQA Guidelines
Section 15301
14.FIRST READING: Adoption of an Ordinance to Move Commissioner Appointments from
April to November for the Public Art Commission (PAMC Ch. 2.18), Human Relations
Commission (Ch. 2.22), and Parks and Recreation Commission (Ch. 2.25); and Adoption
of a Resolution Moving Storm Water Management Oversight Committee Appointments
from March to November; and Extending Terms Accordingly for these Commissions;
CEQA status ‐ not a project.
15.SECOND READING: Adoption of an Ordinance Continuing the Temporary Program to
Expand Outdoor Dining, Retail and Other Activities on Public and Private Property
through June 30, 2025; CEQA status ‐ Exempt under Sections 15301, 15303, and 15304
of the CEQA Guidelines (FIRST READING: November 18, 2024 PASSED 7‐0)
16.SECOND READING: Adoption of an Ordinance Amending the Municipal Fee Schedule to
Modify the Calculation for Park, Community Center and Library Development Impact
Fees from a per Unit to per Square Foot Basis; CEQA Status: Exempt Pursuant to
15061(b)(3). (FIRST READING: November 18, 2024 PASSED 7‐0)
CITY MANAGER COMMENTS (6:35 ‐ 6:50 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 17: 7:05 ‐ 7:15 PM, Item 18: 7:15 ‐ 9:00 PM, Item 19: 9:00 ‐ 9:45 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
17.Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February
10, 2025, for a Public Hearing for Objections to the Proposed Weed Abatement; CEQA
status: exempt, CEQA Guidelines Section 15308.
18.Master Plan for the Cubberley Site: (1) Approval of Professional Services Contract
Number C25192924 with Concordia, LLC in an Amount Not to Exceed $631,966 for
Development of a Revised Master Plan for the Cubberley Site for a Period of Two Years;
(2) Approve Budget Amendments in the General Fund and Cubberley Infrastructure
Fund; (3) Approve a Letter of Intent with the Friends of the Palo Alto Recreation
Wellness Center; (4) Approve the Workplan for Pursuit of a Local Ballot Measure for the
November 2026 General Election to fund the Purchase of Land and Development of a
New Community Recreation and Resource Center at the Cubberley Site; CEQA Status ‐
CEQA review will be conducted on the Master Plan.
19.Colleague's Memo: Resolution Supporting the Efforts of the Amah Mutsun Tribal Band
to Preserve Juristac/Sargent Ranch as Open Space
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
20.Appointment of the Community Advisory Group (CAG) for Downtown Housing Plan.
CEQA Status – Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee December 3, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
1 December 02, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 02, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)
1.Appreciation for Congresswoman Anna Eshoo for her Many Years Serving Palo Alto and
the Region
2.Proclamation Honoring the Life of Appollonia "Mama Dee" Grey Uhilamoelangi
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:55 ‐ 6:25 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.
Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCILMEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:30 ‐ 6:35 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from November 12, 2024 and November 18, 2024 Meetings
4.Adoption of a Resolution Vacating an Easement at 561 Addison Avenue; CEQA Status–
Exempt under Cal. Code Regs. Tit. 14, section 15305
5.Adoption of a Resolution Approving and Attesting to the Veracity of the City's 2023
Annual Power Source Disclosure and Power Content Label Reports; CEQA Status: Not a
project
6.Approval of Professional Services Contract Number C25191013 with BKF Engineers in an
Amount Not to Exceed $451,705 for Preliminary Engineering (PE) Design Services for
Railroad Crossing Safety Improvements for a Period of Four Years; CEQA status ‐
categorically exempt under CEQA Guidelines Section 15301.
7.Approval of Professional Services Contract Number C25191563 with Navia Benefits
Solutions Inc. in an Amount Not to Exceed $179,730 as the City of Palo Alto’s
Administrator for City Employee Benefit Services of Flexible Spending Account (FSA),
Transportation Spending Account (TSA), Lifestyle Plan and Consolidate Omnibus Budget
Reconciliation Act (COBRA) for a Period of Five Years; CEQA Status – Not a Project.
8.Approval of Professional Services Contract No. C25193007 with Watry Design, Inc. in the
Amount of $2,403,592 to Provide Design, Environmental Review, and Construction
Administration Services for the New Downtown Parking Garage, Capital Improvement
Program Project (PE‐15007); CEQA Status: Not a Project
9.Approval of Contract Amendment Number 1 to Contract Number C23186719 with
CivicPlus, LLC in the amount of $48,265 for Additional Features and Security for Existing
Recreation Management Software for a new not‐to‐exceed of $783,330; CEQA Status –
Not a Project.
