HomeMy WebLinkAbout2024-06-17 City Council AgendaCITY COUNCIL
Special Meeting
Monday, June 17, 2024
Council Chambers & Hybrid
4:00 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and
public access, members of the public can choose to participate from home or attend in person.
Information on how the public may observe and participate in the meeting is located at the end
of the agenda. Masks are strongly encouraged if attending in person. The meeting will be
broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,
and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three
minutes or an amount of time determined by the Chair. General public comment will be heard for
30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Public
comments for agendized items will be accepted both in person and via Zoom for up to three
minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5
minutes after the staff’s presentation or as determined by the Chair. Written public comments
can be submitted in advance to city.council@CityofPaloAlto.org and will be provided to the
Council and available for inspection on the City’s website. Please clearly indicate which agenda
item you are referencing in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (4:00 ‐ 4:35 PM)
1.Proclamation June 2024 as LGBTQIA+ Pride Month
2.Proclamations Recognizing Departing Boards and Commissions Commissioners
3.Review List of Applications for Historic Resources Board Vacancies and Provide Direction
for Interviews
CLOSED SESSION (4:35 ‐ 6:05 PM)
4.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATION
Subject: Eric Figueroa, et al. v. City of Palo Alto
Santa Clara County Superior Court Case No. 21‐CV‐383740 (One Case, as Defendant)
Authority: Government Code Section 54956.9(d)(1)
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:05 ‐ 6:35 PM)
Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #
of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end
of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:35 ‐ 6:40 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:40 ‐ 6:45 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
5.Adoption of Fiscal Year 2025 Investment Policy as Recommended by the Finance
Committee
6.Utilities Advisory Commission Recommends Adoption of the 2024 Annual Water Shortage
Assessment Report
7.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at
411 Kipling Street From a Category 4 Resource on the Local Historic Inventory to a
Category 2 Resource.
8.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at
271 University Avenue From a Category 3 Resource on the Local Historic Inventory to a
Category 2 Resource.
9.Approval of Construction Contract C24190748 with Ross Recreation Equipment Company
Inc. in the Amount of $305,600 and Authorization for the City Manager or Their Designee
to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $30,600 for
the Ramos Park Improvements, Capital Improvement Program Project PG‐14000; CEQA
Status—Exempt Under CEQA Guidelines Section 15301
10.QUASI‐JUDICIAL. 420 Acacia: Final Map and Street Naming [24PLN‐00027]: Request for
a Final Map to Subdivide a 35,573 Square Foot Parcel Having Split Zoning Designations
(R‐1 and RM‐30) for Condominium Purposes (16 Residential Units). Environmental
Assessment: Exempt from the Provisions of the California Environmental Quality Act in
Accordance with CEQA Guidelines Section 15332 (In‐fill Development).
11.Approval of Contract Amendment Number 1 to Contract C24189570 with Downtown
Streets Team in the Amount of $548,958 to Combine Contracts to Increase Operational
Efficiency for a Revised Total Not‐to‐Exceed Amount of $1.1 Million Over Three Years ;
CEQA Status: Not a Project
12.Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. in
the Amount Not‐to‐exceed $338,459 for Dog Park Installation and Renovation Project
PG‐18001; and Authorization of Contract Contingency in an Amount Not‐to‐Exceed
$50,769 for Related, Additional but Unforeseen Work Which May Develop During the
Project; and Amend the FY2024 Budget in the Capital Improvement Fund (2/3 vote
required); CEQA status – categorically exempt.
13.Approval of Contract Amendment Number 1 to Contract Number S24189598 with Good
City Company in the Amount of $18,120 for a Stream Corridor Protection Ordinance
Update; the Total not‐to‐exceed Amount of the Contract is $92,293. CEQA Status:
Exempt Pursuant to CEQA Guidelines 15061(b)(3).
14.Authorization for the Mayor to sign a 3‐Year Friendship Cities Agreement with Narok,
Kenya
15.Approval of a Funding Agreement with Federal Railroad Administration to Receive $6
Million for the Preliminary Engineering and Environmental Documentation Phase for the
Grade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Road
crossings. CEQA status – statutorily exempt per CEQA section 15262; this funding
agreement will partially fund CEQA/NEPA review of the grade separation projects.
16.Adopt a Resolution to Allow Consumption of Alcohol under PAMC section 9.04.010 on
California Avenue in Conjunction with the 3rd Thursday Event
17.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B with
Swinerton Builders in the Amount of $1,000,000; 2) Contract Amendment No. 4 for
Contract No. S20176170 with Romig Engineers, Inc. in the Amount of $21,786 and to
Extend the Contract Term; 3) Increase of Contingency for Purchase Order with Pivot
Interiors Inc. in the Amount of $23,440; and 4) Authorization for the City Manager to
Execute a General Services Contract for Moving Services in an Amount of up to
$250,000 for the New Public Safety Building Capital Project (PE‐15001); CEQA ‐
Environmental Impact Report for the New Public Safety Building and New California
Avenue Area Parking Garage (Resolution No. 9772)
18.Approval of Contracts with US Bank and its Wholly Owned Subsidiary Elavon for General
Banking, Safekeeping (Custodial), and Merchant Services for a Period of Five Years; and
Approval of Contract with Wells Fargo for Lockbox Services for a Period of One Year;
CEQA Status: Not a Project.
19.Authorization for the City Manager or Designee to Negotiate and Execute a Line of
Credit totaling $31 Million to Address Regional Wastewater Treatment Fund Cashflow
as Recommended by the Finance Committee; CEQA Status – Not a Project
20.Resolution to Vacate Portions of Three Public Service Easements at 1700 Embarcadero
Road
21.Approval of an Extension to Building Permit 18000‐00536 for 429 University Ave; CEQA
status – Mitigated Negative Declaration (ENV20718).
22.SECOND READING: Adoption of an Ordinance extending the Term of Ordinance No.
5517 by an Additional 12 Months from June 16, 2024 to June 30, 2025. Ordinance 5517
Amends Title 18 (Zoning) of the Palo Alto Municipal Code to Update Definitions,
Broaden Permitted Uses and Provide Limits on Certain Uses through Updates to the
Conditional Use Permit Thresholds. Environmental Review: CEQA Exemption 15061(b)
(3) (FIRST READING: June 3, 2024 PASSED 7‐0)
23.SECOND READING: Ordinance Amending Chapter 16.14 (California Green Building
Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal
Code to Adopt the 2022 Green Building Standards Code, Along With Local Modifications
Related to Electrical Vehicle Charging Infrastructure Requirements and Building
Electrification Requirements and an Ordinance Amending Chapter 16.17 (California
Energy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto Municipal
Code to Adopt the 2022 California Energy Code, Along with Local Modifications to
Increase Energy Efficiency Standards for Buildings, Mandate Electric‐Ready
Requirements and Incentivize All‐Electric New Construction. CEQA Status: Exempt under
CEQA Guidelines Sections 15308 and 15061(b)(3) (FIRST READING: June 3, 2024 PASSED
6‐1, Tanaka no and 7‐0)
24.Adoption of a Resolution Approving an Initial Study/Mitigated Negative Declaration for
Citywide Implementation of Fiber‐to‐the‐Premises Project (FTTP), Including the
Mitigation, Monitoring and Reporting Program; Approval of Purchase Order No.
4524000496 With Thermo Bond Buildings in an Amount Not to Exceed of $339,076 for
the Design, Build and Delivery of a Modular Building “Fiber Hut“; Authorization for the
City Manager or Their Designee to Negotiate and Execute Change Orders in the Amount
Not‐to‐Exceed of $31,384 for Related Additional but Unforeseen Work That may
Develop During the Project, for a Total Not‐to‐Exceed Amount of $370,460 with Thermo
Bond Buildings.
25.Approval of a Professional Services Contract Number C24188127 with
Telecommunications Engineering Associates (TEA) in an Amount Not to Exceed
$834,882 for Public Safety Radio Network Maintenance and Construction for a Period of
Five (5) Years; CEQA Status: Not a Project
26.Approval of Assignment and Assumption Agreement to transfer Baker Tilly US LLP’s
contract to Baker Tilly Advisory Group, LP; CEQA – Not a Project
27.Approval of: (1) Contract No. C24187724 with LensLock, Inc (Lenslock) for replacement
of the police public contact audio/video system for a five (5) year term in an amount not
to exceed $1,128,225; and (2) Police Audio/Video Technology Surveillance Use Policy;
CEQA status – categorically exempt.
CITY MANAGER COMMENTS (6:45 ‐ 7:00 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 28: 7:15 ‐ 8:30 PM, Item 29: 8:30 ‐ 9:15 PM, Item 30: 9:15 ‐ 10:00 PM, Item
31: 10:00 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
28.PUBLIC HEARING: Adoption of Budget Ordinance for Fiscal Year 2025, Including the
Operating and Capital Budgets and Municipal Fee Schedule; Adoption of a Resolution
determining the Appropriations Limit for Fiscal Year 2025; Acceptance of Updates to the
Retiree Healthcare Actuarial Report; and Approval of Contributions for Retiree
Healthcare Benefits
29.PUBLIC HEARING & PROPOSITION 218 HEARING: Finance Committee Recommends
Adoption of Six Resolutions: 1) Approving the Fiscal Year 2025 Wastewater Collection
Utility Financial Plan, Including Approval of a Short‐Term Loan From the Fiber Optics
Fund Reserve to the Wastewater Collection Fund Operations Reserve for Fiscal Year
2024, and Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2)
Approving the Fiscal Year 2025 Water Utility Financial Plan, and Amending Water Rate
Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Approving the Fiscal Year 2025 Gas Utility
Financial Plan, and Amending Gas Rate Schedules G‐1, G‐2, G‐3 and G‐10; 4) Approving
the Fiscal Year 2025 Electric Utility Financial Plan and Accepting the 2024 City of Palo
Alto Electric Cost of Service and Rate Study, and Amending Electric Rate Schedules E‐1,
E‐2, E‐4, E‐4 TOU, E‐7, E‐7 TOU, E‐14, E‐EEC‐1, E‐NSE‐1, E‐2‐G, E‐4‐G and E‐7‐G; 5)
Amending Utility Rate Schedules EDF‐1 and EDF‐2 to Increase Dark Fiber Rates 2.6
Percent; 6) Amending Utility Rate Schedule D‐1 Increasing the Storm Water
Management Fee by 2.6 Percent per Month per Equivalent Residential Unit for FY 2025;
CEQA Status: Not a project under CEQA Guidelines Sections 15378(b)(4) and (5) and
Exempt Under Section 15273(a)
30.Approve Retention of the Current Western Area Power Administration (WAPA)
Hydroelectricity Base Resource Contract Allocation From 2025‐2030; CEQA Status: Not a
Project.
