HomeMy WebLinkAbout2024-10-28 City Council AgendaCITY COUNCIL
Special Meeting
Monday, October 28, 2024
Council Chambers & Hybrid
5:30 PM
Amended Agenda
Amended agenda items appear below in RED (Time Estimates Updated)
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. Information on how the public may observe and participate in the
meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV
Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to
Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three
minutes or an amount of time determined by the Chair. General public comment will be heard
for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to
three minutes or an amount of time determined by the Chair. Requests to speak will be taken
until 5 minutes after the staff’s presentation or as determined by the Chair. Written public
comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided
to the Council and available for inspection on the City’s website. Please clearly indicate which
agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 6:35 PM)
1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status
– Not a project. Late Packet Report Added
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:35 ‐ 7:05 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.
Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (7:10 ‐ 8:10 PM)
2.Nonprofit Relationships Study Session
CONSENT CALENDAR (8:10 ‐ 8:15 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of the Acceptance of State of California Citizens Options for Public Safety
(COPS) Funds of $204,005 and a Budget Amendment in the Supplemental Law
Enforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses;
CEQA status – not a project.
4.Approval of Construction Contract Number C25191007 with Tennyson Electric, LLC. in the
amount of $453,300 and Authorization of the City Manager or Their Designee to
Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that
may Develop During the Project Up to a Not‐To‐Exceed Amount of $45,330 for the Quarry
Road Traffic Signals and Intelligent Transportation Services (ITS) improvement project;
CEQA status – Categorically Exempt (CEQA Guidelines Section 15301).
5.Approval of Construction Contract Number C25192135 with Anderson Pacific Engineering
Construction, Inc. in the Amount Not‐to‐Exceed $6,215,000; Authorization for the City
Manager or Their Designee to Negotiate and Execute Change Orders up to a Not‐to‐
Exceed Amount of $621,500 for Related, Additional but Unforeseen Work Which May
Develop During the Project; Approval of Amendment Number 5 to Contract C21176592C
with Carollo Engineers, Inc. in the Amount of $1,314,192 for a New Compensation Not‐to‐
Exceed Amount of $14,695,384 for the Wastewater Treatment Fund for the 12kV
Electrical Power Distribution Loop Rehabilitation Bid Package 2 Project at the Regional
Water Quality Control Plant, Funded by the Plant Repair, Retrofit, and Equipment
Replacement Project (WQ‐19002); CEQA Status – Exempt Under Section 15301
6.Approval of Professional Services Contract Number C25190936 with WRA, Inc. in the
Amount of $908,806 for the Design and Monitoring of the Arastradero Creek Permanent
Restoration Project – Design Phase in the Pearson‐Arastradero Preserve in the City of
Palo Alto for a Period of 3 Years; CEQA status ‐ Not a project.
7.Adoption of Revised Management and Professional Compensation Plan and Revised
Salary Schedules for Management and Professional and the Service Employees
International Association Local 521 in Alignment with Position Changes in the FY 2025
Adopted Budget; CEQA Status ‐ not a project
8.Approval of Amendment No. 1 to Contract Number C21181420 with West Coast Arborists,
Inc. for Tree Pruning and Removal Services in the Amount of $3,011,228, for a New Total
Not‐to‐Exceed Amount of $6,776,608, and Extend the Term by Two Years; CEQA Status –
Exempt per Section 15301(h) (maintenance of existing landscape)
9.Approval of First Amendment to Lease Agreement and Third Amendment to Tenant Work
Letter between the City of Palo Alto and the Palo Alto History Museum for the Roth
Building at 300 Homer Avenue; CEQA Status‐‐Not a Project.
10.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit, LLC
(Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to Continue the
City of Palo Alto On‐Demand Transit Service through June 2025; Approve a Cost Sharing
Agreement with Stanford Research Park to Partially Fund the Service up to $600,000;
and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule to Increase
Fares; CEQA status – not a project.
