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Home My WebLink About2023-11-27 City Council AgendaCITY COUNCIL Special Meeting Monday, November 27, 2023 Council Chambers & Hybrid 5:30 PM Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER This meeting will be called to order in honor of National Native American Heritage Month. SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM) 1.Presentation on 2023 Palo Alto Community Health Fair Gratitude & Better Health 2.Proclamation Honoring iSing’s Performance at the 2023 World Choir Games CLOSED SESSION (5:50 ‐ 6:50 PM) 3.CONFERENCE WITH LABOR NEGOTIATORS Authority: Cal. Gov. Code section 54957.6; Agency representative: Jeremy Dennis, MRG; Unrepresented Employees: City Manager and City Attorney AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (6:50 ‐ 7:05 PM) Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM) Members of the public may not speak to the item(s). CONSENT CALENDAR (7:10 ‐ 7:15 PM) Items will be voted in one motion unless removed from the calendar by three Council Members. 4.Approval of Minutes from November 6, 2023 Meeting 5.Approval of Professional Services Contract Number C24185875 With Woodard & Curran in an Amount Not to Exceed $498,866 for the Sewer Master Plan Study Services for a Period of two Years 6.Adoption of a Resolution Approving a Consent and Direct Agreement With HA RNG 1 Lender LLC and Ameresco Half Moon Bay LLC Consenting to Ameresco Half Moon Bay LLC’s Assignment of its Rights in its 2005 Power Purchase Agreement With the City to HA RNG 1 Lender LLC , and Authorizing the City Manager or Designee to Execute any Documents Necessary to Administer Six Renewable Energy Power Purchase Agreements Approved From 2004‐2010 in a Manner Consistent with the City Council‘s Prior Funding Authorization, the Palo Alto Municipal Code and City Council Approved Policies. CEQA Status – Not a Project under Public Resources Code 21065 7.Approval of Budget Amendments in the Residential Housing In‐Lieu Fund and the General Fund to Reflect Prior City Council Funding Commitments for the Development of 525 East Charleston Road/Mitchell Park Place and Authorization of 525 East Charleston Road/Mitchell Park Place Loan Preparation and Execution 8.Approval of Amendment No. 5 to Contract No. C12142825 with NV5, Inc. to add $295,083, increasing the not‐to‐exceed amount to $2,176,406, for Right‐of‐Way Appraisal and Acquisition Support for the Newell Road/San Francisquito Creek Bridge Replacement Project, Capital Improvement Program Project PE‐12011. CEQA: Environmental Impact Report for Newell Road/San Francisquito Creek Bridge (Resolution No.9889). 9.Approval of a License Agreement with Equinix, LLC for a Three‐Year Term in an Amount Not‐to‐Exceed $536,528, and Authorization of a Contingency Amount Not‐To‐Exceed $106,900 for Related, Additional but Unforeseen Services Which may Develop During the Project; CEQA Status ‐ Not a Project 10.Approval of Amendment Number 2 of Six Development Services On‐Call Consulting Contracts to Increase the Not‐to‐Exceed amount by $3.40 million for a Total Not to Exceed $9.75 Million Through December 2024 to Provide Expertise for Plan Review and Inspection Services With all Work Subject to Assigned Task Order and Availability of Funds; Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). 11.Approval of Two Sublease Agreements with Palo Alto Community Child Care and Kids Choice for an Initial 12‐Month Term 12.Approval of Purchase Orders with WESCO (Representative of EATON/COOPER) and Anixter (Representative of S&C) to Purchase Dielectric Switches for Electric Grid Modernization in an Annual amount of $2,000,000 for Five Years for a Total‐Not‐to‐ Exceed Amount of $10,000,000 13.SECOND READING: Adoption of an Ordinance Amending the Stanford University Medical Center (SUMC) Development Agreement Adjusting the Timeline for Achieving the SUMC Alternative Mode Share Targets. Zoning District: HD (Hospital District). Environmental Review: Project is Consistent with the 2011 Certified Environmental Impact Report (EIR) for the SUMC Facilities