31.Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing Existing
Parking with Bicycle Lanes, Authority for Staff to Make Adjustments to the Residential
Preferential Parking Permit Programs and Return to Council on Consent if Needed,
Authority for Staff to Enter into Agreements As Needed to Provide Temporary Safe
Parking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting the
Removal of On‐Street Parking for this Project; CEQA status – categorically exempt.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
32.Informational Report on the Public Art Commission Presentation to Policy & Services
Committee May 14, 2024
33.Sales Tax Digest Summary, Calendar Year 2023 Q4 (October 2023‐December 2023)
34.Establishment of Community Advisory Group for Downtown Housing Plan. CEQA Status ‐
‐ Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee June 18, 2024 CANCELED
Finance Committee June 18, 2024 CANCELED
Retail Committee June 19, 2024 CANCELED
City/Schools Liaison Committee June 20, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
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When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
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When called, please limit your remarks to the time limit allotted. A timer will be
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listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 June 17, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 17, 2024Council Chambers & Hybrid4:00 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to threeminutes or an amount of time determined by the Chair. Requests to speak will be taken until 5minutes after the staff’s presentation or as determined by the Chair. Written public commentscan be submitted in advance to city.council@CityofPaloAlto.org and will be provided to theCouncil and available for inspection on the City’s website. Please clearly indicate which agendaitem you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (4:00 ‐ 4:35 PM)
1.Proclamation June 2024 as LGBTQIA+ Pride Month
2.Proclamations Recognizing Departing Boards and Commissions Commissioners
3.Review List of Applications for Historic Resources Board Vacancies and Provide Direction
for Interviews
CLOSED SESSION (4:35 ‐ 6:05 PM)
4.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATION
Subject: Eric Figueroa, et al. v. City of Palo Alto
Santa Clara County Superior Court Case No. 21‐CV‐383740 (One Case, as Defendant)
Authority: Government Code Section 54956.9(d)(1)
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:05 ‐ 6:35 PM)
Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #
of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end
of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:35 ‐ 6:40 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:40 ‐ 6:45 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
5.Adoption of Fiscal Year 2025 Investment Policy as Recommended by the Finance
Committee
6.Utilities Advisory Commission Recommends Adoption of the 2024 Annual Water Shortage
Assessment Report
7.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at
411 Kipling Street From a Category 4 Resource on the Local Historic Inventory to a
Category 2 Resource.
8.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at
271 University Avenue From a Category 3 Resource on the Local Historic Inventory to a
Category 2 Resource.
9.Approval of Construction Contract C24190748 with Ross Recreation Equipment Company
Inc. in the Amount of $305,600 and Authorization for the City Manager or Their Designee
to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $30,600 for
the Ramos Park Improvements, Capital Improvement Program Project PG‐14000; CEQA
Status—Exempt Under CEQA Guidelines Section 15301
10.QUASI‐JUDICIAL. 420 Acacia: Final Map and Street Naming [24PLN‐00027]: Request for
a Final Map to Subdivide a 35,573 Square Foot Parcel Having Split Zoning Designations
(R‐1 and RM‐30) for Condominium Purposes (16 Residential Units). Environmental
Assessment: Exempt from the Provisions of the California Environmental Quality Act in
Accordance with CEQA Guidelines Section 15332 (In‐fill Development).
11.Approval of Contract Amendment Number 1 to Contract C24189570 with Downtown
Streets Team in the Amount of $548,958 to Combine Contracts to Increase Operational
Efficiency for a Revised Total Not‐to‐Exceed Amount of $1.1 Million Over Three Years ;
CEQA Status: Not a Project
12.Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. in
the Amount Not‐to‐exceed $338,459 for Dog Park Installation and Renovation Project
PG‐18001; and Authorization of Contract Contingency in an Amount Not‐to‐Exceed
$50,769 for Related, Additional but Unforeseen Work Which May Develop During the
Project; and Amend the FY2024 Budget in the Capital Improvement Fund (2/3 vote
required); CEQA status – categorically exempt.
13.Approval of Contract Amendment Number 1 to Contract Number S24189598 with Good
City Company in the Amount of $18,120 for a Stream Corridor Protection Ordinance
Update; the Total not‐to‐exceed Amount of the Contract is $92,293. CEQA Status:
Exempt Pursuant to CEQA Guidelines 15061(b)(3).
14.Authorization for the Mayor to sign a 3‐Year Friendship Cities Agreement with Narok,
Kenya
15.Approval of a Funding Agreement with Federal Railroad Administration to Receive $6
Million for the Preliminary Engineering and Environmental Documentation Phase for the
Grade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Road
crossings. CEQA status – statutorily exempt per CEQA section 15262; this funding
agreement will partially fund CEQA/NEPA review of the grade separation projects.
16.Adopt a Resolution to Allow Consumption of Alcohol under PAMC section 9.04.010 on
California Avenue in Conjunction with the 3rd Thursday Event
17.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B with
Swinerton Builders in the Amount of $1,000,000; 2) Contract Amendment No. 4 for
Contract No. S20176170 with Romig Engineers, Inc. in the Amount of $21,786 and to
Extend the Contract Term; 3) Increase of Contingency for Purchase Order with Pivot
Interiors Inc. in the Amount of $23,440; and 4) Authorization for the City Manager to
Execute a General Services Contract for Moving Services in an Amount of up to
$250,000 for the New Public Safety Building Capital Project (PE‐15001); CEQA ‐
Environmental Impact Report for the New Public Safety Building and New California
Avenue Area Parking Garage (Resolution No. 9772)
18.Approval of Contracts with US Bank and its Wholly Owned Subsidiary Elavon for General
Banking, Safekeeping (Custodial), and Merchant Services for a Period of Five Years; and
Approval of Contract with Wells Fargo for Lockbox Services for a Period of One Year;
CEQA Status: Not a Project.
19.Authorization for the City Manager or Designee to Negotiate and Execute a Line of
Credit totaling $31 Million to Address Regional Wastewater Treatment Fund Cashflow
as Recommended by the Finance Committee; CEQA Status – Not a Project
20.Resolution to Vacate Portions of Three Public Service Easements at 1700 Embarcadero
Road
21.Approval of an Extension to Building Permit 18000‐00536 for 429 University Ave; CEQA
status – Mitigated Negative Declaration (ENV20718).
22.SECOND READING: Adoption of an Ordinance extending the Term of Ordinance No.
5517 by an Additional 12 Months from June 16, 2024 to June 30, 2025. Ordinance 5517
Amends Title 18 (Zoning) of the Palo Alto Municipal Code to Update Definitions,
Broaden Permitted Uses and Provide Limits on Certain Uses through Updates to the
Conditional Use Permit Thresholds. Environmental Review: CEQA Exemption 15061(b)
(3) (FIRST READING: June 3, 2024 PASSED 7‐0)
23.SECOND READING: Ordinance Amending Chapter 16.14 (California Green Building
Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal
Code to Adopt the 2022 Green Building Standards Code, Along With Local Modifications
Related to Electrical Vehicle Charging Infrastructure Requirements and Building
Electrification Requirements and an Ordinance Amending Chapter 16.17 (California
Energy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto Municipal
Code to Adopt the 2022 California Energy Code, Along with Local Modifications to
Increase Energy Efficiency Standards for Buildings, Mandate Electric‐Ready
Requirements and Incentivize All‐Electric New Construction. CEQA Status: Exempt under
CEQA Guidelines Sections 15308 and 15061(b)(3) (FIRST READING: June 3, 2024 PASSED
6‐1, Tanaka no and 7‐0)
24.Adoption of a Resolution Approving an Initial Study/Mitigated Negative Declaration for
Citywide Implementation of Fiber‐to‐the‐Premises Project (FTTP), Including the
Mitigation, Monitoring and Reporting Program; Approval of Purchase Order No.
4524000496 With Thermo Bond Buildings in an Amount Not to Exceed of $339,076 for
the Design, Build and Delivery of a Modular Building “Fiber Hut“; Authorization for the
City Manager or Their Designee to Negotiate and Execute Change Orders in the Amount
Not‐to‐Exceed of $31,384 for Related Additional but Unforeseen Work That may
Develop During the Project, for a Total Not‐to‐Exceed Amount of $370,460 with Thermo
Bond Buildings.
25.Approval of a Professional Services Contract Number C24188127 with
Telecommunications Engineering Associates (TEA) in an Amount Not to Exceed
$834,882 for Public Safety Radio Network Maintenance and Construction for a Period of
Five (5) Years; CEQA Status: Not a Project
26.Approval of Assignment and Assumption Agreement to transfer Baker Tilly US LLP’s
contract to Baker Tilly Advisory Group, LP; CEQA – Not a Project
27.Approval of: (1) Contract No. C24187724 with LensLock, Inc (Lenslock) for replacement
of the police public contact audio/video system for a five (5) year term in an amount not
to exceed $1,128,225; and (2) Police Audio/Video Technology Surveillance Use Policy;
CEQA status – categorically exempt.
CITY MANAGER COMMENTS (6:45 ‐ 7:00 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 28: 7:15 ‐ 8:30 PM, Item 29: 8:30 ‐ 9:15 PM, Item 30: 9:15 ‐ 10:00 PM, Item
31: 10:00 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
28.PUBLIC HEARING: Adoption of Budget Ordinance for Fiscal Year 2025, Including the
Operating and Capital Budgets and Municipal Fee Schedule; Adoption of a Resolution
determining the Appropriations Limit for Fiscal Year 2025; Acceptance of Updates to the
Retiree Healthcare Actuarial Report; and Approval of Contributions for Retiree
Healthcare Benefits
29.PUBLIC HEARING & PROPOSITION 218 HEARING: Finance Committee Recommends
Adoption of Six Resolutions: 1) Approving the Fiscal Year 2025 Wastewater Collection
Utility Financial Plan, Including Approval of a Short‐Term Loan From the Fiber Optics
Fund Reserve to the Wastewater Collection Fund Operations Reserve for Fiscal Year
2024, and Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2)
Approving the Fiscal Year 2025 Water Utility Financial Plan, and Amending Water Rate
Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Approving the Fiscal Year 2025 Gas Utility
Financial Plan, and Amending Gas Rate Schedules G‐1, G‐2, G‐3 and G‐10; 4) Approving
the Fiscal Year 2025 Electric Utility Financial Plan and Accepting the 2024 City of Palo
Alto Electric Cost of Service and Rate Study, and Amending Electric Rate Schedules E‐1,
E‐2, E‐4, E‐4 TOU, E‐7, E‐7 TOU, E‐14, E‐EEC‐1, E‐NSE‐1, E‐2‐G, E‐4‐G and E‐7‐G; 5)
Amending Utility Rate Schedules EDF‐1 and EDF‐2 to Increase Dark Fiber Rates 2.6
Percent; 6) Amending Utility Rate Schedule D‐1 Increasing the Storm Water
Management Fee by 2.6 Percent per Month per Equivalent Residential Unit for FY 2025;
CEQA Status: Not a project under CEQA Guidelines Sections 15378(b)(4) and (5) and
Exempt Under Section 15273(a)
30.Approve Retention of the Current Western Area Power Administration (WAPA)
Hydroelectricity Base Resource Contract Allocation From 2025‐2030; CEQA Status: Not a
Project.
