HomeMy WebLinkAbout2024-06-10 City Council AgendaCITY COUNCIL
Special Meeting
Monday, June 10, 2024
Council Chambers & Hybrid
4:00 PM
Amended Agenda
Amended agenda items appear below in RED (Time Estimates
Updated)
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and public
access, members of the public can choose to participate from home or attend in person. Information
on how the public may observe and participate in the meeting is located at the end of the agenda.
Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV
Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen
Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three
minutes or an amount of time determined by the Chair. General public comment will be heard for 30
minutes. Additional public comments, if any, will be heard at the end of the agenda. Public
comments for agendized items will be accepted both in person and via Zoom for up to three minutes
or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after
the staff’s presentation or as determined by the Chair. Written public comments can be submitted in
advance to city.council@CityofPaloAlto.org and will be provided to the Council and available for
inspection on the City’s website. Please clearly indicate which agenda item you are referencing in
your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only by
email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the
Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity
management practices, USB’s or other physical electronic storage devices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts,
poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a
facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them
and must not raise the items above shoulder level, obstruct the view or passage of other attendees,
or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is
in progress. The Council reserves the right to use more or less time on any item, to change the order
of items and/or to continue items to another meeting. Particular items may be heard before or after
the time estimated on the agenda. This may occur in order to best manage the time at a meeting or
to adapt to the participation of the public.
CALL TO ORDER
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (4:00 ‐ 4:30 PM)
Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #
of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end
of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (4:30 ‐ 4:35 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (4:35 ‐ 4:40 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
1.Approval of Minutes from May 20, 2024 Meeting
2.Adoption of a Resolution Calling for a General Municipal Election to be held November 5,
2024
3.Approve Extension to the Deadline for Boards, Commissions, and Committees Workplans
from June 2024 to Council Approval in August 2024
4.QUASI‐JUDICIAL. 310 California Avenue [23PLN‐00304]: Request for Approval of a
Conditional Use Permit for the Expansion of an Existing Commercial Recreation Use and
Renovation of an Eating and Drinking Space. Environmental Assessment: Exempt from
the Provisions of the California Environmental Quality Act in Accordance with CEQA
Guidelines Section 15301 (Existing Facilities). Zoning District: CC(2)(R)(P). For More
Information Contact the Project Planner Nishita Kandikuppa at
nishita.kandikuppa@cityofpaloalto.org. Public Comments
5.Approval of a Finding that the Fire Station No. 4 Replacement Project (CIP PE‐18004) is
"Substantially Complex" Under Public Contract Code Section 7201 and Direction to
Increase the Retention Schedule From Five Percent to Ten Percent; CEQA Status – Exempt
Under Section 15061(b)(2)
6.Approval of Professional Services Contract Number C24189086 with Carollo Engineers,
Inc. in the Total Amount Not‐to‐Exceed $2,742,774 for Preparation of the Long Range
Facilities Plan Update for the Regional Water Quality Control Plant for a Period of Two
and a Half Years; CEQA Status – Not a Project Consent Questions
7.Approval of Construction Contract C24190538A with JJR Construction, Inc. in an Amount
Not‐to‐Exceed $1,586,191 and Authorization for the City Manager or Their Designee to
Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that
May Develop During the Project Up to a Not‐to‐Exceed Amount of $158,619 for the Fiscal
Year 2024 Sidewalk Repair ADA Improvement Project‐REBID, Capital Improvement
Program Projects PO‐89003 and PO‐12001; CEQA Status – exempt under section
15301(c) Consent Questions
8.Approval of Amendment Number 4 to Contract Number C21179265C with Carollo
Engineers, Inc., to Increase Compensation by $4,151,386 and Approval of Amendment
Number 2 to Contract Number C21178333 with Black & Veatch to Extend the Contract
Term through December 31, 2027 for the Local Advanced Water Purification System
Project (WQ‐19003); CEQA status ‐ Notice of Determination Adopted November 18, 2019
Consent Questions
9.Adoption of a Resolution Approving Revisions to the City of Palo Alto Energy Risk
Management Policy
10.Approval and Authorization for the City Manager or Their Designee to Execute the
Following Five Utilities Contract Amendments for the Electric Grid Modernization Pilot:
1) Amendment Number 1 to VIP Powerline Corp C23185980 Increasing Compensation by
$16,000,000 Through April 2028; 2) Amendment Number 1 to Davey Surgery Tree
Company C20176920 Increasing Compensation by $3,103,484 Through May 2025; 3)
Amendment Number 1 to Stella‐Jones Blanket Purchase Order Increasing Compensation
by $3,000,000 Through June 2026; 4) Amendment Number 1 to Oldcastle Infrastructure
Blanket Purchase Order Increasing Compensation by $450,000 and Extending the Term
to December 31, 2024; and 5) Amendment Number 1 to Statewide Traffic Safety and
Signs S22183236 Increasing Compensation by $200,000 Through December 2024; CEQA
Status: the Grid Modernization Project is Exempt Under CEQA Guidelines Sections
15302, 15303 and 15183. Consent Questions
11.Approval of Contract Amendment Number 1 to Contract Number C21181223A with
Integrated Design 360, LLC. in the Amount of $100,000 and Extend Term by Six Months
for Sustainability Services Related to Green Building, Energy Reach Codes, and
Sustainability Climate Action Plan; CEQA Status: Not a Project. Consent Questions
CITY MANAGER COMMENTS (4:40 ‐ 4:55 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item AA1: 5:10 ‐ 6:10 PM, Item 12: 6:10 ‐ 7:25 PM, Item 13: 7:25 ‐ 9:25 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
AA1.Pre‐Approved Parklet Designs and Proposed Revisions to Adopted Ongoing Parklets
Standards New Item added
Item Pulled from Consent on the June 3 , 2024 City Council Meeting. Original report
can be found here under Agenda Item Number
11: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14299
12.Hearing on Written Protests Against Proposed Discontinuance of a portion of El Camino
Park; and Adopt a Resolution and Ordinance Approving a Ballot Measure for the
Discontinuance of a portion of El Camino Park and Calling a Special Election on
November 5, 2024; CEQA status ‐ statutorily exempt per Pub. Res. Code § 21080(b)(12).
Supplemental Report added
13.Selection of Rail Grade Separation Alternatives and Bicycle‐Pedestrian Crossing Near
the Churchill Avenue Crossing for the Advancement of the Alternatives into the
Preliminary Engineering and Environmental Documentation phase; CEQA status –
statutorily exempt under CEQA section 15262 (feasibility and planning study).
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee June 11, 2024
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
AA1.Pre‐Approved Parklet Designs and Proposed Revisions to Adopted Ongoing Parklets Standards New
Item added
Item Pulled from Consent on the June 3 , 2024 City Council Meeting. Original report can be found here
under Agenda Item Number 11: https://cityofpaloalto.primegov.com/Portal/Meeting?
meetingTemplateId=14299
12.Supplemental Memo: Hearing on Written Protests Against Proposed Discontinuance of a portion of El
Camino Park; and Adopt a Resolution and Ordinance Approving a Ballot Measure for the
Discontinuance of a portion of El Camino Park and Calling a Special Election on November 5, 2024 and
Authorize the City Mayor and City Manager to Execute a Letter of Intent with Stanford University for the
Quarry Road Project; CEQA status ‐ statutorily exempt per Pub. Res. Code § 21080(b)(12).
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
rd
rd
1 June 10, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 10, 2024Council Chambers & Hybrid4:00 PMAmended AgendaAmended agenda items appear below in RED (Time EstimatesUpdated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency and publicaccess, members of the public can choose to participate from home or attend in person. Informationon how the public may observe and participate in the meeting is located at the end of the agenda.Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to MidpenMedia Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for 30minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to three minutesor an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes afterthe staff’s presentation or as determined by the Chair. Written public comments can be submitted inadvance to city.council@CityofPaloAlto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencing inyour subject line.PowerPoints, videos, or other media to be presented during public comment are accepted only byemail to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecuritymanagement practices, USB’s or other physical electronic storage devices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts,poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create afacility, fire, or safety hazard; and (3) persons with such items remain seated when displaying themand must not raise the items above shoulder level, obstruct the view or passage of other attendees,or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is
in progress. The Council reserves the right to use more or less time on any item, to change the order
of items and/or to continue items to another meeting. Particular items may be heard before or after
the time estimated on the agenda. This may occur in order to best manage the time at a meeting or
to adapt to the participation of the public.
