HomeMy WebLinkAbout2024-05-13 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, May 13, 2024
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and
public access, members of the public can choose to participate from home or attend in person.
Information on how the public may observe and participate in the meeting is located at the end
of the agenda. Masks are strongly encouraged if attending in person. The meeting will be
broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,
and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)
1.Proclamation Recognizing Public Employees and City Service Accomplishments and
Acknowledging National Public Service Recognition Week: May 5‐11, 2024
2.Proclamation Recognizing National Police Week ‐ May 12‐18, 2024 and National Peace
Officers' Memorial Day May 15, 2024
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:55 ‐ 6:25 PM)
Members of the public may speak to any item NOT on the agenda. 1‐3 minutes depending on # of speakers. Council reserves
the right to limit the duration of Oral Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:30 ‐ 7:15 PM)
3.FY 2025 Proposed Operating and Capital Budget ‐ Finance Committee Update and
Council Budget Discussion
CONSENT CALENDAR (7:15 ‐ 7:20 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4.Approval of Minutes from April 29, 2024 Meeting
5.Adoption of a Resolution Vacating an Easement at 1020 East Meadow Circle
6.Adoption of a Resolution Vacating an Easement at 1036 East Meadow Circle
7.Approval of Amended and Restated Rental Agreement C20175026A with JC Decaux San
Francisco, LLC, in the Amount Not‐to‐Exceed $685,655 for a Five‐year Term to Provide the
Rental and Servicing of a single Automated Public Toilet with an option to extend for
another Five‐year term from the Termination date; CEQA Status ‐ Exempt Under CEQA
Guidelines Sections 15301 and 15302
8.Approval of a Professional Services Contract Number C24187280 With 3Di in a Not‐to
Exceed Amount of $443,256 to Provide Rental Registry Program Software Solutions and
Professional Services for a Term of Four‐Years; CEQA Status – Not a project.
9.CONSENT/Legislative: Amendments to Palo Alto Municipal Code (PAMC) Chapter
2.27, Historic Resources Board, Section 2.27.010 to Reduce Required Members from
Seven to Five, Reduce the Required Number of Professionals from Three to Two, and
Expand the Professional Fields Consistent with Certified Local Government (CLG)
Requirements for Historic Resources Boards; and to PAMC Section 2.27.030 (a) and (b) to
Reduce Regular Meetings to Once per Month and Reduce the Size of a Local Quorum to
Three Members
10.Removal of Committee Member from the Storm Water Management Oversight
Committee; CEQA Status – Not a Project
CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 11: 7:45 ‐ 9:15 PM, Item 12: 9:15 ‐ 10:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.2501 Embarcadero Way [22PLN‐00367]: Request for Council Approval of a Site and
Design Application to Allow the Construction of a Local Advanced Water Purification
System at the Regional Water Quality Control Plant (RWQCP). A Design Enhancement
Exception to Allow for a Taller Screening Wall is Also Requested. Environmental
Assessment: Council Previously Adopted an Addendum to the 2015 Environmental
Impact Report (EIR) for the City of Palo Alto Recycled Water Project. Zone District: PF
(D) (Public Facility with Site and Design Combining District).
12.Discussion and Direction Regarding the City Council Procedures and Protocols
Handbook ‐ Annual Discussion as Recommended by the Policy & Services Committee
SPECIAL ORDERS OF THE DAY (10:00 ‐ 10:10 PM)
13.Appointment of Candidates for Vacancies on the Stormwater Management Oversight
Committee and Utilities Advisory Commission. CEQA Status ‐ Not a project.