10.Approval of Amendment No. 1 to Contract No. C22182372 with CSW/Stuber‐Stroeh
Engineering Group Inc. in the Amount of $25,000 for a total not to exceed amount of
$189,852 and Extend the Contract Term for the University Avenue Streetscape Update
Project (PE‐21004); CEQA status – Not a Project
11.Approval of Amendment Number 1 to Contract Number S23187316 with Flock Safety in
the amount of $349,808 for Automated License Plate Recognition (ALPR) to Implement
10 Additional Cameras and Extend the Term through December 2029 in a new not to
exceed of $524,208; CEQA status – categorically exempt (Section 15321 enforcement
actions)
12.Approval of the Second Amendment to Lease Agreement Between Palo Alto Unified
School District (PAUSD) and City of Palo Alto for a Portion of the Cubberley Site at 4000
Middlefield Road through December 31, 2029, Not‐to‐Exceed $2,500,000 in Rent per
Year; CEQA Status—Not a Project
13.Approval of Amendment No. 2 to Contract No. C20176877 with Schaaf & Wheeler in the
Amount of $77,360 for a total not‐to‐exceed amount of $867,278 and Extend the
Contract Term for the Corporation Way System Upgrades and Pump Station (SD‐21000),
West Bayshore Road Pump Station (SD‐20000) and West Bayshore Trunk Line
Improvements (SD‐23000) Projects; CEQA Status – Exempt Under CEQA Guidelines
Section 15301
14.FIRST READING: Adoption of an Ordinance to Move Commissioner Appointments from
April to November for the Public Art Commission (PAMC Ch. 2.18), Human Relations
Commission (Ch. 2.22), and Parks and Recreation Commission (Ch. 2.25); and Adoption
of a Resolution Moving Storm Water Management Oversight Committee Appointments
from March to November; and Extending Terms Accordingly for these Commissions;
CEQA status ‐ not a project.
15.SECOND READING: Adoption of an Ordinance Continuing the Temporary Program to
Expand Outdoor Dining, Retail and Other Activities on Public and Private Property
through June 30, 2025; CEQA status ‐ Exempt under Sections 15301, 15303, and 15304
of the CEQA Guidelines (FIRST READING: November 18, 2024 PASSED 7‐0)
16.SECOND READING: Adoption of an Ordinance Amending the Municipal Fee Schedule to
Modify the Calculation for Park, Community Center and Library Development Impact
Fees from a per Unit to per Square Foot Basis; CEQA Status: Exempt Pursuant to
15061(b)(3). (FIRST READING: November 18, 2024 PASSED 7‐0)
CITY MANAGER COMMENTS (6:35 ‐ 6:50 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 17: 7:05 ‐ 7:15 PM, Item 18: 7:15 ‐ 9:00 PM, Item 19: 9:00 ‐ 9:45 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
17.Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February
10, 2025, for a Public Hearing for Objections to the Proposed Weed Abatement; CEQA
status: exempt, CEQA Guidelines Section 15308.
18.Master Plan for the Cubberley Site: (1) Approval of Professional Services Contract
Number C25192924 with Concordia, LLC in an Amount Not to Exceed $631,966 for
Development of a Revised Master Plan for the Cubberley Site for a Period of Two Years;
(2) Approve Budget Amendments in the General Fund and Cubberley Infrastructure
Fund; (3) Approve a Letter of Intent with the Friends of the Palo Alto Recreation
Wellness Center; (4) Approve the Workplan for Pursuit of a Local Ballot Measure for the
November 2026 General Election to fund the Purchase of Land and Development of a
New Community Recreation and Resource Center at the Cubberley Site; CEQA Status ‐
CEQA review will be conducted on the Master Plan.
19.Colleague's Memo: Resolution Supporting the Efforts of the Amah Mutsun Tribal Band
to Preserve Juristac/Sargent Ranch as Open Space
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
20.Appointment of the Community Advisory Group (CAG) for Downtown Housing Plan.
CEQA Status – Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee December 3, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
2 December 02, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 02, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Appreciation for Congresswoman Anna Eshoo for her Many Years Serving Palo Alto andthe Region2.Proclamation Honoring the Life of Appollonia "Mama Dee" Grey UhilamoelangiAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:25 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCILMEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:30 ‐ 6:35 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from November 12, 2024 and November 18, 2024 Meetings4.Adoption of a Resolution Vacating an Easement at 561 Addison Avenue; CEQA Status–Exempt under Cal. Code Regs. Tit. 14, section 153055.Adoption of a Resolution Approving and Attesting to the Veracity of the City's 2023Annual Power Source Disclosure and Power Content Label Reports; CEQA Status: Not aproject6.Approval of Professional Services Contract Number C25191013 with BKF Engineers in anAmount Not to Exceed $451,705 for Preliminary Engineering (PE) Design Services forRailroad Crossing Safety Improvements for a Period of Four Years; CEQA status ‐categorically exempt under CEQA Guidelines Section 15301.7.Approval of Professional Services Contract Number C25191563 with Navia BenefitsSolutions Inc. in an Amount Not to Exceed $179,730 as the City of Palo Alto’sAdministrator for City Employee Benefit Services of Flexible Spending Account (FSA),Transportation Spending Account (TSA), Lifestyle Plan and Consolidate Omnibus BudgetReconciliation Act (COBRA) for a Period of Five Years; CEQA Status – Not a Project.