Renewal and Replacement Project. (FIRST READING: October 23, 2023 PASSED 4‐2‐1, Lythcott‐Haims and Tanaka No, Veenker Recused) 14.SECOND READING: Interim Ordinance Temporarily Continuing Expansion of Outdoor Dining Retail and Other Activities until December 31, 2024 (FIRST READING: November 7, 2023 PASSED 5‐2, Kou, Veenker no) 15.SECOND READING: Adoption of an Ordinance Renewing the Police Department's Military Equipment Use Policy Under AB 481 (FIRST READING: November 13, 2023 PASSED 7‐0) CITY MANAGER COMMENTS (7:15 ‐ 7:30 PM) BREAK (5‐10 MINUTES) ACTION ITEMS (Item 16: 7:40 ‐ 9:10 PM, Item 17: 9:10 ‐ 10:10 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 16.PUBLIC HEARING: Adoption of an Ordinance Amending the Palo Alto Municipal Code to Add Chapter 9.65 and Amend Chapter 9.72 to Establish a Mandatory Registry Program of Residential Rental Units in the City of Palo Alto; Provide Direction to Staff on the Rental Registry Program Implementation. CEQA Status – Exempt under CEQA Guidelines Section 15061(b)(3). 17.Policy and Services Committee Recommendations for Changes to the City Council Procedures and Protocols Handbook based on Prior City Council Referrals ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda. 18.Safe Streets for All (SS4A) Action Plan & Safe System Approach Introduction OTHER INFORMATION Standing Committee Meetings this week Finance Committee November 28, 2023 Public Comment Letters Schedule of Meetings PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 1 Specal Meeting November 27, 2023 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. CITY COUNCILSpecial MeetingMonday, November 27, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER This meeting will be called to order in honor of National Native American Heritage Month. SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM) 1.Presentation on 2023 Palo Alto Community Health Fair Gratitude & Better Health 2.Proclamation Honoring iSing’s Performance at the 2023 World Choir Games CLOSED SESSION (5:50 ‐ 6:50 PM) 3.CONFERENCE WITH LABOR NEGOTIATORS Authority: Cal. Gov. Code section 54957.6; Agency representative: Jeremy Dennis, MRG; Unrepresented Employees: City Manager and City Attorney AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (6:50 ‐ 7:05 PM) Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM) Members of the public may not speak to the item(s). CONSENT CALENDAR (7:10 ‐ 7:15 PM) Items will be voted in one motion unless removed from the calendar by three Council Members. 4.Approval of Minutes from November 6, 2023 Meeting 5.Approval of Professional Services Contract Number C24185875 With Woodard & Curran in an Amount Not to Exceed $498,866 for the Sewer Master Plan Study Services for a Period of two Years 6.Adoption of a Resolution Approving a Consent and Direct Agreement With HA RNG 1 Lender LLC and Ameresco Half Moon Bay LLC Consenting to Ameresco Half Moon Bay LLC’s Assignment of its Rights in its 2005 Power Purchase Agreement With the City to HA RNG 1 Lender LLC , and Authorizing the City Manager or Designee to Execute any Documents Necessary to Administer Six Renewable Energy Power Purchase Agreements Approved From 2004‐2010 in a Manner Consistent with the City Council‘s Prior Funding Authorization, the Palo Alto Municipal Code and City Council Approved Policies. CEQA Status – Not a Project under Public Resources Code 21065 7.Approval of Budget Amendments in the Residential Housing In‐Lieu Fund and the General Fund to Reflect Prior City Council Funding Commitments for the Development of 525 East Charleston Road/Mitchell Park Place and Authorization of 525 East Charleston Road/Mitchell Park Place Loan Preparation and Execution 8.Approval of Amendment No. 5 to Contract No. C12142825 with NV5, Inc. to add $295,083, increasing the not‐to‐exceed amount to $2,176,406, for Right‐of‐Way Appraisal and Acquisition Support for the Newell Road/San Francisquito Creek Bridge Replacement Project, Capital Improvement Program Project PE‐12011. CEQA: Environmental Impact Report for Newell Road/San Francisquito Creek Bridge (Resolution No.9889). 