CLOSED SESSION (10:10 ‐ 10:40 PM)
14.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATION Subject: Packard v. Ravi,
City of Palo Alto Superior Court Case No. 21‐CV‐383384 (One Case, as Defendant)
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee May 14, 2024
Retail Committee May 15, 2024
City/Schools Liaison Committee May 16, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 May 13, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, May 13, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)
1.Proclamation Recognizing Public Employees and City Service Accomplishments and
Acknowledging National Public Service Recognition Week: May 5‐11, 2024
2.Proclamation Recognizing National Police Week ‐ May 12‐18, 2024 and National Peace
Officers' Memorial Day May 15, 2024
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:55 ‐ 6:25 PM)
Members of the public may speak to any item NOT on the agenda. 1‐3 minutes depending on # of speakers. Council reserves
the right to limit the duration of Oral Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:30 ‐ 7:15 PM)
3.FY 2025 Proposed Operating and Capital Budget ‐ Finance Committee Update and
Council Budget Discussion
CONSENT CALENDAR (7:15 ‐ 7:20 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4.Approval of Minutes from April 29, 2024 Meeting
5.Adoption of a Resolution Vacating an Easement at 1020 East Meadow Circle
6.Adoption of a Resolution Vacating an Easement at 1036 East Meadow Circle
7.Approval of Amended and Restated Rental Agreement C20175026A with JC Decaux San
Francisco, LLC, in the Amount Not‐to‐Exceed $685,655 for a Five‐year Term to Provide the
Rental and Servicing of a single Automated Public Toilet with an option to extend for
another Five‐year term from the Termination date; CEQA Status ‐ Exempt Under CEQA
Guidelines Sections 15301 and 15302
8.Approval of a Professional Services Contract Number C24187280 With 3Di in a Not‐to
Exceed Amount of $443,256 to Provide Rental Registry Program Software Solutions and
Professional Services for a Term of Four‐Years; CEQA Status – Not a project.
9.CONSENT/Legislative: Amendments to Palo Alto Municipal Code (PAMC) Chapter
2.27, Historic Resources Board, Section 2.27.010 to Reduce Required Members from
Seven to Five, Reduce the Required Number of Professionals from Three to Two, and
Expand the Professional Fields Consistent with Certified Local Government (CLG)
Requirements for Historic Resources Boards; and to PAMC Section 2.27.030 (a) and (b) to
Reduce Regular Meetings to Once per Month and Reduce the Size of a Local Quorum to
Three Members
10.Removal of Committee Member from the Storm Water Management Oversight
Committee; CEQA Status – Not a Project
CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 11: 7:45 ‐ 9:15 PM, Item 12: 9:15 ‐ 10:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.2501 Embarcadero Way [22PLN‐00367]: Request for Council Approval of a Site and
Design Application to Allow the Construction of a Local Advanced Water Purification
System at the Regional Water Quality Control Plant (RWQCP). A Design Enhancement
Exception to Allow for a Taller Screening Wall is Also Requested. Environmental
Assessment: Council Previously Adopted an Addendum to the 2015 Environmental
Impact Report (EIR) for the City of Palo Alto Recycled Water Project. Zone District: PF
(D) (Public Facility with Site and Design Combining District).
12.Discussion and Direction Regarding the City Council Procedures and Protocols
Handbook ‐ Annual Discussion as Recommended by the Policy & Services Committee
SPECIAL ORDERS OF THE DAY (10:00 ‐ 10:10 PM)
13.Appointment of Candidates for Vacancies on the Stormwater Management Oversight
Committee and Utilities Advisory Commission. CEQA Status ‐ Not a project.
CLOSED SESSION (10:10 ‐ 10:40 PM)
14.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATION Subject: Packard v. Ravi,
City of Palo Alto Superior Court Case No. 21‐CV‐383384 (One Case, as Defendant)
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee May 14, 2024
Retail Committee May 15, 2024
City/Schools Liaison Committee May 16, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 May 13, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, May 13, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Proclamation Recognizing Public Employees and City Service Accomplishments andAcknowledging National Public Service Recognition Week: May 5‐11, 20242.Proclamation Recognizing National Police Week ‐ May 12‐18, 2024 and National PeaceOfficers' Memorial Day May 15, 2024AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:25 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes depending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:30 ‐ 7:15 PM)3.FY 2025 Proposed Operating and Capital Budget ‐ Finance Committee Update andCouncil Budget DiscussionCONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from April 29, 2024 Meeting5.Adoption of a Resolution Vacating an Easement at 1020 East Meadow Circle6.Adoption of a Resolution Vacating an Easement at 1036 East Meadow Circle7.Approval of Amended and Restated Rental Agreement C20175026A with JC Decaux SanFrancisco, LLC, in the Amount Not‐to‐Exceed $685,655 for a Five‐year Term to Provide theRental and Servicing of a single Automated Public Toilet with an option to extend foranother Five‐year term from the Termination date; CEQA Status ‐ Exempt Under CEQA
Guidelines Sections 15301 and 15302
8.Approval of a Professional Services Contract Number C24187280 With 3Di in a Not‐to
Exceed Amount of $443,256 to Provide Rental Registry Program Software Solutions and
Professional Services for a Term of Four‐Years; CEQA Status – Not a project.