CITY MANAGER COMMENTS (8:15 ‐ 8:30 PM)
BREAK (15 MINUTES)
ACTION ITEMS (8:45 ‐ 9:30 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.Adopt a Resolution Establishing the City Council Annual Calendar of Meetings,
Recesses and City Council Events for the Calendar Year 2025; CEQA status – not a
project
CLOSED SESSION (9:30 ‐ 10:30 PM)
AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant
to Public Contract Code 9204 related to construction of the Public Safety Building from
Pacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,
WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:
Government Code Section 54956.9(d)(2) New Item Added
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.2024 Council Priorities and Objectives Q3 Report
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status
– Not a project. Late Packet Report Added
AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant
to Public Contract Code 9204 related to construction of the Public Safety Building from
Pacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,
WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:
Government Code Section 54956.9(d)(2) New Item Added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
1 October 28, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, October 28, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Time Estimates Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 6:35 PM)
1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status
– Not a project. Late Packet Report Added
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:35 ‐ 7:05 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.
Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (7:10 ‐ 8:10 PM)
2.Nonprofit Relationships Study Session
CONSENT CALENDAR (8:10 ‐ 8:15 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of the Acceptance of State of California Citizens Options for Public Safety
(COPS) Funds of $204,005 and a Budget Amendment in the Supplemental Law
Enforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses;
CEQA status – not a project.
4.Approval of Construction Contract Number C25191007 with Tennyson Electric, LLC. in the
amount of $453,300 and Authorization of the City Manager or Their Designee to
Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that
may Develop During the Project Up to a Not‐To‐Exceed Amount of $45,330 for the Quarry
Road Traffic Signals and Intelligent Transportation Services (ITS) improvement project;
CEQA status – Categorically Exempt (CEQA Guidelines Section 15301).
5.Approval of Construction Contract Number C25192135 with Anderson Pacific Engineering
Construction, Inc. in the Amount Not‐to‐Exceed $6,215,000; Authorization for the City
Manager or Their Designee to Negotiate and Execute Change Orders up to a Not‐to‐
Exceed Amount of $621,500 for Related, Additional but Unforeseen Work Which May
Develop During the Project; Approval of Amendment Number 5 to Contract C21176592C
with Carollo Engineers, Inc. in the Amount of $1,314,192 for a New Compensation Not‐to‐
Exceed Amount of $14,695,384 for the Wastewater Treatment Fund for the 12kV
Electrical Power Distribution Loop Rehabilitation Bid Package 2 Project at the Regional
Water Quality Control Plant, Funded by the Plant Repair, Retrofit, and Equipment
Replacement Project (WQ‐19002); CEQA Status – Exempt Under Section 15301
6.Approval of Professional Services Contract Number C25190936 with WRA, Inc. in the
Amount of $908,806 for the Design and Monitoring of the Arastradero Creek Permanent
Restoration Project – Design Phase in the Pearson‐Arastradero Preserve in the City of
Palo Alto for a Period of 3 Years; CEQA status ‐ Not a project.
7.Adoption of Revised Management and Professional Compensation Plan and Revised
Salary Schedules for Management and Professional and the Service Employees
International Association Local 521 in Alignment with Position Changes in the FY 2025
Adopted Budget; CEQA Status ‐ not a project
8.Approval of Amendment No. 1 to Contract Number C21181420 with West Coast Arborists,
Inc. for Tree Pruning and Removal Services in the Amount of $3,011,228, for a New Total
Not‐to‐Exceed Amount of $6,776,608, and Extend the Term by Two Years; CEQA Status –
Exempt per Section 15301(h) (maintenance of existing landscape)
9.Approval of First Amendment to Lease Agreement and Third Amendment to Tenant Work
Letter between the City of Palo Alto and the Palo Alto History Museum for the Roth
Building at 300 Homer Avenue; CEQA Status‐‐Not a Project.
