HomeMy WebLinkAbout2024-11-04 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, November 04, 2024
Council Chambers & Hybrid
5:30 PM
Amended Agenda
Amended agenda items appear below in RED
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. Information on how the public may observe and participate in the
meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV
Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to
Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three
minutes or an amount of time determined by the Chair. General public comment will be heard
for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to
three minutes or an amount of time determined by the Chair. Requests to speak will be taken
until 5 minutes after the staff’s presentation or as determined by the Chair. Written public
comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided
to the Council and available for inspection on the City’s website. Please clearly indicate which
agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1.Appointment of Candidate for the Parks and Recreation Commission Supplemental
Report added
2.Proclamation Recognizing November 3rd ‐ 9th, 2024 as Childhood Cancer Awareness
Week
CLOSED SESSION (5:45 ‐ 8:15 PM)
3.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City
Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed
Shikada, Kiely Nose, Lauren Lai, Sandra Blanch, Nick Raisch, Molly Stump, and Jennifer
Fine) Employee Organization: Service Employees International Union, (SEIU) Local 521,
Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto
Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA),
International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’
Association (FCA); Authority: Government Code Section 54957.6 (a)
4.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION
Subject: Potential litigation regarding pending development applications that are
inconsistent with the City's zoning code and/or Comprehensive Plan land use
designations, which the applicants have asserted the City cannot disapprove under
Government Code 65589.5(d)(5)
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)
Number of potential cases: 10 , as Defendant.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:15 ‐ 8:45 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.
Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:45 ‐ 8:50 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (8:50 ‐ 8:55 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
5.Approval of Minutes from October 21, 2024 Meeting
6.Adoption of an Ordinance Renewing the Police Department's Military Equipment Use
Policy Under AB 481; CEQA status – not a project.
7.Approval of General Service Contract Number C25191700A with Northwest Woodland
Services, Inc. in the Amount Not‐to‐Exceed $1,209,780 for the Open Space Trails and
Amenities Capital Improvement Program Project (OS‐00001) for a Period of Five Years.
CEQA status – Categorically exempt.
8.Approval of Contract Amendment Number 1 to Contract Number C24189849 with Ecology
Action of Santa Cruz in the amount of $485,243 for the City of Palo Alto Safe Routes to
School Bicycle and Pedestrian Life Skills Education Programs for Three Years (January
2025 ‐ November 2027) for a new not‐to‐exceed of $625,211; CEQA status 15322 –
categorically exempt (educational program).
9.Approval of Professional Services Contract Number C25191557 with The Advantage
Group in an Amount Not to Exceed $231,000 to Provide Third Party Administration
Services for the Palo Alto Retirees Health Benefit Reimbursement Program for a period of
Five Years; CEQA Status ‐ Not a Project.
10.Approval of Contract Amendment No. 3 to Contract Number C24187444 with Stephen
Ciari Plumbing and Heating, Inc., in the Amount of $167,720 for Backflow Prevention
Devices Testing, Repair, and Certification Services; CEQA Status – Categorically Exempt
Under Sections 15301 and 15302
11.Approval of Amendment 1 to Contract Number C24187853 with All City Management
Services, Inc. to Increase Compensation by $228,768 for Additional Crossing Guard
Services and Add a Contingency of $414,933 for a New Not‐to‐Exceed Amount of
$4,564,566; and Approve a Budget Amendment in the General Fund; CEQA status ‐ Not
a Project.
CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)
BREAK (15 MINUTES)
ACTION ITEMS (9:25 ‐ 9:55 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse Council
Members Up to $2,000/year from the City Council Contingent Account for Technology
Resources and Other Actual and Necessary Expenses Incurred in the Performance of
Official Duties Item Removed Off Agenda
AA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,
LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to
Continue the City of Palo Alto On‐Demand Transit Service through June 2025; Approve
a Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service up
to $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule
to Increase Fares; CEQA status – not a project. New Item Added
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
13.Informational Update: Completion of the Drinking Water Lead Service Line Inventory
14.Independent Police Auditor's (IPA) Report of Review of Investigations Between January
and May 2024 and Police Department Use of Force Report for January ‐ May 2024
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee November 5, 2024 CANCELED
Policy & Services Committee November 6, 2024
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.Supplemental Report: Appointment of Candidate for the Parks and Recreation
Commission
12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse Council
Members Up to $2,000/year from the City Council Contingent Account for Technology
Resources and Other Actual and Necessary Expenses Incurred in the Performance of
Official Duties Item Removed Off Agenda
AA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,
LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to
Continue the City of Palo Alto On‐Demand Transit Service through June 2025; Approve
a Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service up
to $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule
to Increase Fares; CEQA status – not a project. New Item Added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
1 November 04, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, November 04, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1.Appointment of Candidate for the Parks and Recreation Commission Supplemental
Report added
2.Proclamation Recognizing November 3rd ‐ 9th, 2024 as Childhood Cancer Awareness
Week
CLOSED SESSION (5:45 ‐ 8:15 PM)
3.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City
Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed
Shikada, Kiely Nose, Lauren Lai, Sandra Blanch, Nick Raisch, Molly Stump, and Jennifer
Fine) Employee Organization: Service Employees International Union, (SEIU) Local 521,
Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto
Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA),
International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’
Association (FCA); Authority: Government Code Section 54957.6 (a)
4.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION
Subject: Potential litigation regarding pending development applications that are
inconsistent with the City's zoning code and/or Comprehensive Plan land use
designations, which the applicants have asserted the City cannot disapprove under
Government Code 65589.5(d)(5)
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)
Number of potential cases: 10 , as Defendant.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:15 ‐ 8:45 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.
Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:45 ‐ 8:50 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (8:50 ‐ 8:55 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
5.Approval of Minutes from October 21, 2024 Meeting
6.Adoption of an Ordinance Renewing the Police Department's Military Equipment Use
Policy Under AB 481; CEQA status – not a project.
7.Approval of General Service Contract Number C25191700A with Northwest Woodland
Services, Inc. in the Amount Not‐to‐Exceed $1,209,780 for the Open Space Trails and
Amenities Capital Improvement Program Project (OS‐00001) for a Period of Five Years.
CEQA status – Categorically exempt.
8.Approval of Contract Amendment Number 1 to Contract Number C24189849 with Ecology
Action of Santa Cruz in the amount of $485,243 for the City of Palo Alto Safe Routes to
School Bicycle and Pedestrian Life Skills Education Programs for Three Years (January
2025 ‐ November 2027) for a new not‐to‐exceed of $625,211; CEQA status 15322 –
categorically exempt (educational program).
9.Approval of Professional Services Contract Number C25191557 with The Advantage
Group in an Amount Not to Exceed $231,000 to Provide Third Party Administration
Services for the Palo Alto Retirees Health Benefit Reimbursement Program for a period of
Five Years; CEQA Status ‐ Not a Project.
10.Approval of Contract Amendment No. 3 to Contract Number C24187444 with Stephen
Ciari Plumbing and Heating, Inc., in the Amount of $167,720 for Backflow Prevention
Devices Testing, Repair, and Certification Services; CEQA Status – Categorically Exempt
Under Sections 15301 and 15302
11.Approval of Amendment 1 to Contract Number C24187853 with All City Management
Services, Inc. to Increase Compensation by $228,768 for Additional Crossing Guard
Services and Add a Contingency of $414,933 for a New Not‐to‐Exceed Amount of
$4,564,566; and Approve a Budget Amendment in the General Fund; CEQA status ‐ Not
a Project.
CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)
BREAK (15 MINUTES)
ACTION ITEMS (9:25 ‐ 9:55 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse Council
Members Up to $2,000/year from the City Council Contingent Account for Technology
Resources and Other Actual and Necessary Expenses Incurred in the Performance of
Official Duties Item Removed Off Agenda
AA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,
LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to
Continue the City of Palo Alto On‐Demand Transit Service through June 2025; Approve
a Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service up
to $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule
to Increase Fares; CEQA status – not a project. New Item Added
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
13.Informational Update: Completion of the Drinking Water Lead Service Line Inventory
14.Independent Police Auditor's (IPA) Report of Review of Investigations Between January
and May 2024 and Police Department Use of Force Report for January ‐ May 2024
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee November 5, 2024 CANCELED
Policy & Services Committee November 6, 2024
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.Supplemental Report: Appointment of Candidate for the Parks and Recreation
Commission
12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse Council
Members Up to $2,000/year from the City Council Contingent Account for Technology
Resources and Other Actual and Necessary Expenses Incurred in the Performance of
Official Duties Item Removed Off Agenda
AA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,
LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to
Continue the City of Palo Alto On‐Demand Transit Service through June 2025; Approve
a Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service up
to $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule
to Increase Fares; CEQA status – not a project. New Item Added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
2 November 04, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, November 04, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.Appointment of Candidate for the Parks and Recreation Commission SupplementalReport added2.Proclamation Recognizing November 3rd ‐ 9th, 2024 as Childhood Cancer AwarenessWeekCLOSED SESSION (5:45 ‐ 8:15 PM)3.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Lauren Lai, Sandra Blanch, Nick Raisch, Molly Stump, and JenniferFine) Employee Organization: Service Employees International Union, (SEIU) Local 521,Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo AltoPeace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a) 4.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: Potential litigation regarding pending development applications that areinconsistent with the City's zoning code and/or Comprehensive Plan land usedesignations, which the applicants have asserted the City cannot disapprove underGovernment Code 65589.5(d)(5)Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)Number of potential cases: 10 , as Defendant.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:15 ‐ 8:45 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:45 ‐ 8:50 PM)Members of the public may not speak to the item(s).