9.Approval of a License Agreement with Equinix, LLC for a Three‐Year Term in an Amount Not‐to‐Exceed $536,528, and Authorization of a Contingency Amount Not‐To‐Exceed $106,900 for Related, Additional but Unforeseen Services Which may Develop During the Project; CEQA Status ‐ Not a Project 10.Approval of Amendment Number 2 of Six Development Services On‐Call Consulting Contracts to Increase the Not‐to‐Exceed amount by $3.40 million for a Total Not to Exceed $9.75 Million Through December 2024 to Provide Expertise for Plan Review and Inspection Services With all Work Subject to Assigned Task Order and Availability of Funds; Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). 11.Approval of Two Sublease Agreements with Palo Alto Community Child Care and Kids Choice for an Initial 12‐Month Term 12.Approval of Purchase Orders with WESCO (Representative of EATON/COOPER) and Anixter (Representative of S&C) to Purchase Dielectric Switches for Electric Grid Modernization in an Annual amount of $2,000,000 for Five Years for a Total‐Not‐to‐ Exceed Amount of $10,000,000 13.SECOND READING: Adoption of an Ordinance Amending the Stanford University Medical Center (SUMC) Development Agreement Adjusting the Timeline for Achieving the SUMC Alternative Mode Share Targets. Zoning District: HD (Hospital District). Environmental Review: Project is Consistent with the 2011 Certified Environmental Impact Report (EIR) for the SUMC Facilities Renewal and Replacement Project. (FIRST READING: October 23, 2023 PASSED 4‐2‐1, Lythcott‐Haims and Tanaka No, Veenker Recused) 14.SECOND READING: Interim Ordinance Temporarily Continuing Expansion of Outdoor Dining Retail and Other Activities until December 31, 2024 (FIRST READING: November 7, 2023 PASSED 5‐2, Kou, Veenker no) 15.SECOND READING: Adoption of an Ordinance Renewing the Police Department's Military Equipment Use Policy Under AB 481 (FIRST READING: November 13, 2023 PASSED 7‐0) CITY MANAGER COMMENTS (7:15 ‐ 7:30 PM) BREAK (5‐10 MINUTES) ACTION ITEMS (Item 16: 7:40 ‐ 9:10 PM, Item 17: 9:10 ‐ 10:10 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 16.PUBLIC HEARING: Adoption of an Ordinance Amending the Palo Alto Municipal Code to Add Chapter 9.65 and Amend Chapter 9.72 to Establish a Mandatory Registry Program of Residential Rental Units in the City of Palo Alto; Provide Direction to Staff on the Rental Registry Program Implementation. CEQA Status – Exempt under CEQA Guidelines Section 15061(b)(3). 17.Policy and Services Committee Recommendations for Changes to the City Council Procedures and Protocols Handbook based on Prior City Council Referrals ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda. 18.Safe Streets for All (SS4A) Action Plan & Safe System Approach Introduction OTHER INFORMATION Standing Committee Meetings this week Finance Committee November 28, 2023 Public Comment Letters Schedule of Meetings PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 2 Specal Meeting November 27, 2023 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. CITY COUNCILSpecial MeetingMonday, November 27, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting will be called to order in honor of National Native American Heritage Month.SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Presentation on 2023 Palo Alto Community Health Fair Gratitude & Better Health2.Proclamation Honoring iSing’s Performance at the 2023 World Choir GamesCLOSED SESSION (5:50 ‐ 6:50 PM)3.CONFERENCE WITH LABOR NEGOTIATORSAuthority: Cal. Gov. Code section 54957.6;Agency representative: Jeremy Dennis, MRG;Unrepresented Employees: City Manager and City AttorneyAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:50 ‐ 7:05 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (7:10 ‐ 7:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from November 6, 2023 Meeting5.Approval of Professional Services Contract Number C24185875 With Woodard & Curranin an Amount Not to Exceed $498,866 for the Sewer Master Plan Study Services for aPeriod of two Years 6.Adoption of a Resolution Approving a Consent