10.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit, LLC
(Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to Continue the
City of Palo Alto On‐Demand Transit Service through June 2025; Approve a Cost Sharing
Agreement with Stanford Research Park to Partially Fund the Service up to $600,000;
and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule to Increase
Fares; CEQA status – not a project.
CITY MANAGER COMMENTS (8:15 ‐ 8:30 PM)
BREAK (15 MINUTES)
ACTION ITEMS (8:45 ‐ 9:30 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.Adopt a Resolution Establishing the City Council Annual Calendar of Meetings,
Recesses and City Council Events for the Calendar Year 2025; CEQA status – not a
project
CLOSED SESSION (9:30 ‐ 10:30 PM)
AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant
to Public Contract Code 9204 related to construction of the Public Safety Building from
Pacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,
WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:
Government Code Section 54956.9(d)(2) New Item Added
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.2024 Council Priorities and Objectives Q3 Report
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status
– Not a project. Late Packet Report Added
AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant
to Public Contract Code 9204 related to construction of the Public Safety Building from
Pacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,
WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:
Government Code Section 54956.9(d)(2) New Item Added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
2 October 28, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, October 28, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Time Estimates Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 6:35 PM)1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status– Not a project. Late Packet Report AddedAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:35 ‐ 7:05 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM)Members of the public may not speak to the item(s).STUDY SESSION (7:10 ‐ 8:10 PM)2.Nonprofit Relationships Study SessionCONSENT CALENDAR (8:10 ‐ 8:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of the Acceptance of State of California Citizens Options for Public Safety(COPS) Funds of $204,005 and a Budget Amendment in the Supplemental LawEnforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses;CEQA status – not a project.4.Approval of Construction Contract Number C25191007 with Tennyson Electric, LLC. in theamount of $453,300 and Authorization of the City Manager or Their Designee toNegotiate and Execute Change Orders for Related Additional but Unforeseen Work thatmay Develop During the Project Up to a Not‐To‐Exceed Amount of $45,330 for the QuarryRoad Traffic Signals and Intelligent Transportation Services (ITS) improvement project;CEQA status – Categorically Exempt (CEQA Guidelines Section 15301).5.Approval of Construction Contract Number C25192135 with Anderson Pacific EngineeringConstruction, Inc. in the Amount Not‐to‐Exceed $6,215,000; Authorization for the City
Manager or Their Designee to Negotiate and Execute Change Orders up to a Not‐to‐
Exceed Amount of $621,500 for Related, Additional but Unforeseen Work Which May
Develop During the Project; Approval of Amendment Number 5 to Contract C21176592C
with Carollo Engineers, Inc. in the Amount of $1,314,192 for a New Compensation Not‐to‐
Exceed Amount of $14,695,384 for the Wastewater Treatment Fund for the 12kV
Electrical Power Distribution Loop Rehabilitation Bid Package 2 Project at the Regional
Water Quality Control Plant, Funded by the Plant Repair, Retrofit, and Equipment
Replacement Project (WQ‐19002); CEQA Status – Exempt Under Section 15301
6.Approval of Professional Services Contract Number C25190936 with WRA, Inc. in the
Amount of $908,806 for the Design and Monitoring of the Arastradero Creek Permanent
Restoration Project – Design Phase in the Pearson‐Arastradero Preserve in the City of
Palo Alto for a Period of 3 Years; CEQA status ‐ Not a project.
7.Adoption of Revised Management and Professional Compensation Plan and Revised
Salary Schedules for Management and Professional and the Service Employees
International Association Local 521 in Alignment with Position Changes in the FY 2025
Adopted Budget; CEQA Status ‐ not a project
8.Approval of Amendment No. 1 to Contract Number C21181420 with West Coast Arborists,
Inc. for Tree Pruning and Removal Services in the Amount of $3,011,228, for a New Total
Not‐to‐Exceed Amount of $6,776,608, and Extend the Term by Two Years; CEQA Status –
Exempt per Section 15301(h) (maintenance of existing landscape)
9.Approval of First Amendment to Lease Agreement and Third Amendment to Tenant Work
Letter between the City of Palo Alto and the Palo Alto History Museum for the Roth
Building at 300 Homer Avenue; CEQA Status‐‐Not a Project.