8.Approval of Professional Services Contract No. C25193007 with Watry Design, Inc. in the
Amount of $2,403,592 to Provide Design, Environmental Review, and Construction
Administration Services for the New Downtown Parking Garage, Capital Improvement
Program Project (PE‐15007); CEQA Status: Not a Project
9.Approval of Contract Amendment Number 1 to Contract Number C23186719 with
CivicPlus, LLC in the amount of $48,265 for Additional Features and Security for Existing
Recreation Management Software for a new not‐to‐exceed of $783,330; CEQA Status –
Not a Project.
10.Approval of Amendment No. 1 to Contract No. C22182372 with CSW/Stuber‐Stroeh
Engineering Group Inc. in the Amount of $25,000 for a total not to exceed amount of
$189,852 and Extend the Contract Term for the University Avenue Streetscape Update
Project (PE‐21004); CEQA status – Not a Project
11.Approval of Amendment Number 1 to Contract Number S23187316 with Flock Safety in
the amount of $349,808 for Automated License Plate Recognition (ALPR) to Implement
10 Additional Cameras and Extend the Term through December 2029 in a new not to
exceed of $524,208; CEQA status – categorically exempt (Section 15321 enforcement
actions)
12.Approval of the Second Amendment to Lease Agreement Between Palo Alto Unified
School District (PAUSD) and City of Palo Alto for a Portion of the Cubberley Site at 4000
Middlefield Road through December 31, 2029, Not‐to‐Exceed $2,500,000 in Rent per
Year; CEQA Status—Not a Project
13.Approval of Amendment No. 2 to Contract No. C20176877 with Schaaf & Wheeler in the
Amount of $77,360 for a total not‐to‐exceed amount of $867,278 and Extend the
Contract Term for the Corporation Way System Upgrades and Pump Station (SD‐21000),
West Bayshore Road Pump Station (SD‐20000) and West Bayshore Trunk Line
Improvements (SD‐23000) Projects; CEQA Status – Exempt Under CEQA Guidelines
Section 15301
14.FIRST READING: Adoption of an Ordinance to Move Commissioner Appointments from
April to November for the Public Art Commission (PAMC Ch. 2.18), Human Relations
Commission (Ch. 2.22), and Parks and Recreation Commission (Ch. 2.25); and Adoption
of a Resolution Moving Storm Water Management Oversight Committee Appointments
from March to November; and Extending Terms Accordingly for these Commissions;
CEQA status ‐ not a project.
15.SECOND READING: Adoption of an Ordinance Continuing the Temporary Program to
Expand Outdoor Dining, Retail and Other Activities on Public and Private Property
through June 30, 2025; CEQA status ‐ Exempt under Sections 15301, 15303, and 15304
of the CEQA Guidelines (FIRST READING: November 18, 2024 PASSED 7‐0)
16.SECOND READING: Adoption of an Ordinance Amending the Municipal Fee Schedule to
Modify the Calculation for Park, Community Center and Library Development Impact
Fees from a per Unit to per Square Foot Basis; CEQA Status: Exempt Pursuant to
15061(b)(3). (FIRST READING: November 18, 2024 PASSED 7‐0)
CITY MANAGER COMMENTS (6:35 ‐ 6:50 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 17: 7:05 ‐ 7:15 PM, Item 18: 7:15 ‐ 9:00 PM, Item 19: 9:00 ‐ 9:45 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
17.Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February
10, 2025, for a Public Hearing for Objections to the Proposed Weed Abatement; CEQA
status: exempt, CEQA Guidelines Section 15308.
18.Master Plan for the Cubberley Site: (1) Approval of Professional Services Contract
Number C25192924 with Concordia, LLC in an Amount Not to Exceed $631,966 for
Development of a Revised Master Plan for the Cubberley Site for a Period of Two Years;
(2) Approve Budget Amendments in the General Fund and Cubberley Infrastructure
Fund; (3) Approve a Letter of Intent with the Friends of the Palo Alto Recreation
Wellness Center; (4) Approve the Workplan for Pursuit of a Local Ballot Measure for the
November 2026 General Election to fund the Purchase of Land and Development of a
New Community Recreation and Resource Center at the Cubberley Site; CEQA Status ‐
CEQA review will be conducted on the Master Plan.
19.Colleague's Memo: Resolution Supporting the Efforts of the Amah Mutsun Tribal Band
to Preserve Juristac/Sargent Ranch as Open Space
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
20.Appointment of the Community Advisory Group (CAG) for Downtown Housing Plan.