CALL TO ORDER
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (4:00 ‐ 4:30 PM)
Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #
of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end
of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (4:30 ‐ 4:35 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (4:35 ‐ 4:40 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
1.Approval of Minutes from May 20, 2024 Meeting
2.Adoption of a Resolution Calling for a General Municipal Election to be held November 5,
2024
3.Approve Extension to the Deadline for Boards, Commissions, and Committees Workplans
from June 2024 to Council Approval in August 2024
4.QUASI‐JUDICIAL. 310 California Avenue [23PLN‐00304]: Request for Approval of a
Conditional Use Permit for the Expansion of an Existing Commercial Recreation Use and
Renovation of an Eating and Drinking Space. Environmental Assessment: Exempt from
the Provisions of the California Environmental Quality Act in Accordance with CEQA
Guidelines Section 15301 (Existing Facilities). Zoning District: CC(2)(R)(P). For More
Information Contact the Project Planner Nishita Kandikuppa at
nishita.kandikuppa@cityofpaloalto.org. Public Comments
5.Approval of a Finding that the Fire Station No. 4 Replacement Project (CIP PE‐18004) is
"Substantially Complex" Under Public Contract Code Section 7201 and Direction to
Increase the Retention Schedule From Five Percent to Ten Percent; CEQA Status – Exempt
Under Section 15061(b)(2)
6.Approval of Professional Services Contract Number C24189086 with Carollo Engineers,
Inc. in the Total Amount Not‐to‐Exceed $2,742,774 for Preparation of the Long Range
Facilities Plan Update for the Regional Water Quality Control Plant for a Period of Two
and a Half Years; CEQA Status – Not a Project Consent Questions
7.Approval of Construction Contract C24190538A with JJR Construction, Inc. in an Amount
Not‐to‐Exceed $1,586,191 and Authorization for the City Manager or Their Designee to
Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that
May Develop During the Project Up to a Not‐to‐Exceed Amount of $158,619 for the Fiscal
Year 2024 Sidewalk Repair ADA Improvement Project‐REBID, Capital Improvement
Program Projects PO‐89003 and PO‐12001; CEQA Status – exempt under section
15301(c) Consent Questions
8.Approval of Amendment Number 4 to Contract Number C21179265C with Carollo
Engineers, Inc., to Increase Compensation by $4,151,386 and Approval of Amendment
Number 2 to Contract Number C21178333 with Black & Veatch to Extend the Contract
Term through December 31, 2027 for the Local Advanced Water Purification System
Project (WQ‐19003); CEQA status ‐ Notice of Determination Adopted November 18, 2019
Consent Questions
9.Adoption of a Resolution Approving Revisions to the City of Palo Alto Energy Risk
Management Policy
10.Approval and Authorization for the City Manager or Their Designee to Execute the
Following Five Utilities Contract Amendments for the Electric Grid Modernization Pilot:
1) Amendment Number 1 to VIP Powerline Corp C23185980 Increasing Compensation by
$16,000,000 Through April 2028; 2) Amendment Number 1 to Davey Surgery Tree
Company C20176920 Increasing Compensation by $3,103,484 Through May 2025; 3)
Amendment Number 1 to Stella‐Jones Blanket Purchase Order Increasing Compensation
by $3,000,000 Through June 2026; 4) Amendment Number 1 to Oldcastle Infrastructure
Blanket Purchase Order Increasing Compensation by $450,000 and Extending the Term
to December 31, 2024; and 5) Amendment Number 1 to Statewide Traffic Safety and
Signs S22183236 Increasing Compensation by $200,000 Through December 2024; CEQA
Status: the Grid Modernization Project is Exempt Under CEQA Guidelines Sections
15302, 15303 and 15183. Consent Questions
11.Approval of Contract Amendment Number 1 to Contract Number C21181223A with
Integrated Design 360, LLC. in the Amount of $100,000 and Extend Term by Six Months
for Sustainability Services Related to Green Building, Energy Reach Codes, and
Sustainability Climate Action Plan; CEQA Status: Not a Project. Consent Questions
CITY MANAGER COMMENTS (4:40 ‐ 4:55 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item AA1: 5:10 ‐ 6:10 PM, Item 12: 6:10 ‐ 7:25 PM, Item 13: 7:25 ‐ 9:25 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
AA1.Pre‐Approved Parklet Designs and Proposed Revisions to Adopted Ongoing Parklets
Standards New Item added
Item Pulled from Consent on the June 3 , 2024 City Council Meeting. Original report
can be found here under Agenda Item Number
11: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14299
12.Hearing on Written Protests Against Proposed Discontinuance of a portion of El Camino
Park; and Adopt a Resolution and Ordinance Approving a Ballot Measure for the
Discontinuance of a portion of El Camino Park and Calling a Special Election on
November 5, 2024; CEQA status ‐ statutorily exempt per Pub. Res. Code § 21080(b)(12).
Supplemental Report added
13.Selection of Rail Grade Separation Alternatives and Bicycle‐Pedestrian Crossing Near
the Churchill Avenue Crossing for the Advancement of the Alternatives into the
Preliminary Engineering and Environmental Documentation phase; CEQA status –
statutorily exempt under CEQA section 15262 (feasibility and planning study).