9.CONSENT/Legislative: Amendments to Palo Alto Municipal Code (PAMC) Chapter
2.27, Historic Resources Board, Section 2.27.010 to Reduce Required Members from
Seven to Five, Reduce the Required Number of Professionals from Three to Two, and
Expand the Professional Fields Consistent with Certified Local Government (CLG)
Requirements for Historic Resources Boards; and to PAMC Section 2.27.030 (a) and (b) to
Reduce Regular Meetings to Once per Month and Reduce the Size of a Local Quorum to
Three Members
10.Removal of Committee Member from the Storm Water Management Oversight
Committee; CEQA Status – Not a Project
CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 11: 7:45 ‐ 9:15 PM, Item 12: 9:15 ‐ 10:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.2501 Embarcadero Way [22PLN‐00367]: Request for Council Approval of a Site and
Design Application to Allow the Construction of a Local Advanced Water Purification
System at the Regional Water Quality Control Plant (RWQCP). A Design Enhancement
Exception to Allow for a Taller Screening Wall is Also Requested. Environmental
Assessment: Council Previously Adopted an Addendum to the 2015 Environmental
Impact Report (EIR) for the City of Palo Alto Recycled Water Project. Zone District: PF
(D) (Public Facility with Site and Design Combining District).
12.Discussion and Direction Regarding the City Council Procedures and Protocols
Handbook ‐ Annual Discussion as Recommended by the Policy & Services Committee
SPECIAL ORDERS OF THE DAY (10:00 ‐ 10:10 PM)
13.Appointment of Candidates for Vacancies on the Stormwater Management Oversight
Committee and Utilities Advisory Commission. CEQA Status ‐ Not a project.
CLOSED SESSION (10:10 ‐ 10:40 PM)
14.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATION Subject: Packard v. Ravi,
City of Palo Alto Superior Court Case No. 21‐CV‐383384 (One Case, as Defendant)
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee May 14, 2024
Retail Committee May 15, 2024
City/Schools Liaison Committee May 16, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 May 13, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, May 13, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Proclamation Recognizing Public Employees and City Service Accomplishments andAcknowledging National Public Service Recognition Week: May 5‐11, 20242.Proclamation Recognizing National Police Week ‐ May 12‐18, 2024 and National PeaceOfficers' Memorial Day May 15, 2024AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:25 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes depending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:30 ‐ 7:15 PM)3.FY 2025 Proposed Operating and Capital Budget ‐ Finance Committee Update andCouncil Budget DiscussionCONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from April 29, 2024 Meeting5.Adoption of a Resolution Vacating an Easement at 1020 East Meadow Circle6.Adoption of a Resolution Vacating an Easement at 1036 East Meadow Circle7.Approval of Amended and Restated Rental Agreement C20175026A with JC Decaux SanFrancisco, LLC, in the Amount Not‐to‐Exceed $685,655 for a Five‐year Term to Provide theRental and Servicing of a single Automated Public Toilet with an option to extend foranother Five‐year term from the Termination date; CEQA Status ‐ Exempt Under CEQAGuidelines Sections 15301 and 153028.Approval of a Professional Services Contract Number C24187280 With 3Di in a Not‐toExceed Amount of $443,256 to Provide Rental Registry Program Software Solutions andProfessional Services for a Term of Four‐Years; CEQA Status – Not a project.9.CONSENT/Legislative: Amendments to Palo Alto Municipal Code (PAMC) Chapter2.27, Historic Resources Board, Section 2.27.010 to Reduce Required Members fromSeven to Five, Reduce the Required Number of Professionals from Three to Two, andExpand the Professional Fields Consistent with Certified Local Government (CLG)Requirements for Historic Resources Boards; and to PAMC Section 2.27.030 (a) and (b) toReduce Regular Meetings to Once per Month and Reduce the Size of a Local Quorum toThree Members10.Removal of Committee Member from the Storm Water Management OversightCommittee; CEQA Status – Not a ProjectCITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 11: 7:45 ‐ 9:15 PM, Item 12: 9:15 ‐ 10:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.11.2501 Embarcadero Way [22PLN‐00367]: Request for Council Approval of a Site andDesign Application to Allow the Construction of a Local Advanced Water PurificationSystem at the Regional Water Quality Control Plant (RWQCP). A Design EnhancementException to Allow for a Taller Screening Wall is Also Requested. EnvironmentalAssessment: Council Previously Adopted an Addendum to the 2015 EnvironmentalImpact Report (EIR) for the City of Palo Alto Recycled Water Project. Zone District: PF(D) (Public Facility with Site and Design Combining District).12.Discussion and Direction Regarding the City Council Procedures and ProtocolsHandbook ‐ Annual Discussion as Recommended by the Policy & Services CommitteeSPECIAL ORDERS OF THE DAY (10:00 ‐ 10:10 PM)13.Appointment of Candidates for Vacancies on the Stormwater Management OversightCommittee and Utilities Advisory Commission. CEQA Status ‐ Not a project.
CLOSED SESSION (10:10 ‐ 10:40 PM)
14.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATION Subject: Packard v. Ravi,
City of Palo Alto Superior Court Case No. 21‐CV‐383384 (One Case, as Defendant)
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee May 14, 2024
Retail Committee May 15, 2024
City/Schools Liaison Committee May 16, 2024
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 May 13, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, May 13, 2024Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Proclamation Recognizing Public Employees and City Service Accomplishments andAcknowledging National Public Service Recognition Week: May 5‐11, 20242.Proclamation Recognizing National Police Week ‐ May 12‐18, 2024 and National PeaceOfficers' Memorial Day May 15, 2024AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:25 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes depending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 ‐ 6:30 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:30 ‐ 7:15 PM)3.FY 2025 Proposed Operating and Capital Budget ‐ Finance Committee Update andCouncil Budget DiscussionCONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from April 29, 2024 Meeting5.Adoption of a Resolution Vacating an Easement at 1020 East Meadow Circle6.Adoption of a Resolution Vacating an Easement at 1036 East Meadow Circle7.Approval of Amended and Restated Rental Agreement C20175026A with JC Decaux SanFrancisco, LLC, in the Amount Not‐to‐Exceed $685,655 for a Five‐year Term to Provide theRental and Servicing of a single Automated Public Toilet with an option to extend foranother Five‐year term from the Termination date; CEQA Status ‐ Exempt Under CEQAGuidelines Sections 15301 and 153028.Approval of a Professional Services Contract Number C24187280 With 3Di in a Not‐toExceed Amount of $443,256 to Provide Rental Registry Program Software Solutions andProfessional Services for a Term of Four‐Years; CEQA Status – Not a project.9.CONSENT/Legislative: Amendments to Palo Alto Municipal Code (PAMC) Chapter2.27, Historic Resources Board, Section 2.27.010 to Reduce Required Members fromSeven to Five, Reduce the Required Number of Professionals from Three to Two, andExpand the Professional Fields Consistent with Certified Local Government (CLG)Requirements for Historic Resources Boards; and to PAMC Section 2.27.030 (a) and (b) toReduce Regular Meetings to Once per Month and Reduce the Size of a Local Quorum toThree Members10.Removal of Committee Member from the Storm Water Management OversightCommittee; CEQA Status – Not a ProjectCITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 11: 7:45 ‐ 9:15 PM, Item 12: 9:15 ‐ 10:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.11.2501 Embarcadero Way [22PLN‐00367]: Request for Council Approval of a Site andDesign Application to Allow the Construction of a Local Advanced Water PurificationSystem at the Regional Water Quality Control Plant (RWQCP). A Design EnhancementException to Allow for a Taller Screening Wall is Also Requested. EnvironmentalAssessment: Council Previously Adopted an Addendum to the 2015 EnvironmentalImpact Report (EIR) for the City of Palo Alto Recycled Water Project. Zone District: PF(D) (Public Facility with Site and Design Combining District).12.Discussion and Direction Regarding the City Council Procedures and ProtocolsHandbook ‐ Annual Discussion as Recommended by the Policy & Services CommitteeSPECIAL ORDERS OF THE DAY (10:00 ‐ 10:10 PM)13.Appointment of Candidates for Vacancies on the Stormwater Management OversightCommittee and Utilities Advisory Commission. CEQA Status ‐ Not a project.CLOSED SESSION (10:10 ‐ 10:40 PM)14.CONFERENCE WITH CITY ATTORNEY‐ EXISTING LITIGATION Subject: Packard v. Ravi,City of Palo Alto Superior Court Case No. 21‐CV‐383384 (One Case, as Defendant)Authority: Government Code Section 54956.9(d)(1)ADJOURNMENTOTHER INFORMATIONStanding Committee Meetings this week Policy & Services Committee May 14, 2024 Retail Committee May 15, 2024 City/Schools Liaison Committee May 16, 2024Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
5 May 13, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.