CONSENT CALENDAR (8:50 ‐ 8:55 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
5.Approval of Minutes from October 21, 2024 Meeting
6.Adoption of an Ordinance Renewing the Police Department's Military Equipment Use
Policy Under AB 481; CEQA status – not a project.
7.Approval of General Service Contract Number C25191700A with Northwest Woodland
Services, Inc. in the Amount Not‐to‐Exceed $1,209,780 for the Open Space Trails and
Amenities Capital Improvement Program Project (OS‐00001) for a Period of Five Years.
CEQA status – Categorically exempt.
8.Approval of Contract Amendment Number 1 to Contract Number C24189849 with Ecology
Action of Santa Cruz in the amount of $485,243 for the City of Palo Alto Safe Routes to
School Bicycle and Pedestrian Life Skills Education Programs for Three Years (January
2025 ‐ November 2027) for a new not‐to‐exceed of $625,211; CEQA status 15322 –
categorically exempt (educational program).
9.Approval of Professional Services Contract Number C25191557 with The Advantage
Group in an Amount Not to Exceed $231,000 to Provide Third Party Administration
Services for the Palo Alto Retirees Health Benefit Reimbursement Program for a period of
Five Years; CEQA Status ‐ Not a Project.
10.Approval of Contract Amendment No. 3 to Contract Number C24187444 with Stephen
Ciari Plumbing and Heating, Inc., in the Amount of $167,720 for Backflow Prevention
Devices Testing, Repair, and Certification Services; CEQA Status – Categorically Exempt
Under Sections 15301 and 15302
11.Approval of Amendment 1 to Contract Number C24187853 with All City Management
Services, Inc. to Increase Compensation by $228,768 for Additional Crossing Guard
Services and Add a Contingency of $414,933 for a New Not‐to‐Exceed Amount of
$4,564,566; and Approve a Budget Amendment in the General Fund; CEQA status ‐ Not
a Project.
CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)
BREAK (15 MINUTES)
ACTION ITEMS (9:25 ‐ 9:55 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse Council
Members Up to $2,000/year from the City Council Contingent Account for Technology
Resources and Other Actual and Necessary Expenses Incurred in the Performance of
Official Duties Item Removed Off Agenda
AA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,
LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to
Continue the City of Palo Alto On‐Demand Transit Service through June 2025; Approve
a Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service up
to $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule
to Increase Fares; CEQA status – not a project. New Item Added
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
13.Informational Update: Completion of the Drinking Water Lead Service Line Inventory
14.Independent Police Auditor's (IPA) Report of Review of Investigations Between January
and May 2024 and Police Department Use of Force Report for January ‐ May 2024
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee November 5, 2024 CANCELED
Policy & Services Committee November 6, 2024
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.Supplemental Report: Appointment of Candidate for the Parks and Recreation
Commission
12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse Council
Members Up to $2,000/year from the City Council Contingent Account for Technology
Resources and Other Actual and Necessary Expenses Incurred in the Performance of
Official Duties Item Removed Off Agenda
AA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,
LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to
Continue the City of Palo Alto On‐Demand Transit Service through June 2025; Approve
a Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service up
to $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule
to Increase Fares; CEQA status – not a project. New Item Added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
3 November 04, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, November 04, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.Appointment of Candidate for the Parks and Recreation Commission SupplementalReport added2.Proclamation Recognizing November 3rd ‐ 9th, 2024 as Childhood Cancer AwarenessWeekCLOSED SESSION (5:45 ‐ 8:15 PM)3.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Lauren Lai, Sandra Blanch, Nick Raisch, Molly Stump, and JenniferFine) Employee Organization: Service Employees International Union, (SEIU) Local 521,Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo AltoPeace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a) 4.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: Potential litigation regarding pending development applications that areinconsistent with the City's zoning code and/or Comprehensive Plan land usedesignations, which the applicants have asserted the City cannot disapprove underGovernment Code 65589.5(d)(5)Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)Number of potential cases: 10 , as Defendant.