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee June 11, 2024
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
AA1.Pre‐Approved Parklet Designs and Proposed Revisions to Adopted Ongoing Parklets Standards New
Item added
Item Pulled from Consent on the June 3 , 2024 City Council Meeting. Original report can be found here
under Agenda Item Number 11: https://cityofpaloalto.primegov.com/Portal/Meeting?
meetingTemplateId=14299
12.Supplemental Memo: Hearing on Written Protests Against Proposed Discontinuance of a portion of El
Camino Park; and Adopt a Resolution and Ordinance Approving a Ballot Measure for the
Discontinuance of a portion of El Camino Park and Calling a Special Election on November 5, 2024 and
Authorize the City Mayor and City Manager to Execute a Letter of Intent with Stanford University for the
Quarry Road Project; CEQA status ‐ statutorily exempt per Pub. Res. Code § 21080(b)(12).
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
rd
rd
2 June 10, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 10, 2024Council Chambers & Hybrid4:00 PMAmended AgendaAmended agenda items appear below in RED (Time EstimatesUpdated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency and publicaccess, members of the public can choose to participate from home or attend in person. Informationon how the public may observe and participate in the meeting is located at the end of the agenda.Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to MidpenMedia Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for 30minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to three minutesor an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes afterthe staff’s presentation or as determined by the Chair. Written public comments can be submitted inadvance to city.council@CityofPaloAlto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencing inyour subject line.PowerPoints, videos, or other media to be presented during public comment are accepted only byemail to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecuritymanagement practices, USB’s or other physical electronic storage devices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts,poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create afacility, fire, or safety hazard; and (3) persons with such items remain seated when displaying themand must not raise the items above shoulder level, obstruct the view or passage of other attendees,or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while the meeting isin progress. The Council reserves the right to use more or less time on any item, to change the orderof items and/or to continue items to another meeting. Particular items may be heard before or afterthe time estimated on the agenda. This may occur in order to best manage the time at a meeting orto adapt to the participation of the public.CALL TO ORDERAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (4:00 ‐ 4:30 PM)Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the endof the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (4:30 ‐ 4:35 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (4:35 ‐ 4:40 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.1.Approval of Minutes from May 20, 2024 Meeting2.Adoption of a Resolution Calling for a General Municipal Election to be held November 5,20243.Approve Extension to the Deadline for Boards, Commissions, and Committees Workplansfrom June 2024 to Council Approval in August 20244.QUASI‐JUDICIAL. 310 California Avenue [23PLN‐00304]: Request for Approval of aConditional Use Permit for the Expansion of an Existing Commercial Recreation Use andRenovation of an Eating and Drinking Space. Environmental Assessment: Exempt fromthe Provisions of the California Environmental Quality Act in Accordance with CEQAGuidelines Section 15301 (Existing Facilities). Zoning District: CC(2)(R)(P). For MoreInformation Contact the Project Planner Nishita Kandikuppa atnishita.kandikuppa@cityofpaloalto.org. Public Comments5.Approval of a Finding that the Fire Station No. 4 Replacement Project (CIP PE‐18004) is"Substantially Complex" Under Public Contract Code Section 7201 and Direction toIncrease the Retention Schedule From Five Percent to Ten Percent; CEQA Status – ExemptUnder Section 15061(b)(2)6.Approval of Professional Services Contract Number C24189086 with Carollo Engineers,Inc. in the Total Amount Not‐to‐Exceed $2,742,774 for Preparation of the Long RangeFacilities Plan Update for the Regional Water Quality Control Plant for a Period of Twoand a Half Years; CEQA Status – Not a Project Consent Questions7.Approval of Construction Contract C24190538A with JJR Construction, Inc. in an Amount
