HomeMy WebLinkAbout2024-10-21 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, October 21, 2024
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. Information on how the public may observe and participate in the
meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV
Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to
Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three
minutes or an amount of time determined by the Chair. General public comment will be heard
for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to
three minutes or an amount of time determined by the Chair. Requests to speak will be taken
until 5 minutes after the staff’s presentation or as determined by the Chair. Written public
comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided
to the Council and available for inspection on the City’s website. Please clearly indicate which
agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)
1.Review List of Applicants and Select Candidates to Interview for the Parks and
Recreation Commission Vacancy. CEQA Status – Not a project.
2.Resolution in Support of the Child Care Program: Build the Future Santa Clara County
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:50 ‐ 6:20 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes deepnding on # of speakers.
Public Comment is limited to 30 minutea. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:25 ‐ 6:30 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from September 30, 2024 and October 7, 2024 Meetings
4.Approval of FY 2024 Reappropriation Requests to FY 2025; CEQA Status: Not a Project
5.Approval of Purchase Order with Anixter, Inc. for the Purchase of Fiber Materials Not‐to‐
Exceed $348,003; and Authorization to Execute Changes Not‐to‐Exceed $30,000 for
Related, for a Total Not‐to‐Exceed Amount of $378,003 for Fiscal Year 2025; CEQA Status
– Council action on this item is within the scope of the Final Initial Study and Mitigated
Negative Declaration (IS/MND) was adopted by Council Resolution on June 17, 2024
6.Approval of Contract Amendment Number 2 to Contract Number C19173035 with Team
Sheeper, Inc., for a five‐year Operating and Revenue Sharing Agreement for operations of
Rinconada Pool, with an option to renew for an additional five years, effective January 1,
2025; CEQA status –not a project.
7.Approval of Contract Amendment Number 1 to Contract Number S25190354 with Larratt
Bros Plumbing Inc. in the Amount of $410,000 for the Residential Emergency Water
Heater Replacement Pilot Program Within Electrification Programs; CEQA Status – Not a
Project.
8.Approval of Contract Amendment No. 3 to Contract No. S18171325 with ESO Solutions for
a 5‐Year Extension, Increasing the Total Not‐to‐Exceed (NTE) Amount by $150,007 to
$277,155 for the Fire Department's Records Management System (RMS) and Electronic
Patient Care Reporting (ePCR) Software; CEQA Status: Not a Project
9.Adoption of a Resolution Authorizing Grant Applications to the California Department of
Resources Recycling and Recovery (CalRecycle); CEQA status – not a project.
10.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B with
Swinerton Builders in the Amount Not‐to‐Exceed $1,000,000; 2) Increase of Construction
Contingency for Contract No. C23186775 with L.D. Strobel Co., Inc. in the Amount of
$25,000; 3) Increase of Contingency for Purchase Order No. 4523000432 with Pivot
Interiors in the Amount of $40,000 in the Capital Improvement Fund for the New Public
Safety Building Capital Project (PE‐15001); CEQA – Environmental Impact Report for the
New Public Safety Building and New California Avenue Area Garage (Resolution 9772)
11.SECOND READING: Adoption of an Ordinance Updating Palo Alto Municipal Code
Chapter 4.64 (Permits for Retailers of Tobacco Products) to Conform with County
Amendments and Approval of the Updated Agreement Between the County of Santa
Clara and City of Palo Alto for a Tobacco Retail Permit Program (FIRST READING:
September 23, 2024 PASSED 7‐0)
12.SECOND READING: Adopt an Ordinance Adding Chapter 18.29 and Amending Chapters
18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code as well as Amendments
to the Zoning District Map, and Rezoning of Parcels Within the NVCAP area (FIRST
READING: September 23, 2024 PASSED 6‐1 Kou no; PREVIOUSLY INTRODUCED: August
5, 2024 PASSED 6‐1, Kou no)
CITY MANAGER COMMENTS (6:30 ‐ 6:45 PM)
BREAK (15 MINUTES)
ACTION ITEMS (ITEM 13: 7:00 ‐ 8:30 PM, ITEM 14: 8:30 ‐ 9:30 PM, ITEM 15: 9:30 ‐ 10:30 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
13.Approval of FY 2025 Architectural Review Board, Historic Resources Board, Human
Relations Commission, and Planning and Transportation Commission Workplans; CEQA
status – not a project
14.Adoption of City Council Positions on State and Local Measures Presented to Palo Alto
Voters on the November 5, 2024 Ballot; CEQA status – not a project
15.Colleagues Memo ‐ Restoration of subjective aesthetic standards to Palo Alto’s
Wireless Communication Facilities (WCF) ordinance.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
16.Informational Report on the Annual Review of the City’s Renewable Procurement Plan,
Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies for
2023; CEQA Status – Not a Project
17.City of Palo Alto Monthly Investment Activity Report for September 2024 (Unaudited)
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
1 October 21, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, October 21, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)
1.Review List of Applicants and Select Candidates to Interview for the Parks and
Recreation Commission Vacancy. CEQA Status – Not a project.
