HomeMy WebLinkAbout2024-09-23 City Council AgendaCITY COUNCIL
Special Meeting
Monday, September 23, 2024
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. Information on how the public may observe and participate in the
meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV
Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to
Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three
minutes or an amount of time determined by the Chair. General public comment will be heard
for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to
three minutes or an amount of time determined by the Chair. Request to speak will be taken
until 5 minutes after the staff’s presentation or as determined by the Chair. Written public
comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided
to the Council and available for inspection on the City’s website. Please clearly indicate which
agenda item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
CLOSED SESSION (5:30 ‐ 8:00 PM)
1.Tentative: PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Authority: Cal. Gov. Code section 54957(b);
Title: City Attorney, City Clerk
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:00 ‐ 8:30 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of
speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:30 ‐ 8:35 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (8:35 ‐ 8:40 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
2.Approval of Minutes from September 9, 2024 Meeting
3.Adopt an Ordinance Amending the Municipal Fee Schedule to Modify the Calculation for
Park, Community Center and Library Development Impact Fees From per Unit to per
Square Feet for Residential Development. CEQA Status: Exempt Pursuant to 15061(b)(3).
4.Approval of Four (4) Professional Services Contracts for Reliability and Resiliency On‐Call
Services for a Period of Up to 5 Years to Support the Implementation of Palo Alto’s
Reliability and Resiliency Strategic Plan as Needed: 1) Contract Number C25189412A
with Buro Happold in an Amount Not to Exceed $450,000; and 2) C25189412B with
EcoMotion, C25189412C with Energeia, and C25189412D with Energy and Environmental
Economics, Inc. (E3), in an Amount Not to Exceed $250,000 (Each); CEQA Status – Not a
Project.
5.Approve a Revised Project Boundary for the Ongoing Downtown Housing Plan Project.
CEQA Status: Exempt per 15061(b)(3)
6.Approval of Contract Amendment Number 3 to Seven Contracts in the amount of
$750,000 for On‐Call Services to Provide Expertise for Long‐Range Planning Projects,
Application Processing, Environmental Review, and Other Planning Analysis in the
Planning and Development Services Department. CEQA Status: Not a Project.
7.Approval of Two Audits as Recommended by the Policy & Services Committee: Public
Safety Construction Audit and Parking Permit Technology Contracts Audit
8.Adoption of an Ordinance Updating Palo Alto Municipal Code Chapter 4.64 (Permits for
Retailers of Tobacco Products) to Conform with County Amendments and Approval of the
Updated Agreement Between the County of Santa Clara and City of Palo Alto for a
Tobacco Retail Permit Program; CEQA Status – Not a Project
9.REINTRODUCED FIRST READING: Adopt an Ordinance Adding Chapter 18.29 and
Amending Chapters 18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code as
well as Amendments to the Zoning District Map, and Rezoning of Parcels Within the
NVCAP area (PREVIOUSLY INTRODUCED: August 5, 2024 PASSED 6‐1, Kou no)
CITY MANAGER COMMENTS (8:40 ‐ 8:55 PM)
BREAK (15 MINUTES)
ACTION ITEMS (9:10 ‐ 9:55 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
10.Review the Procurement Process Review Audit and Supplemental Information Regarding
Competitive Solicitation Outcomes and Approve the Audit
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
11.Accessory Dwelling Unit (ADU) ‐ 2024 Quarter 2 (April ‐ June 2024) Report
12.City of Palo Alto's Energy Risk Management Report for the first half of Fiscal Year 2024
(July 1, 2023‐December 31, 2023).
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
1 September 23, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, September 23, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Request to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
CLOSED SESSION (5:30 ‐ 8:00 PM)
1.Tentative: PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Authority: Cal. Gov. Code section 54957(b);
Title: City Attorney, City Clerk
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:00 ‐ 8:30 PM)
Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # of
speakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:30 ‐ 8:35 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (8:35 ‐ 8:40 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
2.Approval of Minutes from September 9, 2024 Meeting
3.Adopt an Ordinance Amending the Municipal Fee Schedule to Modify the Calculation for
Park, Community Center and Library Development Impact Fees From per Unit to per
Square Feet for Residential Development. CEQA Status: Exempt Pursuant to 15061(b)(3).
4.Approval of Four (4) Professional Services Contracts for Reliability and Resiliency On‐Call
Services for a Period of Up to 5 Years to Support the Implementation of Palo Alto’s
Reliability and Resiliency Strategic Plan as Needed: 1) Contract Number C25189412A
with Buro Happold in an Amount Not to Exceed $450,000; and 2) C25189412B with
EcoMotion, C25189412C with Energeia, and C25189412D with Energy and Environmental
Economics, Inc. (E3), in an Amount Not to Exceed $250,000 (Each); CEQA Status – Not a
Project.
