HomeMy WebLinkAbout2024-04-01 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, April 01, 2024
Council Chambers & Hybrid
5:30 PM
Amended Agenda
Amended agenda items appear below in RED (Agenda Order Updated)
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and
public access, members of the public can choose to participate from home or attend in person.
Information on how the public may observe and participate in the meeting is located at the end
of the agenda. Masks are strongly encouraged if attending in person. The meeting will be
broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,
and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)
1.Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council
2.Review List of Applicants for Board and Commission Openings and Select Candidates to
Interview. CEQA Status ‐ Not a project.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:55 ‐ 6:10 PM)
Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reserves
the right to limit the duration of Oral Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 ‐ 6:15 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:15 ‐ 7:15 PM)
3.Study Session: Palo Alto Link One‐Year Service Evaluation and Report; CEQA status – not
a project.
CONSENT CALENDAR (7:15 ‐ 7:20 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4.Approval of Minutes from March 11, 2024 Meeting
5.Approval of Contract Amendment Number 1 to Contract Number S24190818 with
Integrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 and
Extension of the Contract Term through December 30, 2024 for development of a “One
Margin” Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 Title
Updated, Supplemental Report added
6.Approval of Amendments with Professional Account Management LLC, dba Duncan
Solutions for Contracts C17164727 and C19171363A for a Combined Additional Amount
of $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extend
the Contract Terms to December 31, 2024 (total term of eight and five years
respectively), for Parking Permitting and Citation Management Services; CEQA Status –
Not a Project.
7.Policy and Services Recommendation Regarding Use of Board and Commissions
Demographic Data Supplemental Report added
8.SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim Parklet
Program to July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of the
Ongoing Parklet Program through November 1, 2024; and Extend Parking Lot
Eating/Drinking Uses to December 31, 2024; CEQA Status‐ Categorically Exempt
(Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7‐0)
9.SECOND READING: Adopt an Ordinance Increasing Council Member Salary From
$1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law
(FIRST READING: March 11, 2024 PASSED 6‐1, Tanaka no)
CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 11: 7:45 ‐ 8:45 PM, Item 10: 8:45 ‐ 9:30 PM) ITEMS WILL BE HEARD OUT
OF ORDER
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing Existing
Parking with Bicycle Lanes, and Potential Approval of a Resolution to Support this
Project; CEQA status – categorically exempt.
10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter
8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and
Management Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐
Haims, Tanaka no)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.Palo Alto Fire Department Annual Performance Report for Calendar Year 2023
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee April 2, 2024 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
5.Supplemental Report – Approval of Contract Amendment Number 1 to Contract Number
S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed
$132,200 and Extension of the Contract Term through December 30, 2024 for
development of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQA
Guidelines Section 15308 Title Updated
7.Supplemental Report ‐ Policy and Services Recommendation Regarding Use of Board and
Commissions Demographic Data
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 April 01, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 01, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)
1.Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council
2.Review List of Applicants for Board and Commission Openings and Select Candidates to
Interview. CEQA Status ‐ Not a project.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:55 ‐ 6:10 PM)
Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reserves
the right to limit the duration of Oral Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 ‐ 6:15 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:15 ‐ 7:15 PM)
3.Study Session: Palo Alto Link One‐Year Service Evaluation and Report; CEQA status – not
a project.
CONSENT CALENDAR (7:15 ‐ 7:20 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4.Approval of Minutes from March 11, 2024 Meeting
5.Approval of Contract Amendment Number 1 to Contract Number S24190818 with
Integrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 and
Extension of the Contract Term through December 30, 2024 for development of a “One
Margin” Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 Title
Updated, Supplemental Report added
6.Approval of Amendments with Professional Account Management LLC, dba Duncan
Solutions for Contracts C17164727 and C19171363A for a Combined Additional Amount
of $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extend
the Contract Terms to December 31, 2024 (total term of eight and five years
respectively), for Parking Permitting and Citation Management Services; CEQA Status –
Not a Project.