10.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit, LLC
(Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to Continue the
City of Palo Alto On‐Demand Transit Service through June 2025; Approve a Cost Sharing
Agreement with Stanford Research Park to Partially Fund the Service up to $600,000;
and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule to Increase
Fares; CEQA status – not a project.
CITY MANAGER COMMENTS (8:15 ‐ 8:30 PM)
BREAK (15 MINUTES)
ACTION ITEMS (8:45 ‐ 9:30 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.Adopt a Resolution Establishing the City Council Annual Calendar of Meetings,
Recesses and City Council Events for the Calendar Year 2025; CEQA status – not a
project
CLOSED SESSION (9:30 ‐ 10:30 PM)
AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant
to Public Contract Code 9204 related to construction of the Public Safety Building from
Pacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,
WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:
Government Code Section 54956.9(d)(2) New Item Added
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.2024 Council Priorities and Objectives Q3 Report
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status
– Not a project. Late Packet Report Added
AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant
to Public Contract Code 9204 related to construction of the Public Safety Building from
Pacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,
WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:
Government Code Section 54956.9(d)(2) New Item Added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
3 October 28, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, October 28, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Time Estimates Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 6:35 PM)1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status– Not a project. Late Packet Report AddedAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:35 ‐ 7:05 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM)Members of the public may not speak to the item(s).STUDY SESSION (7:10 ‐ 8:10 PM)2.Nonprofit Relationships Study SessionCONSENT CALENDAR (8:10 ‐ 8:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of the Acceptance of State of California Citizens Options for Public Safety(COPS) Funds of $204,005 and a Budget Amendment in the Supplemental LawEnforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses;CEQA status – not a project.4.Approval of Construction Contract Number C25191007 with Tennyson Electric, LLC. in theamount of $453,300 and Authorization of the City Manager or Their Designee toNegotiate and Execute Change Orders for Related Additional but Unforeseen Work thatmay Develop During the Project Up to a Not‐To‐Exceed Amount of $45,330 for the QuarryRoad Traffic Signals and Intelligent Transportation Services (ITS) improvement project;CEQA status – Categorically Exempt (CEQA Guidelines Section 15301).5.Approval of Construction Contract Number C25192135 with Anderson Pacific EngineeringConstruction, Inc. in the Amount Not‐to‐Exceed $6,215,000; Authorization for the CityManager or Their Designee to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $621,500 for Related, Additional but Unforeseen Work Which MayDevelop During the Project; Approval of Amendment Number 5 to Contract C21176592Cwith Carollo Engineers, Inc. in the Amount of $1,314,192 for a New Compensation Not‐to‐Exceed Amount of $14,695,384 for the Wastewater Treatment Fund for the 12kVElectrical Power Distribution Loop Rehabilitation Bid Package 2 Project at the RegionalWater Quality Control Plant, Funded by the Plant Repair, Retrofit, and EquipmentReplacement Project (WQ‐19002); CEQA Status – Exempt Under Section 153016.Approval of Professional Services Contract Number C25190936 with WRA, Inc. in theAmount of $908,806 for the Design and Monitoring of the Arastradero Creek PermanentRestoration Project – Design Phase in the Pearson‐Arastradero Preserve in the City ofPalo Alto for a Period of 3 Years; CEQA status ‐ Not a project.7.Adoption of Revised Management and Professional Compensation Plan and RevisedSalary Schedules for Management and Professional and the Service EmployeesInternational Association Local 521 in Alignment with Position Changes in the FY 2025Adopted Budget; CEQA Status ‐ not a project8.Approval of Amendment No. 1 to Contract Number C21181420 with West Coast Arborists,Inc. for Tree Pruning and Removal Services in the Amount of $3,011,228, for a New TotalNot‐to‐Exceed Amount of $6,776,608, and Extend the Term by Two Years; CEQA Status –Exempt per Section 15301(h) (maintenance of existing landscape)9.Approval of First Amendment to Lease Agreement and Third Amendment to Tenant WorkLetter between the City of Palo Alto and the Palo Alto History Museum for the RothBuilding at 300 Homer Avenue; CEQA Status‐‐Not a Project.10.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit, LLC(Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to Continue theCity of Palo Alto On‐Demand Transit Service through June 2025; Approve a Cost SharingAgreement with Stanford Research Park to Partially Fund the Service up to $600,000;and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule to IncreaseFares; CEQA status – not a project.CITY MANAGER COMMENTS (8:15 ‐ 8:30 PM)BREAK (15 MINUTES)ACTION ITEMS (8:45 ‐ 9:30 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.