and Direct Agreement With HA RNG 1 Lender LLC and Ameresco Half Moon Bay LLC Consenting to Ameresco Half Moon Bay LLC’s Assignment of its Rights in its 2005 Power Purchase Agreement With the City to HA RNG 1 Lender LLC , and Authorizing the City Manager or Designee to Execute any Documents Necessary to Administer Six Renewable Energy Power Purchase Agreements Approved From 2004‐2010 in a Manner Consistent with the City Council‘s Prior Funding Authorization, the Palo Alto Municipal Code and City Council Approved Policies. CEQA Status – Not a Project under Public Resources Code 21065 7.Approval of Budget Amendments in the Residential Housing In‐Lieu Fund and the General Fund to Reflect Prior City Council Funding Commitments for the Development of 525 East Charleston Road/Mitchell Park Place and Authorization of 525 East Charleston Road/Mitchell Park Place Loan Preparation and Execution 8.Approval of Amendment No. 5 to Contract No. C12142825 with NV5, Inc. to add $295,083, increasing the not‐to‐exceed amount to $2,176,406, for Right‐of‐Way Appraisal and Acquisition Support for the Newell Road/San Francisquito Creek Bridge Replacement Project, Capital Improvement Program Project PE‐12011. CEQA: Environmental Impact Report for Newell Road/San Francisquito Creek Bridge (Resolution No.9889). 9.Approval of a License Agreement with Equinix, LLC for a Three‐Year Term in an Amount Not‐to‐Exceed $536,528, and Authorization of a Contingency Amount Not‐To‐Exceed $106,900 for Related, Additional but Unforeseen Services Which may Develop During the Project; CEQA Status ‐ Not a Project 10.Approval of Amendment Number 2 of Six Development Services On‐Call Consulting Contracts to Increase the Not‐to‐Exceed amount by $3.40 million for a Total Not to Exceed $9.75 Million Through December 2024 to Provide Expertise for Plan Review and Inspection Services With all Work Subject to Assigned Task Order and Availability of Funds; Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). 11.Approval of Two Sublease Agreements with Palo Alto Community Child Care and Kids Choice for an Initial 12‐Month Term 12.Approval of Purchase Orders with WESCO (Representative of EATON/COOPER) and Anixter (Representative of S&C) to Purchase Dielectric Switches for Electric Grid Modernization in an Annual amount of $2,000,000 for Five Years for a Total‐Not‐to‐ Exceed Amount of $10,000,000 13.SECOND READING: Adoption of an Ordinance Amending the Stanford University Medical Center (SUMC) Development Agreement Adjusting the Timeline for Achieving the SUMC Alternative Mode Share Targets. Zoning District: HD (Hospital District). Environmental Review: Project is Consistent with the 2011 Certified Environmental Impact Report (EIR) for the SUMC Facilities Renewal and Replacement Project. (FIRST READING: October 23, 2023 PASSED 4‐2‐1, Lythcott‐Haims and Tanaka No, Veenker Recused) 14.SECOND READING: Interim Ordinance Temporarily Continuing Expansion of Outdoor Dining Retail and Other Activities until December 31, 2024 (FIRST READING: November 7, 2023 PASSED 5‐2, Kou, Veenker no) 15.SECOND READING: Adoption of an Ordinance Renewing the Police Department's Military Equipment Use Policy Under AB 481 (FIRST READING: November 13, 2023 PASSED 7‐0) CITY MANAGER COMMENTS (7:15 ‐ 7:30 PM) BREAK (5‐10 MINUTES) ACTION ITEMS (Item 16: 7:40 ‐ 9:10 PM, Item 17: 9:10 ‐ 10:10 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 16.PUBLIC HEARING: Adoption of an Ordinance Amending the Palo Alto Municipal Code to Add Chapter 9.65 and Amend Chapter 9.72 to Establish a Mandatory Registry Program of Residential Rental Units in the City of Palo Alto; Provide Direction to Staff on the Rental Registry Program Implementation. CEQA Status – Exempt under CEQA Guidelines Section 15061(b)(3). 