31.Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing Existing
Parking with Bicycle Lanes, Authority for Staff to Make Adjustments to the Residential
Preferential Parking Permit Programs and Return to Council on Consent if Needed,
Authority for Staff to Enter into Agreements As Needed to Provide Temporary Safe
Parking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting the
Removal of On‐Street Parking for this Project; CEQA status – categorically exempt.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
32.Informational Report on the Public Art Commission Presentation to Policy & Services
Committee May 14, 2024
33.Sales Tax Digest Summary, Calendar Year 2023 Q4 (October 2023‐December 2023)
34.Establishment of Community Advisory Group for Downtown Housing Plan. CEQA Status ‐
‐ Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee June 18, 2024 CANCELED
Finance Committee June 18, 2024 CANCELED
Retail Committee June 19, 2024 CANCELED
City/Schools Liaison Committee June 20, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 June 17, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 17, 2024Council Chambers & Hybrid4:00 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to threeminutes or an amount of time determined by the Chair. Requests to speak will be taken until 5minutes after the staff’s presentation or as determined by the Chair. Written public commentscan be submitted in advance to city.council@CityofPaloAlto.org and will be provided to theCouncil and available for inspection on the City’s website. Please clearly indicate which agendaitem you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (4:00 ‐ 4:35 PM)1.Proclamation June 2024 as LGBTQIA+ Pride Month2.Proclamations Recognizing Departing Boards and Commissions Commissioners3.Review List of Applications for Historic Resources Board Vacancies and Provide Directionfor InterviewsCLOSED SESSION (4:35 ‐ 6:05 PM)4.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATIONSubject: Eric Figueroa, et al. v. City of Palo AltoSanta Clara County Superior Court Case No. 21‐CV‐383740 (One Case, as Defendant)Authority: Government Code Section 54956.9(d)(1)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:05 ‐ 6:35 PM)Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the endof the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:35 ‐ 6:40 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:40 ‐ 6:45 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Adoption of Fiscal Year 2025 Investment Policy as Recommended by the FinanceCommittee6.Utilities Advisory Commission Recommends Adoption of the 2024 Annual Water ShortageAssessment Report
7.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at
411 Kipling Street From a Category 4 Resource on the Local Historic Inventory to a
Category 2 Resource.
8.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at
271 University Avenue From a Category 3 Resource on the Local Historic Inventory to a
Category 2 Resource.
9.Approval of Construction Contract C24190748 with Ross Recreation Equipment Company
Inc. in the Amount of $305,600 and Authorization for the City Manager or Their Designee
to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $30,600 for
the Ramos Park Improvements, Capital Improvement Program Project PG‐14000; CEQA
Status—Exempt Under CEQA Guidelines Section 15301
10.QUASI‐JUDICIAL. 420 Acacia: Final Map and Street Naming [24PLN‐00027]: Request for
a Final Map to Subdivide a 35,573 Square Foot Parcel Having Split Zoning Designations
(R‐1 and RM‐30) for Condominium Purposes (16 Residential Units). Environmental
Assessment: Exempt from the Provisions of the California Environmental Quality Act in
Accordance with CEQA Guidelines Section 15332 (In‐fill Development).
11.Approval of Contract Amendment Number 1 to Contract C24189570 with Downtown
Streets Team in the Amount of $548,958 to Combine Contracts to Increase Operational
Efficiency for a Revised Total Not‐to‐Exceed Amount of $1.1 Million Over Three Years ;
CEQA Status: Not a Project
12.Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. in
the Amount Not‐to‐exceed $338,459 for Dog Park Installation and Renovation Project
PG‐18001; and Authorization of Contract Contingency in an Amount Not‐to‐Exceed
$50,769 for Related, Additional but Unforeseen Work Which May Develop During the
Project; and Amend the FY2024 Budget in the Capital Improvement Fund (2/3 vote
required); CEQA status – categorically exempt.
13.Approval of Contract Amendment Number 1 to Contract Number S24189598 with Good
City Company in the Amount of $18,120 for a Stream Corridor Protection Ordinance
Update; the Total not‐to‐exceed Amount of the Contract is $92,293. CEQA Status:
Exempt Pursuant to CEQA Guidelines 15061(b)(3).
14.Authorization for the Mayor to sign a 3‐Year Friendship Cities Agreement with Narok,
Kenya
15.Approval of a Funding Agreement with Federal Railroad Administration to Receive $6
Million for the Preliminary Engineering and Environmental Documentation Phase for the
Grade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Road
crossings. CEQA status – statutorily exempt per CEQA section 15262; this funding
agreement will partially fund CEQA/NEPA review of the grade separation projects.
16.Adopt a Resolution to Allow Consumption of Alcohol under PAMC section 9.04.010 on
California Avenue in Conjunction with the 3rd Thursday Event
17.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B with
Swinerton Builders in the Amount of $1,000,000; 2) Contract Amendment No. 4 for
Contract No. S20176170 with Romig Engineers, Inc. in the Amount of $21,786 and to
Extend the Contract Term; 3) Increase of Contingency for Purchase Order with Pivot
Interiors Inc. in the Amount of $23,440; and 4) Authorization for the City Manager to
Execute a General Services Contract for Moving Services in an Amount of up to
$250,000 for the New Public Safety Building Capital Project (PE‐15001); CEQA ‐
Environmental Impact Report for the New Public Safety Building and New California
Avenue Area Parking Garage (Resolution No. 9772)
18.Approval of Contracts with US Bank and its Wholly Owned Subsidiary Elavon for General
Banking, Safekeeping (Custodial), and Merchant Services for a Period of Five Years; and
Approval of Contract with Wells Fargo for Lockbox Services for a Period of One Year;
CEQA Status: Not a Project.
19.Authorization for the City Manager or Designee to Negotiate and Execute a Line of
Credit totaling $31 Million to Address Regional Wastewater Treatment Fund Cashflow
as Recommended by the Finance Committee; CEQA Status – Not a Project
20.Resolution to Vacate Portions of Three Public Service Easements at 1700 Embarcadero
Road
21.Approval of an Extension to Building Permit 18000‐00536 for 429 University Ave; CEQA
status – Mitigated Negative Declaration (ENV20718).
22.SECOND READING: Adoption of an Ordinance extending the Term of Ordinance No.
5517 by an Additional 12 Months from June 16, 2024 to June 30, 2025. Ordinance 5517
Amends Title 18 (Zoning) of the Palo Alto Municipal Code to Update Definitions,
Broaden Permitted Uses and Provide Limits on Certain Uses through Updates to the
Conditional Use Permit Thresholds. Environmental Review: CEQA Exemption 15061(b)
(3) (FIRST READING: June 3, 2024 PASSED 7‐0)
23.SECOND READING: Ordinance Amending Chapter 16.14 (California Green Building
Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal
Code to Adopt the 2022 Green Building Standards Code, Along With Local Modifications
Related to Electrical Vehicle Charging Infrastructure Requirements and Building
Electrification Requirements and an Ordinance Amending Chapter 16.17 (California
Energy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto Municipal
Code to Adopt the 2022 California Energy Code, Along with Local Modifications to
Increase Energy Efficiency Standards for Buildings, Mandate Electric‐Ready
Requirements and Incentivize All‐Electric New Construction. CEQA Status: Exempt under
CEQA Guidelines Sections 15308 and 15061(b)(3) (FIRST READING: June 3, 2024 PASSED
6‐1, Tanaka no and 7‐0)
24.Adoption of a Resolution Approving an Initial Study/Mitigated Negative Declaration for
Citywide Implementation of Fiber‐to‐the‐Premises Project (FTTP), Including the
Mitigation, Monitoring and Reporting Program; Approval of Purchase Order No.
4524000496 With Thermo Bond Buildings in an Amount Not to Exceed of $339,076 for
the Design, Build and Delivery of a Modular Building “Fiber Hut“; Authorization for the
City Manager or Their Designee to Negotiate and Execute Change Orders in the Amount
Not‐to‐Exceed of $31,384 for Related Additional but Unforeseen Work That may
Develop During the Project, for a Total Not‐to‐Exceed Amount of $370,460 with Thermo
Bond Buildings.
25.Approval of a Professional Services Contract Number C24188127 with
Telecommunications Engineering Associates (TEA) in an Amount Not to Exceed
$834,882 for Public Safety Radio Network Maintenance and Construction for a Period of
Five (5) Years; CEQA Status: Not a Project
26.Approval of Assignment and Assumption Agreement to transfer Baker Tilly US LLP’s
contract to Baker Tilly Advisory Group, LP; CEQA – Not a Project
27.Approval of: (1) Contract No. C24187724 with LensLock, Inc (Lenslock) for replacement
of the police public contact audio/video system for a five (5) year term in an amount not
to exceed $1,128,225; and (2) Police Audio/Video Technology Surveillance Use Policy;
CEQA status – categorically exempt.
CITY MANAGER COMMENTS (6:45 ‐ 7:00 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 28: 7:15 ‐ 8:30 PM, Item 29: 8:30 ‐ 9:15 PM, Item 30: 9:15 ‐ 10:00 PM, Item
31: 10:00 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
28.PUBLIC HEARING: Adoption of Budget Ordinance for Fiscal Year 2025, Including the
Operating and Capital Budgets and Municipal Fee Schedule; Adoption of a Resolution
determining the Appropriations Limit for Fiscal Year 2025; Acceptance of Updates to the
Retiree Healthcare Actuarial Report; and Approval of Contributions for Retiree
Healthcare Benefits
29.PUBLIC HEARING & PROPOSITION 218 HEARING: Finance Committee Recommends
Adoption of Six Resolutions: 1) Approving the Fiscal Year 2025 Wastewater Collection
Utility Financial Plan, Including Approval of a Short‐Term Loan From the Fiber Optics
Fund Reserve to the Wastewater Collection Fund Operations Reserve for Fiscal Year
2024, and Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2)
Approving the Fiscal Year 2025 Water Utility Financial Plan, and Amending Water Rate
Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Approving the Fiscal Year 2025 Gas Utility
Financial Plan, and Amending Gas Rate Schedules G‐1, G‐2, G‐3 and G‐10; 4) Approving
the Fiscal Year 2025 Electric Utility Financial Plan and Accepting the 2024 City of Palo
Alto Electric Cost of Service and Rate Study, and Amending Electric Rate Schedules E‐1,
E‐2, E‐4, E‐4 TOU, E‐7, E‐7 TOU, E‐14, E‐EEC‐1, E‐NSE‐1, E‐2‐G, E‐4‐G and E‐7‐G; 5)
Amending Utility Rate Schedules EDF‐1 and EDF‐2 to Increase Dark Fiber Rates 2.6
Percent; 6) Amending Utility Rate Schedule D‐1 Increasing the Storm Water
Management Fee by 2.6 Percent per Month per Equivalent Residential Unit for FY 2025;
CEQA Status: Not a project under CEQA Guidelines Sections 15378(b)(4) and (5) and
Exempt Under Section 15273(a)
30.Approve Retention of the Current Western Area Power Administration (WAPA)
Hydroelectricity Base Resource Contract Allocation From 2025‐2030; CEQA Status: Not a
Project.