11.Adopt a Resolution Establishing the City Council Annual Calendar of Meetings,
Recesses and City Council Events for the Calendar Year 2025; CEQA status – not a
project
CLOSED SESSION (9:30 ‐ 10:30 PM)
AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant
to Public Contract Code 9204 related to construction of the Public Safety Building from
Pacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,
WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:
Government Code Section 54956.9(d)(2) New Item Added
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.2024 Council Priorities and Objectives Q3 Report
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status
– Not a project. Late Packet Report Added
AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant
to Public Contract Code 9204 related to construction of the Public Safety Building from
Pacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,
WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:
Government Code Section 54956.9(d)(2) New Item Added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
4 October 28, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, October 28, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Time Estimates Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 6:35 PM)1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status– Not a project. Late Packet Report AddedAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:35 ‐ 7:05 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM)Members of the public may not speak to the item(s).STUDY SESSION (7:10 ‐ 8:10 PM)2.Nonprofit Relationships Study SessionCONSENT CALENDAR (8:10 ‐ 8:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of the Acceptance of State of California Citizens Options for Public Safety(COPS) Funds of $204,005 and a Budget Amendment in the Supplemental LawEnforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses;CEQA status – not a project.4.Approval of Construction Contract Number C25191007 with Tennyson Electric, LLC. in theamount of $453,300 and Authorization of the City Manager or Their Designee toNegotiate and Execute Change Orders for Related Additional but Unforeseen Work thatmay Develop During the Project Up to a Not‐To‐Exceed Amount of $45,330 for the QuarryRoad Traffic Signals and Intelligent Transportation Services (ITS) improvement project;CEQA status – Categorically Exempt (CEQA Guidelines Section 15301).5.Approval of Construction Contract Number C25192135 with Anderson Pacific EngineeringConstruction, Inc. in the Amount Not‐to‐Exceed $6,215,000; Authorization for the CityManager or Their Designee to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $621,500 for Related, Additional but Unforeseen Work Which MayDevelop During the Project; Approval of Amendment Number 5 to Contract C21176592Cwith Carollo Engineers, Inc. in the Amount of $1,314,192 for a New Compensation Not‐to‐Exceed Amount of $14,695,384 for the Wastewater Treatment Fund for the 12kVElectrical Power Distribution Loop Rehabilitation Bid Package 2 Project at the RegionalWater Quality Control Plant, Funded by the Plant Repair, Retrofit, and EquipmentReplacement Project (WQ‐19002); CEQA Status – Exempt Under Section 153016.Approval of Professional Services Contract Number C25190936 with WRA, Inc. in theAmount of $908,806 for the Design and Monitoring of the Arastradero Creek PermanentRestoration Project – Design Phase in the Pearson‐Arastradero Preserve in the City ofPalo Alto for a Period of 3 Years; CEQA status ‐ Not a project.7.Adoption of Revised Management and Professional Compensation Plan and RevisedSalary Schedules for Management and Professional and the Service EmployeesInternational Association Local 521 in Alignment with Position Changes in the FY 2025Adopted Budget; CEQA Status ‐ not a project8.Approval of Amendment No. 1 to Contract Number C21181420 with West Coast Arborists,Inc. for Tree Pruning and Removal Services in the Amount of $3,011,228, for a New TotalNot‐to‐Exceed Amount of $6,776,608, and Extend the Term by Two Years; CEQA Status –Exempt per Section 15301(h) (maintenance of existing landscape)9.Approval of First Amendment to Lease Agreement and Third Amendment to Tenant WorkLetter between the City of Palo Alto and the Palo Alto History Museum for the RothBuilding at 300 Homer Avenue; CEQA Status‐‐Not a Project.10.