Not‐to‐Exceed $1,586,191 and Authorization for the City Manager or Their Designee to
Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that
May Develop During the Project Up to a Not‐to‐Exceed Amount of $158,619 for the Fiscal
Year 2024 Sidewalk Repair ADA Improvement Project‐REBID, Capital Improvement
Program Projects PO‐89003 and PO‐12001; CEQA Status – exempt under section
15301(c) Consent Questions
8.Approval of Amendment Number 4 to Contract Number C21179265C with Carollo
Engineers, Inc., to Increase Compensation by $4,151,386 and Approval of Amendment
Number 2 to Contract Number C21178333 with Black & Veatch to Extend the Contract
Term through December 31, 2027 for the Local Advanced Water Purification System
Project (WQ‐19003); CEQA status ‐ Notice of Determination Adopted November 18, 2019
Consent Questions
9.Adoption of a Resolution Approving Revisions to the City of Palo Alto Energy Risk
Management Policy
10.Approval and Authorization for the City Manager or Their Designee to Execute the
Following Five Utilities Contract Amendments for the Electric Grid Modernization Pilot:
1) Amendment Number 1 to VIP Powerline Corp C23185980 Increasing Compensation by
$16,000,000 Through April 2028; 2) Amendment Number 1 to Davey Surgery Tree
Company C20176920 Increasing Compensation by $3,103,484 Through May 2025; 3)
Amendment Number 1 to Stella‐Jones Blanket Purchase Order Increasing Compensation
by $3,000,000 Through June 2026; 4) Amendment Number 1 to Oldcastle Infrastructure
Blanket Purchase Order Increasing Compensation by $450,000 and Extending the Term
to December 31, 2024; and 5) Amendment Number 1 to Statewide Traffic Safety and
Signs S22183236 Increasing Compensation by $200,000 Through December 2024; CEQA
Status: the Grid Modernization Project is Exempt Under CEQA Guidelines Sections
15302, 15303 and 15183. Consent Questions
11.Approval of Contract Amendment Number 1 to Contract Number C21181223A with
Integrated Design 360, LLC. in the Amount of $100,000 and Extend Term by Six Months
for Sustainability Services Related to Green Building, Energy Reach Codes, and
Sustainability Climate Action Plan; CEQA Status: Not a Project. Consent Questions
CITY MANAGER COMMENTS (4:40 ‐ 4:55 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item AA1: 5:10 ‐ 6:10 PM, Item 12: 6:10 ‐ 7:25 PM, Item 13: 7:25 ‐ 9:25 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
AA1.Pre‐Approved Parklet Designs and Proposed Revisions to Adopted Ongoing Parklets
Standards New Item added
Item Pulled from Consent on the June 3 , 2024 City Council Meeting. Original report
can be found here under Agenda Item Number
11: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14299
12.Hearing on Written Protests Against Proposed Discontinuance of a portion of El Camino
Park; and Adopt a Resolution and Ordinance Approving a Ballot Measure for the
Discontinuance of a portion of El Camino Park and Calling a Special Election on
November 5, 2024; CEQA status ‐ statutorily exempt per Pub. Res. Code § 21080(b)(12).
Supplemental Report added
13.Selection of Rail Grade Separation Alternatives and Bicycle‐Pedestrian Crossing Near
the Churchill Avenue Crossing for the Advancement of the Alternatives into the
Preliminary Engineering and Environmental Documentation phase; CEQA status –
statutorily exempt under CEQA section 15262 (feasibility and planning study).
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee June 11, 2024
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
AA1.Pre‐Approved Parklet Designs and Proposed Revisions to Adopted Ongoing Parklets Standards New
Item added
Item Pulled from Consent on the June 3 , 2024 City Council Meeting. Original report can be found here
under Agenda Item Number 11: https://cityofpaloalto.primegov.com/Portal/Meeting?
meetingTemplateId=14299
12.Supplemental Memo: Hearing on Written Protests Against Proposed Discontinuance of a portion of El
Camino Park; and Adopt a Resolution and Ordinance Approving a Ballot Measure for the
Discontinuance of a portion of El Camino Park and Calling a Special Election on November 5, 2024 and
Authorize the City Mayor and City Manager to Execute a Letter of Intent with Stanford University for the
Quarry Road Project; CEQA status ‐ statutorily exempt per Pub. Res. Code § 21080(b)(12).