31.Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing Existing
Parking with Bicycle Lanes, Authority for Staff to Make Adjustments to the Residential
Preferential Parking Permit Programs and Return to Council on Consent if Needed,
Authority for Staff to Enter into Agreements As Needed to Provide Temporary Safe
Parking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting the
Removal of On‐Street Parking for this Project; CEQA status – categorically exempt.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
32.Informational Report on the Public Art Commission Presentation to Policy & Services
Committee May 14, 2024
33.Sales Tax Digest Summary, Calendar Year 2023 Q4 (October 2023‐December 2023)
34.Establishment of Community Advisory Group for Downtown Housing Plan. CEQA Status ‐
‐ Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee June 18, 2024 CANCELED
Finance Committee June 18, 2024 CANCELED
Retail Committee June 19, 2024 CANCELED
City/Schools Liaison Committee June 20, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 June 17, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 17, 2024Council Chambers & Hybrid4:00 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to threeminutes or an amount of time determined by the Chair. Requests to speak will be taken until 5minutes after the staff’s presentation or as determined by the Chair. Written public commentscan be submitted in advance to city.council@CityofPaloAlto.org and will be provided to theCouncil and available for inspection on the City’s website. Please clearly indicate which agendaitem you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (4:00 ‐ 4:35 PM)1.Proclamation June 2024 as LGBTQIA+ Pride Month2.Proclamations Recognizing Departing Boards and Commissions Commissioners3.Review List of Applications for Historic Resources Board Vacancies and Provide Directionfor InterviewsCLOSED SESSION (4:35 ‐ 6:05 PM)4.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATIONSubject: Eric Figueroa, et al. v. City of Palo AltoSanta Clara County Superior Court Case No. 21‐CV‐383740 (One Case, as Defendant)Authority: Government Code Section 54956.9(d)(1)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:05 ‐ 6:35 PM)Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the endof the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:35 ‐ 6:40 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:40 ‐ 6:45 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Adoption of Fiscal Year 2025 Investment Policy as Recommended by the FinanceCommittee6.Utilities Advisory Commission Recommends Adoption of the 2024 Annual Water ShortageAssessment Report7.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at411 Kipling Street From a Category 4 Resource on the Local Historic Inventory to aCategory 2 Resource.8.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at271 University Avenue From a Category 3 Resource on the Local Historic Inventory to aCategory 2 Resource.9.Approval of Construction Contract C24190748 with Ross Recreation Equipment CompanyInc. in the Amount of $305,600 and Authorization for the City Manager or Their Designeeto Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $30,600 forthe Ramos Park Improvements, Capital Improvement Program Project PG‐14000; CEQAStatus—Exempt Under CEQA Guidelines Section 1530110.QUASI‐JUDICIAL. 420 Acacia: Final Map and Street Naming [24PLN‐00027]: Request fora Final Map to Subdivide a 35,573 Square Foot Parcel Having Split Zoning Designations(R‐1 and RM‐30) for Condominium Purposes (16 Residential Units). EnvironmentalAssessment: Exempt from the Provisions of the California Environmental Quality Act inAccordance with CEQA Guidelines Section 15332 (In‐fill Development).11.Approval of Contract Amendment Number 1 to Contract C24189570 with DowntownStreets Team in the Amount of $548,958 to Combine Contracts to Increase OperationalEfficiency for a Revised Total Not‐to‐Exceed Amount of $1.1 Million Over Three Years ;CEQA Status: Not a Project12.Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. inthe Amount Not‐to‐exceed $338,459 for Dog Park Installation and Renovation ProjectPG‐18001; and Authorization of Contract Contingency in an Amount Not‐to‐Exceed$50,769 for Related, Additional but Unforeseen Work Which May Develop During theProject; and Amend the FY2024 Budget in the Capital Improvement Fund (2/3 voterequired); CEQA status – categorically exempt.13.Approval of Contract Amendment Number 1 to Contract Number S24189598 with GoodCity Company in the Amount of $18,120 for a Stream Corridor Protection OrdinanceUpdate; the Total not‐to‐exceed Amount of the Contract is $92,293. CEQA Status:Exempt Pursuant to CEQA Guidelines 15061(b)(3).14.Authorization for the Mayor to sign a 3‐Year Friendship Cities Agreement with Narok,Kenya15.Approval of a Funding Agreement with Federal Railroad Administration to Receive $6Million for the Preliminary Engineering and Environmental Documentation Phase for theGrade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Roadcrossings. CEQA status – statutorily exempt per CEQA section 15262; this fundingagreement will partially fund CEQA/NEPA review of the grade separation projects.
16.Adopt a Resolution to Allow Consumption of Alcohol under PAMC section 9.04.010 on
California Avenue in Conjunction with the 3rd Thursday Event
17.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B with
Swinerton Builders in the Amount of $1,000,000; 2) Contract Amendment No. 4 for
Contract No. S20176170 with Romig Engineers, Inc. in the Amount of $21,786 and to
Extend the Contract Term; 3) Increase of Contingency for Purchase Order with Pivot
Interiors Inc. in the Amount of $23,440; and 4) Authorization for the City Manager to
Execute a General Services Contract for Moving Services in an Amount of up to
$250,000 for the New Public Safety Building Capital Project (PE‐15001); CEQA ‐
Environmental Impact Report for the New Public Safety Building and New California
Avenue Area Parking Garage (Resolution No. 9772)
18.Approval of Contracts with US Bank and its Wholly Owned Subsidiary Elavon for General
Banking, Safekeeping (Custodial), and Merchant Services for a Period of Five Years; and
Approval of Contract with Wells Fargo for Lockbox Services for a Period of One Year;
CEQA Status: Not a Project.
19.Authorization for the City Manager or Designee to Negotiate and Execute a Line of
Credit totaling $31 Million to Address Regional Wastewater Treatment Fund Cashflow
as Recommended by the Finance Committee; CEQA Status – Not a Project
20.Resolution to Vacate Portions of Three Public Service Easements at 1700 Embarcadero
Road
21.Approval of an Extension to Building Permit 18000‐00536 for 429 University Ave; CEQA
status – Mitigated Negative Declaration (ENV20718).
22.SECOND READING: Adoption of an Ordinance extending the Term of Ordinance No.
5517 by an Additional 12 Months from June 16, 2024 to June 30, 2025. Ordinance 5517
Amends Title 18 (Zoning) of the Palo Alto Municipal Code to Update Definitions,
Broaden Permitted Uses and Provide Limits on Certain Uses through Updates to the
Conditional Use Permit Thresholds. Environmental Review: CEQA Exemption 15061(b)
(3) (FIRST READING: June 3, 2024 PASSED 7‐0)
23.SECOND READING: Ordinance Amending Chapter 16.14 (California Green Building
Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal
Code to Adopt the 2022 Green Building Standards Code, Along With Local Modifications
Related to Electrical Vehicle Charging Infrastructure Requirements and Building
Electrification Requirements and an Ordinance Amending Chapter 16.17 (California
Energy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto Municipal
Code to Adopt the 2022 California Energy Code, Along with Local Modifications to
Increase Energy Efficiency Standards for Buildings, Mandate Electric‐Ready
Requirements and Incentivize All‐Electric New Construction. CEQA Status: Exempt under
CEQA Guidelines Sections 15308 and 15061(b)(3) (FIRST READING: June 3, 2024 PASSED
6‐1, Tanaka no and 7‐0)
24.Adoption of a Resolution Approving an Initial Study/Mitigated Negative Declaration for
Citywide Implementation of Fiber‐to‐the‐Premises Project (FTTP), Including the
Mitigation, Monitoring and Reporting Program; Approval of Purchase Order No.
4524000496 With Thermo Bond Buildings in an Amount Not to Exceed of $339,076 for
the Design, Build and Delivery of a Modular Building “Fiber Hut“; Authorization for the
City Manager or Their Designee to Negotiate and Execute Change Orders in the Amount
Not‐to‐Exceed of $31,384 for Related Additional but Unforeseen Work That may
Develop During the Project, for a Total Not‐to‐Exceed Amount of $370,460 with Thermo
Bond Buildings.
25.Approval of a Professional Services Contract Number C24188127 with
Telecommunications Engineering Associates (TEA) in an Amount Not to Exceed
$834,882 for Public Safety Radio Network Maintenance and Construction for a Period of
Five (5) Years; CEQA Status: Not a Project
26.Approval of Assignment and Assumption Agreement to transfer Baker Tilly US LLP’s
contract to Baker Tilly Advisory Group, LP; CEQA – Not a Project
27.Approval of: (1) Contract No. C24187724 with LensLock, Inc (Lenslock) for replacement
of the police public contact audio/video system for a five (5) year term in an amount not
to exceed $1,128,225; and (2) Police Audio/Video Technology Surveillance Use Policy;
CEQA status – categorically exempt.
CITY MANAGER COMMENTS (6:45 ‐ 7:00 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 28: 7:15 ‐ 8:30 PM, Item 29: 8:30 ‐ 9:15 PM, Item 30: 9:15 ‐ 10:00 PM, Item
31: 10:00 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
28.PUBLIC HEARING: Adoption of Budget Ordinance for Fiscal Year 2025, Including the
Operating and Capital Budgets and Municipal Fee Schedule; Adoption of a Resolution
determining the Appropriations Limit for Fiscal Year 2025; Acceptance of Updates to the
Retiree Healthcare Actuarial Report; and Approval of Contributions for Retiree
Healthcare Benefits
29.PUBLIC HEARING & PROPOSITION 218 HEARING: Finance Committee Recommends
Adoption of Six Resolutions: 1) Approving the Fiscal Year 2025 Wastewater Collection
Utility Financial Plan, Including Approval of a Short‐Term Loan From the Fiber Optics
Fund Reserve to the Wastewater Collection Fund Operations Reserve for Fiscal Year
2024, and Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2)
Approving the Fiscal Year 2025 Water Utility Financial Plan, and Amending Water Rate
Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Approving the Fiscal Year 2025 Gas Utility
Financial Plan, and Amending Gas Rate Schedules G‐1, G‐2, G‐3 and G‐10; 4) Approving
the Fiscal Year 2025 Electric Utility Financial Plan and Accepting the 2024 City of Palo
Alto Electric Cost of Service and Rate Study, and Amending Electric Rate Schedules E‐1,
E‐2, E‐4, E‐4 TOU, E‐7, E‐7 TOU, E‐14, E‐EEC‐1, E‐NSE‐1, E‐2‐G, E‐4‐G and E‐7‐G; 5)
Amending Utility Rate Schedules EDF‐1 and EDF‐2 to Increase Dark Fiber Rates 2.6
Percent; 6) Amending Utility Rate Schedule D‐1 Increasing the Storm Water
Management Fee by 2.6 Percent per Month per Equivalent Residential Unit for FY 2025;
CEQA Status: Not a project under CEQA Guidelines Sections 15378(b)(4) and (5) and
Exempt Under Section 15273(a)
30.Approve Retention of the Current Western Area Power Administration (WAPA)
Hydroelectricity Base Resource Contract Allocation From 2025‐2030; CEQA Status: Not a
Project.