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit, LLC(Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to Continue theCity of Palo Alto On‐Demand Transit Service through June 2025; Approve a Cost SharingAgreement with Stanford Research Park to Partially Fund the Service up to $600,000;and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule to IncreaseFares; CEQA status – not a project.CITY MANAGER COMMENTS (8:15 ‐ 8:30 PM)BREAK (15 MINUTES)ACTION ITEMS (8:45 ‐ 9:30 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.11.Adopt a Resolution Establishing the City Council Annual Calendar of Meetings,Recesses and City Council Events for the Calendar Year 2025; CEQA status – not aprojectCLOSED SESSION (9:30 ‐ 10:30 PM) AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuantto Public Contract Code 9204 related to construction of the Public Safety Building fromPacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:Government Code Section 54956.9(d)(2) New Item AddedADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.12.2024 Council Priorities and Objectives Q3 ReportOTHER INFORMATIONStanding Committee Meetings this weekPublic Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status– Not a project. Late Packet Report AddedAA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuantto Public Contract Code 9204 related to construction of the Public Safety Building fromPacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:Government Code Section 54956.9(d)(2) New Item Added
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
5 October 28, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, October 28, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Time Estimates Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 6:35 PM)1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status– Not a project. Late Packet Report AddedAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:35 ‐ 7:05 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM)Members of the public may not speak to the item(s).STUDY SESSION (7:10 ‐ 8:10 PM)2.Nonprofit Relationships Study SessionCONSENT CALENDAR (8:10 ‐ 8:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of the Acceptance of State of California Citizens Options for Public Safety(COPS) Funds of $204,005 and a Budget Amendment in the Supplemental LawEnforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses;CEQA status – not a project.4.Approval of Construction Contract Number C25191007 with Tennyson Electric, LLC. in theamount of $453,300 and Authorization of the City Manager or Their Designee toNegotiate and Execute Change Orders for Related Additional but Unforeseen Work thatmay Develop During the Project Up to a Not‐To‐Exceed Amount of $45,330 for the QuarryRoad Traffic Signals and Intelligent Transportation Services (ITS) improvement project;CEQA status – Categorically Exempt (CEQA Guidelines Section 15301).5.Approval of Construction Contract Number C25192135 with Anderson Pacific EngineeringConstruction, Inc. in the Amount Not‐to‐Exceed $6,215,000; Authorization for the CityManager or Their Designee to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $621,500 for Related, Additional but Unforeseen Work Which MayDevelop During the Project; Approval of Amendment Number 5 to Contract C21176592Cwith Carollo Engineers, Inc. in the Amount of $1,314,192 for a New Compensation Not‐to‐Exceed Amount of $14,695,384 for the Wastewater Treatment Fund for the 12kVElectrical Power Distribution Loop Rehabilitation Bid Package 2 Project at the RegionalWater Quality Control Plant, Funded by the Plant Repair, Retrofit, and EquipmentReplacement Project (WQ‐19002); CEQA Status – Exempt Under Section 153016.Approval of Professional Services Contract Number C25190936 with WRA, Inc. in theAmount of $908,806 for the Design and Monitoring of the Arastradero Creek PermanentRestoration Project – Design Phase in the Pearson‐Arastradero Preserve in the City ofPalo Alto for a Period of 3 Years; CEQA status ‐ Not a project.7.Adoption of Revised Management and Professional Compensation Plan and RevisedSalary Schedules for Management and Professional and the Service EmployeesInternational Association Local 521 in Alignment with Position Changes in the FY 2025Adopted Budget; CEQA Status ‐ not a project8.Approval of Amendment No. 1 to Contract Number C21181420 with West Coast Arborists,Inc. for Tree Pruning and Removal Services in the Amount of $3,011,228, for a New TotalNot‐to‐Exceed Amount of $6,776,608, and Extend the Term by Two Years; CEQA Status –Exempt per Section 15301(h) (maintenance of existing landscape)9.Approval of First Amendment to Lease Agreement and Third Amendment to Tenant WorkLetter between the City of Palo Alto and the Palo Alto History Museum for the RothBuilding at 300 Homer Avenue; CEQA Status‐‐Not a Project.10.Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit, LLC(Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to Continue theCity of Palo Alto On‐Demand Transit Service through June 2025; Approve a Cost SharingAgreement with Stanford Research Park to Partially Fund the Service up to $600,000;and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule to IncreaseFares; CEQA status – not a project.CITY MANAGER COMMENTS (8:15 ‐ 8:30 PM)BREAK (15 MINUTES)ACTION ITEMS (8:45 ‐ 9:30 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.11.Adopt a Resolution Establishing the City Council Annual Calendar of Meetings,Recesses and City Council Events for the Calendar Year 2025; CEQA status – not aprojectCLOSED SESSION (9:30 ‐ 10:30 PM) AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuantto Public Contract Code 9204 related to construction of the Public Safety Building fromPacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:Government Code Section 54956.9(d)(2) New Item AddedADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.12.2024 Council Priorities and Objectives Q3 ReportOTHER INFORMATIONStanding Committee Meetings this weekPublic Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS1.Interview Candidates for Vacancy on the Parks and Recreation Commission. CEQA Status– Not a project. Late Packet Report AddedAA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuantto Public Contract Code 9204 related to construction of the Public Safety Building fromPacific Structures, Inc.; Swinerton Builders, CCI Construction, Inc.; Walters & Wolf,WSA, Helix Construction Company; BMC; Sandis; and Northern Services, Inc. Authority:Government Code Section 54956.9(d)(2) New Item AddedPUBLIC COMMENT INSTRUCTIONSMembers of the Public may provide public comments to teleconference meetings via email,teleconference, or by phone.1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.2. For in person public comments please complete a speaker request card located on thetable at the entrance to the Council Chambers and deliver it to the Clerk prior todiscussion of the item.3. Spoken public comments for agendized items using a computer or smart phone willbe accepted through the teleconference meeting. To address the Council, click on the linkbelow to access a Zoom‐based meeting. Please read the following instructions carefully.You may download the Zoom client or connect to the meeting in‐ browser. If usingyour browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled inolder browsers including Internet Explorer. Or download the Zoom application ontoyour smart phone from the Apple App Store or Google Play Store and enter in theMeeting ID below.You may be asked to enter an email address and name. We request that youidentify yourself by name as this will be visible online and will be used to notify youthat it is your turn to speak.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk willactivate and unmute speakers in turn. Speakers will be notified shortly before theyare called to speak.When called, please limit your remarks to the time limit allotted. A timer will beshown on the computer to help keep track of your comments.4. Spoken public comments for agendized items using a phone use the telephone numberlisted below. When you wish to speak on an agenda item hit *9 on your phone so weknow that you wish to speak. You will be asked to provide your first and last name beforeaddressing the Council. You will be advised how long you have to speak. When calledplease limit your remarks to the agenda item and time limit allotted.CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its publicprograms, services and meetings in a manner that is readily accessible to all. Persons withdisabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
6 October 28, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.