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:15 ‐ 8:45 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:45 ‐ 8:50 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (8:50 ‐ 8:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from October 21, 2024 Meeting6.Adoption of an Ordinance Renewing the Police Department's Military Equipment UsePolicy Under AB 481; CEQA status – not a project.7.Approval of General Service Contract Number C25191700A with Northwest WoodlandServices, Inc. in the Amount Not‐to‐Exceed $1,209,780 for the Open Space Trails andAmenities Capital Improvement Program Project (OS‐00001) for a Period of Five Years.CEQA status – Categorically exempt.8.Approval of Contract Amendment Number 1 to Contract Number C24189849 with EcologyAction of Santa Cruz in the amount of $485,243 for the City of Palo Alto Safe Routes toSchool Bicycle and Pedestrian Life Skills Education Programs for Three Years (January2025 ‐ November 2027) for a new not‐to‐exceed of $625,211; CEQA status 15322 –categorically exempt (educational program).9.Approval of Professional Services Contract Number C25191557 with The AdvantageGroup in an Amount Not to Exceed $231,000 to Provide Third Party AdministrationServices for the Palo Alto Retirees Health Benefit Reimbursement Program for a period ofFive Years; CEQA Status ‐ Not a Project.10.Approval of Contract Amendment No. 3 to Contract Number C24187444 with StephenCiari Plumbing and Heating, Inc., in the Amount of $167,720 for Backflow PreventionDevices Testing, Repair, and Certification Services; CEQA Status – Categorically ExemptUnder Sections 15301 and 1530211.Approval of Amendment 1 to Contract Number C24187853 with All City ManagementServices, Inc. to Increase Compensation by $228,768 for Additional Crossing GuardServices and Add a Contingency of $414,933 for a New Not‐to‐Exceed Amount of$4,564,566; and Approve a Budget Amendment in the General Fund; CEQA status ‐ Nota Project.CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)BREAK (15 MINUTES)ACTION ITEMS (9:25 ‐ 9:55 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.
12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse Council
Members Up to $2,000/year from the City Council Contingent Account for Technology
Resources and Other Actual and Necessary Expenses Incurred in the Performance of
Official Duties Item Removed Off Agenda
AA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,
LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to
Continue the City of Palo Alto On‐Demand Transit Service through June 2025; Approve
a Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service up
to $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule
to Increase Fares; CEQA status – not a project. New Item Added
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
13.Informational Update: Completion of the Drinking Water Lead Service Line Inventory
14.Independent Police Auditor's (IPA) Report of Review of Investigations Between January
and May 2024 and Police Department Use of Force Report for January ‐ May 2024
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee November 5, 2024 CANCELED
Policy & Services Committee November 6, 2024
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.Supplemental Report: Appointment of Candidate for the Parks and Recreation
Commission
12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse Council
Members Up to $2,000/year from the City Council Contingent Account for Technology
Resources and Other Actual and Necessary Expenses Incurred in the Performance of
Official Duties Item Removed Off Agenda
AA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,
LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to
Continue the City of Palo Alto On‐Demand Transit Service through June 2025; Approve
a Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service up
to $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule
to Increase Fares; CEQA status – not a project. New Item Added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
4 November 04, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, November 04, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.Appointment of Candidate for the Parks and Recreation Commission SupplementalReport added2.Proclamation Recognizing November 3rd ‐ 9th, 2024 as Childhood Cancer AwarenessWeekCLOSED SESSION (5:45 ‐ 8:15 PM)3.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Lauren Lai, Sandra Blanch, Nick Raisch, Molly Stump, and JenniferFine) Employee Organization: Service Employees International Union, (SEIU) Local 521,Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo AltoPeace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a) 4.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: Potential litigation regarding pending development applications that areinconsistent with the City's zoning code and/or Comprehensive Plan land usedesignations, which the applicants have asserted the City cannot disapprove underGovernment Code 65589.5(d)(5)Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)Number of potential cases: 10 , as Defendant.