31.Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing Existing
Parking with Bicycle Lanes, Authority for Staff to Make Adjustments to the Residential
Preferential Parking Permit Programs and Return to Council on Consent if Needed,
Authority for Staff to Enter into Agreements As Needed to Provide Temporary Safe
Parking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting the
Removal of On‐Street Parking for this Project; CEQA status – categorically exempt.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
32.Informational Report on the Public Art Commission Presentation to Policy & Services
Committee May 14, 2024
33.Sales Tax Digest Summary, Calendar Year 2023 Q4 (October 2023‐December 2023)
34.Establishment of Community Advisory Group for Downtown Housing Plan. CEQA Status ‐
‐ Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee June 18, 2024 CANCELED
Finance Committee June 18, 2024 CANCELED
Retail Committee June 19, 2024 CANCELED
City/Schools Liaison Committee June 20, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 June 17, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 17, 2024Council Chambers & Hybrid4:00 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to threeminutes or an amount of time determined by the Chair. Requests to speak will be taken until 5minutes after the staff’s presentation or as determined by the Chair. Written public commentscan be submitted in advance to city.council@CityofPaloAlto.org and will be provided to theCouncil and available for inspection on the City’s website. Please clearly indicate which agendaitem you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (4:00 ‐ 4:35 PM)1.Proclamation June 2024 as LGBTQIA+ Pride Month2.Proclamations Recognizing Departing Boards and Commissions Commissioners3.Review List of Applications for Historic Resources Board Vacancies and Provide Directionfor InterviewsCLOSED SESSION (4:35 ‐ 6:05 PM)4.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATIONSubject: Eric Figueroa, et al. v. City of Palo AltoSanta Clara County Superior Court Case No. 21‐CV‐383740 (One Case, as Defendant)Authority: Government Code Section 54956.9(d)(1)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:05 ‐ 6:35 PM)Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the endof the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:35 ‐ 6:40 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:40 ‐ 6:45 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Adoption of Fiscal Year 2025 Investment Policy as Recommended by the FinanceCommittee6.Utilities Advisory Commission Recommends Adoption of the 2024 Annual Water ShortageAssessment Report7.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at411 Kipling Street From a Category 4 Resource on the Local Historic Inventory to aCategory 2 Resource.8.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at271 University Avenue From a Category 3 Resource on the Local Historic Inventory to aCategory 2 Resource.9.Approval of Construction Contract C24190748 with Ross Recreation Equipment CompanyInc. in the Amount of $305,600 and Authorization for the City Manager or Their Designeeto Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $30,600 forthe Ramos Park Improvements, Capital Improvement Program Project PG‐14000; CEQAStatus—Exempt Under CEQA Guidelines Section 1530110.QUASI‐JUDICIAL. 420 Acacia: Final Map and Street Naming [24PLN‐00027]: Request fora Final Map to Subdivide a 35,573 Square Foot Parcel Having Split Zoning Designations(R‐1 and RM‐30) for Condominium Purposes (16 Residential Units). EnvironmentalAssessment: Exempt from the Provisions of the California Environmental Quality Act inAccordance with CEQA Guidelines Section 15332 (In‐fill Development).11.Approval of Contract Amendment Number 1 to Contract C24189570 with DowntownStreets Team in the Amount of $548,958 to Combine Contracts to Increase OperationalEfficiency for a Revised Total Not‐to‐Exceed Amount of $1.1 Million Over Three Years ;CEQA Status: Not a Project12.Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. inthe Amount Not‐to‐exceed $338,459 for Dog Park Installation and Renovation ProjectPG‐18001; and Authorization of Contract Contingency in an Amount Not‐to‐Exceed$50,769 for Related, Additional but Unforeseen Work Which May Develop During theProject; and Amend the FY2024 Budget in the Capital Improvement Fund (2/3 voterequired); CEQA status – categorically exempt.13.Approval of Contract Amendment Number 1 to Contract Number S24189598 with GoodCity Company in the Amount of $18,120 for a Stream Corridor Protection OrdinanceUpdate; the Total not‐to‐exceed Amount of the Contract is $92,293. CEQA Status:Exempt Pursuant to CEQA Guidelines 15061(b)(3).14.Authorization for the Mayor to sign a 3‐Year Friendship Cities Agreement with Narok,Kenya15.Approval of a Funding Agreement with Federal Railroad Administration to Receive $6Million for the Preliminary Engineering and Environmental Documentation Phase for theGrade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Roadcrossings. CEQA status – statutorily exempt per CEQA section 15262; this fundingagreement will partially fund CEQA/NEPA review of the grade separation projects.16.Adopt a Resolution to Allow Consumption of Alcohol under PAMC section 9.04.010 onCalifornia Avenue in Conjunction with the 3rd Thursday Event17.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B withSwinerton Builders in the Amount of $1,000,000; 2) Contract Amendment No. 4 forContract No. S20176170 with Romig Engineers, Inc. in the Amount of $21,786 and toExtend the Contract Term; 3) Increase of Contingency for Purchase Order with PivotInteriors Inc. in the Amount of $23,440; and 4) Authorization for the City Manager toExecute a General Services Contract for Moving Services in an Amount of up to$250,000 for the New Public Safety Building Capital Project (PE‐15001); CEQA ‐Environmental Impact Report for the New Public Safety Building and New CaliforniaAvenue Area Parking Garage (Resolution No. 9772)18.Approval of Contracts with US Bank and its Wholly Owned Subsidiary Elavon for GeneralBanking, Safekeeping (Custodial), and Merchant Services for a Period of Five Years; andApproval of Contract with Wells Fargo for Lockbox Services for a Period of One Year;CEQA Status: Not a Project.19.Authorization for the City Manager or Designee to Negotiate and Execute a Line ofCredit totaling $31 Million to Address Regional Wastewater Treatment Fund Cashflowas Recommended by the Finance Committee; CEQA Status – Not a Project20.Resolution to Vacate Portions of Three Public Service Easements at 1700 EmbarcaderoRoad21.Approval of an Extension to Building Permit 18000‐00536 for 429 University Ave; CEQAstatus – Mitigated Negative Declaration (ENV20718).22.SECOND READING: Adoption of an Ordinance extending the Term of Ordinance No.5517 by an Additional 12 Months from June 16, 2024 to June 30, 2025. Ordinance 5517Amends Title 18 (Zoning) of the Palo Alto Municipal Code to Update Definitions,Broaden Permitted Uses and Provide Limits on Certain Uses through Updates to theConditional Use Permit Thresholds. Environmental Review: CEQA Exemption 15061(b)(3) (FIRST READING: June 3, 2024 PASSED 7‐0)23.SECOND READING: Ordinance Amending Chapter 16.14 (California Green BuildingStandards, California Code of Regulations, Title 24, Part 11) of the Palo Alto MunicipalCode to Adopt the 2022 Green Building Standards Code, Along With Local ModificationsRelated to Electrical Vehicle Charging Infrastructure Requirements and BuildingElectrification Requirements and an Ordinance Amending Chapter 16.17 (CaliforniaEnergy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto MunicipalCode to Adopt the 2022 California Energy Code, Along with Local Modifications toIncrease Energy Efficiency Standards for Buildings, Mandate Electric‐Ready
Requirements and Incentivize All‐Electric New Construction. CEQA Status: Exempt under
CEQA Guidelines Sections 15308 and 15061(b)(3) (FIRST READING: June 3, 2024 PASSED
6‐1, Tanaka no and 7‐0)
24.Adoption of a Resolution Approving an Initial Study/Mitigated Negative Declaration for
Citywide Implementation of Fiber‐to‐the‐Premises Project (FTTP), Including the
Mitigation, Monitoring and Reporting Program; Approval of Purchase Order No.
4524000496 With Thermo Bond Buildings in an Amount Not to Exceed of $339,076 for
the Design, Build and Delivery of a Modular Building “Fiber Hut“; Authorization for the
City Manager or Their Designee to Negotiate and Execute Change Orders in the Amount
Not‐to‐Exceed of $31,384 for Related Additional but Unforeseen Work That may
Develop During the Project, for a Total Not‐to‐Exceed Amount of $370,460 with Thermo
Bond Buildings.
25.Approval of a Professional Services Contract Number C24188127 with
Telecommunications Engineering Associates (TEA) in an Amount Not to Exceed
$834,882 for Public Safety Radio Network Maintenance and Construction for a Period of
Five (5) Years; CEQA Status: Not a Project
26.Approval of Assignment and Assumption Agreement to transfer Baker Tilly US LLP’s
contract to Baker Tilly Advisory Group, LP; CEQA – Not a Project
27.Approval of: (1) Contract No. C24187724 with LensLock, Inc (Lenslock) for replacement
of the police public contact audio/video system for a five (5) year term in an amount not
to exceed $1,128,225; and (2) Police Audio/Video Technology Surveillance Use Policy;
CEQA status – categorically exempt.
CITY MANAGER COMMENTS (6:45 ‐ 7:00 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 28: 7:15 ‐ 8:30 PM, Item 29: 8:30 ‐ 9:15 PM, Item 30: 9:15 ‐ 10:00 PM, Item
31: 10:00 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
28.PUBLIC HEARING: Adoption of Budget Ordinance for Fiscal Year 2025, Including the
Operating and Capital Budgets and Municipal Fee Schedule; Adoption of a Resolution
determining the Appropriations Limit for Fiscal Year 2025; Acceptance of Updates to the
Retiree Healthcare Actuarial Report; and Approval of Contributions for Retiree
Healthcare Benefits
29.PUBLIC HEARING & PROPOSITION 218 HEARING: Finance Committee Recommends
Adoption of Six Resolutions: 1) Approving the Fiscal Year 2025 Wastewater Collection
Utility Financial Plan, Including Approval of a Short‐Term Loan From the Fiber Optics
Fund Reserve to the Wastewater Collection Fund Operations Reserve for Fiscal Year
2024, and Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2)
Approving the Fiscal Year 2025 Water Utility Financial Plan, and Amending Water Rate
Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Approving the Fiscal Year 2025 Gas Utility
Financial Plan, and Amending Gas Rate Schedules G‐1, G‐2, G‐3 and G‐10; 4) Approving
the Fiscal Year 2025 Electric Utility Financial Plan and Accepting the 2024 City of Palo
Alto Electric Cost of Service and Rate Study, and Amending Electric Rate Schedules E‐1,
E‐2, E‐4, E‐4 TOU, E‐7, E‐7 TOU, E‐14, E‐EEC‐1, E‐NSE‐1, E‐2‐G, E‐4‐G and E‐7‐G; 5)
Amending Utility Rate Schedules EDF‐1 and EDF‐2 to Increase Dark Fiber Rates 2.6
Percent; 6) Amending Utility Rate Schedule D‐1 Increasing the Storm Water
Management Fee by 2.6 Percent per Month per Equivalent Residential Unit for FY 2025;
CEQA Status: Not a project under CEQA Guidelines Sections 15378(b)(4) and (5) and
Exempt Under Section 15273(a)
30.Approve Retention of the Current Western Area Power Administration (WAPA)
Hydroelectricity Base Resource Contract Allocation From 2025‐2030; CEQA Status: Not a
Project.