7.Policy and Services Recommendation Regarding Use of Board and Commissions
Demographic Data Supplemental Report added
8.SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim Parklet
Program to July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of the
Ongoing Parklet Program through November 1, 2024; and Extend Parking Lot
Eating/Drinking Uses to December 31, 2024; CEQA Status‐ Categorically Exempt
(Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7‐0)
9.SECOND READING: Adopt an Ordinance Increasing Council Member Salary From
$1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law
(FIRST READING: March 11, 2024 PASSED 6‐1, Tanaka no)
CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 11: 7:45 ‐ 8:45 PM, Item 10: 8:45 ‐ 9:30 PM) ITEMS WILL BE HEARD OUT
OF ORDER
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing Existing
Parking with Bicycle Lanes, and Potential Approval of a Resolution to Support this
Project; CEQA status – categorically exempt.
10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter
8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and
Management Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐
Haims, Tanaka no)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.Palo Alto Fire Department Annual Performance Report for Calendar Year 2023
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee April 2, 2024 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
5.Supplemental Report – Approval of Contract Amendment Number 1 to Contract Number
S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed
$132,200 and Extension of the Contract Term through December 30, 2024 for
development of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQA
Guidelines Section 15308 Title Updated
7.Supplemental Report ‐ Policy and Services Recommendation Regarding Use of Board and
Commissions Demographic Data
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 April 01, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 01, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council2.Review List of Applicants for Board and Commission Openings and Select Candidates toInterview. CEQA Status ‐ Not a project.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:10 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 ‐ 6:15 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:15 ‐ 7:15 PM)3.Study Session: Palo Alto Link One‐Year Service Evaluation and Report; CEQA status – nota project.CONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from March 11, 2024 Meeting5.Approval of Contract Amendment Number 1 to Contract Number S24190818 withIntegrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 andExtension of the Contract Term through December 30, 2024 for development of a “OneMargin” Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 TitleUpdated, Supplemental Report added6.Approval of Amendments with Professional Account Management LLC, dba DuncanSolutions for Contracts C17164727 and C19171363A for a Combined Additional Amountof $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extend
the Contract Terms to December 31, 2024 (total term of eight and five years
respectively), for Parking Permitting and Citation Management Services; CEQA Status –
Not a Project.
7.Policy and Services Recommendation Regarding Use of Board and Commissions
Demographic Data Supplemental Report added
8.SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim Parklet
Program to July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of the
Ongoing Parklet Program through November 1, 2024; and Extend Parking Lot
Eating/Drinking Uses to December 31, 2024; CEQA Status‐ Categorically Exempt
(Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7‐0)
9.SECOND READING: Adopt an Ordinance Increasing Council Member Salary From
$1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law
(FIRST READING: March 11, 2024 PASSED 6‐1, Tanaka no)
CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 11: 7:45 ‐ 8:45 PM, Item 10: 8:45 ‐ 9:30 PM) ITEMS WILL BE HEARD OUT
OF ORDER
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing Existing
Parking with Bicycle Lanes, and Potential Approval of a Resolution to Support this
Project; CEQA status – categorically exempt.
10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter
8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and
Management Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐
Haims, Tanaka no)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.Palo Alto Fire Department Annual Performance Report for Calendar Year 2023
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee April 2, 2024 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
5.Supplemental Report – Approval of Contract Amendment Number 1 to Contract Number
S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed
$132,200 and Extension of the Contract Term through December 30, 2024 for
development of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQA
Guidelines Section 15308 Title Updated
7.Supplemental Report ‐ Policy and Services Recommendation Regarding Use of Board and
Commissions Demographic Data
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 April 01, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 01, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council2.Review List of Applicants for Board and Commission Openings and Select Candidates toInterview. CEQA Status ‐ Not a project.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:10 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 ‐ 6:15 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:15 ‐ 7:15 PM)3.Study Session: Palo Alto Link One‐Year Service Evaluation and Report; CEQA status – nota project.CONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from March 11, 2024 Meeting5.Approval of Contract Amendment Number 1 to Contract Number S24190818 withIntegrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 andExtension of the Contract Term through December 30, 2024 for development of a “OneMargin” Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 TitleUpdated, Supplemental Report added6.Approval of Amendments with Professional Account Management LLC, dba DuncanSolutions for Contracts C17164727 and C19171363A for a Combined Additional Amountof $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extendthe Contract Terms to December 31, 2024 (total term of eight and five yearsrespectively), for Parking Permitting and Citation Management Services; CEQA Status –Not a Project. 7.Policy and Services Recommendation Regarding Use of Board and CommissionsDemographic Data Supplemental Report added8.SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim ParkletProgram to July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of theOngoing Parklet Program through November 1, 2024; and Extend Parking LotEating/Drinking Uses to December 31, 2024; CEQA Status‐ Categorically Exempt(Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7‐0)9.SECOND READING: Adopt an Ordinance Increasing Council Member Salary From$1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law(FIRST READING: March 11, 2024 PASSED 6‐1, Tanaka no)CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 11: 7:45 ‐ 8:45 PM, Item 10: 8:45 ‐ 9:30 PM) ITEMS WILL BE HEARD OUTOF ORDERInclude: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.11.Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing ExistingParking with Bicycle Lanes, and Potential Approval of a Resolution to Support thisProject; CEQA status – categorically exempt.10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation andManagement Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.12.Palo Alto Fire Department Annual Performance Report for Calendar Year 2023
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee April 2, 2024 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
5.Supplemental Report – Approval of Contract Amendment Number 1 to Contract Number
S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed
$132,200 and Extension of the Contract Term through December 30, 2024 for
development of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQA
Guidelines Section 15308 Title Updated
7.Supplemental Report ‐ Policy and Services Recommendation Regarding Use of Board and
Commissions Demographic Data
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 April 01, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 01, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council2.Review List of Applicants for Board and Commission Openings and Select Candidates toInterview. CEQA Status ‐ Not a project.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:10 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 ‐ 6:15 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:15 ‐ 7:15 PM)3.Study Session: Palo Alto Link One‐Year Service Evaluation and Report; CEQA status – nota project.CONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from March 11, 2024 Meeting5.Approval of Contract Amendment Number 1 to Contract Number S24190818 withIntegrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 andExtension of the Contract Term through December 30, 2024 for development of a “OneMargin” Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 TitleUpdated, Supplemental Report added6.Approval of Amendments with Professional Account Management LLC, dba DuncanSolutions for Contracts C17164727 and C19171363A for a Combined Additional Amountof $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extendthe Contract Terms to December 31, 2024 (total term of eight and five yearsrespectively), for Parking Permitting and Citation Management Services; CEQA Status –Not a Project. 7.Policy and Services Recommendation Regarding Use of Board and CommissionsDemographic Data Supplemental Report added8.SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim ParkletProgram to July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of theOngoing Parklet Program through November 1, 2024; and Extend Parking LotEating/Drinking Uses to December 31, 2024; CEQA Status‐ Categorically Exempt(Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7‐0)9.SECOND READING: Adopt an Ordinance Increasing Council Member Salary From$1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law(FIRST READING: March 11, 2024 PASSED 6‐1, Tanaka no)CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 11: 7:45 ‐ 8:45 PM, Item 10: 8:45 ‐ 9:30 PM) ITEMS WILL BE HEARD OUTOF ORDERInclude: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.11.Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing ExistingParking with Bicycle Lanes, and Potential Approval of a Resolution to Support thisProject; CEQA status – categorically exempt.10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation andManagement Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.12.Palo Alto Fire Department Annual Performance Report for Calendar Year 2023OTHER INFORMATIONStanding Committee Meetings this week Finance Committee April 2, 2024 CANCELEDPublic Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS5.Supplemental Report – Approval of Contract Amendment Number 1 to Contract NumberS24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed$132,200 and Extension of the Contract Term through December 30, 2024 fordevelopment of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQAGuidelines Section 15308 Title Updated7.Supplemental Report ‐ Policy and Services Recommendation Regarding Use of Board andCommissions Demographic Data
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
5 April 01, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.