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
rd
rd
3 June 10, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 10, 2024Council Chambers & Hybrid4:00 PMAmended AgendaAmended agenda items appear below in RED (Time EstimatesUpdated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency and publicaccess, members of the public can choose to participate from home or attend in person. Informationon how the public may observe and participate in the meeting is located at the end of the agenda.Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to MidpenMedia Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for 30minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to three minutesor an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes afterthe staff’s presentation or as determined by the Chair. Written public comments can be submitted inadvance to city.council@CityofPaloAlto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencing inyour subject line.PowerPoints, videos, or other media to be presented during public comment are accepted only byemail to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecuritymanagement practices, USB’s or other physical electronic storage devices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts,poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create afacility, fire, or safety hazard; and (3) persons with such items remain seated when displaying themand must not raise the items above shoulder level, obstruct the view or passage of other attendees,or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while the meeting isin progress. The Council reserves the right to use more or less time on any item, to change the orderof items and/or to continue items to another meeting. Particular items may be heard before or afterthe time estimated on the agenda. This may occur in order to best manage the time at a meeting orto adapt to the participation of the public.CALL TO ORDERAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (4:00 ‐ 4:30 PM)Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the endof the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (4:30 ‐ 4:35 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (4:35 ‐ 4:40 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.1.Approval of Minutes from May 20, 2024 Meeting2.Adoption of a Resolution Calling for a General Municipal Election to be held November 5,20243.Approve Extension to the Deadline for Boards, Commissions, and Committees Workplansfrom June 2024 to Council Approval in August 20244.QUASI‐JUDICIAL. 310 California Avenue [23PLN‐00304]: Request for Approval of aConditional Use Permit for the Expansion of an Existing Commercial Recreation Use andRenovation of an Eating and Drinking Space. Environmental Assessment: Exempt fromthe Provisions of the California Environmental Quality Act in Accordance with CEQAGuidelines Section 15301 (Existing Facilities). Zoning District: CC(2)(R)(P). For MoreInformation Contact the Project Planner Nishita Kandikuppa atnishita.kandikuppa@cityofpaloalto.org. Public Comments5.Approval of a Finding that the Fire Station No. 4 Replacement Project (CIP PE‐18004) is"Substantially Complex" Under Public Contract Code Section 7201 and Direction toIncrease the Retention Schedule From Five Percent to Ten Percent; CEQA Status – ExemptUnder Section 15061(b)(2)6.Approval of Professional Services Contract Number C24189086 with Carollo Engineers,Inc. in the Total Amount Not‐to‐Exceed $2,742,774 for Preparation of the Long RangeFacilities Plan Update for the Regional Water Quality Control Plant for a Period of Twoand a Half Years; CEQA Status – Not a Project Consent Questions7.Approval of Construction Contract C24190538A with JJR Construction, Inc. in an AmountNot‐to‐Exceed $1,586,191 and Authorization for the City Manager or Their Designee toNegotiate and Execute Change Orders for Related Additional but Unforeseen Work thatMay Develop During the Project Up to a Not‐to‐Exceed Amount of $158,619 for the FiscalYear 2024 Sidewalk Repair ADA Improvement Project‐REBID, Capital ImprovementProgram Projects PO‐89003 and PO‐12001; CEQA Status – exempt under section15301(c) Consent Questions8.Approval of Amendment Number 4 to Contract Number C21179265C with CarolloEngineers, Inc., to Increase Compensation by $4,151,386 and Approval of AmendmentNumber 2 to Contract Number C21178333 with Black & Veatch to Extend the ContractTerm through December 31, 2027 for the Local Advanced Water Purification SystemProject (WQ‐19003); CEQA status ‐ Notice of Determination Adopted November 18, 2019Consent Questions9.Adoption of a Resolution Approving Revisions to the City of Palo Alto Energy RiskManagement Policy10.Approval and Authorization for the City Manager or Their Designee to Execute theFollowing Five Utilities Contract Amendments for the Electric Grid Modernization Pilot:1) Amendment Number 1 to VIP Powerline Corp C23185980 Increasing Compensation by$16,000,000 Through April 2028; 2) Amendment Number 1 to Davey Surgery TreeCompany C20176920 Increasing Compensation by $3,103,484 Through May 2025; 3)Amendment Number 1 to Stella‐Jones Blanket Purchase Order Increasing Compensationby $3,000,000 Through June 2026; 4) Amendment Number 1 to Oldcastle InfrastructureBlanket Purchase Order Increasing Compensation by $450,000 and Extending the Termto December 31, 2024; and 5) Amendment Number 1 to Statewide Traffic Safety andSigns S22183236 Increasing Compensation by $200,000 Through December 2024; CEQAStatus: the Grid Modernization Project is Exempt Under CEQA Guidelines Sections15302, 15303 and 15183. Consent Questions11.Approval of Contract Amendment Number 1 to Contract Number C21181223A withIntegrated Design 360, LLC. in the Amount of $100,000 and Extend Term by Six Monthsfor Sustainability Services Related to Green Building, Energy Reach Codes, andSustainability Climate Action Plan; CEQA Status: Not a Project. Consent QuestionsCITY MANAGER COMMENTS (4:40 ‐ 4:55 PM)BREAK (15 MINUTES)ACTION ITEMS (Item AA1: 5:10 ‐ 6:10 PM, Item 12: 6:10 ‐ 7:25 PM, Item 13: 7:25 ‐ 9:25 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.
AA1.Pre‐Approved Parklet Designs and Proposed Revisions to Adopted Ongoing Parklets
Standards New Item added
Item Pulled from Consent on the June 3 , 2024 City Council Meeting. Original report
can be found here under Agenda Item Number
11: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14299
12.Hearing on Written Protests Against Proposed Discontinuance of a portion of El Camino
Park; and Adopt a Resolution and Ordinance Approving a Ballot Measure for the
Discontinuance of a portion of El Camino Park and Calling a Special Election on
November 5, 2024; CEQA status ‐ statutorily exempt per Pub. Res. Code § 21080(b)(12).