31.Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing Existing
Parking with Bicycle Lanes, Authority for Staff to Make Adjustments to the Residential
Preferential Parking Permit Programs and Return to Council on Consent if Needed,
Authority for Staff to Enter into Agreements As Needed to Provide Temporary Safe
Parking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting the
Removal of On‐Street Parking for this Project; CEQA status – categorically exempt.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
32.Informational Report on the Public Art Commission Presentation to Policy & Services
Committee May 14, 2024
33.Sales Tax Digest Summary, Calendar Year 2023 Q4 (October 2023‐December 2023)
34.Establishment of Community Advisory Group for Downtown Housing Plan. CEQA Status ‐
‐ Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee June 18, 2024 CANCELED
Finance Committee June 18, 2024 CANCELED
Retail Committee June 19, 2024 CANCELED
City/Schools Liaison Committee June 20, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
5 June 17, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 17, 2024Council Chambers & Hybrid4:00 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to threeminutes or an amount of time determined by the Chair. Requests to speak will be taken until 5minutes after the staff’s presentation or as determined by the Chair. Written public commentscan be submitted in advance to city.council@CityofPaloAlto.org and will be provided to theCouncil and available for inspection on the City’s website. Please clearly indicate which agendaitem you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (4:00 ‐ 4:35 PM)1.Proclamation June 2024 as LGBTQIA+ Pride Month2.Proclamations Recognizing Departing Boards and Commissions Commissioners3.Review List of Applications for Historic Resources Board Vacancies and Provide Directionfor InterviewsCLOSED SESSION (4:35 ‐ 6:05 PM)4.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATIONSubject: Eric Figueroa, et al. v. City of Palo AltoSanta Clara County Superior Court Case No. 21‐CV‐383740 (One Case, as Defendant)Authority: Government Code Section 54956.9(d)(1)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:05 ‐ 6:35 PM)Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the endof the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:35 ‐ 6:40 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:40 ‐ 6:45 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Adoption of Fiscal Year 2025 Investment Policy as Recommended by the FinanceCommittee6.Utilities Advisory Commission Recommends Adoption of the 2024 Annual Water ShortageAssessment Report7.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at411 Kipling Street From a Category 4 Resource on the Local Historic Inventory to aCategory 2 Resource.8.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at271 University Avenue From a Category 3 Resource on the Local Historic Inventory to aCategory 2 Resource.9.Approval of Construction Contract C24190748 with Ross Recreation Equipment CompanyInc. in the Amount of $305,600 and Authorization for the City Manager or Their Designeeto Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $30,600 forthe Ramos Park Improvements, Capital Improvement Program Project PG‐14000; CEQAStatus—Exempt Under CEQA Guidelines Section 1530110.QUASI‐JUDICIAL. 420 Acacia: Final Map and Street Naming [24PLN‐00027]: Request fora Final Map to Subdivide a 35,573 Square Foot Parcel Having Split Zoning Designations(R‐1 and RM‐30) for Condominium Purposes (16 Residential Units). EnvironmentalAssessment: Exempt from the Provisions of the California Environmental Quality Act inAccordance with CEQA Guidelines Section 15332 (In‐fill Development).11.Approval of Contract Amendment Number 1 to Contract C24189570 with DowntownStreets Team in the Amount of $548,958 to Combine Contracts to Increase OperationalEfficiency for a Revised Total Not‐to‐Exceed Amount of $1.1 Million Over Three Years ;CEQA Status: Not a Project12.Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. inthe Amount Not‐to‐exceed $338,459 for Dog Park Installation and Renovation ProjectPG‐18001; and Authorization of Contract Contingency in an Amount Not‐to‐Exceed$50,769 for Related, Additional but Unforeseen Work Which May Develop During theProject; and Amend the FY2024 Budget in the Capital Improvement Fund (2/3 voterequired); CEQA status – categorically exempt.13.Approval of Contract Amendment Number 1 to Contract Number S24189598 with GoodCity Company in the Amount of $18,120 for a Stream Corridor Protection OrdinanceUpdate; the Total not‐to‐exceed Amount of the Contract is $92,293. CEQA Status:Exempt Pursuant to CEQA Guidelines 15061(b)(3).14.Authorization for the Mayor to sign a 3‐Year Friendship Cities Agreement with Narok,Kenya15.Approval of a Funding Agreement with Federal Railroad Administration to Receive $6Million for the Preliminary Engineering and Environmental Documentation Phase for theGrade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Roadcrossings. CEQA status – statutorily exempt per CEQA section 15262; this fundingagreement will partially fund CEQA/NEPA review of the grade separation projects.16.Adopt a Resolution to Allow Consumption of Alcohol under PAMC section 9.04.010 onCalifornia Avenue in Conjunction with the 3rd Thursday Event17.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B withSwinerton Builders in the Amount of $1,000,000; 2) Contract Amendment No. 4 forContract No. S20176170 with Romig Engineers, Inc. in the Amount of $21,786 and toExtend the Contract Term; 3) Increase of Contingency for Purchase Order with PivotInteriors Inc. in the Amount of $23,440; and 4) Authorization for the City Manager toExecute a General Services Contract for Moving Services in an Amount of up to$250,000 for the New Public Safety Building Capital Project (PE‐15001); CEQA ‐Environmental Impact Report for the New Public Safety Building and New CaliforniaAvenue Area Parking Garage (Resolution No. 9772)18.Approval of Contracts with US Bank and its Wholly Owned Subsidiary Elavon for GeneralBanking, Safekeeping (Custodial), and Merchant Services for a Period of Five Years; andApproval of Contract with Wells Fargo for Lockbox Services for a Period of One Year;CEQA Status: Not a Project.19.Authorization for the City Manager or Designee to Negotiate and Execute a Line ofCredit totaling $31 Million to Address Regional Wastewater Treatment Fund Cashflowas Recommended by the Finance Committee; CEQA Status – Not a Project20.Resolution to Vacate Portions of Three Public Service Easements at 1700 EmbarcaderoRoad21.Approval of an Extension to Building Permit 18000‐00536 for 429 University Ave; CEQAstatus – Mitigated Negative Declaration (ENV20718).22.SECOND READING: Adoption of an Ordinance extending the Term of Ordinance No.5517 by an Additional 12 Months from June 16, 2024 to June 30, 2025. Ordinance 5517Amends Title 18 (Zoning) of the Palo Alto Municipal Code to Update Definitions,Broaden Permitted Uses and Provide Limits on Certain Uses through Updates to theConditional Use Permit Thresholds. Environmental Review: CEQA Exemption 15061(b)(3) (FIRST READING: June 3, 2024 PASSED 7‐0)23.SECOND READING: Ordinance Amending Chapter 16.14 (California Green BuildingStandards, California Code of Regulations, Title 24, Part 11) of the Palo Alto MunicipalCode to Adopt the 2022 Green Building Standards Code, Along With Local ModificationsRelated to Electrical Vehicle Charging Infrastructure Requirements and BuildingElectrification Requirements and an Ordinance Amending Chapter 16.17 (CaliforniaEnergy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto MunicipalCode to Adopt the 2022 California Energy Code, Along with Local Modifications toIncrease Energy Efficiency Standards for Buildings, Mandate Electric‐ReadyRequirements and Incentivize All‐Electric New Construction. CEQA Status: Exempt underCEQA Guidelines Sections 15308 and 15061(b)(3) (FIRST READING: June 3, 2024 PASSED6‐1, Tanaka no and 7‐0)24.Adoption of a Resolution Approving an Initial Study/Mitigated Negative Declaration forCitywide Implementation of Fiber‐to‐the‐Premises Project (FTTP), Including theMitigation, Monitoring and Reporting Program; Approval of Purchase Order No.4524000496 With Thermo Bond Buildings in an Amount Not to Exceed of $339,076 forthe Design, Build and Delivery of a Modular Building “Fiber Hut“; Authorization for theCity Manager or Their Designee to Negotiate and Execute Change Orders in the AmountNot‐to‐Exceed of $31,384 for Related Additional but Unforeseen Work That mayDevelop During the Project, for a Total Not‐to‐Exceed Amount of $370,460 with ThermoBond Buildings.25.Approval of a Professional Services Contract Number C24188127 withTelecommunications Engineering Associates (TEA) in an Amount Not to Exceed$834,882 for Public Safety Radio Network Maintenance and Construction for a Period ofFive (5) Years; CEQA Status: Not a Project26.Approval of Assignment and Assumption Agreement to transfer Baker Tilly US LLP’scontract to Baker Tilly Advisory Group, LP; CEQA – Not a Project27.Approval of: (1) Contract No. C24187724 with LensLock, Inc (Lenslock) for replacementof the police public contact audio/video system for a five (5) year term in an amount notto exceed $1,128,225; and (2) Police Audio/Video Technology Surveillance Use Policy;CEQA status – categorically exempt.CITY MANAGER COMMENTS (6:45 ‐ 7:00 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 28: 7:15 ‐ 8:30 PM, Item 29: 8:30 ‐ 9:15 PM, Item 30: 9:15 ‐ 10:00 PM, Item31: 10:00 ‐ 11:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.28.PUBLIC HEARING: Adoption of Budget Ordinance for Fiscal Year 2025, Including theOperating and Capital Budgets and Municipal Fee Schedule; Adoption of a Resolutiondetermining the Appropriations Limit for Fiscal Year 2025; Acceptance of Updates to theRetiree Healthcare Actuarial Report; and Approval of Contributions for RetireeHealthcare Benefits29.PUBLIC HEARING & PROPOSITION 218 HEARING: Finance Committee Recommends
Adoption of Six Resolutions: 1) Approving the Fiscal Year 2025 Wastewater Collection
Utility Financial Plan, Including Approval of a Short‐Term Loan From the Fiber Optics
Fund Reserve to the Wastewater Collection Fund Operations Reserve for Fiscal Year
2024, and Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2)
Approving the Fiscal Year 2025 Water Utility Financial Plan, and Amending Water Rate
Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Approving the Fiscal Year 2025 Gas Utility
Financial Plan, and Amending Gas Rate Schedules G‐1, G‐2, G‐3 and G‐10; 4) Approving
the Fiscal Year 2025 Electric Utility Financial Plan and Accepting the 2024 City of Palo
Alto Electric Cost of Service and Rate Study, and Amending Electric Rate Schedules E‐1,
E‐2, E‐4, E‐4 TOU, E‐7, E‐7 TOU, E‐14, E‐EEC‐1, E‐NSE‐1, E‐2‐G, E‐4‐G and E‐7‐G; 5)
Amending Utility Rate Schedules EDF‐1 and EDF‐2 to Increase Dark Fiber Rates 2.6
Percent; 6) Amending Utility Rate Schedule D‐1 Increasing the Storm Water
Management Fee by 2.6 Percent per Month per Equivalent Residential Unit for FY 2025;
CEQA Status: Not a project under CEQA Guidelines Sections 15378(b)(4) and (5) and
Exempt Under Section 15273(a)
30.Approve Retention of the Current Western Area Power Administration (WAPA)
Hydroelectricity Base Resource Contract Allocation From 2025‐2030; CEQA Status: Not a
Project.
31.Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing Existing
Parking with Bicycle Lanes, Authority for Staff to Make Adjustments to the Residential
Preferential Parking Permit Programs and Return to Council on Consent if Needed,
Authority for Staff to Enter into Agreements As Needed to Provide Temporary Safe
Parking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting the
Removal of On‐Street Parking for this Project; CEQA status – categorically exempt.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
32.Informational Report on the Public Art Commission Presentation to Policy & Services
Committee May 14, 2024
33.Sales Tax Digest Summary, Calendar Year 2023 Q4 (October 2023‐December 2023)
34.Establishment of Community Advisory Group for Downtown Housing Plan. CEQA Status ‐
‐ Not a Project.
OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee June 18, 2024 CANCELED
Finance Committee June 18, 2024 CANCELED
Retail Committee June 19, 2024 CANCELED
City/Schools Liaison Committee June 20, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
6 June 17, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 17, 2024Council Chambers & Hybrid4:00 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to threeminutes or an amount of time determined by the Chair. Requests to speak will be taken until 5minutes after the staff’s presentation or as determined by the Chair. Written public commentscan be submitted in advance to city.council@CityofPaloAlto.org and will be provided to theCouncil and available for inspection on the City’s website. Please clearly indicate which agendaitem you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (4:00 ‐ 4:35 PM)1.Proclamation June 2024 as LGBTQIA+ Pride Month2.Proclamations Recognizing Departing Boards and Commissions Commissioners3.Review List of Applications for Historic Resources Board Vacancies and Provide Directionfor InterviewsCLOSED SESSION (4:35 ‐ 6:05 PM)4.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATIONSubject: Eric Figueroa, et al. v. City of Palo AltoSanta Clara County Superior Court Case No. 21‐CV‐383740 (One Case, as Defendant)Authority: Government Code Section 54956.9(d)(1)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:05 ‐ 6:35 PM)Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the endof the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:35 ‐ 6:40 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:40 ‐ 6:45 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Adoption of Fiscal Year 2025 Investment Policy as Recommended by the FinanceCommittee6.Utilities Advisory Commission Recommends Adoption of the 2024 Annual Water ShortageAssessment Report7.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at411 Kipling Street From a Category 4 Resource on the Local Historic Inventory to aCategory 2 Resource.8.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at271 University Avenue From a Category 3 Resource on the Local Historic Inventory to aCategory 2 Resource.9.Approval of Construction Contract C24190748 with Ross Recreation Equipment CompanyInc. in the Amount of $305,600 and Authorization for the City Manager or Their Designeeto Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $30,600 forthe Ramos Park Improvements, Capital Improvement Program Project PG‐14000; CEQAStatus—Exempt Under CEQA Guidelines Section 1530110.QUASI‐JUDICIAL. 420 Acacia: Final Map and Street Naming [24PLN‐00027]: Request fora Final Map to Subdivide a 35,573 Square Foot Parcel Having Split Zoning Designations(R‐1 and RM‐30) for Condominium Purposes (16 Residential Units). EnvironmentalAssessment: Exempt from the Provisions of the California Environmental Quality Act inAccordance with CEQA Guidelines Section 15332 (In‐fill Development).11.Approval of Contract Amendment Number 1 to Contract C24189570 with DowntownStreets Team in the Amount of $548,958 to Combine Contracts to Increase OperationalEfficiency for a Revised Total Not‐to‐Exceed Amount of $1.1 Million Over Three Years ;CEQA Status: Not a Project12.Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. inthe Amount Not‐to‐exceed $338,459 for Dog Park Installation and Renovation ProjectPG‐18001; and Authorization of Contract Contingency in an Amount Not‐to‐Exceed$50,769 for Related, Additional but Unforeseen Work Which May Develop During theProject; and Amend the FY2024 Budget in the Capital Improvement Fund (2/3 voterequired); CEQA status – categorically exempt.13.Approval of Contract Amendment Number 1 to Contract Number S24189598 with GoodCity Company in the Amount of $18,120 for a Stream Corridor Protection OrdinanceUpdate; the Total not‐to‐exceed Amount of the Contract is $92,293. CEQA Status:Exempt Pursuant to CEQA Guidelines 15061(b)(3).14.Authorization for the Mayor to sign a 3‐Year Friendship Cities Agreement with Narok,Kenya15.Approval of a Funding Agreement with Federal Railroad Administration to Receive $6Million for the Preliminary Engineering and Environmental Documentation Phase for theGrade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Roadcrossings. CEQA status – statutorily exempt per CEQA section 15262; this fundingagreement will partially fund CEQA/NEPA review of the grade separation projects.16.Adopt a Resolution to Allow Consumption of Alcohol under PAMC section 9.04.010 onCalifornia Avenue in Conjunction with the 3rd Thursday Event17.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B withSwinerton Builders in the Amount of $1,000,000; 2) Contract Amendment No. 4 forContract No. S20176170 with Romig Engineers, Inc. in the Amount of $21,786 and toExtend the Contract Term; 3) Increase of Contingency for Purchase Order with PivotInteriors Inc. in the Amount of $23,440; and 4) Authorization for the City Manager toExecute a General Services Contract for Moving Services in an Amount of up to$250,000 for the New Public Safety Building Capital Project (PE‐15001); CEQA ‐Environmental Impact Report for the New Public Safety Building and New CaliforniaAvenue Area Parking Garage (Resolution No. 9772)18.Approval of Contracts with US Bank and its Wholly Owned Subsidiary Elavon for GeneralBanking, Safekeeping (Custodial), and Merchant Services for a Period of Five Years; andApproval of Contract with Wells Fargo for Lockbox Services for a Period of One Year;CEQA Status: Not a Project.19.Authorization for the City Manager or Designee to Negotiate and Execute a Line ofCredit totaling $31 Million to Address Regional Wastewater Treatment Fund Cashflowas Recommended by the Finance Committee; CEQA Status – Not a Project20.Resolution to Vacate Portions of Three Public Service Easements at 1700 EmbarcaderoRoad21.Approval of an Extension to Building Permit 18000‐00536 for 429 University Ave; CEQAstatus – Mitigated Negative Declaration (ENV20718).22.SECOND READING: Adoption of an Ordinance extending the Term of Ordinance No.5517 by an Additional 12 Months from June 16, 2024 to June 30, 2025. Ordinance 5517Amends Title 18 (Zoning) of the Palo Alto Municipal Code to Update Definitions,Broaden Permitted Uses and Provide Limits on Certain Uses through Updates to theConditional Use Permit Thresholds. Environmental Review: CEQA Exemption 15061(b)(3) (FIRST READING: June 3, 2024 PASSED 7‐0)23.SECOND READING: Ordinance Amending Chapter 16.14 (California Green BuildingStandards, California Code of Regulations, Title 24, Part 11) of the Palo Alto MunicipalCode to Adopt the 2022 Green Building Standards Code, Along With Local ModificationsRelated to Electrical Vehicle Charging Infrastructure Requirements and BuildingElectrification Requirements and an Ordinance Amending Chapter 16.17 (CaliforniaEnergy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto MunicipalCode to Adopt the 2022 California Energy Code, Along with Local Modifications toIncrease Energy Efficiency Standards for Buildings, Mandate Electric‐ReadyRequirements and Incentivize All‐Electric New Construction. CEQA Status: Exempt underCEQA Guidelines Sections 15308 and 15061(b)(3) (FIRST READING: June 3, 2024 PASSED6‐1, Tanaka no and 7‐0)24.Adoption of a Resolution Approving an Initial Study/Mitigated Negative Declaration forCitywide Implementation of Fiber‐to‐the‐Premises Project (FTTP), Including theMitigation, Monitoring and Reporting Program; Approval of Purchase Order No.4524000496 With Thermo Bond Buildings in an Amount Not to Exceed of $339,076 forthe Design, Build and Delivery of a Modular Building “Fiber Hut“; Authorization for theCity Manager or Their Designee to Negotiate and Execute Change Orders in the AmountNot‐to‐Exceed of $31,384 for Related Additional but Unforeseen Work That mayDevelop During the Project, for a Total Not‐to‐Exceed Amount of $370,460 with ThermoBond Buildings.25.Approval of a Professional Services Contract Number C24188127 withTelecommunications Engineering Associates (TEA) in an Amount Not to Exceed$834,882 for Public Safety Radio Network Maintenance and Construction for a Period ofFive (5) Years; CEQA Status: Not a Project26.Approval of Assignment and Assumption Agreement to transfer Baker Tilly US LLP’scontract to Baker Tilly Advisory Group, LP; CEQA – Not a Project27.Approval of: (1) Contract No. C24187724 with LensLock, Inc (Lenslock) for replacementof the police public contact audio/video system for a five (5) year term in an amount notto exceed $1,128,225; and (2) Police Audio/Video Technology Surveillance Use Policy;CEQA status – categorically exempt.CITY MANAGER COMMENTS (6:45 ‐ 7:00 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 28: 7:15 ‐ 8:30 PM, Item 29: 8:30 ‐ 9:15 PM, Item 30: 9:15 ‐ 10:00 PM, Item31: 10:00 ‐ 11:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.28.PUBLIC HEARING: Adoption of Budget Ordinance for Fiscal Year 2025, Including theOperating and Capital Budgets and Municipal Fee Schedule; Adoption of a Resolutiondetermining the Appropriations Limit for Fiscal Year 2025; Acceptance of Updates to theRetiree Healthcare Actuarial Report; and Approval of Contributions for RetireeHealthcare Benefits29.PUBLIC HEARING & PROPOSITION 218 HEARING: Finance Committee RecommendsAdoption of Six Resolutions: 1) Approving the Fiscal Year 2025 Wastewater CollectionUtility Financial Plan, Including Approval of a Short‐Term Loan From the Fiber OpticsFund Reserve to the Wastewater Collection Fund Operations Reserve for Fiscal Year2024, and Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2)Approving the Fiscal Year 2025 Water Utility Financial Plan, and Amending Water RateSchedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Approving the Fiscal Year 2025 Gas UtilityFinancial Plan, and Amending Gas Rate Schedules G‐1, G‐2, G‐3 and G‐10; 4) Approvingthe Fiscal Year 2025 Electric Utility Financial Plan and Accepting the 2024 City of PaloAlto Electric Cost of Service and Rate Study, and Amending Electric Rate Schedules E‐1,E‐2, E‐4, E‐4 TOU, E‐7, E‐7 TOU, E‐14, E‐EEC‐1, E‐NSE‐1, E‐2‐G, E‐4‐G and E‐7‐G; 5)Amending Utility Rate Schedules EDF‐1 and EDF‐2 to Increase Dark Fiber Rates 2.6Percent; 6) Amending Utility Rate Schedule D‐1 Increasing the Storm WaterManagement Fee by 2.6 Percent per Month per Equivalent Residential Unit for FY 2025;CEQA Status: Not a project under CEQA Guidelines Sections 15378(b)(4) and (5) andExempt Under Section 15273(a)30.Approve Retention of the Current Western Area Power Administration (WAPA)Hydroelectricity Base Resource Contract Allocation From 2025‐2030; CEQA Status: Not aProject.31.Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing ExistingParking with Bicycle Lanes, Authority for Staff to Make Adjustments to the ResidentialPreferential Parking Permit Programs and Return to Council on Consent if Needed,Authority for Staff to Enter into Agreements As Needed to Provide Temporary SafeParking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting theRemoval of On‐Street Parking for this Project; CEQA status – categorically exempt.ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.32.Informational Report on the Public Art Commission Presentation to Policy & ServicesCommittee May 14, 202433.Sales Tax Digest Summary, Calendar Year 2023 Q4 (October 2023‐December 2023)34.Establishment of Community Advisory Group for Downtown Housing Plan. CEQA Status ‐‐ Not a Project.OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee June 18, 2024 CANCELED
Finance Committee June 18, 2024 CANCELED
Retail Committee June 19, 2024 CANCELED
City/Schools Liaison Committee June 20, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