2.Resolution in Support of the Child Care Program: Build the Future Santa Clara County
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:50 ‐ 6:20 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes deepnding on # of speakers.
Public Comment is limited to 30 minutea. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:25 ‐ 6:30 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from September 30, 2024 and October 7, 2024 Meetings
4.Approval of FY 2024 Reappropriation Requests to FY 2025; CEQA Status: Not a Project
5.Approval of Purchase Order with Anixter, Inc. for the Purchase of Fiber Materials Not‐to‐
Exceed $348,003; and Authorization to Execute Changes Not‐to‐Exceed $30,000 for
Related, for a Total Not‐to‐Exceed Amount of $378,003 for Fiscal Year 2025; CEQA Status
– Council action on this item is within the scope of the Final Initial Study and Mitigated
Negative Declaration (IS/MND) was adopted by Council Resolution on June 17, 2024
6.Approval of Contract Amendment Number 2 to Contract Number C19173035 with Team
Sheeper, Inc., for a five‐year Operating and Revenue Sharing Agreement for operations of
Rinconada Pool, with an option to renew for an additional five years, effective January 1,
2025; CEQA status –not a project.
7.Approval of Contract Amendment Number 1 to Contract Number S25190354 with Larratt
Bros Plumbing Inc. in the Amount of $410,000 for the Residential Emergency Water
Heater Replacement Pilot Program Within Electrification Programs; CEQA Status – Not a
Project.
8.Approval of Contract Amendment No. 3 to Contract No. S18171325 with ESO Solutions for
a 5‐Year Extension, Increasing the Total Not‐to‐Exceed (NTE) Amount by $150,007 to
$277,155 for the Fire Department's Records Management System (RMS) and Electronic
Patient Care Reporting (ePCR) Software; CEQA Status: Not a Project
9.Adoption of a Resolution Authorizing Grant Applications to the California Department of
Resources Recycling and Recovery (CalRecycle); CEQA status – not a project.