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:15 ‐ 8:45 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:45 ‐ 8:50 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (8:50 ‐ 8:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from October 21, 2024 Meeting6.Adoption of an Ordinance Renewing the Police Department's Military Equipment UsePolicy Under AB 481; CEQA status – not a project.7.Approval of General Service Contract Number C25191700A with Northwest WoodlandServices, Inc. in the Amount Not‐to‐Exceed $1,209,780 for the Open Space Trails andAmenities Capital Improvement Program Project (OS‐00001) for a Period of Five Years.CEQA status – Categorically exempt.8.Approval of Contract Amendment Number 1 to Contract Number C24189849 with EcologyAction of Santa Cruz in the amount of $485,243 for the City of Palo Alto Safe Routes toSchool Bicycle and Pedestrian Life Skills Education Programs for Three Years (January2025 ‐ November 2027) for a new not‐to‐exceed of $625,211; CEQA status 15322 –categorically exempt (educational program).9.Approval of Professional Services Contract Number C25191557 with The AdvantageGroup in an Amount Not to Exceed $231,000 to Provide Third Party AdministrationServices for the Palo Alto Retirees Health Benefit Reimbursement Program for a period ofFive Years; CEQA Status ‐ Not a Project.10.Approval of Contract Amendment No. 3 to Contract Number C24187444 with StephenCiari Plumbing and Heating, Inc., in the Amount of $167,720 for Backflow PreventionDevices Testing, Repair, and Certification Services; CEQA Status – Categorically ExemptUnder Sections 15301 and 1530211.Approval of Amendment 1 to Contract Number C24187853 with All City ManagementServices, Inc. to Increase Compensation by $228,768 for Additional Crossing GuardServices and Add a Contingency of $414,933 for a New Not‐to‐Exceed Amount of$4,564,566; and Approve a Budget Amendment in the General Fund; CEQA status ‐ Nota Project.CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)BREAK (15 MINUTES)ACTION ITEMS (9:25 ‐ 9:55 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse CouncilMembers Up to $2,000/year from the City Council Contingent Account for TechnologyResources and Other Actual and Necessary Expenses Incurred in the Performance ofOfficial Duties Item Removed Off AgendaAA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 toContinue the City of Palo Alto On‐Demand Transit Service through June 2025; Approvea Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service upto $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Scheduleto Increase Fares; CEQA status – not a project. New Item AddedADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.13.Informational Update: Completion of the Drinking Water Lead Service Line Inventory14.Independent Police Auditor's (IPA) Report of Review of Investigations Between Januaryand May 2024 and Police Department Use of Force Report for January ‐ May 2024OTHER INFORMATIONStanding Committee Meetings this week Finance Committee November 5, 2024 CANCELED Policy & Services Committee November 6, 2024 Public Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS1.Supplemental Report: Appointment of Candidate for the Parks and RecreationCommission
12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse Council
Members Up to $2,000/year from the City Council Contingent Account for Technology
Resources and Other Actual and Necessary Expenses Incurred in the Performance of
Official Duties Item Removed Off Agenda
AA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,
LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to
Continue the City of Palo Alto On‐Demand Transit Service through June 2025; Approve
a Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service up
to $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule
to Increase Fares; CEQA status – not a project. New Item Added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
5 November 04, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, November 04, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.Appointment of Candidate for the Parks and Recreation Commission SupplementalReport added2.Proclamation Recognizing November 3rd ‐ 9th, 2024 as Childhood Cancer AwarenessWeekCLOSED SESSION (5:45 ‐ 8:15 PM)3.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Lauren Lai, Sandra Blanch, Nick Raisch, Molly Stump, and JenniferFine) Employee Organization: Service Employees International Union, (SEIU) Local 521,Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo AltoPeace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a) 4.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: Potential litigation regarding pending development applications that areinconsistent with the City's zoning code and/or Comprehensive Plan land usedesignations, which the applicants have asserted the City cannot disapprove underGovernment Code 65589.5(d)(5)Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)Number of potential cases: 10 , as Defendant.