CEQA Status – Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee December 3, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
3 December 02, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 02, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Appreciation for Congresswoman Anna Eshoo for her Many Years Serving Palo Alto andthe Region2.Proclamation Honoring the Life of Appollonia "Mama Dee" Grey UhilamoelangiAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:25 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCILMEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:30 ‐ 6:35 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from November 12, 2024 and November 18, 2024 Meetings4.Adoption of a Resolution Vacating an Easement at 561 Addison Avenue; CEQA Status–Exempt under Cal. Code Regs. Tit. 14, section 153055.Adoption of a Resolution Approving and Attesting to the Veracity of the City's 2023Annual Power Source Disclosure and Power Content Label Reports; CEQA Status: Not aproject6.Approval of Professional Services Contract Number C25191013 with BKF Engineers in anAmount Not to Exceed $451,705 for Preliminary Engineering (PE) Design Services forRailroad Crossing Safety Improvements for a Period of Four Years; CEQA status ‐categorically exempt under CEQA Guidelines Section 15301.7.Approval of Professional Services Contract Number C25191563 with Navia BenefitsSolutions Inc. in an Amount Not to Exceed $179,730 as the City of Palo Alto’sAdministrator for City Employee Benefit Services of Flexible Spending Account (FSA),Transportation Spending Account (TSA), Lifestyle Plan and Consolidate Omnibus BudgetReconciliation Act (COBRA) for a Period of Five Years; CEQA Status – Not a Project.8.Approval of Professional Services Contract No. C25193007 with Watry Design, Inc. in theAmount of $2,403,592 to Provide Design, Environmental Review, and ConstructionAdministration Services for the New Downtown Parking Garage, Capital ImprovementProgram Project (PE‐15007); CEQA Status: Not a Project9.Approval of Contract Amendment Number 1 to Contract Number C23186719 withCivicPlus, LLC in the amount of $48,265 for Additional Features and Security for ExistingRecreation Management Software for a new not‐to‐exceed of $783,330; CEQA Status –Not a Project.10.Approval of Amendment No. 1 to Contract No. C22182372 with CSW/Stuber‐StroehEngineering Group Inc. in the Amount of $25,000 for a total not to exceed amount of$189,852 and Extend the Contract Term for the University Avenue Streetscape UpdateProject (PE‐21004); CEQA status – Not a Project11.Approval of Amendment Number 1 to Contract Number S23187316 with Flock Safety inthe amount of $349,808 for Automated License Plate Recognition (ALPR) to Implement10 Additional Cameras and Extend the Term through December 2029 in a new not toexceed of $524,208; CEQA status – categorically exempt (Section 15321 enforcementactions)12.Approval of the Second Amendment to Lease Agreement Between Palo Alto UnifiedSchool District (PAUSD) and City of Palo Alto for a Portion of the Cubberley Site at 4000Middlefield Road through December 31, 2029, Not‐to‐Exceed $2,500,000 in Rent perYear; CEQA Status—Not a Project13.Approval of Amendment No. 2 to Contract No. C20176877 with Schaaf & Wheeler in theAmount of $77,360 for a total not‐to‐exceed amount of $867,278 and Extend theContract Term for the Corporation Way System Upgrades and Pump Station (SD‐21000),West Bayshore Road Pump Station (SD‐20000) and West Bayshore Trunk LineImprovements (SD‐23000) Projects; CEQA Status – Exempt Under CEQA GuidelinesSection 1530114.FIRST READING: Adoption of an Ordinance to Move Commissioner Appointments fromApril to November for the Public Art Commission (PAMC Ch. 2.18), Human RelationsCommission (Ch. 2.22), and Parks and Recreation Commission (Ch. 2.25); and Adoptionof a Resolution Moving Storm Water Management Oversight Committee Appointmentsfrom March to November; and Extending Terms Accordingly for these Commissions;CEQA status ‐ not a project.15.SECOND READING: Adoption of an Ordinance Continuing the Temporary Program toExpand Outdoor Dining, Retail and Other Activities on Public and Private Propertythrough June 30, 2025; CEQA status ‐ Exempt under Sections 15301, 15303, and 15304
of the CEQA Guidelines (FIRST READING: November 18, 2024 PASSED 7‐0)
16.SECOND READING: Adoption of an Ordinance Amending the Municipal Fee Schedule to
Modify the Calculation for Park, Community Center and Library Development Impact
Fees from a per Unit to per Square Foot Basis; CEQA Status: Exempt Pursuant to
15061(b)(3). (FIRST READING: November 18, 2024 PASSED 7‐0)
CITY MANAGER COMMENTS (6:35 ‐ 6:50 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 17: 7:05 ‐ 7:15 PM, Item 18: 7:15 ‐ 9:00 PM, Item 19: 9:00 ‐ 9:45 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
17.Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February
10, 2025, for a Public Hearing for Objections to the Proposed Weed Abatement; CEQA
status: exempt, CEQA Guidelines Section 15308.
18.Master Plan for the Cubberley Site: (1) Approval of Professional Services Contract
Number C25192924 with Concordia, LLC in an Amount Not to Exceed $631,966 for
Development of a Revised Master Plan for the Cubberley Site for a Period of Two Years;
(2) Approve Budget Amendments in the General Fund and Cubberley Infrastructure
Fund; (3) Approve a Letter of Intent with the Friends of the Palo Alto Recreation
Wellness Center; (4) Approve the Workplan for Pursuit of a Local Ballot Measure for the
November 2026 General Election to fund the Purchase of Land and Development of a
New Community Recreation and Resource Center at the Cubberley Site; CEQA Status ‐
CEQA review will be conducted on the Master Plan.