10.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B with
Swinerton Builders in the Amount Not‐to‐Exceed $1,000,000; 2) Increase of Construction
Contingency for Contract No. C23186775 with L.D. Strobel Co., Inc. in the Amount of
$25,000; 3) Increase of Contingency for Purchase Order No. 4523000432 with Pivot
Interiors in the Amount of $40,000 in the Capital Improvement Fund for the New Public
Safety Building Capital Project (PE‐15001); CEQA – Environmental Impact Report for the
New Public Safety Building and New California Avenue Area Garage (Resolution 9772)
11.SECOND READING: Adoption of an Ordinance Updating Palo Alto Municipal Code
Chapter 4.64 (Permits for Retailers of Tobacco Products) to Conform with County
Amendments and Approval of the Updated Agreement Between the County of Santa
Clara and City of Palo Alto for a Tobacco Retail Permit Program (FIRST READING:
September 23, 2024 PASSED 7‐0)
12.SECOND READING: Adopt an Ordinance Adding Chapter 18.29 and Amending Chapters
18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code as well as Amendments
to the Zoning District Map, and Rezoning of Parcels Within the NVCAP area (FIRST
READING: September 23, 2024 PASSED 6‐1 Kou no; PREVIOUSLY INTRODUCED: August
5, 2024 PASSED 6‐1, Kou no)
CITY MANAGER COMMENTS (6:30 ‐ 6:45 PM)
BREAK (15 MINUTES)
ACTION ITEMS (ITEM 13: 7:00 ‐ 8:30 PM, ITEM 14: 8:30 ‐ 9:30 PM, ITEM 15: 9:30 ‐ 10:30 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
13.Approval of FY 2025 Architectural Review Board, Historic Resources Board, Human
Relations Commission, and Planning and Transportation Commission Workplans; CEQA
status – not a project
14.Adoption of City Council Positions on State and Local Measures Presented to Palo Alto
Voters on the November 5, 2024 Ballot; CEQA status – not a project
15.Colleagues Memo ‐ Restoration of subjective aesthetic standards to Palo Alto’s
Wireless Communication Facilities (WCF) ordinance.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
16.Informational Report on the Annual Review of the City’s Renewable Procurement Plan,
Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies for
2023; CEQA Status – Not a Project
17.City of Palo Alto Monthly Investment Activity Report for September 2024 (Unaudited)
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
2 October 21, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, October 21, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Review List of Applicants and Select Candidates to Interview for the Parks andRecreation Commission Vacancy. CEQA Status – Not a project.2.Resolution in Support of the Child Care Program: Build the Future Santa Clara CountyAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:20 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes deepnding on # of speakers.Public Comment is limited to 30 minutea. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:25 ‐ 6:30 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from September 30, 2024 and October 7, 2024 Meetings4.Approval of FY 2024 Reappropriation Requests to FY 2025; CEQA Status: Not a Project5.Approval of Purchase Order with Anixter, Inc. for the Purchase of Fiber Materials Not‐to‐Exceed $348,003; and Authorization to Execute Changes Not‐to‐Exceed $30,000 forRelated, for a Total Not‐to‐Exceed Amount of $378,003 for Fiscal Year 2025; CEQA Status– Council action on this item is within the scope of the Final Initial Study and MitigatedNegative Declaration (IS/MND) was adopted by Council Resolution on June 17, 20246.Approval of Contract Amendment Number 2 to Contract Number C19173035 with TeamSheeper, Inc., for a five‐year Operating and Revenue Sharing Agreement for operations ofRinconada Pool, with an option to renew for an additional five years, effective January 1,2025; CEQA status –not a project.7.Approval of Contract Amendment Number 1 to Contract Number S25190354 with LarrattBros Plumbing Inc. in the Amount of $410,000 for the Residential Emergency WaterHeater Replacement Pilot Program Within Electrification Programs; CEQA Status – Not aProject.
8.Approval of Contract Amendment No. 3 to Contract No. S18171325 with ESO Solutions for
a 5‐Year Extension, Increasing the Total Not‐to‐Exceed (NTE) Amount by $150,007 to
$277,155 for the Fire Department's Records Management System (RMS) and Electronic
Patient Care Reporting (ePCR) Software; CEQA Status: Not a Project
9.Adoption of a Resolution Authorizing Grant Applications to the California Department of
Resources Recycling and Recovery (CalRecycle); CEQA status – not a project.