17.Policy and Services Committee Recommendations for Changes to the City Council Procedures and Protocols Handbook based on Prior City Council Referrals ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda. 18.Safe Streets for All (SS4A) Action Plan & Safe System Approach Introduction OTHER INFORMATION Standing Committee Meetings this week Finance Committee November 28, 2023 Public Comment Letters Schedule of Meetings PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 3 Specal Meeting November 27, 2023 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. CITY COUNCILSpecial MeetingMonday, November 27, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting will be called to order in honor of National Native American Heritage Month.SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Presentation on 2023 Palo Alto Community Health Fair Gratitude & Better Health2.Proclamation Honoring iSing’s Performance at the 2023 World Choir GamesCLOSED SESSION (5:50 ‐ 6:50 PM)3.CONFERENCE WITH LABOR NEGOTIATORSAuthority: Cal. Gov. Code section 54957.6;Agency representative: Jeremy Dennis, MRG;Unrepresented Employees: City Manager and City AttorneyAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:50 ‐ 7:05 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (7:10 ‐ 7:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from November 6, 2023 Meeting5.Approval of Professional Services Contract Number C24185875 With Woodard & Curranin an Amount Not to Exceed $498,866 for the Sewer Master Plan Study Services for aPeriod of two Years6.Adoption of a Resolution Approving a Consent and Direct Agreement With HA RNG 1Lender LLC and Ameresco Half Moon Bay LLC Consenting to Ameresco Half Moon BayLLC’s Assignment of its Rights in its 2005 Power Purchase Agreement With the City to HARNG 1 Lender LLC , and Authorizing the City Manager or Designee to Execute anyDocuments Necessary to Administer Six Renewable Energy Power Purchase AgreementsApproved From 2004‐2010 in a Manner Consistent with the City Council‘s Prior FundingAuthorization, the Palo Alto Municipal Code and City Council Approved Policies. CEQAStatus – Not a Project under Public Resources Code 210657.Approval of Budget Amendments in the Residential Housing In‐Lieu Fund and the GeneralFund to Reflect Prior City Council Funding Commitments for the Development of 525 EastCharleston Road/Mitchell Park Place and Authorization of 525 East CharlestonRoad/Mitchell Park Place Loan Preparation and Execution8.Approval of Amendment No. 5 to Contract No. C12142825 with NV5, Inc. to add$295,083, increasing the not‐to‐exceed amount to $2,176,406, for Right‐of‐WayAppraisal and Acquisition Support for the Newell Road/San Francisquito Creek BridgeReplacement Project, Capital Improvement Program Project PE‐12011. CEQA:Environmental Impact Report for Newell Road/San Francisquito Creek Bridge (ResolutionNo.9889).9.Approval of a License Agreement with Equinix, LLC for a Three‐Year Term in an AmountNot‐to‐Exceed $536,528, and Authorization of a Contingency Amount Not‐To‐Exceed$106,900 for Related, Additional but Unforeseen Services Which may Develop During theProject; CEQA Status ‐ Not a Project10.Approval of Amendment Number 2 of Six Development Services On‐Call ConsultingContracts to Increase the Not‐to‐Exceed amount by $3.40 million for a Total Not toExceed $9.75 Million Through December 2024 to Provide Expertise for Plan Review andInspection Services With all Work Subject to Assigned Task Order and Availability ofFunds; Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section15061(b)(3).11.Approval of Two Sublease Agreements with Palo Alto Community Child Care and KidsChoice for an Initial 12‐Month Term12.Approval of Purchase Orders with WESCO (Representative of EATON/COOPER) andAnixter (Representative of S&C) to Purchase Dielectric Switches for Electric GridModernization in an Annual amount of $2,000,000 for Five Years for a Total‐Not‐to‐Exceed Amount of $10,000,00013.SECOND READING: Adoption of an Ordinance Amending the Stanford University MedicalCenter (SUMC) Development Agreement Adjusting the Timeline for Achieving the SUMCAlternative Mode Share Targets. Zoning District: HD (Hospital District). Environmental Review: Project is Consistent with the 2011 Certified Environmental Impact Report (EIR) for the SUMC Facilities Renewal and Replacement Project. (FIRST READING: October 23, 2023 PASSED 