19.Colleague's Memo: Resolution Supporting the Efforts of the Amah Mutsun Tribal Band
to Preserve Juristac/Sargent Ranch as Open Space
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
20.Appointment of the Community Advisory Group (CAG) for Downtown Housing Plan.
CEQA Status – Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee December 3, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
4 December 02, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 02, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Appreciation for Congresswoman Anna Eshoo for her Many Years Serving Palo Alto andthe Region2.Proclamation Honoring the Life of Appollonia "Mama Dee" Grey UhilamoelangiAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:25 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCILMEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:30 ‐ 6:35 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from November 12, 2024 and November 18, 2024 Meetings4.Adoption of a Resolution Vacating an Easement at 561 Addison Avenue; CEQA Status–Exempt under Cal. Code Regs. Tit. 14, section 153055.Adoption of a Resolution Approving and Attesting to the Veracity of the City's 2023Annual Power Source Disclosure and Power Content Label Reports; CEQA Status: Not aproject6.Approval of Professional Services Contract Number C25191013 with BKF Engineers in anAmount Not to Exceed $451,705 for Preliminary Engineering (PE) Design Services forRailroad Crossing Safety Improvements for a Period of Four Years; CEQA status ‐categorically exempt under CEQA Guidelines Section 15301.7.Approval of Professional Services Contract Number C25191563 with Navia BenefitsSolutions Inc. in an Amount Not to Exceed $179,730 as the City of Palo Alto’sAdministrator for City Employee Benefit Services of Flexible Spending Account (FSA),Transportation Spending Account (TSA), Lifestyle Plan and Consolidate Omnibus BudgetReconciliation Act (COBRA) for a Period of Five Years; CEQA Status – Not a Project.8.Approval of Professional Services Contract No. C25193007 with Watry Design, Inc. in theAmount of $2,403,592 to Provide Design, Environmental Review, and ConstructionAdministration Services for the New Downtown Parking Garage, Capital ImprovementProgram Project (PE‐15007); CEQA Status: Not a Project9.Approval of Contract Amendment Number 1 to Contract Number C23186719 withCivicPlus, LLC in the amount of $48,265 for Additional Features and Security for ExistingRecreation Management Software for a new not‐to‐exceed of $783,330; CEQA Status –Not a Project.10.Approval of Amendment No. 1 to Contract No. C22182372 with CSW/Stuber‐StroehEngineering Group Inc. in the Amount of $25,000 for a total not to exceed amount of$189,852 and Extend the Contract Term for the University Avenue Streetscape UpdateProject (PE‐21004); CEQA status – Not a Project11.Approval of Amendment Number 1 to Contract Number S23187316 with Flock Safety inthe amount of $349,808 for Automated License Plate Recognition (ALPR) to Implement10 Additional Cameras and Extend the Term through December 2029 in a new not toexceed of $524,208; CEQA status – categorically exempt (Section 15321 enforcementactions)12.Approval of the Second Amendment to Lease Agreement Between Palo Alto UnifiedSchool District (PAUSD) and City of Palo Alto for a Portion of the Cubberley Site at 4000Middlefield Road through December 31, 2029, Not‐to‐Exceed $2,500,000 in Rent perYear; CEQA Status—Not a Project13.Approval of Amendment No. 2 to Contract No. C20176877 with Schaaf & Wheeler in theAmount of $77,360 for a total not‐to‐exceed amount of $867,278 and Extend theContract Term for the Corporation Way System Upgrades and Pump Station (SD‐21000),West Bayshore Road Pump Station (SD‐20000) and West Bayshore Trunk LineImprovements (SD‐23000) Projects; CEQA Status – Exempt Under CEQA GuidelinesSection 1530114.FIRST READING: Adoption of an Ordinance to Move Commissioner Appointments fromApril to November for the Public Art Commission (PAMC Ch. 2.18), Human RelationsCommission (Ch. 2.22), and Parks and Recreation Commission (Ch. 2.25); and Adoptionof a Resolution Moving Storm Water Management Oversight Committee Appointmentsfrom March to November; and Extending Terms Accordingly for these Commissions;CEQA status ‐ not a project.15.SECOND READING: Adoption of an Ordinance Continuing the Temporary Program toExpand Outdoor Dining, Retail and Other Activities on Public and Private Propertythrough June 30, 2025; CEQA status ‐ Exempt under Sections 15301, 15303, and 15304of the CEQA Guidelines (FIRST READING: November 18, 2024 PASSED 7‐0)16.SECOND READING: Adoption of an Ordinance Amending the Municipal Fee Schedule toModify the Calculation for Park, Community Center and Library Development ImpactFees from a per Unit to per Square Foot Basis; CEQA Status: Exempt Pursuant to15061(b)(3). (FIRST READING: November 18, 2024 PASSED 7‐0)CITY MANAGER COMMENTS (6:35 ‐ 6:50 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 17: 7:05 ‐ 7:15 PM, Item 18: 7:15 ‐ 9:00 PM, Item 19: 9:00 ‐ 9:45 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.17.Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February10, 2025, for a Public Hearing for Objections to the Proposed Weed Abatement; CEQAstatus: exempt, CEQA Guidelines Section 15308.18.Master Plan for the Cubberley Site: (1) Approval of Professional Services ContractNumber C25192924 with Concordia, LLC in an Amount Not to Exceed $631,966 forDevelopment of a Revised Master Plan for the Cubberley Site for a Period of Two Years;(2) Approve Budget Amendments in the General Fund and Cubberley InfrastructureFund; (3) Approve a Letter of Intent with the Friends of the Palo Alto RecreationWellness Center; (4) Approve the Workplan for Pursuit of a Local Ballot Measure for theNovember 2026 General Election to fund the Purchase of Land and Development of aNew Community Recreation and Resource Center at the Cubberley Site; CEQA Status ‐CEQA review will be conducted on the Master Plan.19.Colleague's Memo: Resolution Supporting the Efforts of the Amah Mutsun Tribal Bandto Preserve Juristac/Sargent Ranch as Open SpaceADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.20.Appointment of the Community Advisory Group (CAG) for Downtown Housing Plan.CEQA Status – Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee December 3, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
5 December 02, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 02, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Appreciation for Congresswoman Anna Eshoo for her Many Years Serving Palo Alto andthe Region2.Proclamation Honoring the Life of Appollonia "Mama Dee" Grey UhilamoelangiAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:25 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCILMEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:30 ‐ 6:35 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from November 12, 2024 and November 18, 2024 Meetings4.Adoption of a Resolution Vacating an Easement at 561 Addison Avenue; CEQA Status–Exempt under Cal. Code Regs. Tit. 14, section 153055.Adoption of a Resolution Approving and Attesting to the Veracity of the City's 2023Annual Power Source Disclosure and Power Content Label Reports; CEQA Status: Not aproject6.Approval of Professional Services Contract Number C25191013 with BKF Engineers in anAmount Not to Exceed $451,705 for Preliminary Engineering (PE) Design Services forRailroad Crossing Safety Improvements for a Period of Four Years; CEQA status ‐categorically exempt under CEQA Guidelines Section 15301.7.Approval of Professional Services Contract Number C25191563 with Navia BenefitsSolutions Inc. in an Amount Not to Exceed $179,730 as the City of Palo Alto’sAdministrator for City Employee Benefit Services of Flexible Spending Account (FSA),Transportation Spending Account (TSA), Lifestyle Plan and Consolidate Omnibus BudgetReconciliation Act (COBRA) for a Period of Five Years; CEQA Status – Not a Project.8.Approval of Professional Services Contract No. C25193007 with Watry Design, Inc. in theAmount of $2,403,592 to Provide Design, Environmental Review, and ConstructionAdministration Services for the New Downtown Parking Garage, Capital ImprovementProgram Project (PE‐15007); CEQA Status: Not a Project9.Approval of Contract Amendment Number 1 to Contract Number C23186719 withCivicPlus, LLC in the amount of $48,265 for Additional Features and Security for ExistingRecreation Management Software for a new not‐to‐exceed of $783,330; CEQA Status –Not a Project.10.Approval of Amendment No. 1 to Contract No. C22182372 with CSW/Stuber‐StroehEngineering Group Inc. in the Amount of $25,000 for a total not to exceed amount of$189,852 and Extend the Contract Term for the University Avenue Streetscape UpdateProject (PE‐21004); CEQA status – Not a Project11.Approval of Amendment Number 1 to Contract Number S23187316 with Flock Safety inthe amount of $349,808 for Automated License Plate Recognition (ALPR) to Implement10 Additional Cameras and Extend the Term through December 2029 in a new not toexceed of $524,208; CEQA status – categorically exempt (Section 15321 enforcementactions)12.Approval of the Second Amendment to Lease Agreement Between Palo Alto UnifiedSchool District (PAUSD) and City of Palo Alto for a Portion of the Cubberley Site at 4000Middlefield Road through December 31, 2029, Not‐to‐Exceed $2,500,000 in Rent perYear; CEQA Status—Not a Project13.Approval of Amendment No. 2 to Contract No. C20176877 with Schaaf & Wheeler in theAmount of $77,360 for a total not‐to‐exceed amount of $867,278 and Extend theContract Term for the Corporation Way System Upgrades and Pump Station (SD‐21000),West Bayshore Road Pump Station (SD‐20000) and West Bayshore Trunk LineImprovements (SD‐23000) Projects; CEQA Status – Exempt Under CEQA GuidelinesSection 1530114.FIRST READING: Adoption of an Ordinance to Move Commissioner Appointments fromApril to November for the Public Art Commission (PAMC Ch. 2.18), Human RelationsCommission (Ch. 2.22), and Parks and Recreation Commission (Ch. 2.25); and Adoptionof a Resolution Moving Storm Water Management Oversight Committee Appointmentsfrom March to November; and Extending Terms Accordingly for these Commissions;CEQA status ‐ not a project.15.SECOND READING: Adoption of an Ordinance Continuing the Temporary Program toExpand Outdoor Dining, Retail and Other Activities on Public and Private Propertythrough June 30, 2025; CEQA status ‐ Exempt under Sections 15301, 15303, and 15304of the CEQA Guidelines (FIRST READING: November 18, 2024 PASSED 7‐0)16.SECOND READING: Adoption of an Ordinance Amending the Municipal Fee Schedule toModify the Calculation for Park, Community Center and Library Development ImpactFees from a per Unit to per Square Foot Basis; CEQA Status: Exempt Pursuant to15061(b)(3). (FIRST READING: November 18, 2024 PASSED 7‐0)CITY MANAGER COMMENTS (6:35 ‐ 6:50 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 17: 7:05 ‐ 7:15 PM, Item 18: 7:15 ‐ 9:00 PM, Item 19: 9:00 ‐ 9:45 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.17.Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February10, 2025, for a Public Hearing for Objections to the Proposed Weed Abatement; CEQAstatus: exempt, CEQA Guidelines Section 15308.18.Master Plan for the Cubberley Site: (1) Approval of Professional Services ContractNumber C25192924 with Concordia, LLC in an Amount Not to Exceed $631,966 forDevelopment of a Revised Master Plan for the Cubberley Site for a Period of Two Years;(2) Approve Budget Amendments in the General Fund and Cubberley InfrastructureFund; (3) Approve a Letter of Intent with the Friends of the Palo Alto RecreationWellness Center; (4) Approve the Workplan for Pursuit of a Local Ballot Measure for theNovember 2026 General Election to fund the Purchase of Land and Development of aNew Community Recreation and Resource Center at the Cubberley Site; CEQA Status ‐CEQA review will be conducted on the Master Plan.19.Colleague's Memo: Resolution Supporting the Efforts of the Amah Mutsun Tribal Bandto Preserve Juristac/Sargent Ranch as Open SpaceADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.20.Appointment of the Community Advisory Group (CAG) for Downtown Housing Plan.CEQA Status – Not a Project.OTHER INFORMATIONStanding Committee Meetings this week Finance Committee December 3, 2024 Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
6 December 02, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, December 02, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Appreciation for Congresswoman Anna Eshoo for her Many Years Serving Palo Alto andthe Region2.Proclamation Honoring the Life of Appollonia "Mama Dee" Grey UhilamoelangiAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:25 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCILMEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:30 ‐ 6:35 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from November 12, 2024 and November 18, 2024 Meetings4.Adoption of a Resolution Vacating an Easement at 561 Addison Avenue; CEQA Status–Exempt under Cal. Code Regs. Tit. 14, section 153055.Adoption of a Resolution Approving and Attesting to the Veracity of the City's 2023Annual Power Source Disclosure and Power Content Label Reports; CEQA Status: Not aproject6.Approval of Professional Services Contract Number C25191013 with BKF Engineers in anAmount Not to Exceed $451,705 for Preliminary Engineering (PE) Design Services forRailroad Crossing Safety Improvements for a Period of Four Years; CEQA status ‐categorically exempt under CEQA Guidelines Section 15301.7.Approval of Professional Services Contract Number C25191563 with Navia BenefitsSolutions Inc. in an Amount Not to Exceed $179,730 as the City of Palo Alto’sAdministrator for City Employee Benefit Services of Flexible Spending Account (FSA),Transportation Spending Account (TSA), Lifestyle Plan and Consolidate Omnibus BudgetReconciliation Act (COBRA) for a Period of Five Years; CEQA Status – Not a Project.8.Approval of Professional Services Contract No. C25193007 with Watry Design, Inc. in theAmount of $2,403,592 to Provide Design, Environmental Review, and ConstructionAdministration Services for the New Downtown Parking Garage, Capital ImprovementProgram Project (PE‐15007); CEQA Status: Not a Project9.Approval of Contract Amendment Number 1 to Contract Number C23186719 withCivicPlus, LLC in the amount of $48,265 for Additional Features and Security for ExistingRecreation Management Software for a new not‐to‐exceed of $783,330; CEQA Status –Not a Project.10.Approval of Amendment No. 1 to Contract No. C22182372 with CSW/Stuber‐StroehEngineering Group Inc. in the Amount of $25,000 for a total not to exceed amount of$189,852 and Extend the Contract Term for the University Avenue Streetscape UpdateProject (PE‐21004); CEQA status – Not a Project11.Approval of Amendment Number 1 to Contract Number S23187316 with Flock Safety inthe amount of $349,808 for Automated License Plate Recognition (ALPR) to Implement10 Additional Cameras and Extend the Term through December 2029 in a new not toexceed of $524,208; CEQA status – categorically exempt (Section 15321 enforcementactions)12.Approval of the Second Amendment to Lease Agreement Between Palo Alto UnifiedSchool District (PAUSD) and City of Palo Alto for a Portion of the Cubberley Site at 4000Middlefield Road through December 31, 2029, Not‐to‐Exceed $2,500,000 