7 June 17, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 17, 2024Council Chambers & Hybrid4:00 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to threeminutes or an amount of time determined by the Chair. Requests to speak will be taken until 5minutes after the staff’s presentation or as determined by the Chair. Written public commentscan be submitted in advance to city.council@CityofPaloAlto.org and will be provided to theCouncil and available for inspection on the City’s website. Please clearly indicate which agendaitem you are referencing in your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (4:00 ‐ 4:35 PM)1.Proclamation June 2024 as LGBTQIA+ Pride Month2.Proclamations Recognizing Departing Boards and Commissions Commissioners3.Review List of Applications for Historic Resources Board Vacancies and Provide Directionfor InterviewsCLOSED SESSION (4:35 ‐ 6:05 PM)4.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATIONSubject: Eric Figueroa, et al. v. City of Palo AltoSanta Clara County Superior Court Case No. 21‐CV‐383740 (One Case, as Defendant)Authority: Government Code Section 54956.9(d)(1)AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:05 ‐ 6:35 PM)Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the endof the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:35 ‐ 6:40 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:40 ‐ 6:45 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Adoption of Fiscal Year 2025 Investment Policy as Recommended by the FinanceCommittee6.Utilities Advisory Commission Recommends Adoption of the 2024 Annual Water ShortageAssessment Report7.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at411 Kipling Street From a Category 4 Resource on the Local Historic Inventory to aCategory 2 Resource.8.CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at271 University Avenue From a Category 3 Resource on the Local Historic Inventory to aCategory 2 Resource.9.Approval of Construction Contract C24190748 with Ross Recreation Equipment CompanyInc. in the Amount of $305,600 and Authorization for the City Manager or Their Designeeto Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $30,600 forthe Ramos Park Improvements, Capital Improvement Program Project PG‐14000; CEQAStatus—Exempt Under CEQA Guidelines Section 1530110.QUASI‐JUDICIAL. 420 Acacia: Final Map and Street Naming [24PLN‐00027]: Request fora Final Map to Subdivide a 35,573 Square Foot Parcel Having Split Zoning Designations(R‐1 and RM‐30) for Condominium Purposes (16 Residential Units). EnvironmentalAssessment: Exempt from the Provisions of the California Environmental Quality Act inAccordance with CEQA Guidelines Section 15332 (In‐fill Development).11.Approval of Contract Amendment Number 1 to Contract C24189570 with DowntownStreets Team in the Amount of $548,958 to Combine Contracts to Increase OperationalEfficiency for a Revised Total Not‐to‐Exceed Amount of $1.1 Million Over Three Years ;CEQA Status: Not a Project12.Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. inthe Amount Not‐to‐exceed $338,459 for Dog Park Installation and Renovation ProjectPG‐18001; and Authorization of Contract Contingency in an Amount Not‐to‐Exceed$50,769 for Related, Additional but Unforeseen Work Which May Develop During theProject; and Amend the FY2024 Budget in the Capital Improvement Fund (2/3 voterequired); CEQA status – categorically exempt.13.Approval of Contract Amendment Number 1 to Contract Number S24189598 with GoodCity Company in the Amount of $18,120 for a Stream Corridor Protection OrdinanceUpdate; the Total not‐to‐exceed Amount of the Contract is $92,293. CEQA Status:Exempt Pursuant to CEQA Guidelines 15061(b)(3).14.Authorization for the Mayor to sign a 3‐Year Friendship Cities Agreement with Narok,Kenya15.Approval of a Funding Agreement with Federal Railroad Administration to Receive $6Million for the Preliminary Engineering and Environmental Documentation Phase for theGrade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Roadcrossings. CEQA status – statutorily exempt per CEQA section 15262; this fundingagreement will partially fund CEQA/NEPA review of the grade separation projects.16.Adopt a Resolution to Allow Consumption of Alcohol under PAMC section 9.04.010 onCalifornia Avenue in Conjunction with the 3rd Thursday Event17.Approval of 1) Increase of Construction Contingency for Contract No. C21178123B withSwinerton Builders in the Amount of $1,000,000; 2) Contract Amendment No. 4 forContract No. S20176170 with Romig Engineers, Inc. in the Amount of $21,786 and toExtend the Contract Term; 3) Increase of Contingency for Purchase Order with PivotInteriors Inc. in the Amount of $23,440; and 4) Authorization for the City Manager toExecute a General Services Contract for Moving Services in an Amount of up to$250,000 for the New Public Safety Building Capital Project (PE‐15001); CEQA ‐Environmental Impact Report for the New Public Safety Building and New CaliforniaAvenue Area Parking Garage (Resolution No. 9772)18.Approval of Contracts with US Bank and its Wholly Owned Subsidiary Elavon for GeneralBanking, Safekeeping (Custodial), and Merchant Services for a Period of Five Years; andApproval of Contract with Wells Fargo for Lockbox Services for a Period of One Year;CEQA Status: Not a Project.19.Authorization for the City Manager or Designee to Negotiate and Execute a Line ofCredit totaling $31 Million to Address Regional Wastewater Treatment Fund Cashflowas Recommended by the Finance Committee; CEQA Status – Not a Project20.Resolution to Vacate Portions of Three Public Service Easements at 1700 EmbarcaderoRoad21.Approval of an Extension to Building Permit 18000‐00536 for 429 University Ave; CEQAstatus – Mitigated Negative Declaration (ENV20718).22.SECOND READING: Adoption of an Ordinance extending the Term of Ordinance No.5517 by an Additional 12 Months from June 16, 2024 to June 30, 2025. Ordinance 5517Amends Title 18 (Zoning) of the Palo Alto Municipal Code to Update Definitions,Broaden Permitted Uses and Provide Limits on Certain Uses through Updates to theConditional Use Permit Thresholds. Environmental Review: CEQA Exemption 15061(b)(3) (FIRST READING: June 3, 2024 PASSED 7‐0)23.SECOND READING: Ordinance Amending Chapter 16.14 (California Green BuildingStandards, California Code of Regulations, Title 24, Part 11) of the Palo Alto MunicipalCode to Adopt the 2022 Green Building Standards Code, Along With Local ModificationsRelated to Electrical Vehicle Charging Infrastructure Requirements and BuildingElectrification Requirements and an Ordinance Amending Chapter 16.17 (CaliforniaEnergy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto MunicipalCode to Adopt the 2022 California Energy Code, Along with Local Modifications toIncrease Energy Efficiency Standards for Buildings, Mandate Electric‐ReadyRequirements and Incentivize All‐Electric New Construction. CEQA Status: Exempt underCEQA Guidelines Sections 15308 and 15061(b)(3) (FIRST READING: June 3, 2024 PASSED6‐1, Tanaka no and 7‐0)24.Adoption of a Resolution Approving an Initial Study/Mitigated Negative Declaration forCitywide Implementation of Fiber‐to‐the‐Premises Project (FTTP), Including theMitigation, Monitoring and Reporting Program; Approval of Purchase Order No.4524000496 With Thermo Bond Buildings in an Amount Not to Exceed of $339,076 forthe Design, Build and Delivery of a Modular Building “Fiber Hut“; Authorization for theCity Manager or Their Designee to Negotiate and Execute Change Orders in the AmountNot‐to‐Exceed of $31,384 for Related Additional but Unforeseen Work That mayDevelop During the Project, for a Total Not‐to‐Exceed Amount of $370,460 with ThermoBond Buildings.25.Approval of a Professional Services Contract Number C24188127 withTelecommunications Engineering Associates (TEA) in an Amount Not to Exceed$834,882 for Public Safety Radio Network Maintenance and Construction for a Period ofFive (5) Years; CEQA Status: Not a Project26.Approval of Assignment and Assumption Agreement to transfer Baker Tilly US LLP’scontract to Baker Tilly Advisory Group, LP; CEQA – Not a Project27.Approval of: (1) Contract No. C24187724 with LensLock, Inc (Lenslock) for replacementof the police public contact audio/video system for a five (5) year term in an amount notto exceed $1,128,225; and (2) Police Audio/Video Technology Surveillance Use Policy;CEQA status – categorically exempt.CITY MANAGER COMMENTS (6:45 ‐ 7:00 PM)BREAK (15 MINUTES)ACTION ITEMS (Item 28: 7:15 ‐ 8:30 PM, Item 29: 8:30 ‐ 9:15 PM, Item 30: 9:15 ‐ 10:00 PM, Item31: 10:00 ‐ 11:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.28.PUBLIC HEARING: Adoption of Budget Ordinance for Fiscal Year 2025, Including theOperating and Capital Budgets and Municipal Fee Schedule; Adoption of a Resolutiondetermining the Appropriations Limit for Fiscal Year 2025; Acceptance of Updates to theRetiree Healthcare Actuarial Report; and Approval of Contributions for RetireeHealthcare Benefits29.PUBLIC HEARING & PROPOSITION 218 HEARING: Finance Committee RecommendsAdoption of Six Resolutions: 1) Approving the Fiscal Year 2025 Wastewater CollectionUtility Financial Plan, Including Approval of a Short‐Term Loan From the Fiber OpticsFund Reserve to the Wastewater Collection Fund Operations Reserve for Fiscal Year2024, and Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2)Approving the Fiscal Year 2025 Water Utility Financial Plan, and Amending Water RateSchedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Approving the Fiscal Year 2025 Gas UtilityFinancial Plan, and Amending Gas Rate Schedules G‐1, G‐2, G‐3 and G‐10; 4) Approvingthe Fiscal Year 2025 Electric Utility Financial Plan and Accepting the 2024 City of PaloAlto Electric Cost of Service and Rate Study, and Amending Electric Rate Schedules E‐1,E‐2, E‐4, E‐4 TOU, E‐7, E‐7 TOU, E‐14, E‐EEC‐1, E‐NSE‐1, E‐2‐G, E‐4‐G and E‐7‐G; 5)Amending Utility Rate Schedules EDF‐1 and EDF‐2 to Increase Dark Fiber Rates 2.6Percent; 6) Amending Utility Rate Schedule D‐1 Increasing the Storm WaterManagement Fee by 2.6 Percent per Month per Equivalent Residential Unit for FY 2025;CEQA Status: Not a project under CEQA Guidelines Sections 15378(b)(4) and (5) andExempt Under Section 15273(a)30.Approve Retention of the Current Western Area Power Administration (WAPA)Hydroelectricity Base Resource Contract Allocation From 2025‐2030; CEQA Status: Not aProject.31.Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing ExistingParking with Bicycle Lanes, Authority for Staff to Make Adjustments to the ResidentialPreferential Parking Permit Programs and Return to Council on Consent if Needed,Authority for Staff to Enter into Agreements As Needed to Provide Temporary SafeParking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting theRemoval of On‐Street Parking for this Project; CEQA status – categorically exempt.ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.32.Informational Report on the Public Art Commission Presentation to Policy & ServicesCommittee May 14, 202433.Sales Tax Digest Summary, Calendar Year 2023 Q4 (October 2023‐December 2023)34.Establishment of Community Advisory Group for Downtown Housing Plan. CEQA Status ‐‐ Not a Project.OTHER INFORMATIONStanding Committee Meetings this week Rail Committee June 18, 2024 CANCELED Finance Committee June 18, 2024 CANCELED Retail Committee June 19, 2024 CANCELED City/Schools Liaison Committee June 20, 2024Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
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When called, please limit your remarks to the time limit allotted. A timer will be
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4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
8 June 17, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.