4‐2‐1, Lythcott‐Haims and Tanaka No, Veenker Recused) 14.SECOND READING: Interim Ordinance Temporarily Continuing Expansion of Outdoor Dining Retail and Other Activities until December 31, 2024 (FIRST READING: November 7, 2023 PASSED 5‐2, Kou, Veenker no) 15.SECOND READING: Adoption of an Ordinance Renewing the Police Department's Military Equipment Use Policy Under AB 481 (FIRST READING: November 13, 2023 PASSED 7‐0) CITY MANAGER COMMENTS (7:15 ‐ 7:30 PM) BREAK (5‐10 MINUTES) ACTION ITEMS (Item 16: 7:40 ‐ 9:10 PM, Item 17: 9:10 ‐ 10:10 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 16.PUBLIC HEARING: Adoption of an Ordinance Amending the Palo Alto Municipal Code to Add Chapter 9.65 and Amend Chapter 9.72 to Establish a Mandatory Registry Program of Residential Rental Units in the City of Palo Alto; Provide Direction to Staff on the Rental Registry Program Implementation. CEQA Status – Exempt under CEQA Guidelines Section 15061(b)(3). 17.Policy and Services Committee Recommendations for Changes to the City Council Procedures and Protocols Handbook based on Prior City Council Referrals ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda. 18.Safe Streets for All (SS4A) Action Plan & Safe System Approach Introduction OTHER INFORMATION Standing Committee Meetings this week Finance Committee November 28, 2023 Public Comment Letters Schedule of Meetings PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 4 Specal Meeting November 27, 2023 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. CITY COUNCILSpecial MeetingMonday, November 27, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting will be called to order in honor of National Native American Heritage Month.SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Presentation on 2023 Palo Alto Community Health Fair Gratitude & Better Health2.Proclamation Honoring iSing’s Performance at the 2023 World Choir GamesCLOSED SESSION (5:50 ‐ 6:50 PM)3.CONFERENCE WITH LABOR NEGOTIATORSAuthority: Cal. Gov. Code section 54957.6;Agency representative: Jeremy Dennis, MRG;Unrepresented Employees: City Manager and City AttorneyAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:50 ‐ 7:05 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (7:10 ‐ 7:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from November 6, 2023 Meeting5.Approval of Professional Services Contract Number C24185875 With Woodard & Curranin an Amount Not to Exceed $498,866 for the Sewer Master Plan Study Services for aPeriod of two Years6.Adoption of a Resolution Approving a Consent and Direct Agreement With HA RNG 1Lender LLC and Ameresco Half Moon Bay LLC Consenting to Ameresco Half Moon BayLLC’s Assignment of its Rights in its 2005 Power Purchase Agreement With the City to HARNG 1 Lender LLC , and Authorizing the City Manager or Designee to Execute anyDocuments Necessary to Administer Six Renewable Energy Power Purchase AgreementsApproved From 2004‐2010 in a Manner Consistent with the City Council‘s Prior FundingAuthorization, the Palo Alto Municipal Code and City Council Approved Policies. CEQAStatus – Not a Project under Public Resources Code 210657.Approval of Budget Amendments in the Residential Housing In‐Lieu Fund and the GeneralFund to Reflect Prior City Council Funding Commitments for the Development of 525 EastCharleston Road/Mitchell Park Place and Authorization of 525 East CharlestonRoad/Mitchell Park Place Loan Preparation and Execution8.Approval of Amendment No. 5 to Contract No. C12142825 with NV5, Inc. to add$295,083, increasing the not‐to‐exceed amount to $2,176,406, for Right‐of‐WayAppraisal and Acquisition Support for the Newell Road/San Francisquito Creek BridgeReplacement Project, Capital Improvement Program Project PE‐12011. CEQA:Environmental Impact Report for Newell Road/San Francisquito Creek Bridge (ResolutionNo.9889).9.Approval of a License Agreement with Equinix, LLC for a Three‐Year Term in an AmountNot‐to‐Exceed $536,528, and Authorization of a Contingency Amount Not‐To‐Exceed$106,900 for Related, Additional but Unforeseen Services Which may Develop During theProject; CEQA