5.Approve a Revised Project Boundary for the Ongoing Downtown Housing Plan Project.
CEQA Status: Exempt per 15061(b)(3)
6.Approval of Contract Amendment Number 3 to Seven Contracts in the amount of
$750,000 for On‐Call Services to Provide Expertise for Long‐Range Planning Projects,
Application Processing, Environmental Review, and Other Planning Analysis in the
Planning and Development Services Department. CEQA Status: Not a Project.
7.Approval of Two Audits as Recommended by the Policy & Services Committee: Public
Safety Construction Audit and Parking Permit Technology Contracts Audit
8.Adoption of an Ordinance Updating Palo Alto Municipal Code Chapter 4.64 (Permits for
Retailers of Tobacco Products) to Conform with County Amendments and Approval of the
Updated Agreement Between the County of Santa Clara and City of Palo Alto for a
Tobacco Retail Permit Program; CEQA Status – Not a Project
9.REINTRODUCED FIRST READING: Adopt an Ordinance Adding Chapter 18.29 and
Amending Chapters 18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code as
well as Amendments to the Zoning District Map, and Rezoning of Parcels Within the
NVCAP area (PREVIOUSLY INTRODUCED: August 5, 2024 PASSED 6‐1, Kou no)
CITY MANAGER COMMENTS (8:40 ‐ 8:55 PM)
BREAK (15 MINUTES)
ACTION ITEMS (9:10 ‐ 9:55 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
10.Review the Procurement Process Review Audit and Supplemental Information Regarding
Competitive Solicitation Outcomes and Approve the Audit
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
11.Accessory Dwelling Unit (ADU) ‐ 2024 Quarter 2 (April ‐ June 2024) Report
12.City of Palo Alto's Energy Risk Management Report for the first half of Fiscal Year 2024
(July 1, 2023‐December 31, 2023).
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
2 September 23, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, September 23, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Request to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERCLOSED SESSION (5:30 ‐ 8:00 PM)1.Tentative: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal. Gov. Code section 54957(b); Title: City Attorney, City ClerkAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:00 ‐ 8:30 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # ofspeakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:30 ‐ 8:35 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (8:35 ‐ 8:40 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.2.Approval of Minutes from September 9, 2024 Meeting3.Adopt an Ordinance Amending the Municipal Fee Schedule to Modify the Calculation forPark, Community Center and Library Development Impact Fees From per Unit to perSquare Feet for Residential Development. CEQA Status: Exempt Pursuant to 15061(b)(3).4.Approval of Four (4) Professional Services Contracts for Reliability and Resiliency On‐CallServices for a Period of Up to 5 Years to Support the Implementation of Palo Alto’sReliability and Resiliency Strategic Plan as Needed: 1) Contract Number C25189412Awith Buro Happold in an Amount Not to Exceed $450,000; and 2) C25189412B withEcoMotion, C25189412C with Energeia, and C25189412D with Energy and EnvironmentalEconomics, Inc. (E3), in an Amount Not to Exceed $250,000 (Each); CEQA Status – Not aProject.5.Approve a Revised Project Boundary for the Ongoing Downtown Housing Plan Project.CEQA Status: Exempt per 15061(b)(3)6.Approval of Contract Amendment Number 3 to Seven Contracts in the amount of
$750,000 for On‐Call Services to Provide Expertise for Long‐Range Planning Projects,
Application Processing, Environmental Review, and Other Planning Analysis in the
Planning and Development Services Department. CEQA Status: Not a Project.
7.Approval of Two Audits as Recommended by the Policy & Services Committee: Public
Safety Construction Audit and Parking Permit Technology Contracts Audit
8.Adoption of an Ordinance Updating Palo Alto Municipal Code Chapter 4.64 (Permits for
Retailers of Tobacco Products) to Conform with County Amendments and Approval of the
Updated Agreement Between the County of Santa Clara and City of Palo Alto for a
Tobacco Retail Permit Program; CEQA Status – Not a Project
9.REINTRODUCED FIRST READING: Adopt an Ordinance Adding Chapter 18.29 and
Amending Chapters 18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code as
well as Amendments to the Zoning District Map, and Rezoning of Parcels Within the
NVCAP area (PREVIOUSLY INTRODUCED: August 5, 2024 PASSED 6‐1, Kou no)
CITY MANAGER COMMENTS (8:40 ‐ 8:55 PM)
BREAK (15 MINUTES)
ACTION ITEMS (9:10 ‐ 9:55 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
10.Review the Procurement Process Review Audit and Supplemental Information Regarding
Competitive Solicitation Outcomes and Approve the Audit
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
11.Accessory Dwelling Unit (ADU) ‐ 2024 Quarter 2 (April ‐ June 2024) Report
12.City of Palo Alto's Energy Risk Management Report for the first half of Fiscal Year 2024
(July 1, 2023‐December 31, 2023).
OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
3 September 23, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, September 23, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Request to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERCLOSED SESSION (5:30 ‐ 8:00 PM)1.Tentative: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal. Gov. Code section 54957(b); Title: City Attorney, City ClerkAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:00 ‐ 8:30 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # ofspeakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:30 ‐ 8:35 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (8:35 ‐ 8:40 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.2.Approval of Minutes from September 9, 2024 Meeting3.Adopt an Ordinance Amending the Municipal Fee Schedule to Modify the Calculation forPark, Community Center and Library Development Impact Fees From per Unit to perSquare Feet for Residential Development. CEQA Status: Exempt Pursuant to 15061(b)(3).4.Approval of Four (4) Professional Services Contracts for Reliability and Resiliency On‐CallServices for a Period of Up to 5 Years to Support the Implementation of Palo Alto’sReliability and Resiliency Strategic Plan as Needed: 1) Contract Number C25189412Awith Buro Happold in an Amount Not to Exceed $450,000; and 2) C25189412B withEcoMotion, C25189412C with Energeia, and C25189412D with Energy and EnvironmentalEconomics, Inc. (E3), in an Amount Not to Exceed $250,000 (Each); CEQA Status – Not aProject.5.Approve a Revised Project Boundary for the Ongoing Downtown Housing Plan Project.CEQA Status: Exempt per 15061(b)(3)6.Approval of Contract Amendment Number 3 to Seven Contracts in the amount of$750,000 for On‐Call Services to Provide Expertise for Long‐Range Planning Projects,Application Processing, Environmental Review, and Other Planning Analysis in thePlanning and Development Services Department. CEQA Status: Not a Project.7.Approval of Two Audits as Recommended by the Policy & Services Committee: PublicSafety Construction Audit and Parking Permit Technology Contracts Audit8.Adoption of an Ordinance Updating Palo Alto Municipal Code Chapter 4.64 (Permits forRetailers of Tobacco Products) to Conform with County Amendments and Approval of theUpdated Agreement Between the County of Santa Clara and City of Palo Alto for aTobacco Retail Permit Program; CEQA Status – Not a Project9.REINTRODUCED FIRST READING: Adopt an Ordinance Adding Chapter 18.29 andAmending Chapters 18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code aswell as Amendments to the Zoning District Map, and Rezoning of Parcels Within theNVCAP area (PREVIOUSLY INTRODUCED: August 5, 2024 PASSED 6‐1, Kou no)CITY MANAGER COMMENTS (8:40 ‐ 8:55 PM)BREAK (15 MINUTES)ACTION ITEMS (9:10 ‐ 9:55 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.10.Review the Procurement Process Review Audit and Supplemental Information RegardingCompetitive Solicitation Outcomes and Approve the AuditADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.11.Accessory Dwelling Unit (ADU) ‐ 2024 Quarter 2 (April ‐ June 2024) Report12.City of Palo Alto's Energy Risk Management Report for the first half of Fiscal Year 2024(July 1, 2023‐December 31, 2023).OTHER INFORMATION
Standing Committee Meetings this week
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
4 September 23, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, September 23, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed toMidpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heardfor 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.Public comments for agendized items will be accepted both in person and via Zoom for up tothree minutes or an amount of time determined by the Chair. Request to speak will be takenuntil 5 minutes after the staff’s presentation or as determined by the Chair. Written publiccomments can be submitted in advance to city.council@CityofPaloAlto.org and will be providedto the Council and available for inspection on the City’s website. Please clearly indicate whichagenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERCLOSED SESSION (5:30 ‐ 8:00 PM)1.Tentative: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal. Gov. Code section 54957(b); Title: City Attorney, City ClerkAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:00 ‐ 8:30 PM)Members of the public may speak in‐person ONLY to any item NOT on the agenda. 1‐3 minutes depending on # ofspeakers.Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (8:30 ‐ 8:35 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (8:35 ‐ 8:40 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.2.Approval of Minutes from September 9, 2024 Meeting3.Adopt an Ordinance Amending the Municipal Fee Schedule to Modify the Calculation forPark, Community Center and Library Development Impact Fees From per Unit to perSquare Feet for Residential Development. CEQA Status: Exempt Pursuant to 15061(b)(3).4.Approval of Four (4) Professional Services Contracts for Reliability and Resiliency On‐CallServices for a Period of Up to 5 Years to Support the Implementation of Palo Alto’sReliability and Resiliency Strategic Plan as Needed: 1) Contract Number C25189412Awith Buro Happold in an Amount Not to Exceed $450,000; and 2) C25189412B withEcoMotion, C25189412C with Energeia, and C25189412D with Energy and EnvironmentalEconomics, Inc. (E3), in