HomeMy WebLinkAbout2024-03-18 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, March 18, 2024
Council Chambers & Hybrid
5:30 PM
Amended Agenda
Amended agenda items appear below in RED (Agenda Order Updated)
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and
public access, members of the public can choose to participate from home or attend in person.
Information on how the public may observe and participate in the meeting is located at the end
of the agenda. Masks are strongly encouraged if attending in person. The meeting will be
broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,
and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:40 PM)
1.Proclamation Welcoming Exchange Students and Chaperones from Sister City Tsuchiura,
Ibaraki, Japan
CLOSED SESSION (5:40 ‐ 6:40 PM)
2.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal Govt Code 54957 Title:
City Manager – Mid‐Year Check‐In
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:40 ‐ 6:55 PM)
Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reserves
the right to limit the duration of Oral Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:55 ‐ 7:00 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (7:00 ‐ 8:00 PM)
4.Presentation from Cal Poly San Luis Obispo Community Planning Studio on its Findings
Related to San Antonio Road Corridor Existing Conditions and Alternatives Report. CEQA
Status ‐ Not a project.
CONSENT CALENDAR (8:00 ‐ 8:05 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
5.Approval of Minutes from March 4, 2024 meeting
6.Adoption of a Resolution Approving an Edison Electric Institute Master Power Purchase
and Sale Agreement With Silicon Valley Clean Energy Authority and Delegating Authority
to the City Manager to Transact Under the Master Agreement for Electricity‐Related
Commodities and Services CEQA Status: Not a project under CEQA Guidelines 15378(b)
(5)
7.Approval of Amendment No. 2 of C19171513 With CLEAResult Consulting, Inc.
(CLEAResult) Extending the Contract Expiration Date by Three Years From April 16, 2024
to April 15, 2027. CEQA Status ‐ Not a Project.
8.Approval of a Professional Services Agreement (Contract No. C24190819) Between the
City of Palo Alto and Pets in Need for a Total Not‐to‐Exceed Amount of $7,373,516 for a
Five‐year Term; and Amend the FY2024 Budget in the General Fund; CEQA status –
categorically exempt.
9.Adoption of a Resolution Authorizing Use of the City’s Activity (1) Permanent Local
Housing Allocation (PLHA) 2019, 2020, and 2021 Allocations for Predevelopment
Activities, Construction, and/or Permanent Financing of New Affordable Housing at the
Matadero Creek Affordable Housing Site, and Approve FY 2024 Budget Amendments in
the Permanent Local Housing Allocation Fund; CEQA Status – not a project.
10.Approval of Amended Palo Alto CLEAN Program Rules and Requirements, Handbook,
and Power Purchase Agreement; CEQA Status: Not a Project under CEQA Guidelines
Sections 15378(a) and (b)
11.SECOND READING: Adopt a Park Dedication Ordinance for the Tower Well site, 0.19
acres of land (8,437 square feet) at 201 Alma Street and approve the proposed name
“Tower Well Park” as Recommended by the Parks and Recreation Commission. CEQA
status ‐ not a project. (FIRST READING: March 4, 2024 PASSED 7‐0)
CITY MANAGER COMMENTS (8:05 ‐ 8:20 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item AA1: 8:30 ‐ 10:00 PM, Item AA2: 10:00 ‐ 10:30 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter
8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and
Management Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐
Haims, Tanaka no)Item Removed Off Agenda
13.Discussion and Direction Regarding the City Council Procedures and Protocols
Handbook ‐ Annual Discussion as Recommended by the Policy & Services Committee
Item Removed Off Agenda
AA1.Approval of the 2024 City Council Priority Objectives and Finance Committee and
Policy & Services Committee Workplans (Item Continued from March 4, 2024 and
March 11, 2024 City Council Meeting) New Item added
The report for this item can be found here*. On March 4, 2024 the Council
Received Presentations and Public Testimony; the item was continued to March
11, 2024 for Council Deliberation and Action, and continued to March 18, 2024 –
No Public Testimony Will be Heard on March 18, 2024.
*https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507
AA2.Policy and Services Recommendation to the City Council for the creation of a Citizens
Advisory Committee on a Potential Charter Amendment on Council Member
Compensation (Item Continued from March 11, 2024 City Council Meeting) New Item
added
CLOSED SESSION (10:30 ‐ 11:00 PM)
AA3.CONFERENCE WITH CITY ATTORNEY‐EXISTING LITIGATION Subject: Hamilton and
High, LLC, The Keenan Family Trust, et al. v. City of Palo Alto, et al. Santa Clara County
Superior Court Case No. 20CV366967 Authority: Government Code Section 54956.9(d)
(1) New Item added
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section
54956.8 Property: 4000 Middlefield Road, Palo Alto (Informally known as the Cubberley
Site) Negotiating Party: Palo Alto Unified School District City Negotiators: (Ed Shikada,
Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong) Subject of Negotiations: Purchase,
Exchange, and/or Lease Price and Terms of Payment New Item added Agenda Item
Reordered
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week:
Rail Committee March 19 – Finance Committee March 19 – Retail Committee March 20 – City/Schools Liaison
Committee March 21
Public Comment Letters / Schedule of Meetings
AMENDED AGENDA ITEMS
12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 (Street, Trees,
Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management Regulations) (FIRST READING:
January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)Item Removed Off Agenda
13.Discussion and Direction Regarding the City Council Procedures and Protocols Handbook ‐ Annual
Discussion as Recommended by the Policy & Services Committee Item Removed Off Agenda
AA1.Approval of the 2024 City Council Priority Objectives and Finance Committee and Policy & Services
Committee Workplans (Item Continued from March 4, 2024 and March 11, 2024 City Council
Meeting) New Item added
The report for this item can be found here*. On March 4, 2024 the Council Received Presentations and
Public Testimony; the item was continued to March 11, 2024 for Council Deliberation and Action, and
continued to March 18, 2024 – No Public Testimony Will be Heard on March 18, 2024.
*https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507
AA2.Policy and Services Recommendation to the City Council for the creation of a Citizens Advisory
Committee on a Potential Charter Amendment on Council Member Compensation (Item Continued from
March 11, 2024 City Council Meeting) New Item added
AA3.CONFERENCE WITH CITY ATTORNEY‐EXISTING LITIGATION Subject: Hamilton and High, LLC, The Keenan
Family Trust, et al. v. City of Palo Alto, et al. Santa Clara County Superior Court Case No. 20CV366967
Authority: Government Code Section 54956.9(d)(1) New Item added
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property:
4000 Middlefield Road, Palo Alto (Informally known as the Cubberley Site) Negotiating Party: Palo Alto
Unified School District City Negotiators: (Ed Shikada, Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong)
Subject of Negotiations: Purchase, Exchange, and/or Lease Price and Terms of Payment New Item
added Agenda Item Reordered
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 March 18, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, March 18, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:40 PM)
1.Proclamation Welcoming Exchange Students and Chaperones from Sister City Tsuchiura,
Ibaraki, Japan
CLOSED SESSION (5:40 ‐ 6:40 PM)
2.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal Govt Code 54957 Title:
City Manager – Mid‐Year Check‐In
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:40 ‐ 6:55 PM)
Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reserves
the right to limit the duration of Oral Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:55 ‐ 7:00 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (7:00 ‐ 8:00 PM)
4.Presentation from Cal Poly San Luis Obispo Community Planning Studio on its Findings
Related to San Antonio Road Corridor Existing Conditions and Alternatives Report. CEQA
Status ‐ Not a project.
CONSENT CALENDAR (8:00 ‐ 8:05 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
5.Approval of Minutes from March 4, 2024 meeting
6.Adoption of a Resolution Approving an Edison Electric Institute Master Power Purchase
and Sale Agreement With Silicon Valley Clean Energy Authority and Delegating Authority
to the City Manager to Transact Under the Master Agreement for Electricity‐Related
Commodities and Services CEQA Status: Not a project under CEQA Guidelines 15378(b)
(5)
7.Approval of Amendment No. 2 of C19171513 With CLEAResult Consulting, Inc.
(CLEAResult) Extending the Contract Expiration Date by Three Years From April 16, 2024
to April 15, 2027. CEQA Status ‐ Not a Project.
8.Approval of a Professional Services Agreement (Contract No. C24190819) Between the
City of Palo Alto and Pets in Need for a Total Not‐to‐Exceed Amount of $7,373,516 for a
Five‐year Term; and Amend the FY2024 Budget in the General Fund; CEQA status –
categorically exempt.
9.Adoption of a Resolution Authorizing Use of the City’s Activity (1) Permanent Local
Housing Allocation (PLHA) 2019, 2020, and 2021 Allocations for Predevelopment
Activities, Construction, and/or Permanent Financing of New Affordable Housing at the
Matadero Creek Affordable Housing Site, and Approve FY 2024 Budget Amendments in
the Permanent Local Housing Allocation Fund; CEQA Status – not a project.
10.Approval of Amended Palo Alto CLEAN Program Rules and Requirements, Handbook,
and Power Purchase Agreement; CEQA Status: Not a Project under CEQA Guidelines
Sections 15378(a) and (b)
11.SECOND READING: Adopt a Park Dedication Ordinance for the Tower Well site, 0.19
acres of land (8,437 square feet) at 201 Alma Street and approve the proposed name
“Tower Well Park” as Recommended by the Parks and Recreation Commission. CEQA
status ‐ not a project. (FIRST READING: March 4, 2024 PASSED 7‐0)
CITY MANAGER COMMENTS (8:05 ‐ 8:20 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item AA1: 8:30 ‐ 10:00 PM, Item AA2: 10:00 ‐ 10:30 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter
8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and
Management Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐
Haims, Tanaka no)Item Removed Off Agenda
13.Discussion and Direction Regarding the City Council Procedures and Protocols
Handbook ‐ Annual Discussion as Recommended by the Policy & Services Committee
Item Removed Off Agenda
AA1.Approval of the 2024 City Council Priority Objectives and Finance Committee and
Policy & Services Committee Workplans (Item Continued from March 4, 2024 and
March 11, 2024 City Council Meeting) New Item added
The report for this item can be found here*. On March 4, 2024 the Council
Received Presentations and Public Testimony; the item was continued to March
11, 2024 for Council Deliberation and Action, and continued to March 18, 2024 –
No Public Testimony Will be Heard on March 18, 2024.
*https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507
AA2.Policy and Services Recommendation to the City Council for the creation of a Citizens
Advisory Committee on a Potential Charter Amendment on Council Member
Compensation (Item Continued from March 11, 2024 City Council Meeting) New Item
added
CLOSED SESSION (10:30 ‐ 11:00 PM)
AA3.CONFERENCE WITH CITY ATTORNEY‐EXISTING LITIGATION Subject: Hamilton and
High, LLC, The Keenan Family Trust, et al. v. City of Palo Alto, et al. Santa Clara County
Superior Court Case No. 20CV366967 Authority: Government Code Section 54956.9(d)
(1) New Item added
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section
54956.8 Property: 4000 Middlefield Road, Palo Alto (Informally known as the Cubberley
Site) Negotiating Party: Palo Alto Unified School District City Negotiators: (Ed Shikada,
Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong) Subject of Negotiations: Purchase,
Exchange, and/or Lease Price and Terms of Payment New Item added Agenda Item
Reordered
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week:
Rail Committee March 19 – Finance Committee March 19 – Retail Committee March 20 – City/Schools Liaison
Committee March 21
Public Comment Letters / Schedule of Meetings
AMENDED AGENDA ITEMS
12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 (Street, Trees,
Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management Regulations) (FIRST READING:
January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)Item Removed Off Agenda
13.Discussion and Direction Regarding the City Council Procedures and Protocols Handbook ‐ Annual
Discussion as Recommended by the Policy & Services Committee Item Removed Off Agenda
AA1.Approval of the 2024 City Council Priority Objectives and Finance Committee and Policy & Services
Committee Workplans (Item Continued from March 4, 2024 and March 11, 2024 City Council
Meeting) New Item added
The report for this item can be found here*. On March 4, 2024 the Council Received Presentations and
Public Testimony; the item was continued to March 11, 2024 for Council Deliberation and Action, and
continued to March 18, 2024 – No Public Testimony Will be Heard on March 18, 2024.
*https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507
AA2.Policy and Services Recommendation to the City Council for the creation of a Citizens Advisory
Committee on a Potential Charter Amendment on Council Member Compensation (Item Continued from
March 11, 2024 City Council Meeting) New Item added
AA3.CONFERENCE WITH CITY ATTORNEY‐EXISTING LITIGATION Subject: Hamilton and High, LLC, The Keenan
Family Trust, et al. v. City of Palo Alto, et al. Santa Clara County Superior Court Case No. 20CV366967
Authority: Government Code Section 54956.9(d)(1) New Item added
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property:
4000 Middlefield Road, Palo Alto (Informally known as the Cubberley Site) Negotiating Party: Palo Alto
Unified School District City Negotiators: (Ed Shikada, Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong)
Subject of Negotiations: Purchase, Exchange, and/or Lease Price and Terms of Payment New Item
added Agenda Item Reordered
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 March 18, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, March 18, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:40 PM)1.Proclamation Welcoming Exchange Students and Chaperones from Sister City Tsuchiura,Ibaraki, JapanCLOSED SESSION (5:40 ‐ 6:40 PM)2.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal Govt Code 54957 Title:City Manager – Mid‐Year Check‐InAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:40 ‐ 6:55 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:55 ‐ 7:00 PM)Members of the public may not speak to the item(s).STUDY SESSION (7:00 ‐ 8:00 PM)4.Presentation from Cal Poly San Luis Obispo Community Planning Studio on its FindingsRelated to San Antonio Road Corridor Existing Conditions and Alternatives Report. CEQAStatus ‐ Not a project.CONSENT CALENDAR (8:00 ‐ 8:05 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from March 4, 2024 meeting6.Adoption of a Resolution Approving an Edison Electric Institute Master Power Purchaseand Sale Agreement With Silicon Valley Clean Energy Authority and Delegating Authorityto the City Manager to Transact Under the Master Agreement for Electricity‐RelatedCommodities and Services CEQA Status: Not a project under CEQA Guidelines 15378(b)(5)7.Approval of Amendment No. 2 of C19171513 With CLEAResult Consulting, Inc.(CLEAResult) Extending the Contract Expiration Date by Three Years From April 16, 2024
to April 15, 2027. CEQA Status ‐ Not a Project.
8.Approval of a Professional Services Agreement (Contract No. C24190819) Between the
City of Palo Alto and Pets in Need for a Total Not‐to‐Exceed Amount of $7,373,516 for a
Five‐year Term; and Amend the FY2024 Budget in the General Fund; CEQA status –
categorically exempt.
9.Adoption of a Resolution Authorizing Use of the City’s Activity (1) Permanent Local
Housing Allocation (PLHA) 2019, 2020, and 2021 Allocations for Predevelopment
Activities, Construction, and/or Permanent Financing of New Affordable Housing at the
Matadero Creek Affordable Housing Site, and Approve FY 2024 Budget Amendments in
the Permanent Local Housing Allocation Fund; CEQA Status – not a project.
10.Approval of Amended Palo Alto CLEAN Program Rules and Requirements, Handbook,
and Power Purchase Agreement; CEQA Status: Not a Project under CEQA Guidelines
Sections 15378(a) and (b)
11.SECOND READING: Adopt a Park Dedication Ordinance for the Tower Well site, 0.19
acres of land (8,437 square feet) at 201 Alma Street and approve the proposed name
“Tower Well Park” as Recommended by the Parks and Recreation Commission. CEQA
status ‐ not a project. (FIRST READING: March 4, 2024 PASSED 7‐0)
CITY MANAGER COMMENTS (8:05 ‐ 8:20 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item AA1: 8:30 ‐ 10:00 PM, Item AA2: 10:00 ‐ 10:30 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter
8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and
Management Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐
Haims, Tanaka no)Item Removed Off Agenda
13.Discussion and Direction Regarding the City Council Procedures and Protocols
Handbook ‐ Annual Discussion as Recommended by the Policy & Services Committee
Item Removed Off Agenda
AA1.Approval of the 2024 City Council Priority Objectives and Finance Committee and
Policy & Services Committee Workplans (Item Continued from March 4, 2024 and
March 11, 2024 City Council Meeting) New Item added
The report for this item can be found here*. On March 4, 2024 the Council
Received Presentations and Public Testimony; the item was continued to March
11, 2024 for Council Deliberation and Action, and continued to March 18, 2024 –
No Public Testimony Will be Heard on March 18, 2024.
*https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507
AA2.Policy and Services Recommendation to the City Council for the creation of a Citizens
Advisory Committee on a Potential Charter Amendment on Council Member
Compensation (Item Continued from March 11, 2024 City Council Meeting) New Item
added
CLOSED SESSION (10:30 ‐ 11:00 PM)
AA3.CONFERENCE WITH CITY ATTORNEY‐EXISTING LITIGATION Subject: Hamilton and
High, LLC, The Keenan Family Trust, et al. v. City of Palo Alto, et al. Santa Clara County
Superior Court Case No. 20CV366967 Authority: Government Code Section 54956.9(d)
(1) New Item added
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section
54956.8 Property: 4000 Middlefield Road, Palo Alto (Informally known as the Cubberley
Site) Negotiating Party: Palo Alto Unified School District City Negotiators: (Ed Shikada,
Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong) Subject of Negotiations: Purchase,
Exchange, and/or Lease Price and Terms of Payment New Item added Agenda Item
Reordered
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week:
Rail Committee March 19 – Finance Committee March 19 – Retail Committee March 20 – City/Schools Liaison
Committee March 21
Public Comment Letters / Schedule of Meetings
AMENDED AGENDA ITEMS
12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 (Street, Trees,
Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management Regulations) (FIRST READING:
January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)Item Removed Off Agenda
13.Discussion and Direction Regarding the City Council Procedures and Protocols Handbook ‐ Annual
Discussion as Recommended by the Policy & Services Committee Item Removed Off Agenda
AA1.Approval of the 2024 City Council Priority Objectives and Finance Committee and Policy & Services
Committee Workplans (Item Continued from March 4, 2024 and March 11, 2024 City Council
Meeting) New Item added
The report for this item can be found here*. On March 4, 2024 the Council Received Presentations and
Public Testimony; the item was continued to March 11, 2024 for Council Deliberation and Action, and
continued to March 18, 2024 – No Public Testimony Will be Heard on March 18, 2024.
*https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507
AA2.Policy and Services Recommendation to the City Council for the creation of a Citizens Advisory
Committee on a Potential Charter Amendment on Council Member Compensation (Item Continued from
March 11, 2024 City Council Meeting) New Item added
AA3.CONFERENCE WITH CITY ATTORNEY‐EXISTING LITIGATION Subject: Hamilton and High, LLC, The Keenan
Family Trust, et al. v. City of Palo Alto, et al. Santa Clara County Superior Court Case No. 20CV366967
Authority: Government Code Section 54956.9(d)(1) New Item added
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property:
4000 Middlefield Road, Palo Alto (Informally known as the Cubberley Site) Negotiating Party: Palo Alto
Unified School District City Negotiators: (Ed Shikada, Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong)
Subject of Negotiations: Purchase, Exchange, and/or Lease Price and Terms of Payment New Item
added Agenda Item Reordered
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 March 18, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, March 18, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:40 PM)1.Proclamation Welcoming Exchange Students and Chaperones from Sister City Tsuchiura,Ibaraki, JapanCLOSED SESSION (5:40 ‐ 6:40 PM)2.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal Govt Code 54957 Title:City Manager – Mid‐Year Check‐InAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:40 ‐ 6:55 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:55 ‐ 7:00 PM)Members of the public may not speak to the item(s).STUDY SESSION (7:00 ‐ 8:00 PM)4.Presentation from Cal Poly San Luis Obispo Community Planning Studio on its FindingsRelated to San Antonio Road Corridor Existing Conditions and Alternatives Report. CEQAStatus ‐ Not a project.CONSENT CALENDAR (8:00 ‐ 8:05 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from March 4, 2024 meeting6.Adoption of a Resolution Approving an Edison Electric Institute Master Power Purchaseand Sale Agreement With Silicon Valley Clean Energy Authority and Delegating Authorityto the City Manager to Transact Under the Master Agreement for Electricity‐RelatedCommodities and Services CEQA Status: Not a project under CEQA Guidelines 15378(b)(5)7.Approval of Amendment No. 2 of C19171513 With CLEAResult Consulting, Inc.(CLEAResult) Extending the Contract Expiration Date by Three Years From April 16, 2024to April 15, 2027. CEQA Status ‐ Not a Project.8.Approval of a Professional Services Agreement (Contract No. C24190819) Between theCity of Palo Alto and Pets in Need for a Total Not‐to‐Exceed Amount of $7,373,516 for aFive‐year Term; and Amend the FY2024 Budget in the General Fund; CEQA status –categorically exempt.9.Adoption of a Resolution Authorizing Use of the City’s Activity (1) Permanent LocalHousing Allocation (PLHA) 2019, 2020, and 2021 Allocations for PredevelopmentActivities, Construction, and/or Permanent Financing of New Affordable Housing at theMatadero Creek Affordable Housing Site, and Approve FY 2024 Budget Amendments inthe Permanent Local Housing Allocation Fund; CEQA Status – not a project.10.Approval of Amended Palo Alto CLEAN Program Rules and Requirements, Handbook,and Power Purchase Agreement; CEQA Status: Not a Project under CEQA GuidelinesSections 15378(a) and (b)11.SECOND READING: Adopt a Park Dedication Ordinance for the Tower Well site, 0.19acres of land (8,437 square feet) at 201 Alma Street and approve the proposed name“Tower Well Park” as Recommended by the Parks and Recreation Commission. CEQAstatus ‐ not a project. (FIRST READING: March 4, 2024 PASSED 7‐0)CITY MANAGER COMMENTS (8:05 ‐ 8:20 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item AA1: 8:30 ‐ 10:00 PM, Item AA2: 10:00 ‐ 10:30 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation andManagement Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)Item Removed Off Agenda13.Discussion and Direction Regarding the City Council Procedures and ProtocolsHandbook ‐ Annual Discussion as Recommended by the Policy & Services CommitteeItem Removed Off AgendaAA1.Approval of the 2024 City Council Priority Objectives and Finance Committee andPolicy & Services Committee Workplans (Item Continued from March 4, 2024 andMarch 11, 2024 City Council Meeting) New Item addedThe report for this item can be found here*. On March 4, 2024 the CouncilReceived Presentations and Public Testimony; the item was continued to March11, 2024 for Council Deliberation and Action, and continued to March 18, 2024 – No Public Testimony Will be Heard on March 18, 2024.*https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507
AA2.Policy and Services Recommendation to the City Council for the creation of a Citizens
Advisory Committee on a Potential Charter Amendment on Council Member
Compensation (Item Continued from March 11, 2024 City Council Meeting) New Item
added
CLOSED SESSION (10:30 ‐ 11:00 PM)
AA3.CONFERENCE WITH CITY ATTORNEY‐EXISTING LITIGATION Subject: Hamilton and
High, LLC, The Keenan Family Trust, et al. v. City of Palo Alto, et al. Santa Clara County
Superior Court Case No. 20CV366967 Authority: Government Code Section 54956.9(d)
(1) New Item added
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section
54956.8 Property: 4000 Middlefield Road, Palo Alto (Informally known as the Cubberley
Site) Negotiating Party: Palo Alto Unified School District City Negotiators: (Ed Shikada,
Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong) Subject of Negotiations: Purchase,
Exchange, and/or Lease Price and Terms of Payment New Item added Agenda Item
Reordered
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week:
Rail Committee March 19 – Finance Committee March 19 – Retail Committee March 20 – City/Schools Liaison
Committee March 21
Public Comment Letters / Schedule of Meetings
AMENDED AGENDA ITEMS
12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 (Street, Trees,
Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management Regulations) (FIRST READING:
January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)Item Removed Off Agenda
13.Discussion and Direction Regarding the City Council Procedures and Protocols Handbook ‐ Annual
Discussion as Recommended by the Policy & Services Committee Item Removed Off Agenda
AA1.Approval of the 2024 City Council Priority Objectives and Finance Committee and Policy & Services
Committee Workplans (Item Continued from March 4, 2024 and March 11, 2024 City Council
Meeting) New Item added
The report for this item can be found here*. On March 4, 2024 the Council Received Presentations and
Public Testimony; the item was continued to March 11, 2024 for Council Deliberation and Action, and
continued to March 18, 2024 – No Public Testimony Will be Heard on March 18, 2024.
*https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507
AA2.Policy and Services Recommendation to the City Council for the creation of a Citizens Advisory
Committee on a Potential Charter Amendment on Council Member Compensation (Item Continued from
March 11, 2024 City Council Meeting) New Item added
AA3.CONFERENCE WITH CITY ATTORNEY‐EXISTING LITIGATION Subject: Hamilton and High, LLC, The Keenan
Family Trust, et al. v. City of Palo Alto, et al. Santa Clara County Superior Court Case No. 20CV366967
Authority: Government Code Section 54956.9(d)(1) New Item added
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property:
4000 Middlefield Road, Palo Alto (Informally known as the Cubberley Site) Negotiating Party: Palo Alto
Unified School District City Negotiators: (Ed Shikada, Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong)
Subject of Negotiations: Purchase, Exchange, and/or Lease Price and Terms of Payment New Item
added Agenda Item Reordered
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 March 18, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, March 18, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:40 PM)1.Proclamation Welcoming Exchange Students and Chaperones from Sister City Tsuchiura,Ibaraki, JapanCLOSED SESSION (5:40 ‐ 6:40 PM)2.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal Govt Code 54957 Title:City Manager – Mid‐Year Check‐InAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:40 ‐ 6:55 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:55 ‐ 7:00 PM)Members of the public may not speak to the item(s).STUDY SESSION (7:00 ‐ 8:00 PM)4.Presentation from Cal Poly San Luis Obispo Community Planning Studio on its FindingsRelated to San Antonio Road Corridor Existing Conditions and Alternatives Report. CEQAStatus ‐ Not a project.CONSENT CALENDAR (8:00 ‐ 8:05 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from March 4, 2024 meeting6.Adoption of a Resolution Approving an Edison Electric Institute Master Power Purchaseand Sale Agreement With Silicon Valley Clean Energy Authority and Delegating Authorityto the City Manager to Transact Under the Master Agreement for Electricity‐RelatedCommodities and Services CEQA Status: Not a project under CEQA Guidelines 15378(b)(5)7.Approval of Amendment No. 2 of C19171513 With CLEAResult Consulting, Inc.(CLEAResult) Extending the Contract Expiration Date by Three Years From April 16, 2024to April 15, 2027. CEQA Status ‐ Not a Project.8.Approval of a Professional Services Agreement (Contract No. C24190819) Between theCity of Palo Alto and Pets in Need for a Total Not‐to‐Exceed Amount of $7,373,516 for aFive‐year Term; and Amend the FY2024 Budget in the General Fund; CEQA status –categorically exempt.9.Adoption of a Resolution Authorizing Use of the City’s Activity (1) Permanent LocalHousing Allocation (PLHA) 2019, 2020, and 2021 Allocations for PredevelopmentActivities, Construction, and/or Permanent Financing of New Affordable Housing at theMatadero Creek Affordable Housing Site, and Approve FY 2024 Budget Amendments inthe Permanent Local Housing Allocation Fund; CEQA Status – not a project.10.Approval of Amended Palo Alto CLEAN Program Rules and Requirements, Handbook,and Power Purchase Agreement; CEQA Status: Not a Project under CEQA GuidelinesSections 15378(a) and (b)11.SECOND READING: Adopt a Park Dedication Ordinance for the Tower Well site, 0.19acres of land (8,437 square feet) at 201 Alma Street and approve the proposed name“Tower Well Park” as Recommended by the Parks and Recreation Commission. CEQAstatus ‐ not a project. (FIRST READING: March 4, 2024 PASSED 7‐0)CITY MANAGER COMMENTS (8:05 ‐ 8:20 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item AA1: 8:30 ‐ 10:00 PM, Item AA2: 10:00 ‐ 10:30 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation andManagement Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)Item Removed Off Agenda13.Discussion and Direction Regarding the City Council Procedures and ProtocolsHandbook ‐ Annual Discussion as Recommended by the Policy & Services CommitteeItem Removed Off AgendaAA1.Approval of the 2024 City Council Priority Objectives and Finance Committee andPolicy & Services Committee Workplans (Item Continued from March 4, 2024 andMarch 11, 2024 City Council Meeting) New Item addedThe report for this item can be found here*. On March 4, 2024 the CouncilReceived Presentations and Public Testimony; the item was continued to March11, 2024 for Council Deliberation and Action, and continued to March 18, 2024 – No Public Testimony Will be Heard on March 18, 2024.*https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507AA2.Policy and Services Recommendation to the City Council for the creation of a CitizensAdvisory Committee on a Potential Charter Amendment on Council MemberCompensation (Item Continued from March 11, 2024 City Council Meeting) New ItemaddedCLOSED SESSION (10:30 ‐ 11:00 PM)AA3.CONFERENCE WITH CITY ATTORNEY‐EXISTING LITIGATION Subject: Hamilton andHigh, LLC, The Keenan Family Trust, et al. v. City of Palo Alto, et al. Santa Clara CountySuperior Court Case No. 20CV366967 Authority: Government Code Section 54956.9(d)(1) New Item added3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section54956.8 Property: 4000 Middlefield Road, Palo Alto (Informally known as the CubberleySite) Negotiating Party: Palo Alto Unified School District City Negotiators: (Ed Shikada,Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong) Subject of Negotiations: Purchase,Exchange, and/or Lease Price and Terms of Payment New Item added Agenda ItemReorderedADJOURNMENTOTHER INFORMATIONStanding Committee Meetings this week: Rail Committee March 19 – Finance Committee March 19 – Retail Committee March 20 – City/Schools LiaisonCommittee March 21Public Comment Letters / Schedule of MeetingsAMENDED AGENDA ITEMS12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 (Street, Trees,Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management Regulations) (FIRST READING:January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)Item Removed Off Agenda13.Discussion and Direction Regarding the City Council Procedures and Protocols Handbook ‐ AnnualDiscussion as Recommended by the Policy & Services Committee Item Removed Off AgendaAA1.Approval of the 2024 City Council Priority Objectives and Finance Committee and Policy & ServicesCommittee Workplans (Item Continued from March 4, 2024 and March 11, 2024 City CouncilMeeting) New Item addedThe report for this item can be found here*. On March 4, 2024 the Council Received Presentations andPublic Testimony; the item was continued to March 11, 2024 for Council Deliberation and Action, andcontinued to March 18, 2024 – No Public Testimony Will be Heard on March 18, 2024.*https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507AA2.Policy and Services Recommendation to the City Council for the creation of a Citizens AdvisoryCommittee on a Potential Charter Amendment on Council Member Compensation (Item Continued fromMarch 11, 2024 City Council Meeting) New Item addedAA3.CONFERENCE WITH CITY ATTORNEY‐EXISTING LITIGATION Subject: Hamilton and High, LLC, The KeenanFamily Trust, et al. v. City of Palo Alto, et al. Santa Clara County Superior Court Case No. 20CV366967Authority: Government Code Section 54956.9(d)(1) New Item added
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property:
4000 Middlefield Road, Palo Alto (Informally known as the Cubberley Site) Negotiating Party: Palo Alto
Unified School District City Negotiators: (Ed Shikada, Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong)
Subject of Negotiations: Purchase, Exchange, and/or Lease Price and Terms of Payment New Item
added Agenda Item Reordered
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
5 March 18, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.