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:15 ‐ 8:45 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:45 ‐ 8:50 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (8:50 ‐ 8:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from October 21, 2024 Meeting6.Adoption of an Ordinance Renewing the Police Department's Military Equipment UsePolicy Under AB 481; CEQA status – not a project.7.Approval of General Service Contract Number C25191700A with Northwest WoodlandServices, Inc. in the Amount Not‐to‐Exceed $1,209,780 for the Open Space Trails andAmenities Capital Improvement Program Project (OS‐00001) for a Period of Five Years.CEQA status – Categorically exempt.8.Approval of Contract Amendment Number 1 to Contract Number C24189849 with EcologyAction of Santa Cruz in the amount of $485,243 for the City of Palo Alto Safe Routes toSchool Bicycle and Pedestrian Life Skills Education Programs for Three Years (January2025 ‐ November 2027) for a new not‐to‐exceed of $625,211; CEQA status 15322 –categorically exempt (educational program).9.Approval of Professional Services Contract Number C25191557 with The AdvantageGroup in an Amount Not to Exceed $231,000 to Provide Third Party AdministrationServices for the Palo Alto Retirees Health Benefit Reimbursement Program for a period ofFive Years; CEQA Status ‐ Not a Project.10.Approval of Contract Amendment No. 3 to Contract Number C24187444 with StephenCiari Plumbing and Heating, Inc., in the Amount of $167,720 for Backflow PreventionDevices Testing, Repair, and Certification Services; CEQA Status – Categorically ExemptUnder Sections 15301 and 1530211.Approval of Amendment 1 to Contract Number C24187853 with All City ManagementServices, Inc. to Increase Compensation by $228,768 for Additional Crossing GuardServices and Add a Contingency of $414,933 for a New Not‐to‐Exceed Amount of$4,564,566; and Approve a Budget Amendment in the General Fund; CEQA status ‐ Nota Project.CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)BREAK (15 MINUTES)ACTION ITEMS (9:25 ‐ 9:55 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse CouncilMembers Up to $2,000/year from the City Council Contingent Account for TechnologyResources and Other Actual and Necessary Expenses Incurred in the Performance ofOfficial Duties Item Removed Off AgendaAA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 toContinue the City of Palo Alto On‐Demand Transit Service through June 2025; Approvea Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service upto $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Scheduleto Increase Fares; CEQA status – not a project. New Item AddedADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.13.Informational Update: Completion of the Drinking Water Lead Service Line Inventory14.Independent Police Auditor's (IPA) Report of Review of Investigations Between Januaryand May 2024 and Police Department Use of Force Report for January ‐ May 2024OTHER INFORMATIONStanding Committee Meetings this week Finance Committee November 5, 2024 CANCELED Policy & Services Committee November 6, 2024 Public Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS1.Supplemental Report: Appointment of Candidate for the Parks and RecreationCommission12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse CouncilMembers Up to $2,000/year from the City Council Contingent Account for TechnologyResources and Other Actual and Necessary Expenses Incurred in the Performance ofOfficial Duties Item Removed Off AgendaAA1.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit,LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 toContinue the City of Palo Alto On‐Demand Transit Service through June 2025; Approvea Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service upto $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Scheduleto Increase Fares; CEQA status – not a project. New Item AddedPUBLIC COMMENT INSTRUCTIONSMembers of the Public may provide public comments to teleconference meetings via email,teleconference, or by phone.1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.2. For in person public comments please complete a speaker request card located on thetable at the entrance to the Council Chambers and deliver it to the Clerk prior todiscussion of the item.3. Spoken public comments for agendized items using a computer or smart phone willbe accepted through the teleconference meeting. To address the Council, click on the linkbelow to access a Zoom‐based meeting. Please read the following instructions carefully.You may download the Zoom client or connect to the meeting in‐ browser. If usingyour browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled inolder browsers including Internet Explorer. Or download the Zoom application ontoyour smart phone from the Apple App Store or Google Play Store and enter in theMeeting ID below.You may be asked to enter an email address and name. We request that youidentify yourself by name as this will be visible online and will be used to notify youthat it is your turn to speak.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk willactivate and unmute speakers in turn. Speakers will be notified shortly before theyare called to speak.When called, please limit your remarks to the time limit allotted. A timer will beshown on the computer to help keep track of your comments.4. Spoken public comments for agendized items using a phone use the telephone numberlisted below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
6 November 04, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.