in Rent perYear; CEQA Status—Not a Project13.Approval of Amendment No. 2 to Contract No. C20176877 with Schaaf & Wheeler in theAmount of $77,360 for a total not‐to‐exceed amount of $867,278 and Extend theContract Term for the Corporation Way System Upgrades and Pump Station (SD‐21000),West Bayshore Road Pump Station (SD‐20000) and West Bayshore Trunk LineImprovements (SD‐23000) Projects; CEQA Status – Exempt Under CEQA GuidelinesSection 1530114.FIRST READING: Adoption of an Ordinance to Move Commissioner Appointments fromApril to November for the Public Art Commission (PAMC Ch. 2.18), Human RelationsCommission (Ch. 2.22), and Parks and Recreation Commission (Ch. 2.25); and Adoptionof a Resolution Moving Storm Water Management Oversight Committee Appointmentsfrom March to November; and Extending Terms Accordingly for these Commissions;CEQA status ‐ not a project.15.SECOND READING: Adoption of an Ordinance Continuing the Temporary Program toExpand Outdoor Dining, Retail and Other Activities on Public and Private Propertythrough June 30, 2025; CEQA status ‐ Exempt under Sections 15301, 15303, and 15304of the CEQA Guidelines (FIRST READING: November 18, 2024 PASSED 7‐0)16.SECOND READING: Adoption of an Ordinance Amending the Municipal Fee Schedule toModify the Calculation for Park, Community Center and Library Development ImpactFees from a per Unit to per Square Foot Basis; CEQA Status: Exempt Pursuant to15061(b)(3). (FIRST READING: November 18, 2024 PASSED 7‐0)CITY MANAGER COMMENTS (6:35 ‐ 6:50 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 17: 7:05 ‐ 7:15 PM, Item 18: 7:15 ‐ 9:00 PM, Item 19: 9:00 ‐ 9:45 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.17.Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February10, 2025, for a Public Hearing for Objections to the Proposed Weed Abatement; CEQAstatus: exempt, CEQA Guidelines Section 15308.18.Master Plan for the Cubberley Site: (1) Approval of Professional Services ContractNumber C25192924 with Concordia, LLC in an Amount Not to Exceed $631,966 forDevelopment of a Revised Master Plan for the Cubberley Site for a Period of Two Years;(2) Approve Budget Amendments in the General Fund and Cubberley InfrastructureFund; (3) Approve a Letter of Intent with the Friends of the Palo Alto RecreationWellness Center; (4) Approve the Workplan for Pursuit of a Local Ballot Measure for theNovember 2026 General Election to fund the Purchase of Land and Development of aNew Community Recreation and Resource Center at the Cubberley Site; CEQA Status ‐CEQA review will be conducted on the Master Plan.19.Colleague's Memo: Resolution Supporting the Efforts of the Amah Mutsun Tribal Bandto Preserve Juristac/Sargent Ranch as Open SpaceADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.20.Appointment of the Community Advisory Group (CAG) for Downtown Housing Plan.CEQA Status – Not a Project.OTHER INFORMATIONStanding Committee Meetings this week Finance Committee December 3, 2024 Public Comment LettersSchedule of MeetingsPUBLIC COMMENT INSTRUCTIONSMembers of the Public may provide public comments to teleconference meetings via email,teleconference, or by phone.1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.2. For in person public comments please complete a speaker request card located on thetable at the entrance to the Council Chambers and deliver it to the Clerk prior todiscussion of the item.3. Spoken public comments for agendized items using a computer or smart phone willbe accepted through the teleconference meeting. To address the Council, click on the linkbelow to access a Zoom‐based meeting. Please read the following instructions carefully.You may download the Zoom client or connect to the meeting in‐ browser. If usingyour browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled inolder browsers including Internet Explorer. Or download the Zoom application ontoyour smart phone from the Apple App Store or Google Play Store and enter in theMeeting ID below.You may be asked to enter an email address and name. We request that youidentify yourself by name as this will be visible online and will be used to notify youthat it is your turn to speak.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk willactivate and unmute speakers in turn. Speakers will be notified shortly before theyare called to speak.When called, please limit your remarks to the time limit allotted. A timer will beshown on the computer to help keep track of your comments.4. Spoken public comments for agendized items using a phone use the telephone numberlisted below. When you wish to speak on an agenda item hit *9 on your phone so weknow that you wish to speak. You will be asked to provide your first and last name beforeaddressing the Council. You will be advised how long you have to speak. When calledplease limit your remarks to the agenda item and time limit allotted.CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its publicprograms, services and meetings in a manner that is readily accessible to all. Persons withdisabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
7 December 02, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.