10.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B with
Swinerton Builders in the Amount Not‐to‐Exceed $1,000,000; 2) Increase of Construction
Contingency for Contract No. C23186775 with L.D. Strobel Co., Inc. in the Amount of
$25,000; 3) Increase of Contingency for Purchase Order No. 4523000432 with Pivot
Interiors in the Amount of $40,000 in the Capital Improvement Fund for the New Public
Safety Building Capital Project (PE‐15001); CEQA – Environmental Impact Report for the
New Public Safety Building and New California Avenue Area Garage (Resolution 9772)
11.SECOND READING: Adoption of an Ordinance Updating Palo Alto Municipal Code
Chapter 4.64 (Permits for Retailers of Tobacco Products) to Conform with County
Amendments and Approval of the Updated Agreement Between the County of Santa
Clara and City of Palo Alto for a Tobacco Retail Permit Program (FIRST READING:
September 23, 2024 PASSED 7‐0)
12.SECOND READING: Adopt an Ordinance Adding Chapter 18.29 and Amending Chapters
18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code as well as Amendments
to the Zoning District Map, and Rezoning of Parcels Within the NVCAP area (FIRST
READING: September 23, 2024 PASSED 6‐1 Kou no; PREVIOUSLY INTRODUCED: August
5, 2024 PASSED 6‐1, Kou no)
CITY MANAGER COMMENTS (6:30 ‐ 6:45 PM)
BREAK (15 MINUTES)
ACTION ITEMS (ITEM 13: 7:00 ‐ 8:30 PM, ITEM 14: 8:30 ‐ 9:30 PM, ITEM 15: 9:30 ‐ 10:30 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
13.Approval of FY 2025 Architectural Review Board, Historic Resources Board, Human
Relations Commission, and Planning and Transportation Commission Workplans; CEQA
status – not a project
14.Adoption of City Council Positions on State and Local Measures Presented to Palo Alto
Voters on the November 5, 2024 Ballot; CEQA status – not a project
15.Colleagues Memo ‐ Restoration of subjective aesthetic standards to Palo Alto’s
Wireless Communication Facilities (WCF) ordinance.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
16.Informational Report on the Annual Review of the City’s Renewable Procurement Plan,
Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies for
2023; CEQA Status – Not a Project
17.City of Palo Alto Monthly Investment Activity Report for September 2024 (Unaudited)
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
3 October 21, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, October 21, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Review List of Applicants and Select Candidates to Interview for the Parks andRecreation Commission Vacancy. CEQA Status – Not a project.2.Resolution in Support of the Child Care Program: Build the Future Santa Clara CountyAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:20 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes deepnding on # of speakers.Public Comment is limited to 30 minutea. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:25 ‐ 6:30 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from September 30, 2024 and October 7, 2024 Meetings4.Approval of FY 2024 Reappropriation Requests to FY 2025; CEQA Status: Not a Project5.Approval of Purchase Order with Anixter, Inc. for the Purchase of Fiber Materials Not‐to‐Exceed $348,003; and Authorization to Execute Changes Not‐to‐Exceed $30,000 forRelated, for a Total Not‐to‐Exceed Amount of $378,003 for Fiscal Year 2025; CEQA Status– Council action on this item is within the scope of the Final Initial Study and MitigatedNegative Declaration (IS/MND) was adopted by Council Resolution on June 17, 20246.Approval of Contract Amendment Number 2 to Contract Number C19173035 with TeamSheeper, Inc., for a five‐year Operating and Revenue Sharing Agreement for operations ofRinconada Pool, with an option to renew for an additional five years, effective January 1,2025; CEQA status –not a project.7.Approval of Contract Amendment Number 1 to Contract Number S25190354 with LarrattBros Plumbing Inc. in the Amount of $410,000 for the Residential Emergency WaterHeater Replacement Pilot Program Within Electrification Programs; CEQA Status – Not aProject.8.Approval of Contract Amendment No. 3 to Contract No. S18171325 with ESO Solutions fora 5‐Year Extension, Increasing the Total Not‐to‐Exceed (NTE) Amount by $150,007 to$277,155 for the Fire Department's Records Management System (RMS) and ElectronicPatient Care Reporting (ePCR) Software; CEQA Status: Not a Project9.Adoption of a Resolution Authorizing Grant Applications to the California Department of Resources Recycling and Recovery (CalRecycle); CEQA status – not a project.10.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B withSwinerton Builders in the Amount Not‐to‐Exceed $1,000,000; 2) Increase of ConstructionContingency for Contract No. C23186775 with L.D. Strobel Co., Inc. in the Amount of$25,000; 3) Increase of Contingency for Purchase Order No. 4523000432 with PivotInteriors in the Amount of $40,000 in the Capital Improvement Fund for the New PublicSafety Building Capital Project (PE‐15001); CEQA – Environmental Impact Report for theNew Public Safety Building and New California Avenue Area Garage (Resolution 9772)11.SECOND READING: Adoption of an Ordinance Updating Palo Alto Municipal CodeChapter 4.64 (Permits for Retailers of Tobacco Products) to Conform with CountyAmendments and Approval of the Updated Agreement Between the County of SantaClara and City of Palo Alto for a Tobacco Retail Permit Program (FIRST READING:September 23, 2024 PASSED 7‐0)12.SECOND READING: Adopt an Ordinance Adding Chapter 18.29 and Amending Chapters18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code as well as Amendmentsto the Zoning District Map, and Rezoning of Parcels Within the NVCAP area (FIRSTREADING: September 23, 2024 PASSED 6‐1 Kou no; PREVIOUSLY INTRODUCED: August5, 2024 PASSED 6‐1, Kou no)CITY MANAGER COMMENTS (6:30 ‐ 6:45 PM)BREAK (15 MINUTES)ACTION ITEMS (ITEM 13: 7:00 ‐ 8:30 PM, ITEM 14: 8:30 ‐ 9:30 PM, ITEM 15: 9:30 ‐ 10:30 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.13.Approval of FY 2025 Architectural Review Board, Historic Resources Board, HumanRelations Commission, and Planning and Transportation Commission Workplans; CEQAstatus – not a project14.Adoption of City Council Positions on State and Local Measures Presented to Palo AltoVoters on the November 5, 2024 Ballot; CEQA status – not a project
15.Colleagues Memo ‐ Restoration of subjective aesthetic standards to Palo Alto’s
Wireless Communication Facilities (WCF) ordinance.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
16.Informational Report on the Annual Review of the City’s Renewable Procurement Plan,
Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies for
2023; CEQA Status – Not a Project
17.City of Palo Alto Monthly Investment Activity Report for September 2024 (Unaudited)
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
4 October 21, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, October 21, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Review List of Applicants and Select Candidates to Interview for the Parks andRecreation Commission Vacancy. CEQA Status – Not a project.2.Resolution in Support of the Child Care Program: Build the Future Santa Clara CountyAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:20 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes deepnding on # of speakers.Public Comment is limited to 30 minutea. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:25 ‐ 6:30 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from September 30, 2024 and October 7, 2024 Meetings4.Approval of FY 2024 Reappropriation Requests to FY 2025; CEQA Status: Not a Project5.Approval of Purchase Order with Anixter, Inc. for the Purchase of Fiber Materials Not‐to‐Exceed $348,003; and Authorization to Execute Changes Not‐to‐Exceed $30,000 forRelated, for a Total Not‐to‐Exceed Amount of $378,003 for Fiscal Year 2025; CEQA Status– Council action on this item is within the scope of the Final Initial Study and MitigatedNegative Declaration (IS/MND) was adopted by Council Resolution on June 17, 20246.Approval of Contract Amendment Number 2 to Contract Number C19173035 with TeamSheeper, Inc., for a five‐year Operating and Revenue Sharing Agreement for operations ofRinconada Pool, with an option to renew for an additional five years, effective January 1,2025; CEQA status –not a project.7.Approval of Contract Amendment Number 1 to Contract Number S25190354 with LarrattBros Plumbing Inc. in the Amount of $410,000 for the Residential Emergency WaterHeater Replacement Pilot Program Within Electrification Programs; CEQA Status – Not aProject.8.Approval of Contract Amendment No. 3 to Contract No. S18171325 with ESO Solutions fora 5‐Year Extension, Increasing the Total Not‐to‐Exceed (NTE) Amount by $150,007 to$277,155 for the Fire Department's Records Management System (RMS) and ElectronicPatient Care Reporting (ePCR) Software; CEQA Status: Not a Project9.Adoption of a Resolution Authorizing Grant Applications to the California Department of Resources Recycling and Recovery (CalRecycle); CEQA status – not a project.10.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B withSwinerton Builders in the Amount Not‐to‐Exceed $1,000,000; 2) Increase of ConstructionContingency for Contract No. C23186775 with L.D. Strobel Co., Inc. in the Amount of$25,000; 3) Increase of Contingency for Purchase Order No. 4523000432 with PivotInteriors in the Amount of $40,000 in the Capital Improvement Fund for the New PublicSafety Building Capital Project (PE‐15001); CEQA – Environmental Impact Report for theNew Public Safety Building and New California Avenue Area Garage (Resolution 9772)11.SECOND READING: Adoption of an Ordinance Updating Palo Alto Municipal CodeChapter 4.64 (Permits for Retailers of Tobacco Products) to Conform with CountyAmendments and Approval of the Updated Agreement Between the County of SantaClara and City of Palo Alto for a Tobacco Retail Permit Program (FIRST READING:September 23, 2024 PASSED 7‐0)12.SECOND READING: Adopt an Ordinance Adding Chapter 18.29 and Amending Chapters18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code as well as Amendmentsto the Zoning District Map, and Rezoning of Parcels Within the NVCAP area (FIRSTREADING: September 23, 2024 PASSED 6‐1 Kou no; PREVIOUSLY INTRODUCED: August5, 2024 PASSED 6‐1, Kou no)CITY MANAGER COMMENTS (6:30 ‐ 6:45 PM)BREAK (15 MINUTES)ACTION ITEMS (ITEM 13: 7:00 ‐ 8:30 PM, ITEM 14: 8:30 ‐ 9:30 PM, ITEM 15: 9:30 ‐ 10:30 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.13.Approval of FY 2025 Architectural Review Board, Historic Resources Board, HumanRelations Commission, and Planning and Transportation Commission Workplans; CEQAstatus – not a project14.Adoption of City Council Positions on State and Local Measures Presented to Palo AltoVoters on the November 5, 2024 Ballot; CEQA status – not a project15.Colleagues Memo ‐ Restoration of subjective aesthetic standards to Palo Alto’sWireless Communication Facilities (WCF) ordinance.ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.16.Informational Report on the Annual Review of the City’s Renewable Procurement Plan,Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies for2023; CEQA Status – Not a Project17.City of Palo Alto Monthly Investment Activity Report for September 2024 (Unaudited)OTHER INFORMATIONStanding Committee Meetings this weekPublic Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
5 October 21, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, October 21, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Requests to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Review List of Applicants and Select Candidates to Interview for the Parks andRecreation Commission Vacancy. CEQA Status – Not a project.2.Resolution in Support of the Child Care Program: Build the Future Santa Clara CountyAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:20 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes deepnding on # of speakers.Public Comment is limited to 30 minutea. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:20 ‐ 6:25 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:25 ‐ 6:30 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from September 30, 2024 and October 7, 2024 Meetings4.Approval of FY 2024 Reappropriation Requests to FY 2025; CEQA Status: Not a Project5.Approval of Purchase Order with Anixter, Inc. for the Purchase of Fiber Materials Not‐to‐Exceed $348,003; and Authorization to Execute Changes Not‐to‐Exceed $30,000 forRelated, for a Total Not‐to‐Exceed Amount of $378,003 for Fiscal Year 2025; CEQA Status– Council action on this item is within the scope of the Final Initial Study and MitigatedNegative Declaration (IS/MND) was adopted by Council Resolution on June 17, 20246.Approval of Contract Amendment Number 2 to Contract Number C19173035 with TeamSheeper, Inc., for a five‐year Operating and Revenue Sharing Agreement for operations ofRinconada Pool, with an option to renew for an additional five years, effective January 1,2025; CEQA status –not a project.7.Approval of Contract Amendment Number 1 to Contract Number S25190354 with LarrattBros Plumbing Inc. in the Amount of $410,000 for the Residential Emergency WaterHeater Replacement Pilot Program Within Electrification Programs; CEQA Status – Not aProject.8.Approval of Contract Amendment No. 3 to Contract No. S18171325 with ESO Solutions fora 5‐Year Extension, Increasing the Total Not‐to‐Exceed (NTE) Amount by $150,007 to$277,155 for the Fire Department's Records Management System (RMS) and ElectronicPatient Care Reporting (ePCR) Software; CEQA Status: Not a Project9.Adoption of a Resolution Authorizing Grant Applications to the California Department of Resources Recycling and Recovery (CalRecycle); CEQA status – not a project.10.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B withSwinerton Builders in the Amount Not‐to‐Exceed $1,000,000; 2) Increase of ConstructionContingency for Contract No. C23186775 with L.D. Strobel Co., Inc. in the Amount of$25,000; 3) Increase of Contingency for Purchase Order No. 4523000432 with PivotInteriors in the Amount of $40,000 in the Capital Improvement Fund for the New PublicSafety Building Capital Project (PE‐15001); CEQA – Environmental Impact Report for theNew Public Safety Building and New California Avenue Area Garage (Resolution 9772)11.SECOND READING: Adoption of an Ordinance Updating Palo Alto Municipal CodeChapter 4.64 (Permits for Retailers of Tobacco Products) to Conform with CountyAmendments and Approval of the Updated Agreement Between the County of SantaClara and City of Palo Alto for a Tobacco Retail Permit Program (FIRST READING:September 23, 2024 PASSED 7‐0)12.SECOND READING: Adopt an Ordinance Adding Chapter 18.29 and Amending Chapters18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code as well as Amendmentsto the Zoning District Map, and Rezoning of Parcels Within the NVCAP area (FIRSTREADING: September 23, 2024 PASSED 6‐1 Kou no; PREVIOUSLY INTRODUCED: August5, 2024 PASSED 6‐1, Kou no)CITY MANAGER COMMENTS (6:30 ‐ 6:45 PM)BREAK (15 MINUTES)ACTION ITEMS (ITEM 13: 7:00 ‐ 8:30 PM, ITEM 14: 8:30 ‐ 9:30 PM, ITEM 15: 9:30 ‐ 10:30 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.13.Approval of FY 2025 Architectural Review Board, Historic Resources Board, HumanRelations Commission, and Planning and Transportation Commission Workplans; CEQAstatus – not a project14.Adoption of City Council Positions on State and Local Measures Presented to Palo AltoVoters on the November 5, 2024 Ballot; CEQA status – not a project15.Colleagues Memo ‐ Restoration of subjective aesthetic standards to Palo Alto’sWireless Communication Facilities (WCF) ordinance.ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.16.Informational Report on the Annual Review of the City’s Renewable Procurement Plan,Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies for2023; CEQA Status – Not a Project17.City of Palo Alto Monthly Investment Activity Report for September 2024 (Unaudited)OTHER INFORMATIONStanding Committee Meetings this weekPublic Comment LettersSchedule of MeetingsPUBLIC COMMENT INSTRUCTIONSMembers of the Public may provide public comments to teleconference meetings via email,teleconference, or by phone.1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.2. For in person public comments please complete a speaker request card located on thetable at the entrance to the Council Chambers and deliver it to the Clerk prior todiscussion of the item.3. Spoken public comments for agendized items using a computer or smart phone willbe accepted through the teleconference meeting. To address the Council, click on the linkbelow to access a Zoom‐based meeting. Please read the following instructions carefully.You may download the Zoom client or connect to the meeting in‐ browser. If usingyour browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled inolder browsers including Internet Explorer. Or download the Zoom application ontoyour smart phone from the Apple App Store or Google Play Store and enter in theMeeting ID below.You may be asked to enter an email address and name. We request that youidentify yourself by name as this will be visible online and will be used to notify youthat it is your turn to speak.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk willactivate and unmute speakers in turn. Speakers will be notified shortly before theyare called to speak.When called, please limit your remarks to the time limit allotted. A timer will beshown on the computer to help keep track of your comments.4. Spoken public comments for agendized items using a phone use the telephone numberlisted below. When you wish to speak on an agenda item hit *9 on your phone so weknow that you wish to speak. You will be asked to provide your first and last name beforeaddressing the Council. You will be advised how long you have to speak. When calledplease limit your remarks to the agenda item and time limit allotted.CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its publicprograms, services and meetings in a manner that is readily accessible to all. Persons withdisabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
6 October 21, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.