Status ‐ Not a Project10.Approval of Amendment Number 2 of Six Development Services On‐Call ConsultingContracts to Increase the Not‐to‐Exceed amount by $3.40 million for a Total Not toExceed $9.75 Million Through December 2024 to Provide Expertise for Plan Review andInspection Services With all Work Subject to Assigned Task Order and Availability ofFunds; Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section15061(b)(3).11.Approval of Two Sublease Agreements with Palo Alto Community Child Care and KidsChoice for an Initial 12‐Month Term12.Approval of Purchase Orders with WESCO (Representative of EATON/COOPER) andAnixter (Representative of S&C) to Purchase Dielectric Switches for Electric GridModernization in an Annual amount of $2,000,000 for Five Years for a Total‐Not‐to‐Exceed Amount of $10,000,00013.SECOND READING: Adoption of an Ordinance Amending the Stanford University MedicalCenter (SUMC) Development Agreement Adjusting the Timeline for Achieving the SUMCAlternative Mode Share Targets. Zoning District: HD (Hospital District). EnvironmentalReview: Project is Consistent with the 2011 Certified Environmental Impact Report (EIR)for the SUMC Facilities Renewal and Replacement Project. (FIRST READING: October 23,2023 PASSED 4‐2‐1, Lythcott‐Haims and Tanaka No, Veenker Recused)14.SECOND READING: Interim Ordinance Temporarily Continuing Expansion of OutdoorDining Retail and Other Activities until December 31, 2024 (FIRST READING: November7, 2023 PASSED 5‐2, Kou, Veenker no)15.SECOND READING: Adoption of an Ordinance Renewing the Police Department'sMilitary Equipment Use Policy Under AB 481 (FIRST READING: November 13, 2023PASSED 7‐0)CITY MANAGER COMMENTS (7:15 ‐ 7:30 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 16: 7:40 ‐ 9:10 PM, Item 17: 9:10 ‐ 10:10 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.16.PUBLIC HEARING: Adoption of an Ordinance Amending the Palo Alto Municipal Code toAdd Chapter 9.65 and Amend Chapter 9.72 to Establish a Mandatory Registry Programof Residential Rental Units in the City of Palo Alto; Provide Direction to Staff on theRental Registry Program Implementation. CEQA Status – Exempt under CEQA GuidelinesSection 15061(b)(3).17.Policy and Services Committee Recommendations for Changes to the City CouncilProcedures and Protocols Handbook based on Prior City Council ReferralsADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.18.Safe Streets for All (SS4A) Action Plan & Safe System Approach IntroductionOTHER INFORMATIONStanding Committee Meetings this week Finance Committee November 28, 2023 Public Comment Letters Schedule of Meetings PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 5 Specal Meeting November 27, 2023 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. CITY COUNCILSpecial MeetingMonday, November 27, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting will be called to order in honor of National Native American Heritage Month.SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Presentation on 2023 Palo Alto Community Health Fair Gratitude & Better Health2.Proclamation Honoring iSing’s Performance at the 2023 World Choir GamesCLOSED SESSION (5:50 ‐ 6:50 PM)3.CONFERENCE WITH LABOR NEGOTIATORSAuthority: Cal. Gov. Code section 54957.6;Agency representative: Jeremy Dennis, MRG;Unrepresented Employees: City Manager and City AttorneyAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:50 ‐ 7:05 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:05 ‐ 7:10 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (7:10 ‐ 7:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from November 6, 2023 Meeting5.Approval of Professional Services Contract Number C24185875 With Woodard & Curranin an Amount Not to Exceed $498,866 for the Sewer Master Plan Study Services for aPeriod of two Years6.Adoption of a Resolution Approving a Consent and Direct Agreement With HA RNG 1Lender LLC and Ameresco Half Moon Bay LLC Consenting to Ameresco Half Moon BayLLC’s Assignment of its Rights in its 2005 Power Purchase Agreement With the City to HARNG 1 Lender LLC , and