an Amount Not to Exceed $250,000 (Each); CEQA Status – Not aProject.5.Approve a Revised Project Boundary for the Ongoing Downtown Housing Plan Project.CEQA Status: Exempt per 15061(b)(3)6.Approval of Contract Amendment Number 3 to Seven Contracts in the amount of$750,000 for On‐Call Services to Provide Expertise for Long‐Range Planning Projects,Application Processing, Environmental Review, and Other Planning Analysis in thePlanning and Development Services Department. CEQA Status: Not a Project.7.Approval of Two Audits as Recommended by the Policy & Services Committee: PublicSafety Construction Audit and Parking Permit Technology Contracts Audit8.Adoption of an Ordinance Updating Palo Alto Municipal Code Chapter 4.64 (Permits forRetailers of Tobacco Products) to Conform with County Amendments and Approval of theUpdated Agreement Between the County of Santa Clara and City of Palo Alto for aTobacco Retail Permit Program; CEQA Status – Not a Project9.REINTRODUCED FIRST READING: Adopt an Ordinance Adding Chapter 18.29 andAmending Chapters 18.14, 18.24, 18.70, and 16.65 in the Palo Alto Municipal Code aswell as Amendments to the Zoning District Map, and Rezoning of Parcels Within theNVCAP area (PREVIOUSLY INTRODUCED: August 5, 2024 PASSED 6‐1, Kou no)CITY MANAGER COMMENTS (8:40 ‐ 8:55 PM)BREAK (15 MINUTES)ACTION ITEMS (9:10 ‐ 9:55 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.10.Review the Procurement Process Review Audit and Supplemental Information RegardingCompetitive Solicitation Outcomes and Approve the AuditADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.11.Accessory Dwelling Unit (ADU) ‐ 2024 Quarter 2 (April ‐ June 2024) Report12.City of Palo Alto's Energy Risk Management Report for the first half of Fiscal Year 2024(July 1, 2023‐December 31, 2023).OTHER INFORMATIONStanding Committee Meetings this weekPublic Comment LettersSchedule of MeetingsPUBLIC COMMENT INSTRUCTIONSMembers of the Public may provide public comments to teleconference meetings via email,teleconference, or by phone.1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.2. For in person public comments please complete a speaker request card located on thetable at the entrance to the Council Chambers and deliver it to the Clerk prior todiscussion of the item.3. Spoken public comments for agendized items using a computer or smart phone willbe accepted through the teleconference meeting. To address the Council, click on the linkbelow to access a Zoom‐based meeting. Please read the following instructions carefully.You may download the Zoom client or connect to the meeting in‐ browser. If usingyour browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled inolder browsers including Internet Explorer. Or download the Zoom application ontoyour smart phone from the Apple App Store or Google Play Store and enter in theMeeting ID below.You may be asked to enter an email address and name. We request that youidentify yourself by name as this will be visible online and will be used to notify youthat it is your turn to speak.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk willactivate and unmute speakers in turn. Speakers will be notified shortly before theyare called to speak.When called, please limit your remarks to the time limit allotted. A timer will beshown on the computer to help keep track of your comments.4. Spoken public comments for agendized items using a phone use the telephone numberlisted below. When you wish to speak on an agenda item hit *9 on your phone so weknow that you wish to speak. You will be asked to provide your first and last name beforeaddressing the Council. You will be advised how long you have to speak. When calledplease limit your remarks to the agenda item and time limit allotted.CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its publicprograms, services and meetings in a manner that is readily accessible to all. Persons withdisabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
California Government Code §84308, commonly referred to as the "Levine Act," prohibits an
elected official of a local government agency from participating in a proceeding involving a
license, permit, or other entitlement for use if the official received a campaign contribution
exceeding $250 from a party or participant, including their agents, to the proceeding within the
last 12 months. A “license, permit, or other entitlement for use” includes most land use and
planning approvals and the approval of contracts that are not subject to lowest responsible bid
procedures. A “party” is a person who files an application for, or is the subject of, a proceeding
involving a license, permit, or other entitlement for use. A “participant” is a person who actively
supports or opposes a particular decision in a proceeding involving a license, permit, or other
entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the
definition of “financial interest” in the Political Reform Act, which encompasses interests in
business entities, real property, sources of income, sources of gifts, and personal finances that
may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a
proceeding, and you have made a campaign contribution to a Council Member exceeding $250
made within the last 12 months, you must disclose the campaign contribution before making
your comments.
5 September 23, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.