Supplemental Report added
13.Selection of Rail Grade Separation Alternatives and Bicycle‐Pedestrian Crossing Near
the Churchill Avenue Crossing for the Advancement of the Alternatives into the
Preliminary Engineering and Environmental Documentation phase; CEQA status –
statutorily exempt under CEQA section 15262 (feasibility and planning study).
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee June 11, 2024
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
AA1.Pre‐Approved Parklet Designs and Proposed Revisions to Adopted Ongoing Parklets Standards New
Item added
Item Pulled from Consent on the June 3 , 2024 City Council Meeting. Original report can be found here
under Agenda Item Number 11: https://cityofpaloalto.primegov.com/Portal/Meeting?
meetingTemplateId=14299
12.Supplemental Memo: Hearing on Written Protests Against Proposed Discontinuance of a portion of El
Camino Park; and Adopt a Resolution and Ordinance Approving a Ballot Measure for the
Discontinuance of a portion of El Camino Park and Calling a Special Election on November 5, 2024 and
Authorize the City Mayor and City Manager to Execute a Letter of Intent with Stanford University for the
Quarry Road Project; CEQA status ‐ statutorily exempt per Pub. Res. Code § 21080(b)(12).
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
rd
rd
4 June 10, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILSpecial MeetingMonday, June 10, 2024Council Chambers & Hybrid4:00 PMAmended AgendaAmended agenda items appear below in RED (Time EstimatesUpdated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency and publicaccess, members of the public can choose to participate from home or attend in person. Informationon how the public may observe and participate in the meeting is located at the end of the agenda.Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TVChannel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to MidpenMedia Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSGeneral Public Comment for items not on the agenda will be accepted in person for up to threeminutes or an amount of time determined by the Chair. General public comment will be heard for 30minutes. Additional public comments, if any, will be heard at the end of the agenda. Publiccomments for agendized items will be accepted both in person and via Zoom for up to three minutesor an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes afterthe staff’s presentation or as determined by the Chair. Written public comments can be submitted inadvance to city.council@CityofPaloAlto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencing inyour subject line.PowerPoints, videos, or other media to be presented during public comment are accepted only byemail to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecuritymanagement practices, USB’s or other physical electronic storage devices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts,poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create afacility, fire, or safety hazard; and (3) persons with such items remain seated when displaying themand must not raise the items above shoulder level, obstruct the view or passage of other attendees,or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while the meeting isin progress. The Council reserves the right to use more or less time on any item, to change the orderof items and/or to continue items to another meeting. Particular items may be heard before or afterthe time estimated on the agenda. This may occur in order to best manage the time at a meeting orto adapt to the participation of the public.CALL TO ORDERAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (4:00 ‐ 4:30 PM)Members of the public may speak inperson ONLY to any item NOT on the agenda. 13 minutes depending on #of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the endof the agenda.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (4:30 ‐ 4:35 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (4:35 ‐ 4:40 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.1.Approval of Minutes from May 20, 2024 Meeting2.Adoption of a Resolution Calling for a General Municipal Election to be held November 5,20243.Approve Extension to the Deadline for Boards, Commissions, and Committees Workplansfrom June 2024 to Council Approval in August 20244.QUASI‐JUDICIAL. 310 California Avenue [23PLN‐00304]: Request for Approval of aConditional Use Permit for the Expansion of an Existing Commercial Recreation Use andRenovation of an Eating and Drinking Space. Environmental Assessment: Exempt fromthe Provisions of the California Environmental Quality Act in Accordance with CEQAGuidelines Section 15301 (Existing Facilities). Zoning District: CC(2)(R)(P). For MoreInformation Contact the Project Planner Nishita Kandikuppa atnishita.kandikuppa@cityofpaloalto.org. Public Comments5.Approval of a Finding that the Fire Station No. 4 Replacement Project (CIP PE‐18004) is"Substantially Complex" Under Public Contract Code Section 7201 and Direction toIncrease the Retention Schedule From Five Percent to Ten Percent; CEQA Status – ExemptUnder Section 15061(b)(2)6.Approval of Professional Services Contract Number C24189086 with Carollo Engineers,Inc. in the Total Amount Not‐to‐Exceed $2,742,774 for Preparation of the Long RangeFacilities Plan Update for the Regional Water Quality Control Plant for a Period of Twoand a Half Years; CEQA Status – Not a Project Consent Questions7.Approval of Construction Contract C24190538A with JJR Construction, Inc. in an AmountNot‐to‐Exceed $1,586,191 and Authorization for the City Manager or Their Designee toNegotiate and Execute Change Orders for Related Additional but Unforeseen Work thatMay Develop During the Project Up to a Not‐to‐Exceed Amount of $158,619 for the FiscalYear 2024 Sidewalk Repair ADA Improvement Project‐REBID, Capital ImprovementProgram Projects PO‐89003 and PO‐12001; CEQA Status – exempt under section15301(c) Consent Questions8.Approval of Amendment Number 4 to Contract Number C21179265C with CarolloEngineers, Inc., to Increase Compensation by $4,151,386 and Approval of AmendmentNumber 2 to Contract Number C21178333 with Black & Veatch to Extend the ContractTerm through December 31, 2027 for the Local Advanced Water Purification SystemProject (WQ‐19003); CEQA status ‐ Notice of Determination Adopted November 18, 2019Consent Questions9.Adoption of a Resolution Approving Revisions to the City of Palo Alto Energy RiskManagement Policy10.Approval and Authorization for the City Manager or Their Designee to Execute theFollowing Five Utilities Contract Amendments for the Electric Grid Modernization Pilot:1) Amendment Number 1 to VIP Powerline Corp C23185980 Increasing Compensation by$16,000,000 Through April 2028; 2) Amendment Number 1 to Davey Surgery TreeCompany C20176920 Increasing Compensation by $3,103,484 Through May 2025; 3)Amendment Number 1 to Stella‐Jones Blanket Purchase Order Increasing Compensationby $3,000,000 Through June 2026; 4) Amendment Number 1 to Oldcastle InfrastructureBlanket Purchase Order Increasing Compensation by $450,000 and Extending the Termto December 31, 2024; and 5) Amendment Number 1 to Statewide Traffic Safety andSigns S22183236 Increasing Compensation by $200,000 Through December 2024; CEQAStatus: the Grid Modernization Project is Exempt Under CEQA Guidelines Sections15302, 15303 and 15183. Consent Questions11.Approval of Contract Amendment Number 1 to Contract Number C21181223A withIntegrated Design 360, LLC. in the Amount of $100,000 and Extend Term by Six Monthsfor Sustainability Services Related to Green Building, Energy Reach Codes, andSustainability Climate Action Plan; CEQA Status: Not a Project. Consent QuestionsCITY MANAGER COMMENTS (4:40 ‐ 4:55 PM)BREAK (15 MINUTES)ACTION ITEMS (Item AA1: 5:10 ‐ 6:10 PM, Item 12: 6:10 ‐ 7:25 PM, Item 13: 7:25 ‐ 9:25 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.AA1.Pre‐Approved Parklet Designs and Proposed Revisions to Adopted Ongoing ParkletsStandards New Item addedItem Pulled from Consent on the June 3 , 2024 City Council Meeting. Original reportcan be found here under Agenda Item Number11: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1429912.Hearing on Written Protests Against Proposed Discontinuance of a portion of El CaminoPark; and Adopt a Resolution and Ordinance Approving a Ballot Measure for theDiscontinuance of a portion of El Camino Park and Calling a Special Election onNovember 5, 2024; CEQA status ‐ statutorily exempt per Pub. Res. Code § 21080(b)(12).Supplemental Report added13.Selection of Rail Grade Separation Alternatives and Bicycle‐Pedestrian Crossing Nearthe Churchill Avenue Crossing for the Advancement of the Alternatives into thePreliminary Engineering and Environmental Documentation phase; CEQA status –statutorily exempt under CEQA section 15262 (feasibility and planning study).ADJOURNMENTOTHER INFORMATIONStanding Committee Meetings this week Policy & Services Committee June 11, 2024Public Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMSAA1.Pre‐Approved Parklet Designs and Proposed Revisions to Adopted Ongoing Parklets Standards NewItem addedItem Pulled from Consent on the June 3 , 2024 City Council Meeting. Original report can be found hereunder Agenda Item Number 11: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1429912.Supplemental Memo: Hearing on Written Protests Against Proposed Discontinuance of a portion of ElCamino Park; and Adopt a Resolution and Ordinance Approving a Ballot Measure for the
Discontinuance of a portion of El Camino Park and Calling a Special Election on November 5, 2024 and
Authorize the City Mayor and City Manager to Execute a Letter of Intent with Stanford University for the
Quarry Road Project; CEQA status ‐ statutorily exempt per Pub. Res. Code § 21080(b)(12).
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments for agendized items using a computer or smart phone will
be accepted through the teleconference meeting. To address the Council, click on the link
below to access a Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments for agendized items using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on your phone so we
know that you wish to speak. You will be asked to provide your first and last name before
addressing the Council. You will be advised how long you have to speak. When called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
rdrd
5 June 10, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.