Authorizing the City Manager or Designee to Execute anyDocuments Necessary to Administer Six Renewable Energy Power Purchase AgreementsApproved From 2004‐2010 in a Manner Consistent with the City Council‘s Prior FundingAuthorization, the Palo Alto Municipal Code and City Council Approved Policies. CEQAStatus – Not a Project under Public Resources Code 210657.Approval of Budget Amendments in the Residential Housing In‐Lieu Fund and the GeneralFund to Reflect Prior City Council Funding Commitments for the Development of 525 EastCharleston Road/Mitchell Park Place and Authorization of 525 East CharlestonRoad/Mitchell Park Place Loan Preparation and Execution8.Approval of Amendment No. 5 to Contract No. C12142825 with NV5, Inc. to add$295,083, increasing the not‐to‐exceed amount to $2,176,406, for Right‐of‐WayAppraisal and Acquisition Support for the Newell Road/San Francisquito Creek BridgeReplacement Project, Capital Improvement Program Project PE‐12011. CEQA:Environmental Impact Report for Newell Road/San Francisquito Creek Bridge (ResolutionNo.9889).9.Approval of a License Agreement with Equinix, LLC for a Three‐Year Term in an AmountNot‐to‐Exceed $536,528, and Authorization of a Contingency Amount Not‐To‐Exceed$106,900 for Related, Additional but Unforeseen Services Which may Develop During theProject; CEQA Status ‐ Not a Project10.Approval of Amendment Number 2 of Six Development Services On‐Call ConsultingContracts to Increase the Not‐to‐Exceed amount by $3.40 million for a Total Not toExceed $9.75 Million Through December 2024 to Provide Expertise for Plan Review andInspection Services With all Work Subject to Assigned Task Order and Availability ofFunds; Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section15061(b)(3).11.Approval of Two Sublease Agreements with Palo Alto Community Child Care and KidsChoice for an Initial 12‐Month Term12.Approval of Purchase Orders with WESCO (Representative of EATON/COOPER) andAnixter (Representative of S&C) to Purchase Dielectric Switches for Electric GridModernization in an Annual amount of $2,000,000 for Five Years for a Total‐Not‐to‐Exceed Amount of $10,000,00013.SECOND READING: Adoption of an Ordinance Amending the Stanford University MedicalCenter (SUMC) Development Agreement Adjusting the Timeline for Achieving the SUMCAlternative Mode Share Targets. Zoning District: HD (Hospital District). EnvironmentalReview: Project is Consistent with the 2011 Certified Environmental Impact Report (EIR)for the SUMC Facilities Renewal and Replacement Project. (FIRST READING: October 23,2023 PASSED 4‐2‐1, Lythcott‐Haims and Tanaka No, Veenker Recused)14.SECOND READING: Interim Ordinance Temporarily Continuing Expansion of OutdoorDining Retail and Other Activities until December 31, 2024 (FIRST READING: November7, 2023 PASSED 5‐2, Kou, Veenker no)15.SECOND READING: Adoption of an Ordinance Renewing the Police Department'sMilitary Equipment Use Policy Under AB 481 (FIRST READING: November 13, 2023PASSED 7‐0)CITY MANAGER COMMENTS (7:15 ‐ 7:30 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 16: 7:40 ‐ 9:10 PM, Item 17: 9:10 ‐ 10:10 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.16.PUBLIC HEARING: Adoption of an Ordinance Amending the Palo Alto Municipal Code toAdd Chapter 9.65 and Amend Chapter 9.72 to Establish a Mandatory Registry Programof Residential Rental Units in the City of Palo Alto; Provide Direction to Staff on theRental Registry Program Implementation. CEQA Status – Exempt under CEQA GuidelinesSection 15061(b)(3).17.Policy and Services Committee Recommendations for Changes to the City CouncilProcedures and Protocols Handbook based on Prior City Council ReferralsADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.18.Safe Streets for All (SS4A) Action Plan & Safe System Approach IntroductionOTHER INFORMATIONStanding Committee Meetings this week Finance Committee November 28, 2023 Public Comment Letters Schedule of Meetings PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 6 Specal Meeting November 27, 2023 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas.